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Embassy of Italy in Afghanistan
BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN
HERAT PROVINCE AT DISTRICT LEVEL
(DISTRICTS OFFICES OF THE DEPARTMENT OF JUSTICE IN HERAT PROVINCE)
FINAL STUDY REPORT
BY
CONSULTING AGENCY
GREEN STEP KABUL AFGHANISTAN
FUNDED BY
ITALIAN DEVELOPMENT COOPERATION OFFICE (IDCO)
EMBASSY OF ITALY IN AFGHANISTAN
Contact Information:
Dr. Abdul Rashid B.Sc. MD, MPH
Mobile: 0093-786140561
E-mail: [email protected],
Web Site: www.greenstep.com.af
Office Address: House 72, St. 02, Ward 06, Karti-3 Kabul, Afghanistan
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Disclaimer: The contents of this publication, including any opinions or analysis, indicate
the personal assessment of the author and do not necessarily reflect the official views or
policies of the Directorate General for Development Cooperation of the Italian Ministry of
Foreign Affairs
This study was not formally edited
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ACKNOWLEDGEMENT
The Project titled BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN HERAT
PROVINCE AT DISTRICT LEVEL (DISTRICT OFFICES OF THE DEPARTMENT OF JUSTICE IN
HERAT PROVINCE) is an initiative funded by the Italian Development Cooperation Office
(hereinafter referred to as “IDCO”), Embassy of Italy in Afghanistan.
The study conducted and the report prepared is an effort of Green Step (GS) through its well-
experienced team, led by Dr. Abdul Rashid (B.Sc. MD, MPH (Master of Public Health) and ongoing
PhD in Management Studies). The study design, data collection tools, implementation plan and report
are primarily developed by Green Step with the technical support of the Mine Clearance Planning
Agency (MCPA) and have been reviewed by the IDCO Kabul office for quality improvement to
respond to the objectives and requirements of the study‟s Terms of Reference (TOR).
Green Step and its management team would like to thank the Embassy of Italy, IDCO‟s Kabul and
Herat team, the Director of the Department of Justice, and project stakeholders for their generous
technical and financial support and guidance for doing this study applicable and possible.
Our sincere gratitude goes to the staff members from Green Step who contributed in conducting the
field work. Last, but not the least, we express our sincere gratitude to all our respondents, who spent
their valuable time of taking part in the interviews, providing comprehensive information and
response to the questions patiently.
We also appreciate the efforts and support of the Heart District Governor‟s Offices, the justice
institutions in Herat for enabling Green Step‟s staff to conduct the study.
Dr. Abdul Rashid
Lead Consultant Green Step
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ACRONYMS:
B. Sc. Bachelor of Science
CBOs Community Based Organizations
CSOs Civil Society Organizations
DoJ Department of Justice
FGD Focused Group Discussion
FY Fiscal Year
GS Green Step
HR Human Resource
IDCO Italian Development Cooperation Office
IDI In-depth Interview
IT Information Technology
KW Kilo Watt
MCPA Mine Clearance Planning Agency
MD Doctor of Medicine
MPH Master of Public Health
MDGs Millennium Development Goals
M&E Monitoring and Evaluation
MIS Management Information System
MoJ Ministry of Justice
MoU Memorandum of Understanding
NGO Non-Governmental Organization
NPP5 National Priority Program-5
PhD Doctor of Philosophy
TOR Terms of References
UPS Universal Power Supply
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Table of Contents:
Topic Page-No
Disclaimer 2
Acknowledgement 3
List of Acronyms 4
Table of contents 5
Executive Summary 6
CHAPTER-ONE: INTRODUCTION AND BACKGROUND INFORMATION
Concept and Design of the Study 7
Overall Objectives of the Study 7
Composition of the Study team 9
Consultative Meetings 9
CHAPTER-TWO: STUDY METHODOLOGY
Desk Review, Primary Data Collections , and Study Tools 11
Data collection process, confidentiality, and data analysis plan 12
Limitations of the study 12
CHAPTER-THREE: STUDY FINDINGS
Summary of main findings 13 District Injil 16
District Kurukh 19
District Guzara 22
District Ghorian 25
District Zindajan 28
District Kohsan 31
District Keshk 34
District Keshk-e-Kohna 38
District Adraskan 40
District Shindand 44
District Obeh 47
District Gulran 50
District Chasht-e-Sharif 53
District Pashtun Zarghoon 56
District Farsi 59
Strengths and weaknesses general and specific for district DoJ offices 62
Recommendations general and specific for district DoJ offices 66
CHAPTER-FOUR: FINAL RECOMMENDATIONS
Final recommendations 68
References and annexes 73
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EXECUTIVE SUMMARY
The project titled “BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN HERAT PROVINCE AT
DISTRICT LEVEL”(DISTRICT OFFICES OF THE DEPARTMENT OF JUSTICE IN HERAT PROVINCE) was
commissioned by IDCO and undertaken by Green Step.
The overall aim of the project was to assess the capacity of district DoJ offices and legal aid offices at
the district level in fifteen districts of Herat province with a focus on the structure and capability of
the district DoJ staff, district DoJ infrastructure, IT, electric and equipment capacity.
The field assessment was conducted by Green Step assigned team, consisted of a legal advisor,
electrical Engineer, an IT operator with a field coordinator, supervised by lead consultant, Dr. Abdul
Rashid. The field assessment was conducted during 20th August 2013 to 19th September 2013 in two
distinct phases.
A series of consultative meetings were held with IDCO Kabul and Herat officials, Chief of Justice
Department in Herat and other stakeholders. One of the main challenges the study team faced with,
was bad security situation almost in all of the 15 districts. Four out of 15 districts were identified
highly insecure and the Herat Chief of Justice Department did not recommend an assessment mission
to these districts. Thus, after a joint decision by IDCO, Herat chief of Justice Department and Green
Step, they have agreed to the change of data collection strategy, thus with the facilitation of the Herat
justice department, the Huquq managers of Gulran, Chasht-e-Sharif, Kushk-e-Kohna and Farsi
districts were invited to Herat city for interviews and the provision of information.
The study methodology involved review of literature and secondary data, collection of primary data
and physical observations of each of the DoJ offices at the district level. During the period of
assignment Green Step (GS) undertook the development of data collection tools, translation, field
visits to districts, consultative meetings with the relevant authorities, interviews with district Huquq
officials and development of draft study outline, draft report, summary of equipment list and
finalization of the report within the provided time.
After the data is analyzed, we found much information identical for all districts, such as staffing, their
roles, the case management process, unavailability of IT and computerized management system, use of
the traditional old recording system. Except for Guzara and Ghorian districts, all remaining thirteen
districts do not have individual and separate offices and infrastructure for the district DoJ office
(Huquq office).General recommendations drawn from the study findings includes strengthening the
institutional and human resource (HR) capacity, strengthening coordination and cooperation with the
police department and civil society through advocacy and sound coordination mechanisms.
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CHAPTER-ONE
INTRODUCTION
CONCEPT AND DESIGN OF THE BASE LINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN
HERATPROVINCE AT DISTRICT LEVEL (DISTRICT OFFICES OF THE DEPARTMENT OF
JUSTICE IN HERAT PROVINCE)
Purpose:To conduct a baseline study of the Provincial Department of the Ministry of Justice
(hereinafter referred to as “Department of Justice”) at district level throughout the province of Herat.
The study has two main objectives:
Main objective 1:
To provide reliable baseline information on office and IT equipment of the Department of Justice
(DoJ) offices at district level throughout the province of Herat, including the offices of Huquq and
legal aid in order to assess their future IT/office equipment needs. This objective is further divided
into the following specific objectives:
To assess the actual capacity both in terms of quality and quantity of IT equipment available in all
DoJ offices at the district levels;
To assess the office space and furniture of all DoJ offices at the district levels;
To assess the electric power capacity of DoJ offices at the district levels, paying particular
attention to its capacity of sustainability, in a constant and efficient manner with an assessment of
the additional load;
To provide final recommendations on how to improve the capacity of the DoJ district offices in
terms of IT and office equipment, including a list of detailed needs.
Main objective 2:
To provide reliable baseline information on the actual human resource capacity of DoJ offices at
district level and their case management capabilities. The objective is divided into the following
specific objectives:
Mapping the existing HR composition of the district DoJ offices based on Tashkeel with a focus on
the role, age, gender, qualification, background and proficiency of the staff;
Qualitative and Quantitative assessment of the work undertaken by the DoJ district offices (case
management capacity);
Recommendations on how to improve the capacity of DoJoffices in terms of HR capacity.
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This was a descriptive study with the scope to assess the capacity of the DoJ offices at the district level
throughout the Herat province. The assessment in principle was conducted in „15‟ districts of Herat
province in two stages. In the first stage seven districts were selected, in consultation with the
Directorate of Heart Justice office, and have been visited. In the second stage, the remaining eight
districts were covered. These „15‟ districts include Adraskan, Chashti Sharif, Farsi, Ghoryan, Gulran,
Guzara, Injil, Karukh, Kuhsan, Keshk, Keshk-e-Kuhna, Obeh, Pashtun Zarghun, Shindand and Zinda
Jan.
In the first stage we covered and assessed the following districts:
1. District Injil
2. District Karukh
3. District Gozara
4. District Zindajan
5. District Ghoryan
6. District Kohsan
7. District Keshk
The remaining eight districts were covered in the second phase of the study.
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The composition of study team
The assessment team was composed of a lead consultant, Dr. Abdul Rashid (BSc. MD. MPH and
ongoing PhD candidate) and Dr. Ghulam Rabani, data analyst at the central level, whom had carried
out specific activities including development of research methodology, data collection tools,
development of the implementation plan, translations, field visits, meeting with IDCO staff, meeting
with relevant government officials in Herat, data analysis and reporting. Similarly Green Step
appointed a field team composed of a field coordinator/ IT, Electrical Engineer, and Legal Advisor for
conducting physical assessments and data collections.
Consultative Meetings Conducted:
Since beginning of the baseline study, the following primary and consultative meetings were
held among partners and stakeholders including the Green Step, IDCO Kabul and Herat
offices and the government authorities at the provincial level.
Date Meeting Held Participants Agenda/Purpose of Meeting
28- July 2013
- Dr.Davide Dolcezza IDCO Kabul Office
- Mr. Noorulhaq Green Step
- Dr. Abdul Rashid Green Step
- Contract Signing & Agreement on
Assessment TOR
13-August-2013 - Ms. Claudia Gioffre IDCO Kabul Office
- Dr. Abdul Rashid Green Step
- Dr. Ghulam Rabani Green Step
- Eng. Abdul Wakil Green Step Field Team
Coordinator
-Introduction
- Study updates
-Field implementation plan
19-August-2013 - Ms. Gorica Balta IDCO
- Dr. Abdul Rashid
-Introduction
-Planning for meeting with
Government Authorities in Herat
20- August-2013 - Ms. Gorica Balta IDCO Herat
- Mr. Ahmad Taufiq Saifi
- Dr. Abdul Rashid Green Step
- Eng. Abdul Wakil Green Step
- Eng. Saboor Green Step
- Herat Teams Introduction
- Planning for meeting with the
Directorates of Justice and Economy
Herat Province
20- August-2013 - Mr. Rahmani Director DoJHerat
- Ms. Gorica Balta IDCO Herat
- Mr. Ahmad Taufiq Saifi
- Dr. Abdul Rashid Green Step
- Eng. Abdul Wakil Green Step
- Eng. Saboor Green Step
- Introduction of Team
- Discussion on the requirements of
study
- Security updates
- Planning for implementation
20- August-2013 - Mr. Abdul Naser Aswadi, Director of
economy Herat
- Mr. Ahmad Taufiq Saifi IDCO Herat
- Ms. Gorica Balta IDCO Herat
- Teams Introduction
- Introduction of the study TOR and
requirements
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- Dr. Abdul Rashid Green Step
- Eng. Abdul Wakil Green Step
- Eng. Saboor Green Step
27-August-2013 - Mr. Rahmani Director DoJ Herat
- Eng. Abdul Wakil Green Step
- Eng. Saboor Green Step
-Provision of updates to the
Director on the successful
completion of seven districts data
collection
28-August-2013 - Mr. Ahmad Taufiq Saifi IDCO Herat
- Eng. Abdul Wakil Green Step
- Eng. Saboor Green Step
- Provision of updates to the IDCO‟s
staff on the successful completion of
seven districts data collection
29- August-2013 - Ms. Claudia Gioffre‟ IDCO
- Ms. Gorica Balta IDCO
- Dr. Abdul Rashid Green Step
- Discussion on security issues
-Study updates
- Discussion on various options for
the data collection of remaining
eight districts
3-Sep-2013 - Ms. Claudia Gioffre‟ IDCO
- Ms. Gorica Balta IDCO
- Dr. Abdul Rashid Green Step
-Preparation for second phase
-Discussion on the modality of data
collection for the insecure districts
and study requirements
-Letter from the Chief of Justice
department
8-Sep-2013 - Mr. Rahmani
- GS Field team
-Initiation of second phase of
assessment
8-sep-2013 - Ms. Gorica Balta
- Mr. Ahmad Taufiq Saifi
- Eng. Abdul Wakil
-Initiation of second phase
assessment
12-Sep-2013 - Mr. Rahmani
- Eng. Abdul Wakil
-Recommendation letter for the
four highly insecure districts
assessment
14-Sep-2013 - Ms. Gorica Balta
- Ms. Claudia Gioffre
- Dr. Abdul Rashid
-Assessment update
-Budget revision
17-Sep-2013 - Mr. Rahmani
- Eng. Abdul Wakil
-Updating the chief of Justice
department on successful
completion of assessment
17-Sep-2013 - Mr. Ahmed Taufiq Saifi
- Eng. Abdul Wakil
-Updating the IDCO Herat office on
successful completion of assessment
18-Sep-31st Dec 2013 - Dr. Abdul Rashid
- Ms. Claudia Gioffre
- Dr. Davide Dolcezza IDCO Kabul Office
- Ms. Gorica Balta
-Review of study reports
-Follow up of comments
-Finalization of report
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CHAPTER-TWO
STUDY METHODOLOGY
The proposed method of data collections used by the consultant was the review of secondary data
sources and the collection of primary data and observations at the districts, Provincial Department of
the Ministry of Justice in Herat Province (hereinafter referred to as “DoJ”) and also the stakeholder‟s
levels in Herat Province. The data collection technique was both quantitative and qualitative in
nature through in-depth interviews, case studies, and physical observations by Green Step. All case
studies in this report have been collected by the research team, based on data and information
provided by district DoJ offices.
1.1. Desk Review:
The consultant conducted preliminary desk reviews of the project relevant documents, including,
National Priority Programe-5, Law and Justice for All, job descriptions of the district DoJ, HR plan of
the district DoJ, contract, implementation plan, and internet search.
1.2. Collection of Primary data
In-depth interviews (IDIs): A series of IDIs were conducted with key staff of the DoJ at the district
levels.
Observational assessment: In each district the consultant team carried out a physical observation of
the office space, rooms set up with data security measures, furniture, IT and other equipment,
electrical supplies and a sample of the cases managed at the district level through a review of the
existing data.
1.3. Study Tools (The Questionnaire and Checklists)
Before data collection and fieldwork the consultant reviewed all the secondary data and developed
two distinct data collection tools based upon the requirements of this assignment, these are:
(i) Assessment Checklist for Institutional Capacity Assessment
(ii) Qualitative and Quantitative Questionnaire for HR capacity assessment
The following thematic areas were addressed in developing questionnaires and checklists:
(1) Identification of content areas/topics. The consultant identified high level content areas that are
considered to reveal a true picture of the assignment (major themes).
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(2)Generation of questions for each content area. The consultant developed sub-questions on sub-
items (minor themes) carefully to reduce potential bias in how the item is phrased by the interviewer.
Each item was linked to the underlying assessment objectives and milestones.
1.4. Data collection process
The interviews and data collection were taken in the district DoJ offices,where it was convenient,
secure, and acceptable to the participants. During the period of data collection, there was continuous
dialogue to discuss progress and problems. An introductory form was developed and read in front of
each respondent before starting the interview. The purpose of the introduction was to fully inform
the participants and make sure that they understood the process.
In-depth interviews were used to gather qualitative and quantitative information as well as opinions
from relevant districts DoJ staff. This stage was important because it ensured the consultant that the
data collected was complete enough to analyze and make meaningful recommendations.
1.5. Data Analysis:
The collected data at the field level was transcribed and compiled by the consultant in Kabul. After
the complete transcripts were taken in Dari, summaries of the same were prepared and translated into
English for the purposes of making further analysis and report writing. The qualitative data was
analyzed manually by having major and minor themes.
For the quantitative data the consultant created a data analysis plan that included the variables and
analyzed pivot tables. The data analysis plan included links between the objectives, item codes, and
the statistical tests conducted. At a minimum, the data analyzed included descriptive statistics
(frequencies).
1.6. Respondent confidentiality
The consultants have the knowledge of research ethics and principles. All the interviews were
voluntary.In addition to this, the personal information of respondents was kept confidential and
accessible only to the research team.
1.7. Limitations of the Study:
There were minimal limitations and challenges that the research team faced during the data collection
process that was overcome. Security was a major challenge to the study but fortunately everything
went very well within the schedules and according to the ToR.
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CHAPTER-THREE
ASSESSMENT FINDINGS
The assessment was carried out in two distinct phases. In the first phase seven districts were in the
plan and visited, while in the second phase eight districts were visited, four of which were highly
insecure. The Heart Chief of Justice Department did not allow road missions to these four districts,
which consisted of Gulran, Chasht-e-Sharif, Keshk-e-Kohna and Farsi. The Heart DoJ recommended
that the district Huquq managers of these four districts be invited and interviewed in Herat. The
researchers communicated with staff members of the four districts by phone in advance in order to
get the information needed. In addition they were also interviewed in terms of their HR, institutional
and case management capacities.
This report reflects the assessment findings of all 15 districts, including Injil, Guzara, Karuhk,
Zindajan, Ghoryan, Kohsan, Keshk, Adraskan, Shindand, Pushtun Zarghoon, Obeh, Gulran, Chasht-e-
Sharif, Keshk-e-Kohna and Farsi. Major findings of the assessment that are common to all districts DoJ
offices are given below while specific information in regards to each district is presented separately.
The DoJ office(s) refer to Huquq office(s) throughout the report.
Main findings common to all districts are:
(i) There are no legal aid offices in any of the15 districts. Only few organizations, such as the
Norwegian Refugees Council (NRC), USAID and IDLO have supported the DoJ office at
district level in terms of provision of technical trainings
(ii) The HR structure of the DoJ office at district levels is the same throughout the province. This
structure consists of three staff members in each district, a district Huquq manager, a technical
officer and a guard. All of them are government employees
(iii) Job descriptions of each district Huquq managers and their technical staff is almost the same
for all districts, which are given below:
Role of legal manager/district Huquq manager) Role of technical officer
- Administrative issues including but not limited to
creating a safe work environment, security,
management of staff attendance
- Financial issues including management of income
generated from the legal issues
- Processing of legal issues according to government
policies, laws, and rules
- Mediation, arbitration, and other dispute resolution
services of non-criminal matters.
- Acting legal manager in the
absence of legal manager
- Registration of all cases
- Maintenance of records and
documents
- Act as advisor to the legal
manager in all legal and
administrative issues
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- Strict monitoring of the DoJ office at district level to
avoid/ mitigate corruption
- Ensure the follow up and implementation of court
orders, including verdicts
- Coordination and reporting including planning and
participation in meetings, reporting to higher
authorities on a quarterly basis and ad-hoc
(iv) There is no female staff member in any of the district DoJ offices.
(v) Twelve districts do not have electricity in their facilities.The researchers recommend solar
system energy sources to be utilized to allow for some electricity within the facilities.
Technical details and specifications of this system is given in the concerned districts details.
Public electricity is available in three districts (Injil, Guzara and Gulran districts DoJ offices)
which remainon all the times except during public load shedding hours.
(vi) There is no computerized Management Information System (MIS) in any one of the districts,
all districts has a traditional manual system
(vii) There is no internet and IT repairing and maintenance facility available in any of the
districts.These services being provided at the provincial level (in Herat city only)
(viii) During the interview sessions the DoJ office staff shared their concerns in regards to low
salary scale and the unavailability of public transportation to them.
(ix) DoJ office staff also pointed out the issue of insufficient support provided by the police
department
(x) Except Guzara and Ghorian rest of the districts DoJ offices lack their own infrastructure and
office space. They are provided with limited space by the district governor‟s offices
(throughout the study, these office spaces are referred to as“district administration/office” or
“district administration property”)
(xi) Mobile communication and 2G internet could work in all 15 districts
(xii) The case management process is the same for all DoJ offices at the district levels that is
explained below:
Case Management Process:
All legal cases and issues are first appealed or request is made to the district governor followed by an
official referral to the DoJ office at district levels for further processing.
The process of case management includes the submission of a written application by the claimant to
the district governor. The defendants are either accompanied by the claimant or have been taken by
the district police to the district governor's office. After verification by the district governor the case
is forwarded to the DoJ office at district level. The district Huquq manager based on a written
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explanation from the defendant is making a decision. If the decision was acceptable to both parties the
case will be settled within the DoJ office at district level. If the decision is not acceptable it is referred
to the primary court in the district. After all required actions of the primary court, the case is referred
back through a written letter to the DoJ office at district level for onward processing. If this formal
decision/verdict of the primary court is agreed to by both parties the case is settled within the DoJ
office at district level, otherwise it is marked through a written letter to the provincial justice
department.
Within the province, the chief of justice department mediate to settle the case, if the decision is
agreed, the case is referred back to the district Huquq office for required actions. If the decision of the
provincial justice department is not acceptable to the parties then it is referred to the high court
through an official letter within the province. If the parties agreed to the decision of the high court,
the case comes back to the district DoJ office. If the decision of the high court is not agreed then, the
provincial justice department writes a detailed explanatory letter to the Ministry of Justice and then to
the Supreme Court (MahkamaTameez) for all required actions. The decision of the Supreme Court is
the final decision. The case will get back in a reverse direction step by step until it is officially reached
to the DoJ office at district level for deciding actions.The application and implementation of decisions
are followed up by the courts and police departments.
Graphic (Flow Chart) presentation of Case Management Process:
ApplicantDistrict
Governer
District
Huquq
Department
Primary Court
Provincial
Justice
Department
High CourtSupreme
Court
Application ReferedDecision
AcceptedIssue Decision
Case Setteled
Case sent
Accepted Mediation Decision
↓↓
Action Accepted Final Decision
←Yes No→
Action Action
Case
YES
NO
YES
NO
YESYes No
Settled
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DISTRICT INJIL:
Sub-objective 1.1. To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at the district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item
Existing
Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo. LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 (2 G Device)
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item
Existing
Capacity
Required
Capacity Recommended Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline No landline coverage
2G internet
Internet System Using External
3G Devices 0 1
Sub-objective 1.2. To assess the actual status of office space, furniture and electrical power capacity of
all DoJ offices at district level;
Assessment Findings:The below table shows the existing and required capacity of the office space,
furniture, and the availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Notes
Office Chairs 2 Poor 2 Wooden
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Office Desks 2 Poor 2 Wooden
White Boards 1 Ordinary
Green Boards Not available 1 Ordinary
Documents-Shelves/Cabinets 1 Poor 2 Metal
Chairs for Clients/ Guests 4 Good 6 Bench-Wooden
Office Rooms 1 Good 1 Provided by the District Office
Bathrooms 1 Good Plumbing, repair and
maintenance
Dining / Meeting Room Not available 1 Separate from District office
Waiting Area Not available 1 4*4 Meters
Fire and protection System Not available 1 As applicable
Electrical Power Supply Available Normal Public/ available for 24 hours except in case of
load shedding
Need for additional electrical
power
The required capacity is available and serviceable. Additional capacity is
required incase of further renovation/ rehabilitation of the building or provision
of new electronics and equipment
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and the proficiency of the
staff.
Staffing details of the Department of Justice at the District Level:
(i) There are three staff members working at the DoJ at the district level (given in the table below)
(ii) All of the three staff members are permanent employees of the government of Afghanistan.
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 34 Y M
12th grade passed and
currently in 4th year at
a private University in
the Faculty of Law
and Political Science
11 Years
-Proficient in Dari and Pashtu
-Computer Literate (word program
only)
-Basic English literacy
Technical officer 28 Y M 12th grade passed 7 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 22 Y M 9th grade passed 1 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office at
district level (Huquq office).
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Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 In one year (1391) the department has received 547 cases. The
data of three years were not provided, the responsible person
was newly appointed to this position and as this data is in
hard form and could not be tracked easily, that is why we
presented the data for one year only
Case categories - Family issues
- Loans/ Debt cases
- Property/Land issues
Cases resolved by District DoJ since
2010
109 cases completely resolved through the mediation of
district Huquq office
Cases referred out since 2010 149 cases are referred out to the court, and remaining 289
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-43-344 Loan/Debt 17-9-1389 Through district DoJ office 20-9-1389
Reg.No-151-444 Loan/Debt 6-10-1391 Through district DoJ office 9-10-1391
Case Study:
X who is a resident of Injil district reached the district DoJ office through a written self-
request for the claim of a loan in the amount of 25,000 Afs to Y named person on 8-9-
1391. Through a written explanation of the defendant by the district DoJ office, he was
convinced to pay the loan to the claimant, including a ten percent fine to the government.
Training Needs Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Legal rights, labor
law,
- Civil law,
Inheritance law
- General
management and
reforms
IDLO - One
month
IDLO – 15 days
-6 months
-Herat
provincial
training
- Improvement in
efficiencyandeffectiveness
of work
-IT (office)
-Internet packages
-Mid level English Courses
-Refresher training on
Legal issues (new
terminologies, different
laws and policies)
-Civil law, human rights
-Office management and
risk management
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- English and IT department
Availability of required policy documents and Reference Books:
(i) Library with required books: Library is available but lacks most of the required books, articles,
journals and policy related guidelines
(ii) Policy Documents and regular updating: Policy documents available but staff do not have access
to updated information and documents about these policies and strategies.
DISTRICT KURUKH:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor2.6 . Ram 3GB . Hard Disk 250GB . CPU
Core 2 duo. LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
20 | P a g e
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 1 Ordinary 1 Ordinary
Green Boards 0 2 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 2 Poor 6 Bench-wooden
Office Rooms
1 Poor 2 Own setup is required, the
already existing set up is joint
with the court
Bathrooms One ordinary and shared 1 3*2 meters
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the DoJ office at district level:
(i) There is a total of three staff members working at the district Huquq office (given in the table
below)
(ii) All of them are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 57 Y M 12th grade passed 21Years
-Proficient in Dari and Pashtu
-Computer Literate (word program
only)
-Basic English literacy
Technical officer 50 Y M 12th grade passed 7 Years -Proficient in Dari and Pashtu
21 | P a g e
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 35 Y M - 6 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 257 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 95 cases completely resolved through the mediation of
district DoJ office
Cases referred out since 2010 66 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of Cases Managed: Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-4-29 Family Issue 2-4-1389 Through district Huquq 15-4-1389
Reg.No-11-81 Property/ Land 9-8-1391 Through district Huquq 27-8-1391
Reg.No-6-40 Loan/Debt 11-5-1392 Through district Huquq 12-5-1392
Case Study:
X named person, a resident of Kurukh district reached the district DoJ office through a
written self-request for the claim of a loan in the amount of 180,000 Afs to Y named
person on 21-5-1392. Through a written explanation by the district DoJ office, the
defendant was convinced to pay the loan to the claimant in three installments, including
a ten percent fine to the government. The first installment amounted to 47,000 AFN was
paid cash and the remaining amount was agreed to be paid in two years.
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
22 | P a g e
- Family Rights
- Afghan Constitution
- Civil Law
- Human Rights,
Business law and
Labor law
-20 days
-1 day
- One month
- 10 days
All above trainings
are provided by
IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues (new terminologies,
different laws and policies)
-Civil law, Human rights
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available
(ii) Policy Documents and regular updating: Policy documents available but staffs do not have
access to updated information and documents about these policies and strategies.
DISTRICT GUZARA:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB.
CPU Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
23 | P a g e
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity
Specification of Required
Items
Office Chairs 2 Good 0 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 4 Good 6 Bench-wooden
Office Rooms 2 DoJ property 0 Good condition
Bathrooms 1 Good
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area 1 0
Fire and protection System Not in place 1 As applicable
Electrical Power Supply Public electricity is available,
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district levels (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 33 Y M 12th grade passed and 7 Years -Proficient in Dari and 80% Pashtu
24 | P a g e
currently in 3rd year in
the faculty of law and
political science in a
private institute
-Computer Literate (Basics)
-Basic English literacy
Technical officer 37 Y M 12th grade passed 9 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 50 Y M - 12 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:These cases are usually followed and managed by the DoJ office at
district level (Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 958 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
- Business issues
Cases resolved by District DoJ since 2010 66 cases completely resolved by the district DoJ office
Cases referred out since 2010 171 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-10-74 Debt/Loan 12-3-1392 Through district DoJ office 12-3-1392
Reg.No-39-120 Property/ Land 24-2-1391 Through district DoJ office 30-2-1391
Reg.No-67-209 Family issue 1-8-1389 Through district DoJ office 4-8-1389
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- General Management,
English and computer
-6 months
-Provincial
training
department
- Improvement in
efficiency and
effectiveness of work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
25 | P a g e
- Family Rights and
Principles of Human
Rights
- Methods and
techniques of Public
awareness
- 40 days
- IDLO
-3 days
-NRC
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Library is available but lacks most of the required books, articles,
journals and policy related guidelines
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT GHORIAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables shows the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item
Existing
Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
26 | P a g e
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity
Specification of Required
Items
Office Chairs 2 Poor 2 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 Good 1 Metal
Chairs for Clients/ Guests 3 Poor 8 Bench-wooden
Office Rooms 1 Good, DoJ property 1 4*6 meters
Bathrooms 0 1 3*2 meters, modern system
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district level (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
27 | P a g e
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 45 Y M 12th grade passed 16Years
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
Technical officer 32 Y M 14th grade passed 7 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M No 9 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 814 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 190 cases completely resolved by the district DoJ office
Cases referred out since 2010 130 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-2-12 Loan/Debt 12-1-1392 Through district DoJ office 24-1-1392
Reg.No-12-143 Loan/Debt 1-5-1390 Through district DoJ office 13-5-1390
Reg.No-14-180 Family 30-11-1391 Through district DoJ office 4-7-1391
Training Needs Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Constitutional law,
criminal law, business
law, structure and
authority of attorney
15 days
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
28 | P a g e
general and
courtsoffices
- Civil law, human
rights and inheritance
law
-15 days
All these trainings
are provided by
IDLO
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Available but does not have sufficient and required books
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT ZINDAJAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
29 | P a g e
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 1 Good 1 Wooden
Office Desks 1 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 1 Metal
Chairs for Clients/ Guests 4 Poor 10 Bench-wooden
Office Rooms Single room but not owned 2 6*4 meters
Bathrooms Not owned 1 2*3 modern system is required
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members in the actual structure while the position of technical
officer has been vacant for the last few months
(ii) All of the three staff members are permanent employees of the government
Title Age and
Gender
Qualification Experience Proficiency
30 | P a g e
Legal Manager 27 Y M
BA Faculty of Sharia
(Islamic Law)
HeratUniversity
2 Years
-Proficient in Dari and 50% Pashtu
and 90% Arabic
-Computer Literate (Basics)
-Basic English literacy
Technical officer Position Vacant
Cleaner/Guard 55 Y M Primary education 12 Years - Efficient in his work
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 136 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 57 cases completely resolved
Cases referred out since 2010 24 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-4-10 Debt/Loan 18-1-1389 Through district DoJ office 29-2-1389
Reg.No-7-6 Property/ Land 18-4-1390 Through district DoJ office 26-4-1390
Reg.No-8-20 Loan/Debt 20-2-1392 Through district DoJ office 5-4-1392
Case Study:
X daughter of Y named person, a resident of Zindajan district, reached the DoJ office at
the district level and requested that the land of her deceased father and brother be
acquired. The complete inherited land was illegally seized by her uncle.
As this is an inherited case, the land according to the law has to be divided equally
between two brothers (her uncle and father as the actual owners). In this case, the uncle
seized the entire estate of the land. The district DoJ according to the law decided that
half of the total land should be given to the family of the deceased person and the other
half of the land should be given to the uncle. The case was settled in two days.
31 | P a g e
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Good Governance,
constitution law and
office management
- Civil law, human
rights and inheritance
rights
-2 week
-Two week
All these trainings
are provided by
IDLO and National
Youth NGO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available but promised by provincial directorate of justice for
the establishment of a Library
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have access
to updated information and documents about these policies and strategies.
DISTRICT KOHSAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
32 | P a g e
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 1 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 Poor 2 Metal
Chairs for Clients/ Guests 0 8 Bench-wooden
Office Rooms 1 Good but rented 2 4*6 meters
Bathrooms 0 1 3*2 meters
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
33 | P a g e
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district level (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 57 Y M 12th grade passed 24Years
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
Technical officer 55 Y M 12th grade passed 20 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M Primary education 5 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 269cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 56 cases completely resolved by the district DoJ office
Cases referred out since 2010 17cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-12-21 Family 2-6-1392 Through district DoJ office 4-6-1392
Reg.No-5-24 Loan/Debt 15-1-1391 Through district DoJ office 12-2-1391
Reg.No-10-8 Loan/Debt 2-2-1392 Through district DoJ office 14-2-1392
34 | P a g e
Case Study*:
X named woman reached the district DoJ office for misbehavior of her husband.She was
being abused by her husband and her basic life needs including medical treatment were
not arranged by her husband. Through written explanation including proper reasoning,
her husband was found to be derelict in his duties to his wife. The district DoJ office
according to the law and request of the claimant decided that her husband should pay in
the amount of 60000 AFN in order for the woman to continue on with her life. At first he
refused, but later the DoJ office at the district level convinced him to pay the stated
amount for his wife’s expenses. Thus he finally agreed to pay this amount within one
week including a ten percent fine to the government.
* The mediation of the district DoJ office refers only to the civil aspects of the case.
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Constitutional law,
business law,
principles of criminal
law and authority of
attorneys
- Civil law, human
rights and inheritance
law, labor law
-All legal contents of
Huquq
21 days
-Two weeks
All above trainings
are provided by
IDLO
-Three Days by
NRC
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: not available
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT KESHK:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
35 | P a g e
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 1 Good 1 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 1 0 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 1 Metal
Chairs for Clients/ Guests 5 Poor 6 Bench-wooden
36 | P a g e
Office Rooms Single and district
administration‟s property
2 6*4 meters
Bathrooms Single and shared with other departments 3*2 meters
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Enough but shared 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 57 Y M BA Sharia Kabul
University 22Years
-Proficient in Dari and Pashtu,
Arabic
-Computer Literate (Basics)
-Basic English literacy
Technical officer 55 Y M 12th grade passed 8 Years
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M No 7 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 326 cases
Case categories - Family issues
- Loans/ Debts cases
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- Property/Land issues
Cases resolved by District DoJ since 2010 44 cases completely resolved by the district DoJ office
Cases referred out since 2010 65 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-4-10 Debt/Loan 18-1-1389 Through district DoJ office 29-2-1389
Reg.No-19-51 Loan/Debt 22-6-1390 Through district DoJ office 30-6-1390
Reg.No-3-21 Loan/Debt 6-2-1391 Through district DoJ office 6-3-1391
Case Study:
X named person reached the district DoJ office for the claim of loss occurred to his newly
grown trees due to grazing of Y’s animals on the claimant’s property. The trees were
planted across a 100 m canal/stream. As the trees grew across the public way, the
claimant according to Huquq office cannot claim for the loss occurred. The claimant was
convinced by the district DoJ office and the issue was resolved the same day.
Training Needs Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Business law and
business rights,
- Civil law, human
rights, child rights,
inheritance and labor
laws
- Office administration
and technical
overview of their
working procedures
One week by
USAID
One month by
IDLO
Three days by
Provincial DoJ
office
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available
(ii) Policy Documents and regular updating: Policy documents available, but staffs do not have
access to updated information and documents about these policies and strategies.
38 | P a g e
DISTRICT KESHK KOHNA:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
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Office Desks 0 2 Wooden
White Boards 0 Ordinary 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 0 8 Bench-wooden
Office Rooms One room and is the property
of the district office
2 Own setup is required
Bathrooms Single and shared with other departments New bathroom is required
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 30 Y M 14thFiqa and Law 2 Years
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy
Technical officer 48 Y M 12th grade passed 9 Years
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 35 Y M No 4 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office
(Huquq office).
40 | P a g e
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 126 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 15 cases completely resolved by the district DoJ office
Cases referred out since 2010 25 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-5-10 Property issue 1-7-1389 Through district DoJ office 1-5-1389
Reg.No-37-28 Property issue 16-9-1391 Through district DoJ office 19-9-1391
Reg.No-24-7 Loan/Debt 24-4-1392 Through district DoJ office 30-4-1392
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
-Civil law, human rights
and principles of court
decisions
13 days by IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: not available
(ii) Policy Documents and regular updating: Policy documents available, but staffs do not have
access to updated information and documents about these policies and strategies.
DISTRICT ADRASKAN:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
41 | P a g e
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 1 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 10 4 Poor 4 Bench-wooden
42 | P a g e
Office Rooms
One single room, in good
condition and is provided by
district administration
2 Own setup is required. The
already existing set up is joint
with the Court
Bathrooms Single and shared with other departments Individual bathroom is required
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members, however the position of Huquq manager is vacant
and the technical officer is acting as Huquq manager. We were told that the position is
announced and will be filled soon
(ii) The available two staff members are permanent employees of the government
Title Age and
Gender
Qualification Experience Proficiency
Acting Huquq
Manager/
Technical officer
32 Y M
12th Passed and
currently enrolled
student in Law
11Years
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
Cleaner/Guard 45 Y M No 11 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 401 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 97 cases completely resolved by the district DoJ office
43 | P a g e
Cases referred out since 2010 97 cases are referred out to the court, 26 cases are
referred out to other departments (police, attorney
general offices and department of the Haj) and the
remaining cases are pending within the district Huquq
office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-11-97 Debt/Loan 17-5-1389 Through district DoJ office 17-5-1389
Reg.No-1-84 Family issue 23-7-1391 Through district DoJ office 25-7-1391
Reg.No-1-43 Property issue 27-3-1392 Through district DoJ office 3-4-1392
Case Study:
A person requested the district DoJ office (Huquq office) for the re-claim of his house (400
Sq. m) that had been occupied by another person at the time when he was in Iran.
Through written communications and also calls made by the defendant to district DoJ,
the occupier of the land at first refused to meet. The issue was then followed up by
detailed physical verification and inspection by the DoJ, police and court offices. During
inspection it was found that the claimant was right. The DoJ office according to the rules
and regulations handed over the occupied property back to the owner and the issue was
settled in two months.
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Civil law, human
rights, criminal law
and principles of court
decisions
One month by
IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Available with no separate room and required books
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
44 | P a g e
DISTRICT SHINDAND:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
45 | P a g e
Office Desks 1 Poor 2 Wooden
White Boards 0 1 Ordinary
Green Boards 0 2 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 Poor 2 Metal
Chairs for Clients/ Guests 4 Poor 10 Bench-wooden
Office Rooms Single, belongs to district
administration
2 Own setup is required
Bathrooms Single, bad condition, shared
with other departments
1 2*3 meter
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existing 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 62 Y M 12th grade Unknown
-Proficient in Dari and Pashtu,
Russian
-Computer Literate (Basics)
-Basic English literacy
Technical officer 50 Y M 12th grade passed 23 Years
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M No 20 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
46 | P a g e
Basic Information
Management Information System: Manual system-no computerized MIS available
Source and stage the cases are received by
the District DoJ
The cases are appealing directly through a request letter
No of Cases received since 2010 1057 cases
Case categories - Property/Land issues (increased number)
- Loans/ Debts cases
- Family issues
Cases resolved by District DoJ since 2010 345 cases completely resolved by the district DoJ office
Cases referred out since 2010 120 cases are referred out to the court; 30 cases are
referred out to other departments (police officer) and the
remaining cases are pending within the district Huquq
office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-3-17 Family issue 22-1-1392 Through district DoJ office 23-1-1392
Reg.No-15-122 Property issue 16-4-1392 Through district DoJ office 20-4-1392
Reg.No-11-78 Loan/Debt 26-3-1392 Through district DoJ office 10-4-1392
Case Study*:
A woman submitted a written request to the district DoJ office (Huquq office) for domestic
violence. She was being physically abused by her husband and her basic needs, such
as food and clothes, were not arranged by her husband. By the intervention and
arbitration of district DoJ office both husband and wife agreed on certain terms and
conditions including respective duties and rights, proper arrangements for the woman
and her children basic needs.
* The mediation of the district DoJ office refers only to the civil aspects of the case.
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Orientation and
introduction of the
structure, authorities
and responsibilities of
primary courts,
provincial courts,
15 days in Kabul
by IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
47 | P a g e
supreme courts,
Attorney General
Offices, legal
departments, police
departments, MoJ
policies and strategies
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Available but lack its own furniture, space and required books
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT OBEH:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
48 | P a g e
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 Poor 2 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 0 Ordinary 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 1 Good 1 Metal
Chairs for Clients/ Guests 3 Poor 7 Bench-wooden
Office Rooms 2 Good Own setup is required. The already existing set
up was shared with the court
Bathrooms Single (simple) toilet shared
with other departments
1 2*3 meter requirements
Dining / Meeting Room 1 0
Waiting Area 1 1 Shared with other departments
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the district Huquq office (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 28 Y M BA Sharia 2Years -Proficient in Dari and Arabic
-Computer Literate (Basics)
49 | P a g e
-Basic English literacy
Technical officer 27 Y M 12th grade passed 2 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 32 Y M No 3 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 914 cases
Case categories - Family issues
- Loans/ Debts cases
- Property/Land issues
Cases resolved by District DoJ since 2010 50 cases completely resolved by the district DoJ office
Cases referred out since 2010 201cases are referred out to the court, 80 cases referred
out to the police office and the remaining cases are
pending within the district Huquq office
Random selection of cases managed by the district Huquq office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-12-75 Property issue 17-3-1390 Through district DoJ office 27-4-1390
Reg.No-1-116-19 Loan/Debt 1-5-1391 Through district DoJ office 19-5-1391
Reg.No-1-116 Family 13-5-1392 Through district DoJ office 7-6-1392
Case Study:
X-named person a resident of Obeh district submitted a written request at the district
DoJ office for a dispute with his father in law. The dispute happened as a result of a
huge amount of money demanded by his father-in-law for his daughter’s marriage.
In Afghanistan there are two methods of paying money for the girl’s (wife) family, one is
called Mahar (Islamic right of wife), the other is tradition, in which the girl’s family claim
money from the son in law for either costs incurred or savings for the girl’s family, this is
just tradition and not allowed in Islam.
50 | P a g e
In reality son in law paid the whole Mahar (400,000 AFN) while his father in law was
also claiming traditional money and the extra expenses of the wedding. As the son in
law was from a poor family and was unable to pay the additional money claimed by his
father in law, thus a dispute was created between the two families. This issue finally
reached the district Huquq office. The district Huquq manager in light of applicable and
Islamic laws decided for a minimal agreed amount to be paid by son in law’s family
which was accepted by both parties and the dispute was settled in ten days.
Training Needs Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- The legal manager
was newly hired and
did not receive any
training so far
NA -The training if
provided will bring
more effectiveness
in the work of
Huquq officials
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive trainings
on policies of MoJ and all
legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available but promised by the Justice department to be
established soon
(ii) Policy Documents and regular updating: Policy documents not available
DISTRICT GULRAN:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
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External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 1 Poor 2 Wooden
White Boards 0 Ordinary 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 1 Poor 10 Bench-wooden
Office Rooms
One single room and
property of District office
2 Own setup is required. The
already existing set up is joint
with the court
Bathrooms Single and shared with other departments,
an additional modern bathroom is required
2*3 meters
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply Public electricity is available,
52 | P a g e
Additional electric power
supply
The required capacity is available and serviceable, additional capacity is required
in case of renovation/ and construction of the building
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ office (Huquq office) at the district
level (given in the table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 27 Y M BA Journalism One Year -Proficient in Dariand English
-Computer Literate (Basics)
Technical officer 30 Y M BA Islamic Education One Year
-Proficient in Dari and Arabic
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M No 10 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 319 cases
Case categories - Mostly Property/Land related issues
- Loans
- Family issues
Cases resolved by District DoJ since 2010 30 cases completely resolved by the district DoJ office
Cases referred out since 2010 155 cases are referred out to the court, 13 cases to the
provincial DoJ and 121 cases are pending within the
district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the Case follow up
53 | P a g e
following steps and end date
Reg. No-1-12 Loan 1-1-1389 Through district DoJ office 19-1-1389
Reg.No-5-19 Property issue 5-10-1390 Through district DoJ office 11-11-1390
Reg.No-4-27 Family 6-6-1391 Through district DoJ office 20-6-1391
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- The Huquq Manager
is newly hired and did
not receive any
training so far
NA -The training if
provided will bring
more effectiveness
in the work of
Huquq officials
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive trainings
on policies of MoJ and all
legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available
(ii) Policy Documents and regular updating: Policy documents not available
DISTRICT CHASHTE-SHARIF:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
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Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 Poor 2 Wooden
Office Desks 1 Poor 2 Wooden
White Boards 0 Ordinary 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 0 Poor 10 Bench-wooden
Office Rooms Single room provided by the
district administration
2 4*6 meters two new own rooms
are required
Bathrooms Single and shared with other departments The 2*3 M new bathroom is
required
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
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Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the district DoJ office (given in the table
below)
(ii) All of the them are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 22 Y M 14th grade 2 Years
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy, Pashtu and
Arabic
Technical officer 23 Y M 12th grade passed 2 Years
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 55 Y M No 11 Years - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
Source and stage the cases are received by
the District DoJ
The cases are appealing directly through a request letter
No of Cases received since 2010 431 cases
Case categories - Property/Land issues
- Loans/ Debts cases
- Family issues
Cases resolved by District DoJ since 2010 76 cases completely resolved by the district DoJ office
Cases referred out since 2010 54 cases are referred out to the court, 4 cases to other
departments and the remaining cases are pending within
the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-1-9 Loan 2-1-1392 Through district DoJ office 30-1-1392
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Reg.No-3-20 Property issue 11-10-1390 Through district DoJ office 18-10-1390
Reg.No-10-211 Family 9-9-1391 Through district DoJ office 14-9-1391
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Civil law and civil
rights, human rights
15 days in by
IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive packages
on Legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Available but lack its own furniture, space and required books
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT PASHTUN ZARGHOON:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
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Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 2 Poor 2 Wooden
White Boards 1 Ordinary 1 Ordinary
Green Boards 0 2 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 0 Poor 10 Bench-wooden
Office Rooms Single room provided by
district administration
2 Own setup is required
4*6 M two rooms
Bathrooms Single and shared with other
departments
1 Traditional type
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
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Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district level (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 58 Y M 12th grade passed 7 Years
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy and Pashtu
Technical officer 38 Y M 12th grade passed 11 Years
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
Cleaner/Guard 30 Y M Primary One Year - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
Source and stage the cases are received by
the District DoJ
The cases are appealing directly through a request letter
No of Cases received since 2010 861 cases
Case categories
- Property/Land issues
- Loans/ Debts cases
- Family issues
Cases resolved by District DoJ since 2010 235 cases completely resolved by the district DoJ office
Cases referred out since 2010 205 cases are referred out to the court, 9 cases to other
departments (police, attorney general offices and
Department of Haj) and the remaining cases are pending
within the district Huquq office
Random selection of cases managed/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-20-163 Loan 6-7-1389 Through district DoJ office 20-7-1389
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Reg.No-22-5 Property issue 29-12-1391 Through district DoJ office 10-2-1392
Reg.No-18-113 Loan 1-5-1392 Through district DoJ office 29-5-1392
Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Civil law and civil
rights, human rights
- Orientation and
introduction to line
departments, MoJ and
courts
- Business Law
- Basic and office
management
30 days in Kabul
by IDLO
One week by
IDLO
Two days by IDLO
30 days by IDLO
in Herat
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive packages
on Legal issues
-Office Management and
Risk Management
-Dispute resolution
Availability of required policy documents and Reference Books:
(i) Library with required books: Available but lack its own furniture, space and required books
(ii) Policy Documents and regular updating: Policy documents available, but staffs do not have
access to updated information and documents about these policies and strategies.
DISTRICT FARSI:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item Existing Capacity
Required
Capacity Recommended Specification
Desktop 0 1 Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Digital Camera 0 1 >10 mega pixel
External 3G Devices 0 1 2 G Device
External Hard Disk 0 1 500 GB
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Antivirus 0 2 2 User
Finger Print Machine 0 1 158 x 152 pixels
Flash Drive 0 1 16 GB
Laptop 0 1 CORE i7
Printer 0 1 Black and white
Scanner 0 1 Scanner
Security Camera 0 1 1080p Outdoor IP Security Dome Camera
UPS 0 1 > 1KW
Communication Means
Item Existing Capacity Required Capacity
Recommended
Specification
Cellphone + SIM CARD 0 1
Intercom 0 3
Landline 0 No Landline Coverage
Internet System Using External 3G Devices 0 1 2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The Below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item Existing
Capacity Condition
Required
Capacity Specification of Required Items
Office Chairs 0 2 Wooden
Office Desks 0 Poor 2 Wooden
White Boards 1 Ordinary 1 Ordinary
Green Boards 0 1 Ordinary (100*60 cm)
Documents-Shelves/Cabinets 0 2 Metal
Chairs for Clients/ Guests 2 Poor 10 Bench-wooden
Office Rooms
Single room, in bad
condition,provided by district
administration
2 Own setup is required
Bathrooms Single and shared with other departments New single bathroom of 2*3 M
required
Dining / Meeting Room Not available 1 At least 4*6 meters
Waiting Area Not existed 1 4*4 meters
Fire and protection System Not in place 1 As applicable
Electrical Power Supply
Public electricity is not available, solar system is recommended as the best
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
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Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
There are two permanent staff, the position of technical officer is vacant and we were told that the
recruitment is under process and the position will be filled soon.
Title Age and
Gender
Qualification Experience Proficiency
Legal Manager 40 Y M 12th grade passed 13 Years
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy and Pashtu
Position vacant
Cleaner/Guard 45 Y M No 5 Year - Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System: Manual system-no computerized MIS available
No of Cases received since 2010 329 cases
Case categories - Property/Land issues
- Loans/ Debts cases
- Family issues
Cases resolved by District DoJ since 2010 120 cases completely resolved by the district DoJ office
Cases referred out since 2010 50 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID Case type Case initiation date Case went through the
following steps
Case follow up
and end date
Reg. No-13 Property issue 3-3-1389 Through district DoJ office 9-6-1391
Reg.No-14 Family 30-6-1390 Through district DoJ office 23-7-1390
Reg.No-10 Loan 6-4-1391 Through district DoJ office 9-6-1391
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Training Need Assessment:
Trainings Received Duration and
Provider
Impact of Training Required Trainings
- Civil law and civil
rights, human rights
- Basic and office
management
15 days by IDLO
- Improvement in
efficiency and
effectiveness of
work
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive packages
on Legal issues
-Office Management and
Risk Management
-Dispute resolution
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available
(ii) Policy Documents and regular updating: Not available
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STRENGTHS AND WEAKNESSES
Based on the results of the assessment carried out, the tables below show what are the strengths and
weaknesses in relation to the work of district DoJ offices. The first table highlights general strengths
and weaknesses which are valid for all districts. The second table refers to specific district‟s strengths
and weaknesses.
General for all districts:
Strengths Problems, challenges and weaknesses
- The settlement of cases according to
law to sustain justice
- Urgent actions to local conflicts and
civil society issues
- Good coordination with line
departments and district governor
- Efficient and quality staff and full
compliance with the applicable laws
and principles
- Existence of required HR capacity to
deal the legal issues and cases
- Unavailability of female staff in all district DoJ offices
- Insufficient staff and wide geographic coverage
- Weak coordination and cooperation with police
departments
- Unavailability of internet and IT facility
- No computerized MIS, a traditional paper work
which has led to poor record tracing
- Low salaries of staff
- Unavailability of public transport
- Insecurity throughout the entire province
- No owned buildings/office space by DoJ and lack of
infrastructures except for Guzara and Ghorian
districts
- Unavailability of updated books and policy related
documents in most of the district DoJ offices
- Unavailability of required equipment like printers,
scanners, computers, security camera etc.
- Unavailability of electricity except Injil, Guzara and
Gulran districts
- Shortage of funds for continual improvement and
operating costs
- Increased amount of government fine/ fee (10%).
For specific districts:
Strengths Problems/weaknesses/threats
District Injil
- Availability of Public electricity
- Availability of Library
- Very closed to Herat city
- Single room space, provided by district
administration
District Kurukh
- Good working space and set up
- Closed to Herat city
- Space provided by district administration
- No electricity
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District Guzara
- Two room space with good set up
- DoJ owned infrastructure
- Availability of Public electricity
- Closed to Herat city
District Ghorian
- Office space is of DoJ property
- Availability of Library
- Single room space
- No electricity
District Zindajan
- Relatively closed to Herat city
- Single room space, provided by district
administration
- No library and required books
- No electricity
- The technical officer position is vacant
District Kohsan
- Single room space, rented in a market
- No electricity
- No library
District Keshk
- Single room space, provided by district
administration
- No Library
- No electricity
District Keshk-e-Kohna
- Single room space, provided by district
administration
- High insecurity
- No library
- No electricity
District Adraskan
- Office room is in good condition
- Library available
- Single room space, provided by district
administration
- No electricity
- Insecurity
- The legal manager position is vacant
District Shindand
- The existence of local civil society
organizations to support legal issues in
terms of awareness raising
- Single room space, provided by district
administration
- No Library
- No electricity
- Insecurity
- Over populated district and insufficient DoJ staff
District Obeh
- Enough work space but shared
- Two room space, shared with court
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- No Library
- No electricity
- Insecurity
- Lack of coordination with local community
networks
- Staff did not receive any trainings
District Gulran
- Availability of Public electricity
- Single room space, provided by district
administration
- No library
- High insecurity
- Staff did not receive any trainings
District Chasht-e-Sharif
- The existence of local civil society
organizations to support legal issues in
terms of awareness raising
- Single room space, provided by district
administration
- No electricity
- No library
- High insecurity
- Over populated district and insufficient DoJ staff
District Pashtun Zarghoon
- Availability of Library
- The existence of local civil society
organizations to support legal issues in
terms of awareness raising
- Single room space, provided by district
administration
- No electricity
- High insecurity
District Farsi
- Single room space, provided by district
administration(bad conditioned)
- No electricity
- No library
- The technical officer position is vacant
- High insecurity
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RECOMMENDATIONS
Based on the results of the assessment, the following are the recommendations, as suggested by
district DoJ office staff, on how to improve the capacity of district DoJ offices in terms of human
resource capacity.
General for all districts:
Although staff at the district DoJ offices (Huquq office staff) have good and up-to-date knowledge
of the work they have been performing, three month English and IT trainings are recommended
to all Huquq staff, in order to improve the efficiency and effectiveness of their work.
Similarly, one to two weeks short courses of office & risk management are recommended as well
as refresher trainings on the technical aspects of legal and human right issues.
Recommendation of two weeks refresher trainings on all applicable laws in Afghanistan,
including civil law, constitutional law, business law, inheritance law, and human rights.
Improved coordination and cooperation is needed between the police department and DoJ office.
Police department‟s support is vital for the implementation of court and DoJ (Huquq office)
decisions. These relations can be improved through regular meetings between district DoJ offices
and police departments.
There are many legal cases involving women coming to the district DoJ offices (Huquq offices)
before they have been referred to the primary court at the district level. Due to Afghan culture
and certain norms, all of the required questions cannot be responded appropriately by women in
the presence of male staff.Thus the availability of at least one female staff member in the DoJ
office at district level is recommended.
Thirteen district DoJ offices (Huquq offices) are located in district administrative buildings, one in
a private market with insufficient work space, thus it is recommended to build separate buildings
with enough work space for all district Huquq offices (except for Guzara and Ghorian districts) in
the vicinity of the district governor‟s offices.
Furniture and equipment in all districts DoJ offices is insufficient thus the required quantity is
recommended to be purchased and provided to the district Huquq offices.
There is no public electricity available in district DoJ offices except for Injil, Guzara and Gulran
districts, so the assessment team in consultation with Huquq staff recommends solar system
energy as the best practical and applicable system. Another option can be generators but as the
DoJ offices do not have enough budget for operating costs, the solar system can be considered as
the best option.
During the field assessment it was found that almost all district Huquq officials do not have access
to updated books in the field of management and legal issues. It is suggested for the provincial DoJ
office to develop a standard list of all required books and provide each Huquq office with such
updated books.
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Legal aid services should also be provided at the district level and more resources should be
allocated in this regard, so that indigent people living in the districts can more easily have access
to free legal assistance.
Allocation of additional funds for operating costs in the annual budget.
Provision of public transportation and increase in basic salary of Huquq staff.
More funds are needed for legal public awareness in regards to rights and legal issues.
The government is required to consider security for justice institutions, including district DoJ
offices, as a serious issue, and allocate more resources and efforts in this regard.
Stronger coordination is needed between district DoJ offices and local community networks
(CSOs, religious leaders etc.).
Considering district DoJ office‟s workload, it is recommended to consider the recruitment of
additional staff for all district DoJ offices either on short or long term contract.
For specific districts:
Vacant positions: The positions of Huquq manager in Adraskan district DoJ office and technical
officer in Zindajan and Farsi districts DoJ offices are vacant.These positions need to be filled through
open competitions as per procurement law of the Islamic Republic of Afghanistan.
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CHAPTER-FOUR
FINAL RECOMMENDATIONS
Based upon the data analysis and study findings the following general recommendations can
be drawn. It has to be noted that most of the following recommendations are proposed and
provided by the staff of district DoJ offices.
STAFFING AND DISTRICT HUQUQ OFFICESSTRUCTURE/TASHKEEL:
Study findings:
Assessment findings show that there is no female staff in any of the district DoJ offices.
Almost half of the district DoJ offices do not have legal libraries. Furthermore, there is not a
librarian position in the DoJ office structure at the district level, which was recommended by
some offices.
In regards to qualification of staff, it has been noticed in many districts that even the Legal
Managers (Huquq managers) are 12th grade graduates.
Security is an issue for district DoJ office staff. From the interviews carried out during the
assessment, it can be concluded that district DoJ staff is afraid of possible threats to their security.
Recommendations:
As the work of district DoJ offices entails cases involving women from different parts,in
order to keep their privacy and confidentiality and allow them to present theirviews
openly.In this regard, 40% of DoJ offices at district levels recommended the existence of a
female staff in the structure/Tashkeel.
It is recommended to establish a library in each district DoJ office with relevant books. With
regard to the work load in each district office, it is recommended that an administrative assistant
position to be created to support the DoJ staff to deal with both administrative issues and the
management of the library.
According to government HR policy, legal manager (Huquq manager) positions can be filled with
12th grade graduates, but in order to bring more improvements and positive changes, it is
recommended to fill all future vacancies of Legal Manager with bachelor degree holders in the
disciplines of Sharia, Islamic law, political science, LLB, and other relevant disciplines.
The perception of district DoJ staff is that security can be enhanced if personnel is hired locally
and maintains local cultural norms. It is, further recommended that the government to allocate
more resources on security.
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EXISTING INFRASTRUCTURE AND FUTURE NEED:
Study findings:
The study findings show that except for Guzara and Ghorian, all other 13 districts DoJ offices are
located either in a space provided by the district administration (12 district DoJ offices) or rented
(only one district DoJ office).The office space provided by the district administration consists of a
space shared with the court office or a single room that is not considered sufficient by the district
DoJ staff.
Out of 15 DoJ offices at district levels only Guzara and Ghorian districts DoJ offices have their
own bathrooms, rest of district DoJ offices are using shared bathrooms with the primary court and
district administration.
There are no separate rooms for District DoJ office libraries.
Recommendations:
In order to improve work efficiency and autonomy of the district DoJ office staff it is
recommended to construct new offices for the DoJ offices with at least two working rooms, one
bathroom and a waiting area.
Electricity is the prime requisite to be arranged in each of the district DoJ offices. Solar energy is
recommended as the most efficient and cost effective system where there is no public electricity.
MANAGEMENT INFORMATION SYSTEM:
Study findings:
The quantitative data show that there is no concept of IT system in any one of the district. None
of the districts DoJ staff has access to internet, computers and modern computerized management
information system.
Recommendation:
It is recommended to provide district DoJ offices with at least one desktop computer, one 2G
internet set and simple database in excel or any other feasible software.
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CAPACITY BUILDING AND CONTINUAL UPSCALINGOF KNOWLEDGE:
Findings:
The assessment shows that except for three legal managers which have been newly hired, the rest
of legal managers are trained in multi-discipline including applicable laws, legal issues and human
rights, IT and computer. However, there is still need for continual improvement of skills and
knowledge.
Recommendations:
For each district specific trainings have been recommended, but in general all legal managers and
their technical officers should be trained in the following areas:
(i) Computer and IT: At least for three months including MIS, reporting, and data management.
Internet packages for e-mailing and literature search
(ii) Legal Issues: Including refresher trainings of two weeks on all applicable laws in Afghanistan,
including civil law, constitutional law, business law, inheritance law, and human rights.
(iii) Strategies and Coordination with line departments: They should be oriented on MoJ strategies and
policies, as well as other relevant strategy documents such as the Millennium Development Goals
(MDGs). They should also be oriented about their job descriptions, roles of other relevant
departments like police departments, the attorney general‟s office, courts and district governor‟s
offices.
(iv) Office and risk Management: Each of the Huquq staff shall be provided with one week training on
basic level management followed by one week training in mid-level management. They should be
oriented about the risk management, data confidentiality, privacy and civil ethics.
(v) Establishment of libraries and provision of updated books, literature and strategy documents.
PUBLIC AWARENESS, ADVOCACY AND COORDINATION:
Study Findings:
In the study report it is found that the number of cases and complaints submitted by women are
much less than those submitted by men. Possible causes leading to such situation could be:
- Low level of awareness and knowledge of women about their rights
- No access of women to district DoJ offices and low level of knowledge of women about district
DoJ offices.
- Cultural issues including gender discrimination.
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Almost all of the cases in the districts are reaching the district DoJ office through personal appeal;
As indicated in the data analysis, there are no legal aid centers at district levels to facilitate and
support the cases. Further more, it was noted that people are not aware of their legal rights, and
how to access legal aid services.
Recommendations:
In order for women to have access to district DoJ offices, it is important to strengthen their
knowledge about legal rights. In order to achieve this, a continued awareness program is needed
to be arranged and provided at grass root level/community level. These orientation and awareness
raising sessions can be arranged and provided by local CSOs/ NGOs, foundations and religious
leaders.
In order to bring positive changes and facilitate the process of case appeals there is a need for
stronger coordination with civil society, NGOs, CSOs, religious leaders.
In order to provide legal aid services to vulnerable people, especially women, it is recommended
that a legal aid office is established within district DoJ offices.
It is also recommended to support CSOs involved in awareness raising and advocacy for human
rights and democracy at district level. Together with legal aid centers of DoJ, these CSOs can play
a vital role to facilitate the case management process at the district DoJ and court level.
SUPPORT OF THE DISTRICT POLICE DEPARTMENT:
Study Findings:
Throughout data collections and the assessment period it was noted that there is weak
coordination and cooperation between police departments and district Huquq offices.
Recommendation:
It is recommended that this issue be raised at the provincial meetings in order to identify root
causes and develop mechanism for improved coordination and cooperation between the district
police and DoJ office at district levels.
UNAVAILABILITY OF PUBLIC TRANSPORT AND LOW SALARIES OF HUQUQ STAFF
Study Findings:
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Public transportation is not provided to Huquq staff in any one of the district and this is perceived
as a problem by the district DoJ staff.
District DoJ/Huquq officials raised concerns about low salaries and remuneration.
Recommendations:
As the salary scale is standard, applied throughout the country, in order to bring improvements in
the work of district DoJ/Huquq offices, it is recommended to consider continued salary
increments and bonus to staff.
The staff in most of the Huquq offices recommended setting up public transportation for their
pick up and drop off at work.
RECOMMENDATIONS FOR FUTURE INTERVENTIONS:
BUILDING CONSENSUS AND FACILITATING COORDINATION
A multi-stakeholder approach is needed in order to efficiently plan future intervention in support to
provincial and district DoJ offices, as well as the justice sector in general. It is therefore recommended
that future activities are based on consensus among all relevant actors (government, justice
institutions, donor agencies, CSOs, NGOs and legal aid organizations). This is essential for continual
improvements and sustainable results.
FACILITATING MONITORING AND EVALUATION (M&E):
Limited institutional capacities and high insecurity have greatly affected the monitoring capability of
the provincial DoJ office to monitor the progress of the work undertaken by district DoJ offices and
solve possible issues.
Therefore building a coordinated mechanism and system is mandatory to watch over and coordinate
results and impact of future interventions. A coordinated dialogue with relevant justice stakeholders,
local governments and the public is essential for improvements, information sharing and ownership.
This is because weak coordinated structures hinder effective service delivery and reporting
mechanisms and can lead to a waste of efforts.Thus it is recommended to have more focus and
investments in M&E systems to ensure that gaps can be addressed and that data generated can be used
for ensuring sustainability and replication on the scale.
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ENSURING SUSTAINABILITY:
Stakeholders and government authorities might voice concerns about the lack of financial and
technical resources to sustain this multi-stakeholder joint effort. Insufficient resources at present for
which relevant offices are struggling to be efficiently used or which at times are unavailable to the
program can prove a serious challenge. In such resource-scarce settings, it is important to build
synergies and pool resources to ensure their optimal use. It is important to emphasize on needs
assessment empirically in order to be well aware of coming consequences, to measure progress
efficiently and address gaps and challenges.
REFERENCES
NPP5, DoJ office at district level documents
ANNEXES 1. Study Tools
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Part-1: Institutional Capacity Assessment Questionaire:
CONDUCTING BASELINE STUDY OF THE CAPACITY OF JUSTICE INSTITUTIONS IN HERAT PROVINCE AT DISTRICT
LEVEL
ASSESSMENT CHECKLISTS PART-1 INSTITUTIONAL CAPACITY ASSESSEMNT
A STUDY CONDUCTED BY,
THE GREEN STEP AFGHANISTAN
August 2013
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BASELINE STUDY OF THE CAPACITY OF JUSTICE INSTITUTIONS IN HERAT PROVINCE AT DISTRICT LEVEL
Start Time: ____ ___: ____ ____ (AM/PM) Date: ___ ___ / ___ ___ / ___ ___
DD/MM/YY
Interviewer’s Initials: ______________________
Checklist completed? Yes _______________ No_______________
Checked by Supervisor/ Team Leader: ____________________ Date: ___ ___ / ___ ___ / ___ ___
DD/MM/YY
Initials: ___________________
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Capacity Assessment of Justice Institution at the District Level in Herat Province
Part-1 Assessment Checklists: This part has four Sub-objectives,
Sub-objective 1.1. To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
IT Equipment Existing capacity Required Capacity
Notes/Explanation Quantity Condition Quantity No
Desktop
Laptop
Flash Drive
External Hard Desk
Others, Please specify: Office Equipment Existing capacity Required Capacity
Notes/Explanation Quantity Condition Quantity No
Printer
Fax
Scanner
UPS
Answering machine
Webcam
Security Camera
Finger Print Machine
Digital Camera
Other/s please specify the quality and quantity:
1. ___________________________________ 2. ________________________________________
3. ___________________________________ 4. ________________________________________
5. ___________________________________ 6. ________________________________________
Internet Connection/ Collaboration Tools
Existing capacity Required Capacity Notes/Explanation
Quantity Condition Quantity No
Desktop
Laptop
Instant Messenger
WI-Fi Connection
Cable Connection
External 3G Devices
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Communication Means Existing capacity Required Capacity
Notes/Explanation Yes-no Condition Yes No
Land line
Cellphone
Intercom
Others Please specify:
Qualitative Analysis of the findings for Objective 1.1:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
________________________________________________________________________________
Sub-objective 1.2. To assess the actual status of office space and furniture of all DoJ offices at district
level;
Office Set-up and
Funrniture
Existing capacity Required Capacity Notes/Explanation
Quantity Condition Quantity NR
Office rooms related to
DoJ
Bath Rooms related to DoJ
Separate meeting room
for DoJ staff
Dinning room/ Furniture
related to DoJ
Waiting area for clients
Corroider related to DoJ
Sufficient Workspace-
Office Desks for DoJ staff
Comfortable & supportive
office chairs for DoJ staff
Additional Chairs for
clients/ Guests
Good lighting and
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Ventilation
Adequate storage space
for office documents-
Shelves/ Cabinets
White Boards
Green Boards
Have you performed an office safety check? Please explain the Hard data security mechanism:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Qualitative Analysis of the findings for Objective 1.2:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
________________________________________________________________________________
Sub-objective 1.3. To assess the electric power capacity of DoJ offices at district level with a particular
attention of the capacity of sustaining, in a constant and efficient manner with an assessment of the
additional load;
Electrical Power Supply and Sustainability
Yes No Not Required Notes/Explanation
Type of Electric power supply? Public Solar
Generator Other:
Electric power supply Load (KW)
Does Electric supply enough and
remains for full working day?
Do Electrical outlets overloaded?
Do Equipment properly grounded (3
pronged plugs)?
Do Electrical cords/cables and plugs
in good condition?
Do Extension cords substituted for
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permanent wiring?
Qualitative Analysis of the findings for Objective 1.3:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
________________________________________________________________________________
Security and Safety Measure in the Work Environement:
Security Existing capacity Required Capacity Notes/Explanation
Yes No Yes No
Fire and protection wall
Antivirus
Policies, SOPs available?
Other safety and security Measure:
Work Environment Safety
Yes No Unsure Notes/Explanation
Employees work areas are
adequately illuminated.
Do employees face with any type of
Hazards?
Does work area clean and in the
right order?
Does staff engage in unsafe acts,
e.g. using chairs as Step stools, using
multiple extension cords, etc.
Bookcases, Shelves, Cabinets
Yes No Unsure Notes/Explanation
Bookcases and shelves not
overloaded
Heavy storage shelves secured to
wall
File drawers closed when not in use
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Bookcases and cabinets secured
against tipping
Sub-objective 1.4. To provide final recommendations on how to improve the capacity of the DoJ district
offices in terms of IT and office equipment, including a list of detailed need.
Question: What changes would you recommend be made to the entire set up? Please provide your
valuable inputs and recommendation which could help the MoJ, international community and donors to
think about on how the system could be strengthened?
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Part-2, HR Capacity Assessment Questionare
CONDUCTING BASELINE STUDY OF THE CAPACITY OF JUSTICE INSTITUTIONS IN HERAT PROVINCE AT DISTRICT
LEVEL
ASSESSMENT QUESTIONAIRE PART-2
A STUDY CONDUCTED BY,
THE GREEN STEP AFGHANISTAN
August 2013
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BASELINE STUDY OF THE CAPACITY OF JUSTICE INSTITUTIONS IN HERAT PROVINCE AT DISTRICT LEVEL
Start Time: ____ ___: ____ ____ (AM/PM) Date: ___ ___ / ___ ___ / ___ ___
DD/MM/YY
Interviewer’s Initials: ______________________
Interview completed? Yes _______________ No_______________
Checked by Supervisor/ Team Leader: ____________________ Date: ___ ___ / ___ ___ / ___ ___
DD/MM/YY
Initials: ___________________
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Salam my name is……………………and I am working for Green Step which is a consulting company working
in Afghanistan in the areas of Quality Management, Assessments, Surveys/Research, monitoring and
evaluation and capacity building.
I will read this form to you, which will give you information about the baseline study of the capacity
assessment of the Department of Justice at the district level in Herat province supported by the Italian
Development Cooperation Office Embassy of Italy in Afghanistan. And what we will be asking from you,
please ask questions about anything that is not clear.
The purpose of this Assessment: I am here to ask you some questions regarding the structure of the
justice system and the case management capacity of DoJ at the district level.
Your participation in this session: Your participation in this session is voluntary, if you agree to
participate; we will ask you some questions. The interview is likely to take less than one hour time if you
are supportive in responding to the questions. Try to be as cooperative and supportive as possible and
answer all the questions what you know about. Please be informed that we have a prior approval from
the provincial department of justice and other relevant officials at the provincial and district level, so
your participation will show compliance with the instructions of your senior/s.
Questions about the baseline assessment: If you ever have any questions about this study, you should
contact Dr. Abdul Rashid the lead consultant GS at 0093-786140561
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Capacity Assessment of Justice Institution at the District Level in Herat Province
Part-2 Assessment Questionnaire: This part has three Sub-objectives,
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on Tashkeel
with a focus on the role, age, gender , qualification, background and proficiency of the staff;
In order to achieve the intended indicators for this objective, the consultant will deeply focus on the
following assessment questions,
Total staff working in the department of Justice at the District Level Actual in structure (Tashkeel)__________________Present on the Ground___________________ Nature of absentees: Please tick and write the number as well Permanent_______________ or Temporary_________________ Staffing details (DoJ only)
No Name (Optional) Age and Gender
Role/position Qualification Experience Proficiency
1
2
3
4
5
Explanatory Notes: (i) With qualification the interviewer has to quote the major degree/ certificate the employee
obtained (it will be good to write the University Name as well) with professions i.e Bachelor in Law and Political Science from ………………University.
(ii) Age and Gender should be marked as 30 M-F (iii) Position/Role: This should be the title he/ she is designated in the structure and brief of his/her
main responsibilities in bullet points. It will be good if his/her job description be cross checked with what he/she said during the interview session
(iv) Experience: Years working in the same field (Justice system) within the Government set up. His/her non-governmental experience shall be written in remarks.
(v) Proficiency: Including IT skills, Language skills (reading, writing and speaking), analytical skills, communication/interviewing skills
(vi) All such information may not be possible to write on a single page or in limited space in the table above, additional paper can be used while at the end of the day all such information shall be entered into the excel database for further analysis.
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(vii) Minimum people to be interviewed in each district will be one and maximum two (all should be professional and from the DoJ)
(viii) Total staff of the DoJ at the district level as per Government structure are three people Sub-objective 2.2:Qualitative and Quantitative assessment of the work undertaken by the DoJ district offices (case management capacity) 2.2.1. Case Management Information: 2.2.1.1 What is your existing data management system? Please tick one,
(i) Computerized (ii) Manual 2.2.1.2 Is your Management information System (MIS) linked with the provincial and central
Departments of Justice software? Yes_______________ No____________
2.2.1.3 In which stage do you receive the case/s?
(i) Detection (ii) investigation (iii) Primary Court Trial (iv) Appellate Court Trial (v) Others (Specify)______________________________________________________________
2.2.1.4 From where you receive the case/s?
(i) Personal appeal (ii) Referred by (Community Based Organizations) CBOs/(Civil Society Organizations ) CSOs/ (Non-Government Organizations) NGOs (iii) Police department (iii) Others (specify)___________________
2.2.1.5 How do you deal with the case/s within the district?
(i) Collecting first information and then referring to the upper level judiciary (ii) Complete investigation followed by a final decision at the district level (iii) Complete investigation followed by referring to the upper level judiciary (iv) Others (Specify)______________________________________________________________
2.2.1.6 Do you commit any penalty at the district level? If yes please describe the type and intensity. ________________________________________________________________________________________________________________________________________________
Comments/ qualitative explanation(More relevant Information if available): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
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_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 2.2.2. Observational Assessment of the Cases Managed at the District level: How many cases, in total, did your office deal with since 2010? __________________________________________________________________________________________________________________________________________________________________________
What is, more commonly, the type of cases dealt with? ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
How many cases were resolved by your office, through mediation? How many cases were referred to courts? Other solutions? ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please take a random sample of 2-3 cases managed by the DoJ at the district level from Hamal 1389 Asad 1392(March 2010-August 2013) focusing on the following information:
Case ID Case type Case initiation date
Case went through the following steps
Case follow up and end date
1
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2
3
Case Study: Give a detail of one case from the day 1st it is received to the final decision stage. 2.2.2. Sustainability/ Capacity Building
Did you receive any training since 2008 on Justice related issues/ policies/ strategies (national or international)?
Yes No Unsure
Comments:
Are you aware of any planned/upcoming training? If yes, what will the training be about and who will carry out the training?
Yes No Unsure
Is there a manual or handbook/Guideline of the DoJ system at the district level and/or MOJ policies and strategies?
Yes No Unsure
Is there a routine review of the policies/ documents?
Yes No Unsure
Are you submitting feedback and suggested improvements to the relevant authorities regularly?
Yes No Unsure
Are updates routinely made to the policies based on your feedback?
Yes No Unsure
Comments/ Training Needs Assessment (TNA): Please provide detailed information about the training received by the DoJ officials, such as subjects of the trainings, duration of the training and training provider. ___________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Were such trainings satisfactory and helpful for the work of the office?how please explain? ____________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________
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________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Please provide suggestions and recommendations regarding future training needs and subjects. ________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________ Is the staff structured for the DoJ at the district level is sufficient to undertake the work assigned to the district justice department ? In case not, what else to be done (justification is required). ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Additional Information:
(i) Are there other people or organizations you feel should be interviewed or should complete this
questionnaire in order to have a complete picture of the district level justice system? If yes, indicate who else should be contacted for an interview or to complete this questionnaire?
(ii) In your opinion, what are the primary advantages or strengths of the district level judiciary? (iii) What are the primary limitations of the District level judiciary?
Sub-objective 2.3. Recommendations on how to improve the capacity of the DoJ offices in terms of HR
capacity.
(i) What changes would you recommend be made to the system? Please provide any information
about the system that could help the MoJ, international community and donors to think
about on how the system could be strengthened.
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