Introduction to Microsoft Dynamics AX
A complete CRM suite including sales force A complete CRM suite including sales force automation, marketing and service automation, marketing and service management management
Small business financial managementSmall business financial managementRetail management and point of saleRetail management and point of saleIntegrated contact management, Integrated contact management, accounting and online services packaged accounting and online services packaged with with Microsoft Office Microsoft Office
Broad business management suites Broad business management suites including financial management, supply including financial management, supply chain management and customer chain management and customer relationship management functionalityrelationship management functionality
Microsoft Dynamics AX competitive Microsoft Dynamics AX competitive advantage over other ERPsadvantage over other ERPs
Familiar and easy to use
• Microsoft Office look & feel• Easily adopted by users• Reduced training time
Low Adoption Rates
• Users focus more on technology rather than business goals.
Vertical Industry focus Standard Core modules
Flexible to your business
• Ease of customization • Faster and cheaper
implementations• Scalable with your business
Rigid to your business
• High cost of customization• Time taking implementations• Expansion needs more cost
Microsoft Dynamics AX Other ERPs
Dynamics AX
SAP
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
Year 1Purchas
e
Year 2Maintain
Year 350 UserAcquisit
on
Year 4Maintain
Year 5Maintain
Dynamics AX 2,621,301 318,995 568,000 344,995 344,995
SAP 2,960,000 1,200,000 1,700,000 1,350,000 1,350,000
Dollar Cost
Timeline
Cost of Ownership of Dynamics AX vs. SAP
Dynamics AX
SAP
1st Year v/s 5 years
Nucleus Study (3rd Party neutral source)Nucleus Study (3rd Party neutral source)
75% of Dynamics AX Customers
ACHIEVED A POSITIVE ROI
WITHIN 2 YEARS !!
Microsoft Dynamics AX adapts to your business rather than forcing you to fit to the software.
Leaders & InnovatorsAdaptive Business ProcessMicrosoft Dynamics AX!
Com
peti
tiveness
Com
peti
tiveness
Less or equal to Industry Average
Laggards
“Industry Standard” ProcessSAP, Oracle, etc.
Lack of Defined ProcessPoor or No Systems
”An analysis of nearly 100 public companies listed on SAP’s Web site finds these SAP users are 20 percent less profitable than their peers. Despite SAP advertising claims to the contrary, factual analysis of ROE data shows the best-run businesses don’t run SAP.”
—Nucleus Research Note, March 2006
SAP Customers are 20% Less Profitable than their Peers
StructuredStructured UnstructuredUnstructured
StructuredStructured UnstructuredUnstructured
Microsoft Dynamics AX General FeaturesMicrosoft Dynamics AX General Features
• Increase process flexibility• Enable compliance enforcement
InvoiceInvoiceInterpretaInterpretationtion
ClearClearExpectatiExpectationsons
InvoiceInvoiceApprovalApproval
InvoiceInvoiceClosingClosing
IncominIncoming g InvoiceInvoice
Data Entry ClerkData Entry ClerkRequesterRequester
PurchasingPurchasing
Invoice ApprovalInvoice Approval
FinanceFinance
THE INTEGRATED WORKFLOW ADVANTAGE
• Navigation Pane– New Menu structure (Microsoft Office Look and
Feel)– Structure can be modified
• Online help file– Integration with External help file (.chm)– Microsoft HTML Help 1.4 SDK
LOOK & FEEL: MENU
• Sorting • Searching:
– Filter by Grid– Filter by Selection– Filter by Field
• Format – Move– Hide– Rename– Add fields
ADVANCED SORTING AND FILTER OPTIONS
CompanyCompany• Dynamics AX
company account• Legal entity• One set of books
New inventory (storage) dimensionNew inventory (storage) dimension
SiteSite• Geographic location• Confined within
company• BOMs / routes• Cost
WarehouseWarehouse• Must be within site• Unique within
company• Holds inventory
GLOBAL FUNCTIONALITY
Application Security
Create the new user groups.
Add the concerned users in the created groups.
Allow them the access to the modules of the application.
Record Level Security
The application user can impose the record level security on a particular user or user group which may confine it to a particular module, account or vendor or customer group.
Audit Trail
Multiple user activity log.
Complete user log of specific user, period, year and date wise.
The user can as well trace the origin of transactions.
Microsoft Dynamics AX Financial ManagementMicrosoft Dynamics AX Financial Management
Financial Management
Creation and duplication of company General Ledger Bank Management Receivable & Payables Fixed Assets Financial Reporting
Creation and duplication of company
The user can duplicate the company from its chart of accounts to its transactions to another number of companies as required.
The user can create as many companies as it needs.
Moreover, the user can duplicate an existing company (from its chart of accounts to its transactions) to another number of companies.
General Ledger - Configuration
In number sequence the user can allocate numbers of their own desire to journals, vouchers , accounts and modules.
In the Ledger parameters the user can define rules for vouchers, accounts ,fiscal year closing and transaction reversals.
General Ledger - Configuration
Flexible Setup of Accounting Periods
In the Period Setup, the user can create the fiscal years as much required and even divide periods within the fiscal year.
Moreover, on closing the fiscal year the user can recalculate the period balances.
The user can also has the option to stop any fiscal year temporarily and to start work in next fiscal year without closing the previous.
General Ledger - Configuration
Financial Dimensions can group transactions together by assigning dimensions to each transactions.
A dimensions can represent, cost center, region, customer type or any category by which you want to classify your transactions.
Use dimensions to analyze the transactions.
Multicurrency
Configure Foreign Exchange Gain/Loss Accounts for each currency
Define multiple currencies
Define multiple exchange rates with their dates
Chart of Accounts.
Multi level chart of accounts
System accounts
Setup the Account type and the ledger account category
Locked in Journal functionality
Restriction of posting to a particular account
Specify an account’s nature as debit or credit which whenever is selected in journal lines will highlight the debit or credit side column.
Budgeting
The user can create different types of budgets to predict your company's financial needs for a specific budgets period.
Use the Budget model form to create the budgets models and sub models to define the structure of your ledger budgets.
The user can as well create the revision budget.
Budgeting The user can view the comparison among the budget and actual activity done.
Journals
The user can create various types of journals as per requirement and as well setup the voucher settings which is to be used in the concerned journals.
Moreover, the user can attach the approval or workflow settings with the journals as well.
Bank Management
Create various bank groups for different branches having same identity
Can change the cheques format
Option to maintain the system generated cheque printing as the format given by the banks
Bank Management
Monitoring deposits, payments, and bank balances
Bank Reconciliation facilitates the user to match bank statements with the ledger accounts of the banks that is(are) maintained in the system
Account Receivables
Develop various customer groups
Develop flexible terms of payment and cash discounts
Develop flexible payment schedules
Payment proposal feature with flexible payment method
Free text invoicing (non-stock invoicing) for payment of services
Accounts Payable
Develop various vendor groups
Develop flexible terms of payment and cash discounts
Develop flexible payment schedules
Payment proposal feature with flexible payment method
Invoice registering and approval process
Manages the full life cycle from acquisition, depreciation to disposition.
Maintains asset status information.
Improves control over fixed assets to drive accuracy and timeliness in your accounting results.
Fixed Assets
Supports five depreciation methods (straight line, declining balance, factor, manual percentage and consumption)
Manage the Tax Books and Financial Books separately for depreciation
Fixed Assets
Financial Reporting The user can create the trial balance for month, quarter, semi annual and annual periods as required both in the detail or summary.
Financial Reporting
The user can create the income statement for month, quarter, semi annual and annual periods as required and to any level of accounts .
The income statement can also be created with respect to ledger accounts and dimensions as well.
The user can create the balance sheet for month, quarter, semi annual and annual periods as required and to any level of accounts.
The balance sheet can also be created with respect to ledger accounts and dimensions as well
Financial Reporting
It provides an inexpensive, fast, and efficient way to register financial transactionsoriginating from accounts payable, accounts receivable, and the general ledger.
Use dimensions to analyze your company’s financial data from different perspectives and transform raw data into actionable knowledge.
Benefits of Financial Management
It enables you to make cash flow forecasts, so you can easily anticipate cash requirements and liquidity.
Moreover , it assists the users in preparing the accurate financial statements.
Microsoft Dynamics AX Supply Chain ManagementMicrosoft Dynamics AX Supply Chain Management
Supply Chain Management
Purchase Management Sales Management Trade Agreements Quality and Quarantine Management Item Dimensions Storage Dimensions BOM Management Serial and Batch number control Production Scheduling and Routing Ledger Integration and Cost Tracking
Keep track of back orders, and manage returned items.
Provision for Requests for quotations (RFQs), vendor comparison, and integrated purchasing.
Purchase Requisitions with the Microsoft Dynamics AX Client or Enterprise Portal in Microsoft Dynamics AX, and define a purchase requisition workflow to control the purchase requisition Process.
Purchase Management
Sales Management
Easily create sales orders with quick entry of order lines, blanket orders, and enhanced delivery date control.
Automatically check credit limits, customer account information, and inventory levels to provide customers with real-time information.
Use flexible and comprehensive price calculations for improved price accuracy and customer service
Sales Management
Support for enhanced delivery date control ensuring the correct calculation of the ship date based on the customers requested receipt date
Quick entry of order lines
Support for drop shipments
Set up price, discount, multi-line discounts and total discount on customers, vendors, and items as well as groups of these customers, vendors and items
Full flexibility to maintain prices and discounts on item and inventory dimensions
Trade Agreements
Set up prices and discounts in all currencies
Automatically calculate total discounts on orders
Trade Agreements
Enhance business relationships with detailed trade agreements that include customer-, vendor-, or item-specific pricing and discounts
Improve business processes for quality assurance, quality control, and lot traceability
Specify quarantine requirements at the item level
Set aside items in quarantine using quarantine orders, either manually or automatically when receiving items
Quality and Quarantine Management
Look up quarantine inventory at any stage in the quality control process
Automatically send and lock quarantine items pending inspection to the quarantine warehouse
Quality and Quarantine Management
Characterize single item by using up to three item dimensions: configuration, size and color
Rename the size and color dimensions to suit your purpose
Maintain valid combinations of item dimensions - can be allocated manually or automatically
Item Dimensions
Item Dimensions
Specify the number of item dimensions used per group of items
Set up specific prices and discounts per item dimension combination
Describe storage by using warehouse, pallets and locations
Track items using the serial and batch number dimension
Storage Dimensions
Bill Of Materials (BOM) Management
Copy a standard bill of material (BOM) to a production order and modify it as needed.
Support negative quantities and control each item within BOM lines.
Define the nature of the BOM line by the line type item, such as sub-production, phantom, sub-contract, or normal item.
Graphical BOM Designer
Multi-level BOMs
Approval routing
Formulas for calculation of variable or constant consumption
Supports phantom BOMs
Allowances for scrap can be made in the consumption calculation
Where used feature
BOM explosion for materials planning and pricing calculation on all BOM levels
Distinctive Features Of BOM
Stamp a single item or a group of items with a unique number for tracking
Serial and batch number control
Production Scheduling Production scheduling can be done forward or backward with different dates as
starting points based on lead time of raw material.
Production Routing
Can allocate more than one route attached to a particular item
Approval procedure of routes
Default route
Routes controlled by date and/or quantity range
LEDGER INTEGRATION
Online update of WIP (items in process and work centers in process) in the general ledger when posting transactions or cost updating the production.
COST TRACKING
Detailed tracking of cost related to resources and through put.
Include work center costs in production cost estimation.
Ability to use automatic work center consumption when starting or finishing productions.
Ledger Integration & Cost Tracking
Make flexible and comprehensive price calculations for increased accuracy and customer service
Add miscellaneous charges to item costs and sales/purchase prices
Automatically substitute unavailable items with alternate items
Create sales quotations and promote to sales orders without re-entry of information
Perform real-time conversion of currency on open orders
Send notifications of partial deliveries and remainders on sales order documents
Benefits of Supply Chain Management
A flexible BOM designer simplifies the creation and tracking of BOMs. You can also reduce logistics costs by optimizing purchasing processes and management of your inventory and warehouse.
Support direct delivery and specify acceptance parameters for over- or under-delivery
Trade Agreements helps the user to increase the speed of order entry and helpsensure correct pricing in sales and purchasing transactions
Benefits of Supply Chain Management
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