Welcome to the School Wide Schoolhouse Meeting With Your
Instructional Leadership Team
Nichole Steve Antonette KevinRobin Preston Luke Marie
Amy Katie Mike Sophia Jeannine Kathy Robert Janene
Tisa Linda Ali Joanne Kari Bree Mike Aura
Zana Kim Brian Matt Trent Tzeporaw Kellie Brett
What to Expect From Your ILLinda Peters
IL Universal Classroom Walk Through
Bree Harris
Weekly ContactsJanene Bowden
What to expect from your IL?
• 30 to 1 ratio
• Focus on IL’s Essential 3
• Prompt response to questions and problems
• Increased attendance at direct instruction
• Richer conversations about your practice
• Detailed oversight of withdrawal requests
What is the Essential 3 for your IL?
1. Engage/Initiate Purposeful
Communication
2. Create a Collaborative Culture
3. Provide Performance
Management/Accountability
1.Engage/Initiate Purposeful Communication
•Monthly purposeful calls with teachers
•Observing direct instruction and providing positive recognition
•Weekly updates
•Communication with parents, students, supervisors, and
other departments
•Develop and maintain customer relationships
•Build credibility, trust, and relationships with key constituents,
internally and externally
2. Create a Collaborative Culture
• Serve as liaison
• Act as a catalyst
• Influence others to translate vision into action
• Model/facilitate teaming within and across
schoolhouses
• Recognize and reward people
• Foster an environment conducive to
transparency
• Participate in/generate pilots
• Present at state/regional/national conferences
3. Provide Performance
Management/Accountability
• Put policies and procedures in place to ensure
organizational success
• Document teacher performance in Kenexa
• Analyze data for teaching, learning and leading
• Monitor progress
• Provide Constructive Feedback
• Educate teachers on data
• Interpret data and policies with/for teachers
UNIVERSAL MONTHLY WALK THROUGH FORMBree Harris
Question: What is behind all of this data?
Answer: A STUDENT
STUDENT PROGRESS - VSA
• “Last Monthly Contact”Address overdue calls (less than 10%)
•“Last Assignment Turned in Date” = < 35% of the class
Address assignments out of expectation (more than two weeks with no work)
•“Number of Weeks Behind” = < 35% of the class
Address students that are not making adequate progress
•CA View
Address students that have been in CA for more than two weeks and 2/2/2 (varying times)
•CI ViewAddress students that have been in CI - Paying close attention to “Current Status Date”
STUDENT FOCUS COMMUNICATION
•Spot check Call Log documentation – Complete and accurate
•Spot check DBA documentation – Complete, accurate, and specific
•Discuss Credit Minimum – Where teachers are currently regarding credits
Educator•Email in Educator responded to within 24 hours – Tone is caring, addresses
parent/student by name
•Grading in Educator within 48 hours – Specific feedback, Positive opportunities for
resubmission
Other Areas of Focus At the Discretion of Your IL
•Announcement Page
•Discussion Board
•Academic Integrity Checks
•Direct Instruction/Collaboration
•Any other topics that need to be discussed per your IL
Address any other concerns and / or questions the teacher
may have about meeting expectations
Remember to journal in Kenexa
Weekly Contacts
Creating a system and debunking myths.
Janene Bowden
Weekly Contacts?
What Does It Entail?
Your calling system:
Your calling system must address:
•Students who need monthly calls.
•Students who are in the grace period.
•Students who are in class assigned.
•Students who have not submitted work in 7 or more
days.
•Students who are close to completing.
Best practice:
From the time your students begin the course,
give them a completion date. Remind them of their
completion goal, throughout the course. Rely on
your IL/EL to help you enforce this date.
Don’t have a system? Use the Call Blitz System
Best practice:
If you are starting this process without a call system in
place, chances are you already have an issue with
overdue contacts. Please realize, it will require more time
in the beginning to make your overdue contacts
manageable.
•Pick an hour between 4-9pm to make your calls.
•That hour should be distraction free, including IM,
emails, grading, returning calls…
•Each day is devoted to one type of calling.
•Aim to speak to 15-20 students in an hour.
•These are quick check in calls. If a student needs
more than a quick call, ask them to make an
appointment or call them back when you are done.
Adding in the weekly contacts:
•At the end of the week, you will have students who do
not fall into your call system categories.
•Decide on an appropriate two - way contact for this
student and reach out to them.
Best practice:
Make sure to ask your students in the welcome
call how they prefer to be contacted. This will save
time and effort. Remember this needs to be a two
– way communication, meaning that is it
individualized to the student.
What is considered an appropriate contact?
•Text messaging
•Individualized email
•A phone call
•IM
•Elluminate
•Any other form of two-way communication
Best Practice:
One Call Now is a great tool, when used
appropriately. It is a way to announce direct
instruction lessons, or to let students know they
have been assigned to your course.
One Call Now cannot be logged as a phone call
because it is not a two-way communication.
Questions?
Please reach out to your IL
VERY IMPORTANT – Complete HR Health Screening
This is a friendly reminder that the Preventative Exam form (annual
physical documentation) is due to the Benefits Department no later than
June 3, 2011. If you are a full-time employee enrolled in health
coverage through BCBS of Florida, you must complete this form.
Additionally, all covered FLVS employees must also complete the
online Health Risk Assessment survey. The online Health Risk
Assessment survey opened in September 2011 and will close at 11:59
p.m. on June 3, 2011.
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