APPOINTMENT OF A PANEL OF INTERNAL AUDITORS TO SERVICE THE RAF ACROSS ALL DIVISIONS AND PROVINCES FOR A PERIOD OF THREE(3) YEARS
Briefing Session : 24 MARCH 2014
RFB : RFB 2014/00007
Closing Date : 11 APRIL 2014 @ 11H00
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A
Welcome and Introduction
Procurement
Procurement Specialist
Internal Audit Department
Manager – Internal Audit
Corporate Legal Services
Legal Representative
4
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
Table of Contents
Background
5
Core Outcomes
Our Vision and Mission
RAF Mandate as per Road Accident Fund Act 1996( Act
56 of 1996)
RAF Is liable for:
A) Past and Funeral Hospital, Medical and related Expenses
Funeral Expenses,
C) Past and Future loss of Support,
D)Past and Future Loss of Earnings, and
E) General Damages
Background Cont…
6
As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to:
Our Vision
To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA.
Our Mission
To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support.
Our Values
• Ubuntu• Solution Focus• Pride in what we do• Excellence and Efficiency
RFB Timelines
ACTIVITY DUE DATE
RFB Advertisement in Sunday Times 16 March 2014
Tender documents on RAF website 14 March 2014
RFB Advertisement in Government Bulletin 14 March 2014
Compulsory briefing session 24 March 2014
Questions relating to RFB Answers to be uploaded on the RAF website
31 March 2014 @ 16H0002 April 2014 @ 11H00
RFP Closing Date 11 April 2014 @11H00
Notice to bidders May/June 2014*
1. Welcome and Introduction
2. Background
3. RFB Timelines
4. Scope of Work
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A
Table of Contents
Scope of Work
Refer to Scope of Work in RFB Document
10
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation Process
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
Table of Contents
Pre-Qualification
Gate 0Gate 0
BEE 10 points
Gate 2Gate 2
Price 90 points
• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices• Declaration of interest SBD 4• Mandatory Questionnaire• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9
• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices• Declaration of interest SBD 4• Mandatory Questionnaire• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9
Criteria below will be per category applied for (Five categories):
• Project manager’s experience• Bidder’s experience• Experience of the company
Criteria below will be per category applied for (Five categories):
• Project manager’s experience• Bidder’s experience• Experience of the company
Technical Analysis 100 points
Gate 1Gate 1
• The price will be the prevailing published auditor general rates at the time of the project and all prices must be vat inclusive and must be quoted in south African rand (Zar).
• Travel and disbursements will be in line with treasury instruction 01 of 2013 2014.
• BEE certificate
• The price will be the prevailing published auditor general rates at the time of the project and all prices must be vat inclusive and must be quoted in south African rand (Zar).
• Travel and disbursements will be in line with treasury instruction 01 of 2013 2014.
• BEE certificate
Bid Evaluation Process
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
Table of Contents
RAF BBBEE Requirements13
Turnover Classification Submission Requirement
Below R5 million p.a Exempted Micro
Enterprise (EME)
BEE Rating Certificate or Letter from
Auditors/Accounting Officer to verify that
accredited EME and percentage of black
ownership.
Between R5 million and R35
million p.a
Qualifying Small
Enterprise (QSE)
BBBEE Rating Certificate from an Accredited
Rating Agency
Above R35 million p.a Large Entity (LE) BBBEE Rating Certificate from an Accredited
Rating Agency
Joint Venture (JV) – BEE certificate must be consolidated
http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the accredited verification agencies.
http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.
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BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).
8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable)
8.1.1 If yes, indicate: (i) what percentage of the contract will be subcontracted? ............……………….…% (ii) the name of the sub-contractor? ………………………………………………………….. (iii) the B-BBEE status level of the sub-contractor? …………….. (iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)
BBBEE Key Sections to complete in SBD
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B-BBEE Contributor Level Number of Points
(80/20 system) Number of Points
(90/10 system)
1 20 10
2 18 9
3 16 8
4 12 5
5 8 4
6 6 3
7 4 2
8 2 1
Non-Compliant Contributor 0 0
Points Awarded for BBBEE Contribution
THE PRICE WILL BE THE PREVAILING PUBLISHED AUDITOR GENERAL RATES AT
THE TIME OF THE PROJECT AND ALL PRICES MUST BE VAT INCLUSIVE AND MUST BE QUOTED IN SOUTH AFRICAN
RAND (ZAR).
TRAVEL AND DISBURSEMENTS WILL BE IN LINE WITH TREASURY INSTRUCTION 01 OF
2013 2014.
Pricing Schedule
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A
Table of Contents
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TENDER BOXRAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion
Any enquiries must be referred, in writing via email to: [email protected]
+
1111
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Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM
OriginalDuplicate
Duplicate
Bid Submission
Section1Section1
Name of the document that must be
submitted
Non-submission may result in disqualification?
Tax Clearance Certificate – SBD 2 YES – Please submit a valid and original copy of the certificate.
Invitation to bid – SBD 1 YES – Please complete and sign the supplied pro forma document.
Pricing Schedule YES – Please submit full details of pricing proposal to RAF on Annexure H.
Declaration of Interest – SBD 4 YES - Please complete and sign the supplied pro forma document.
SBD 6.1 – Preference Point Claim Form No – Non-submission will lead to a zero score on BEE.
Declaration of Bidder’s Past Supply Chain Management
Practices – SBD 8
YES - Please complete and sign the supplied pro forma document.
Certificate of Independent Bid Determination – SBD 9 YES - Please complete and sign the supplied pro forma document
Section 2Section 2
Technical Responses (Nomination and/or Payment Platforms)
Supporting documents for technical response
Testimonials/references
Section 3Section 3
Section 4Section 4 Signed GCC and SLA which RAF reserves the right on the document.
Company Profile and Supplementary Information
File 1: Prequalification and Technical Response
File 2: Pricing Schedule and BEE
Section1Section1 BBBEE Certificate or Accountant letter for SMMEs
Section 2Section 2 3 years audited/ reviewed financial statements
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A
Table of Contents
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