Annual General MeetingAnnual General MeetingMay 12, 2004
AGM AgendaAGM Agenda• Call to order• Approval of minutes of 2003 AGM• Treasurer’s Report • Communication Director’s Report• Year in review • Election of officers• Incoming President’s remarks• New business• Motion to adjourn
Approval of AGMApproval of AGMMinutes May 8, 2003Minutes May 8, 2003
Treasurer’s Report Treasurer’s Report AGM – May 12, 2004
OverviewOverview
An
overview
of our
financial
condition
• Current balances
• Expenditures
• Income
• Budget report
Current BalancesCurrent Balances
May 2003 May 2004Operating Account Balance $6,816 $7,044Reserve Account Balance $8,785 $9,021Total cash in bank accounts $15,601 $16,066Liabilities $0 $0Equity $15,601 $16,066
2002-2003 Expenditure Pattern2002-2003 Expenditure Pattern
Executive Meetings (including 2003 AGM)
16%
Virtual / Regional Meetings and Programs
46%
Executive Expenses for SLA Meetings
32%
Other6%
2002-2003 Income Pattern2002-2003 Income Pattern
Sponsorships33%
Interest1%
Meetings3%
Annual General Meeting
3%
Virtual / Regional Meetings and
Programs39%
SLA HQ Dues Allotment
21%
Budget ReportBudget Report
Budget 2003 Actual 2003 Comments on YTDSLA HQ dues allotment $3,900 $3,412 Membership declineMeeting income $10,750 $6,892 OKInterest income $315 $235 Reduced ING Interest Rate (2.5%)Sponsorships $1,000 $5,424 Active Fund Development
Total Income $15,965 $15,964Meeting expense ($10,175) ($8,627) OKExecutive expense ($3,500) ($4,881) NYC SLA - Canadian HostDonations ($330) ($135) OK - student scholarships pendingSpecial Projects & Communications ($250) $0 OKWired West ($50) $0 OK
Member Wide Mailings ($275) $0 OKTeleconference Calls ($910) ($828) OKMisc. expenses ($475) ($491) OK
Total expenses ($15,965) ($14,962)
Communicating Chapter BusinessCommunicating Chapter Business
• Web Site - www.sla.org/chapter/cwcn • Discussion List – about 400 subscribers
• AGM access in 4 provinces
• Wired West - www.sla.org/chapter/cwcn/wwest/– Printable version in MS Word
– Content summaries from all regional events
– SLA Annual Conference Reports (Summer 2003)
Communications: Website StatisticsCommunications: Website Statistics
• 8525 visits per month (25% increase)
• 279 visits per day
• Top Content
– Employment
– Wired West
– Board Members
• Most visitors…
• Most popular single pages….
Communications ProjectsCommunications Projects
• SLA’s Branding Initiative
• Website Updating Project
• Membership Brochure
• SLA WCC Branding Initiative
SLW WCC BrandingSLW WCC Branding
• Member Feedback– http://www.surveymonkey.com/s.asp?u=92052481268
Year in ReviewYear in ReviewAGM - May 12, 2004
SLA WCC Bylaws UpdateSLA WCC Bylaws Update
2002: Revised and sent Ballots to SLA WCC Membership, Ratification carried out
2003: Revised in light of SLA’s bylaws change
SLA Executive ratified generic governing documents at June 2003 SLA Executive meeting
Chapter Governing Document came into effect February 1, 2004
Chapter Recommended Practices will be reviewed and revised this summer
2003-2004 Initiatives2003-2004 Initiatives
MembersMembers219219
SLA WCC BrochureSLA WCC BrochureInterim revision of brochure
Employment ResourcesEmployment Resources442 postings to Discussion List
SLA Doing Business AsSLA Doing Business AsImplications for Web site, Wired West Bulletin, communications tools
Student involvementStudent involvement
• 3rd Annual Student/Practitioner Pub Night
• Tour of government libraries in Edmonton
• Presentations to students
• SLA Student Scholarships
• No submissions received this year for the SLA WCC Student Scholarship for Special Librarianship
Wired WestWired West Contributors Contributors
Laura Lemmens, Debbie Hunter, Teresa Bendall,
Marjorie Munroe, Carla Graebner, Carol Saxon, Don
Taylor, Katy Nelson, Sandra Wong, Claudette
Cloutier, Patricia Cia, Keith Low, Juanita Richardson,
Christina Zeller, Valerie Patrick, Michelle Romero,
Gordon Coleman, Bronwen Sprout, Sylvia Skeene,
Rex Turgano, Sharon Allentuck, Debbie Schachter,
Rhona Karbusicky, May Chan, Catherine McBratney,
Gael Blackhall
Professional Development Professional Development OpportunitiesOpportunities
Calgary Calgary • Licensing Electronic Products
• Wanted Dead or Alive: Marian the Librarian
• Demonstrating Leadership Skills in a Special Library Environment
• Linking Information to Compelling Financial Events
Edmonton Edmonton • 108th Street Special Library Tour
• Going beyond Google and Yahoo!
Professional Development Professional Development OpportunitiesOpportunities
VancouverVancouver • Lifelong Learning in the Information
Profession
• Fee for Service and ILL in Vancouver
• Achieving Results through Relationships: the Power of Influence
Vancouver IslandVancouver Island• Hosted a variety of virtual programs.
Professional Development Professional Development OpportunitiesOpportunities
SaskatchewanSaskatchewan• Intranet Research, Analysis and Marketing: Now
that you’ve built it, get them to come (Legislative Library Open House)
• Took advantage of a number of virtual programs.
ManitobaManitoba• Tour of the National Research Council and
Transport Canada libraries
SLA WCC Virtual ProgramsSLA WCC Virtual Programs
Building Communities of Practice (COPs) for Knowledge Exchange: Roles for Information ProfessionalsVictoria, Regina
Marketing Your Special Library Vancouver, Regina
Business Planning: Building the Plan and the Buy-InVictoria, Regina, Edmonton and Winnipeg
SLA WCC Virtual ProgramsSLA WCC Virtual ProgramsCompetencies for Info Pros: The Critical Balance
Victoria
Knowledge Management: The Role of StorytellingVictoria, Regina
Creating Value Added Research and AnalysisVictoria
Business Planning: Building the Plan and the Buy-InVictoria, Regina, Edmonton and Winnipeg
SLA WCC Virtual ProgramsSLA WCC Virtual ProgramsTaxonomies for Indexing
Vancouver, Victoria,
Crucial Conversations
Victoria, Regina
Information Research Strategists Victoria, Regina
The Visible Librarian: Asserting your Value through
Marketing and Advocacy
Victoria, Vancouver, Edmonton, Saskatoon, Winnipeg
Vendor SponsorshipsVendor Sponsorships
• Thomson ISIThomson ISI
•KnowMap
•MicroMedia Proquest
Venue SponsorshipsVenue Sponsorships
• Teck Cominco
• Vancouver Art Gallery
• Environment Canada
• National Research Council
• Transport Canada
• Saskatchewan Legislative Library
• Alberta Labour Relations Board
Reaching outReaching out• Co-sponsoring events
CASLIS, SCIP, GLABC, VLA, Grant MacEwan College, BCLA. SLAIS
• Speaking to groups– Sandra Wong, Debbie Schacter, Amber Lannon,
Maureen Matthews, Kate Bird, Christina Zeller, Alison Halyk, Andrew Waller, Rosemary Griebel, Jennifer Bobrovitz, Jim Gray, Heidi Porth, Tracey Carmichael,Keith Low, Debbie Hunter, Cathy
McBratney, Sharon Allentuck,
Who made it happenWho made it happen
• Directors• Chairs• Committees and volunteers• SLA
. . . and YOUYOU the members!
OfficersOfficers
• Claudette Cloutier - President
• Keith Low - President Elect
• Gael Blackhall - Past President
• Diane Walker - Secretary
• Christina Zeller - Communications
DirectorsDirectors
• Alison Halyk - Vancouver Island
• Catherine McBratney - Vancouver
• Lorraine Bedet - Calgary
• Debbie Hunter - Edmonton
• Maria Swarbrick - Saskatchewan
• Sharon Allentuck - Manitoba
ChairsChairs
• Cheri Rauser - Archives• Sandra Wong - Bulletin Editor• Christina Zeller - Discussion List• Dawna Turcotte – Employment• Tracey Carmichael – Fund Development• Susan McConkey - Membership• Debbie Schachter - Public Relations• Christina Andrews - Student Liaison• Suzanne Geba - Virtual Programmes
Programme CommitteesProgramme Committees• Calgary
– Lorraine Bedet (chair)– Nancy Mackenzie– Gael Blackhall – Erika Scott – Elizabeth Malinowski – Rosalind Castle– Valerie Swanson– Marjorie Munroe
Programme CommitteesProgramme Committees
• Edmonton– Debbie Hunter (chair)– Christina Andrews
• Saskatchewan– Carol Sheptstone (chair)
– Teresa Wright Eastley (Regina)
Programme CommitteesProgramme Committees
• Vancouver– Cathy McBratney (chair)– Daphne Bruce– Debbie Schachter– Francis Main– Vicky Lee– Michelle Romero
Programme CommitteesProgramme Committees
• Virtual Programming Committee– Keith Low (interim chair)– Maria Swarbrick– Suzanne Geba (current chair)
CommitteesCommittees
• Public Relations
– Debbie Schachter (chair)
– Susan McConkey
– Christina Zeller
– Keith Low
– Catherine McBratney
CommitteesCommittees
• Communications• SLA WCC Logo/Word Mark Sub Committee
– Christina Zeller (chair)
– Debbie Schachter
– Sandra Wong
• Nominations– Patricia Cia (chair)
Our Thanks! ...Our Thanks! ...
Thank You!Thank You!
Volunteers
Without whom none of the initiatives and accomplishments of this last year would have been possible
And our MembersWithout whom we would not exist
Nominations and ElectionNominations and ElectionAGM- May 12, 2004
NominationsNominations
President ElectPresident ElectChristina Zeller
SecretarySecretaryRobyn McDowell
DirecDirector, Calgarytor, CalgaryMarjorie Munroe
TreasurerTreasurerDebbie Schachter
CCommunications Directorommunications DirectorSusannah Tredwell
DirecDirector, Edmontontor, EdmontonBarb Storms
SLA ConferenceSLA Conference Nashville, TN June 5 – 10, 2004Nashville, TN June 5 – 10, 2004
• Annual Business Meeting
• Canadian Reception
– Monday June 7, 2004 5 – 7:30 p.m.
– Governor’s Ballroom B, Gaylord
Opryland Hotel
– Sponsored by
Passing of the GavelPassing of the Gavel
Keith LowKeith LowPresident, 2004-2005
New BusinessNew BusinessAGM - May 12, 2004
Continuing OfficersContinuing Officers2004-20052004-2005
Past President Claudette Cloutier
Vancouver Director Catherine McBratney
Vancouver IslandDirector Alison Halyk
Manitoba Director Sharon Allentuck
Saskatchewan Director Maria Swarbrick
Continuing ChairsContinuing Chairs 2004-2005 2004-2005
Bulletin Editor Sandra Wong
Employment Dawna Turcotte
Membership Susan McConkey
Student Liaison Christina Andrews
Virtual Programs Suzanne Geba
Incoming ChairsIncoming Chairs2004-20052004-2005
Archives
Discussion List Diane Walker
Fund Development Suanne O’Hanley
Public Relations
Motion to adjournMotion to adjournAGM - May 12, 2004
Next up . . .Next up . . .
Guest Speaker
Anne Caputo (Factiva)Anne Caputo (Factiva)
Perception is Reality - Creating Your Elevator Talk and Nine other
Practical Marketing Ideas to Promote your Information Function
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