AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi
Proposed/Planned Activitiesfor 2009-2010Muhadzir b Abdul [email protected]
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 2
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 3
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 4
PIBG Bulletin
Audience Primary audience: PIBG members (parents & teachers) Secondary audience: students
Concept (Offline) communication channel among PIBG members
Frequency Bi-annually (2 editions per year) – June, December Bonus (bumper issue) – February, just before AGM Can be more frequent if there are sufficient contents!
Format Hardcopy: booklet (½ A4) using color papers Softcopy: PDF file
Distribution/Availability Hardcopy: all PIBG members (1 copy per family) Softcopy: mailing list or moderated forum (Warga272)
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 5
PIBG Bulletin (cont.)
Regular/recurring contents YDP’s & Headmaster’s words of wisdom Important notice – in feature bar Updates on PIBG (portfolio) activities carried out Updates on school events held High-level calendar on upcoming activities/events Students’ achievements
Sports co-curriculum academic (progress chart)
Seasonal/optional contents Photo gallery Featured articles from PIBG members or other contributors Featured (Malay/English) articles from students Useful links (URLs)
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 6
PIBG Bulletin (cont.)
Attractions Contest
reward: simple tokens – e.g. pen, sticker, book
Mind games - e.g. sudoku, crossword puzzle, maze reward: simple tokens, and publish their names in the next edition
As a revenue source and community service Dedications / “Thank you” messages / Congratulatory notes
10 sen per message – e.g. birthday wishes, mother’s/father’s/teacher’s day
Tiny advertisement / “iklaneka” / classified style RM10 for 20 words – e.g. house for rent, plumbing, air-cond service
Sponsored advertisements – half or full page RM50-RM100 – e.g. food catering, home tuition
Monetary cost Photostat charge per page = 3 sen (x 2) Color paper = 10 sen
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 7
PIBG Bulletin (cont.)
Some lessons learned from previous bulletins Delayed communication
Requests unfulfilled
Dateline was not really a deadline
Insufficient contents
Undefined process flow
Lack of resources
No update
No content
May need sub-committee to implement this
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 8
PIBG Bulletin (cont.)
Propose timeline / process flow for improvement Deadline for regular contents
Prioritize regular contents
Deadline for updates from other PIBG portfolios
Deadline for updates from school
Deadline for featured articles
Review & select featured articles
Produce draft copy for review
Produce master copy for final approval
Mass production – print & photocopy
Distribution of hardcopies
Convert & make softcopy available online
Send out softcopy via mailing list
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 9
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 10
Yahoo!Group Warga272
http://groups.yahoo.com/group/warga272/
Audience Primary audience: all PIBG members (parents & teachers) Secondary audience: support staffs
Concept Online communication channel among PIBG members
Objectives 2-way communication channel; unlike Buletin PIBG = 1-way Online moderated & monitored forum; unlike suggestion box = offline Ability to discuss hot topic in timely manner In addition to once-a-year “usul” collection during AGM
Other attributes Closed/moderated forum – upon screening or by invitation only 2 method – via website or via mailing list
Monetary cost None identified (only time & effort)
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 11
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 12
Picasa Web Album pibg272
http://picasaweb.google.com/pibg272/
Objectives Showcase our school to the world
Cover significant events, e.g.: Sukan Tahunan
Hari Anugerah Cemerlang
Perayaan Ulangtahun Kemerdekaan
Other attributes Virtual photo album – 1GB limit (currently about 50% used)
Viewable/downloadable by parents, education desks & others
Can also purchase CD-ROM version; proceed to go to PIBG fund
Will be migrated to /warga272 instead of /pibg272, inline with Y!G name
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 13
Picasa Web Album pibg272 (cont.)
Need more photo contributors – amateurs or professionals Broadcast via Bulletin & forum
Contributors are encouraged to donate their photos to our web album
May provide some tokens to frequent contributors
Contributors may protect their Intellectual Properties by Using watermark on their photos
Submit low-resolution (< 3 megapixel) version of the photos
Monetary cost Hard disk to store backup photos = RM250
Thumbdrive to transfer photos from various contributors = RM35
Anti-virus to protect computers in school = RM25 per PC / notebook
Small token to contributors, if applicable
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 14
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 15
Laman Gemilang’s Hall of Fame
Objectives Commemorate those who have contributed to the school
Set example or target for junior students to excel
Showcase for visitors
Proposed Hall of Fame Headmasters/Headmistresses who have served the school
All teachers who have left
YDP & NYDP PIBG who have been elected
Current AJK PIBG members & their contact
Ketua & Penolong Ketua Pengawas/Murid
Best student – academic, e.g. best UPSR scorer
Best student – co-curriculum
Best student – sports, e.g. record breaker
Best student – overall “tokoh murid”
Other categories – to be decided
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 16
Laman Gemilang’s Hall of Fame (cont.)
Other attributes Fame boards to be mounted on every pillars in Laman Gemilang
To be updated every year or after each significant event
May be included as part of Piala Raja Muda expenses to ‘beautify’ school
May need sub-committee to implement this
Monetary cost Initial cost to procure fame boards = RM2500 each
Maintenance cost = RM200 each fame board per year
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 17
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 18
Student Communication Book
Objectives Direct communication channel between teachers & parents
Ensure all notices & announcements reach parents undistorted esp. for Tahap 1 (Year 1 to Year 3) students
Encourage/enforce parents to check student’s work / bag
Contents Announcement, notice, homework list, etc.
Monetary Cost Communication hardcover book = RM2 per students
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 19
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 20
Motivational Posters
Objectives Inspire students creatively
Support for current campaign, e.g. English week, Mother’s day
Other attributes Bilingual / multilingual posters, if possible
Mount on bulletin boards and walkways (locations to be identified)
Relocate / refresh every 2 months, every quarter or start of new campaign
Thematic poster - relate to current campaign, if any
Monetary cost Range from RM10 to RM100 or up to RM200 per poster
Alternative option Get students to design posters in PSV or Pusat Sumber
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 21
Agenda
Proposed/Planned Activities PIBG Bulletin
Yahoo!Group Warga272
Picasa Web Album pibg272
Laman Gemilang’s Hall of Fame
Student Communication Book
Motivational Posters
Other matters Bureau Committee Members
AJK PIBG2009/2010
Portfolio: Komunikasi & Informasi For Discussion Only Proposed/Planned Activities for 2009-2010
May 2009 M/S # 22
Bureau Committee Members
Bureau Head/Chairperson (AJK PIBG – parent)
Bureau Secretary (AJK PIBG – teacher)
“PIBG Bulletin” editorial/sub-committee team
“Hall of Fame” sub-committee team
Other PIBG or AJK PIBG members
Other teachers
Other volunteers
Contributors (articles, artworks, etc.)
Students (to be recommended by teachers)
Teachers (Malay & English Language)
Students (Malay & English Language Club)
AJK PIBG2009/2010
Thank youfor your time“Anyone can build a stop sign – or even a traffic light – but it takes a different mindset entirely to conceive a city-wide traffic control system.”- Bruce Schneier
Top Related