Air Racing Start to Finish
an Air Race Classic (ARC) overview
Are you ready to race?
Are you ready to volunteer?
The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Welcome to the Air Race Classic!
As Pilots flying the Classic: You will embark on a remarkable journey where you will learn more
about yourself and your pilot skills than you could imagine.
You will become part of a rich history following in the shadows of pioneering female aviators Louise Thaden, Amelia Earhart, Gladys O’Donnell, Phoebe Omlie and many others.
You will feel the heart-pounding thrill of flybys, enjoy the camaraderie of other female aviators sharing your passions, meet some incredible people along the way as you experience the majesty of cross-country flight.
Having the Air Race Classic fly in your area leaves an excitement for your community that can’t be easily matched!
The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
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3The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Some of the many Air Race Classic Women
Encouraging **** Educating *** Preserving Tradition *** Increasing Awareness*** Demonstrating Women’s Roles in Aviation Today
Air Race Classic Mission
Encourage & Educate Women Pilots
Increase Public Awareness of General Aviation
Demonstrate Women’s Roles in Aviation
Preserve & Promote Pioneering Aviation Women Traditions
The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
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Introduction This Start to Finish race overview includes:
Whether you are flying, volunteering or thinking of becoming involved in the future, enjoy the presentation and consider supporting the Air Race Classic.
5The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
1. Pre-Race Planning & Preparation1. How to Enter / How to Volunteer 2. Flight Crew3. Aircraft4. Volunteers - Support
2. Start Activities3. Flying the Classic4. The Terminus 5. After the Race6. Air Race Classic Sponsors7. Additional Information
Pre-Race Planning How to Enter or Volunteer
The Air Race Classic is an annual VFR all women cross-country race flown in official ARC daylight hours. Teams enter either Competition (for prizes) or Non-Competition (for experience) class. College teams compete for their own trophy.
What Racers need to get started: Order a Race Registration Kit from the ARC website Review the Rules Choose your Crew Select your Airplane Make a commitment Complete ARC Entry Forms - Entry deadline is APRIL 15th
Interested in Volunteering? Contact [email protected] Check this year’s race route to see if there’s a location near you.
Racing or volunteering, catch the excitement!
6The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race PlanningRace Teams & Airplanes
READ THE RULES . . . READ THE RULES Review Requirements for Crew, Aircraft and Flight Procedures Highlight important points Ask questions on anything that is not clear
Flight Crews – the minimum is pilot & co-pilot. Optional teammates, dependent on airplane capacity, can participate and provide team support riding as passengers.
Airplane – Certificated, non-turbo, non-experimental airplanes capable of operating at continuous full power for the race are eligible for entry. Review current race rules for details. Contact [email protected] with questions.
7The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race PlanningFlight Crew Checklist
For Pilot & Copilot: FAA Pilot Certificate Current FAA Medial Current FAA Flight Review (BFR) Pilot or co-pilot must have an instrument rating or minimum 500
hours PIC
For optional Teammates, riding in passenger seats: FAA Pilot Certificate OR FAA Student Pilot Certificate FAA Medical (current is not required)
8The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race PlanningFlight Crew Planning
Plan your team strategy
Study the Route – It’s different every year! What airspace will you encounter? Know the terrain & obstacles Study the flyby airports Understand weather patterns
Involve your mechanic, friends and family
Consider “What Ifs?” Any team backup plans needed?
Get ready for one of the greatest aviation adventures!
9The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race Planning Flight Resource Management
Get to know your team members Learn each others strengths & weaknesses;
use them to your team’s advantage Be Professional - practice patience - during the race,
things can happen quickly, for a moment personalities can conflict, be professional. Prepare for the unexpected.
Use your ARC Mother Birds as a resource First Timers are matched with more experienced Racers Contact them with your questions Get to know them before the race They are experienced racers who are there to help.
10The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race Planning Flight Crew Responsibilities
Discuss finances with your team How will you share the costs? Who will be in charge of an accounting? How will race expenses be paid?
Coordinate duties with your team members Divide duties
Who will fly (one or both)? Who will navigate? Keep track of timing? Obtain a stop watch that ‘s easily operated.
Create a personal checklist Logbooks, certificate, medical Personal items – any special foods/medicines?
Create team checklist Verify all current VFR/IFR charts to get to and from the race VFR Charts for race route current? Race related items: ARC Rules, stopwatch, etc.
11The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race Planning Flight Preparation
Fly your airplane – Practice the basics – Practice as a team.
Proficiency - Be comfortable flying at high speed and low altitude as flybys are often as low as 200 ft AGL
Know your aircraft systems: NOW is the time to practice using the GPS, navigational equipment, auto-pilot, weather equipment and all other aircraft systems.
Know your airplane’s fuel burn – practice at race speed. It is your responsibility not to run out of fuel during the race!
Know your engine - how it performs – monitor the gauges.
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Pre-Race Planning Airplane Preparation - Logbooks
Logbooks and documentation All logbooks, documentation & placards, must be valid & present Well organized paperwork assists in faster and smoother ARC processing
Airplane Documents – ARROW Verify Airworthiness Certificate, Registration, Weight & Balance, FAA
approved flight manuals Verify insurance
Familiarize yourself with airplane logbooks
Mark logbooks for easy reference: Last Annual Inspection Transponder & Pitot Static Checks ELT Due Date Airplane modifications affecting speed
Complete all required ARC forms and bring to Start
13The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race Planning Airplane Preparation - Maintenance
Review the Airplane with a certified FAA Mechanic
Thoroughly check the airplane together
Verify all modifications are properly documented with (STC’s, 337 forms and logbook entries)
Verify all Airworthiness Directives are individually signed off
Identify items needing completion pre-race; allow time for post maintenance flight testing
Repair small items now so they do not become major problems during the race
Complete the basics, like oil changes
Plan for en route maintenance before, during or after race.
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Pre-Race Planning Airplane Preparation – Final Touches
Review ARC Rules & Regulations
Create/Review your Airplane Checklist
Applying ARC Race Numbers
Verify items and tools necessary for getting to ARC Start, Flying the Race and returning from ARC Terminus
Tie down stakes & ropes are ARC MANDATORY
Review & update Survival Gear
Review ARC Rules & Regulations
Clean out the airplane – remove spare “stuff” not needed
15The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Pre-Race Planning Volunteers
It takes many working behind the scenes to continue this annual
all-women’s cross-country race. The all volunteer Board, Directors,
Assistant Directors and other Volunteers make this happen.
You can be part of the excitement behind the scenes.
Contact [email protected]
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PlanningOrganizingStart & Terminus SupportEn Route Stop SupportSponsorsInternet GraphicsAircraft Mechanics
Start Activities Check-in & Credentials
Allow sufficient time to arrive at Start Plan your route to the race start Anticipate weather delays Keep in contact with ARC Mother Birds Notify ARC designated contacts with any unexpected delay Follow ARC Start Arrival Procedures for landing at Start
Check-in Receive registration materials at designated check-in area Review any schedule changes – Note mandatory events Be prepared to meet lots of new friends!
Credentials Check Present FAA certificates & medicals for review Present logbooks for review
Volunteers Provide Assistance at Start Local Support
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Start Activities Airplane Inspections - Logbooks & Documentation
Airplane ready for inspection - All airplane preparations and maintenance should be 100% complete PRIOR TO ARC inspection
Each team is inspected for race compliance Airplane logbooks Visual Airplane Inspection
Verify airplane inspection time upon arrival
A separate static propeller rpm check or flight test may be performed
A team member must be present during inspections
The Pilot is responsible for the airplane at all times
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Start Activities Airplane Inspections – Visual & Safety Inspection
A visual inspection on each airplane is performed
Safety and Race Rule compliance are emphasized
Airplane cowling will be opened/removed
Airframe & Engine will be inspected
All lights must be operational
Race number compliance is verified
Additional safety checks when required
Requirements not met will be noted - the team will be given an opportunity to comply before race deadlines
19The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Start Activities Meetings
Locate the ARC Hospitality Room
Check the schedule for changes
Attend Racer Briefings
Mandatory meetings are Mandatory
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Start Activities Community Events
Participate in the ARC & Youth activities Help the ARC promote the wonder and possibilities of the aviation fields
to young women – often these activities are with local scout troops Adopt a scout to follow your team on the Internet across the country
Attend media and charitable functions to promote race Press coverage begins at the Start Provide positive role models for General Aviation Help promote the Air Race Classic
Enjoy ARC Start hosts and local activities
21The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Start Activities Race Events
Celebrate at the Start Banquet Meet the local community Meet & celebrate with all race pilots Featured guest speakers Photos and momentos
Nourish yourself at the Take-Off Breakfast Final Briefings Farewell & thank yous to our Start Hosts Air Race Classic Take-Off
Plan your time at the Start to include sufficient rest
22The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Start ActivitiesFinal Countdown to Start
Your adventure is about to begin!
1-Team Final Checklists Pre-Engine Start
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2-Catching your Breath & Mental Preparation 3-Crowds at the Start send off Race Teams
4-Signal for Engine Start 5-Taxi for Take-Off 6-Official Flag drops for Race Start
Flying the ClassicFly the “Perfect” Cross Country
Utilize The Basics To Win
Weather knowledge: where is the best wind?
Navigational Knowledge: what is the best route?
Airplane knowledge: what’s the best configuration?
Weight & Balance: does it make a difference?
Teamwork: find & maximize your strengths
24The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Flying the Classic Flight Considerations
Plan your time wisely! This is a day VFR race Watch the time and the weather
Monitor & listen to your aircraft Watch fuel consumption Watch gauges
Timing Matters Record time as you cross timing lines Start/stop your stop watch appropriately Note the traffic ahead of and behind you
25The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Flying the Classic ARC Flybys
ARC Flybys are approved flight approach procedures valid only during the Classic. These procedures are posted in advance and reviewed during Mandatory Racer Briefingsand ARC Volunteer Timer Briefings.
Carefully read & study all flyby instructions
Attend Mandatory Racer Briefings Make all radio calls as briefed Utilize Aircraft Call signs as briefed
Mark your airport diagrams for your team
“Flyby to Land” or “Flyby to Continue” are options
Be extra vigilant for both race & non-race traffic
All FAA Regulations are to be followed
Follow tower instructions in a tower-controlled area
Safety is primary at all times
26The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Flying the Classic En Route Stops – Initial Approach
After Start Take-Off fly your own race
You have four days to reach the Terminus
Flyby - Each En Route Stop will have a pre-briefed flyby procedure
Stopping the Clock – Clock stops each leg after a correct flyby is executed
Review ARC Rules & Regulations - Alternative options will be briefed
Remaining Overnight (RON) at a designated stop is Mandatory
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Meeting ARC hosts, paying fuel & RON list Eyes wide open in the air & on the ramp Use your time constructively
Four days Start to Finish
Flying the Classic En Route Stops – Ground Checks
Follow your checklists
Airplane Check Utilize Pre-flights & Post flight checks Re-fuel Check oil Analyze airplane overall condition Report any problems/delays to ARC Officials
Team Check Re-hydrate Stick to your normal diet Are you ready for another leg?
Are you too tired or fatigued? Do you and your partner need a cooling off period? Is a fresh start in the morning a better idea?
Check the time and weather
Confirm hotel accommodations
Plan the next race leg(s)28The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.
Copyright 2009
Flying the Classic En route – ARC Volunteers are the best!
All along the route, once the race starts, Spotters & Timers anxiously await Race Team arrivals and relay information to the next stops
29The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
The Welcome – Smiles – Water – Support – Food – Rides – New Friends – and more…..
Santa Teresa fuelers dress for ARC Team arrivals Volunteers renew and make new friends Each stop presents its own local color for the ARC Racers
Flying the Classic The Flyby Finish in Sight
Avoid “get there itus.” Sometimes the best plan is to wait out the weather.
30The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.
Copyright 2009
Don’t forget to enjoy the scenery! Final Approach Terminus Volunteers await your arrival
The Terminus The Final Flyby – You’ve Arrived!
Fly your last ARC Flyby for this year Follow Terminus Arrival Procedures Four days and 2,000 plus nautical miles are more than just hours added to your logbooks
31The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Congratulations! You flew it!
The Terminus Secure Aircraft & Reunions
Secure Your aircraft Complete your checklists Remove everything you personally need Leave log books on the pilot seat Securely tie down your plane Give your keys to ARC Officials as directed
Reunite / Contact Family & Friends Celebrate your accomplishments You’ve made history!
Terminus Registration Pick-up your Terminus Registration Packet Confirm Terminus Mandatory Events Check-in to your accommodations Locate the ARC Hospitality Room
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The TerminusScoring & Awards
Scoring Review your results with the Chief Scorer/Timer Be prepared, if you are one of the top finishers, to be present at post race aircraft
inspections
Medallions, Charms, Trophies & Certificates Medallions & cash are awarded to the top ten teams Collegiate trophy goes to top Collegiate team to display All racers receive Completion Certificates and Race Charms Additional awards from Sponsors Volunteers received recognition & thank yous
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Medallions ***** Trophies ***** Charms ***** Certificates ***** Thank Yous
The TerminusLocal Activities
Unwind with socials, optional excursions and sightseeing
Relax and spend time with new friends
Share race stories
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The TerminusCommunity Outreach
Participate in next generation activities
Share your expertise
Be a role model
Make a difference
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Classic Racers share experiences and inspire local Girl Scout members and their parents.
The TerminusSilent Auction
Air Race Classic Silent Auction
Sponsors & Racers donate aviation items for a fundraising auction
Items are listed on the website and displayed at the Terminus
Bids are accepted until the start of the Terminus Banquet
All proceeds go toward benefiting the Air Race Classic and supporting future races and collegiate teams
Support the Air Race Classic - Contact [email protected]
36The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Silent Auction Display
The TerminusRacer Debriefings
First Time Racers Debriefing Mandatory for all first time racers ARC wants your feedback What are your perspectives as a first time racer? Your comments and suggestions
All Racer Debriefing Mandatory Meeting Constructive comments keep the Air Race Classic flying Includes post race information
37The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
The TerminusAwards Banquet
Attended by Racers, Volunteers, Sponsors, Community representatives & Aviation Enthusiasts.
Celebrate the flights of some incredible women pilots.
Celebrate the ARC Volunteer Network .
Winners are announced in all categories.
You can be part of this excitement! Order a Race Registration Kit Now!
38The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
The TerminusPublic Relations
Attend media events Press coverage goes on past the Finish Line Provide positive role models for General Aviation Promote the Air Race Classic
Thank Air Race Classic Sponsors
39The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
After the RaceDeparture Preparations
Plan your route home
Reflect on your experience Celebrate your successes What did you learn? What can you share?
Farewell to friends
Enjoy this final part of your ARC journey
40The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
After the Race The Future
Next Adventures Air Racing the Classic leads to many things besides great new friends Potential new employment via networking with pilots, volunteers and sponsors Future Air Race Classics More aviation opportunities and adventures
Share your experience with presentations at Local 99 & WAI & Zonta Chapters Flying clubs Girl Scouts & schools Chamber of Commerces & local businesses
Recruit a new ARC team for next year
Get involved with the ARC – Volunteer!
Upload your photos to www.airraceclassic.org
Send media clippings for the ARC archives
41The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Air Race Classic Sponsors
The Air Race Classic depends on volunteers and monetary support from individuals,organizations and corporations. Please consider your support, at one of thefollowing levels. Contact [email protected]
Help us spread the excitement and make a difference by encouraging women pilots,increasing public awareness, demonstrating women’s roles in aviation andpreserving this unique tradition of flight for the future.
42The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
Full Throttle $ 5,000 or more
Flyby $ 3,000
Tail Winds $ 1,500
Take Off $ 800
Pilot $ 500
Flight Team $ 300
Ground Crews $ 100
Racing Fans $ 25
Additional Informationwww.airraceclassic.org
More questions?
Contact Air Race Classic Organizers
Communicate with your Mother Birds
Read more about air racing – www.airraceclassic.org
43The Air Race Classic, Inc. is a nonprofit 501(c)3 organization.Copyright 2009
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