Aeries Conference
Patti Sampson, FCMAT/CSIS
Agenda
Fall 1– Dates and Deadlines– 3 Files – Certification Process
Fall 2– Dates and Deadlines– 5 Files– Certification Process
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Agenda (continued)
Spring 1– Dates and Deadlines– 3 Files– Certification Process
End of Year (EOY)– Dates and Deadlines– 4 EOY Submissions
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Fall 1 and Fall 2
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Fall 1
Aeries Conference – Ontario v1.05
Fall 1 Submission
Fall 1 required files:
– SENR (Student Enrollment Upload and post
– SINF (Student Information) Upload and post
– SPRG (Student Program) Upload and post
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Fall 1 Data Collected
Current Year (active on 10/5/11)– Enrollments
Title III Eligible Immigrants
Previous Year (8/16/10 – 8/15/11)– Completers– Dropouts
Lost Transfers (exits between 8/16/10 and 8/15/11 not re-enrolled by 10/5/11)
No Shows (5/15/10 – 8/15/10)
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Fall 1 Steps
1. Assign Fall 1 roles– Fall 1 Data Collection Certifier– Superintendent Certifier– Free Reduced Lunch*
2. Successfully post records required for Fall 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)
3. Review and resolve fatal certification errors
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* Now needed to upload SPRG files that contain NSLP program records
Fall 1 Steps (continued)
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4. Resolve anomalies below 2%5. Make sure your LEA has the Anomaly Contact
role assigned to someone in your LEA6. Review of aggregate reports for accuracy by
data stewards7. Save/print aggregate & supporting reports8. Review supporting reports, i.e., 8.1c, 2.2, 1.59. Certify Level 1 (data processor)10. Certify Level 2 (superintendent)
Fall 2
Aeries Conference – Ontario v1.010
Fall 2 Submission
Fall 2 required files:– SDEM (Staff Demographic)
Upload and post– *SASS (Staff Assignment)
Upload and post– *CRSE (Course Section)
Upload and post– *SCSE (Student Course Section )
Upload and post
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* Replacement files
Fall 2 Data Collected
Staff Demographics– Staff employed on 10/5/2011 + 30 calendar
days– Employment start and end dates– Staff Service Years LEA– Staff Service Years total– FTE– Degree– Itinerant Teachers (27)
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Fall 2 Reporting & Certification v2.0
Fall 2 Data Collected
SEID requiredTeachers
– Teachers (12) – Itinerant or Pull-out/Push-In Teachers (27) – Charter School Non-certificated Teacher (26)
Non-classroom Based Staff– Administrators (10)– Non-certificated Administrator (25)– Pupil Services (11)
STAFF NOT INCLUDED Classified staff are reported in aggregate in CBEDS-ORA
Employed as of Census Day
Employed within 30 days after Census Day for school tracks that are not in session on Census Day
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Fall 2 Data Collected
Courses taught on 10/5/11– Plus 30 calendar days for LEAs on track schedule– NCLB Core Course– HQT Competency Code– Independent Study– UC/CSU Requirement
Student Courses– Distance learning– Independent – Home and Hospital
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Fall 2 Steps
1. Assign Fall 2 roles– Fall 2 Data Collection Certifier– Superintendent Certifier
2. Upload and post records required for Fall 2– Staff Demographics (SDEM)– *Staff Assignment (SASS)– *Course Section (CRSE)– *Student Course Section (SCSE)
3. Review and resolve fatal certification errors
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*Replacement Files
Fall 2 Steps
. Review of aggregate reports for accuracy by data stewards
7. Save/print aggregate & supporting reports 8. Review supporting reports, i.e., 2.6, 3.1, 4.2 9. Certify Level 1 (data processor) 10. Certify Level 2 (superintendent)
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4
SPRING 1
Aeries Conference – Ontario v1.017
SPRING 1
Spring 1 required Files*– *SENR
Upload and posted– *SINF
Upload and posted– *SPRG
Upload and posted
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*Required only if data is not current on Census Day 3/1/2011
SPRING 1
Spring 1 Required Files*– *SENR
Upload and posted– *SINF
Upload and posted– *SPRG
Upload and posted
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*Required only if data is not current on Census Day 3/1/2011
Spring Data Collected
English Learners – Number of English Learner (EL) students– Number of Fluent English-Proficient (FEP) (designated
as either IFEP or RFEP). students by grade and primary language other than English, as determined by the Home Language Survey required by the California Code of Regulations
- Counts of Re-designated Students during reporting period
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Formerly part of the Language Census (R30) collection for students whose primary language is not English on Census
Day 3/1/12
Spring 1 Steps
1. Assign Spring1 roles– Spring 1 Data Collection Certifier– Superintendent Certifier
2. Successfully post records required for Spring 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)
3. Review and resolve fatal certification errors
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Same process as Fall 1 but Census day is 3/1/2012
Spring 1 Steps
4. Review of aggregate reports for accuracy by data stewards
5. Save/print aggregate & supporting reports6. Review supporting reports i.e., 2.6, 2.7, 2.117. Certify Level 1 (data processor)8. Certify Level 2 (superintendent)
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Spring 1 Steps
1. Assign Spring1 roles– Spring 1 Data Collection Certifier– Superintendent Certifier
2. Successfully post records required for Spring 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)
3. Review and resolve fatal certification errors
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Same process as Fall 1 but Census day is 3/1/2012
End-of-Year
Aeries Conference – Ontario v1.024
End of Year - EOY
End of Year 1– Course Completion / Career Technical
Education End of Year 2
– Program ParticipationEnd of Year 3
– Discipline / Truancy End of Year 4
– Student Waivers (CAHSEE
Aeries Conference – Ontario v1.025
Dates and Timelines – To Be Determined
Aeries Conference – Ontario v1.0
RESOURCES
Resources
EOY 1– Data Guide
Sections 2.3, 3.1, – CALPADS File Specification (Word)
Section 2.4 EOY 2
– Data Guide Sections 3.2
– CALPADS File Specification (Word)
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Resources
EOY 3– Data Guide
Sections 2.3, 3.1, – CALPADS File Specification (Word)
Section 2.6 EOY 4
– Data Guide Sections 2.1.6
– CALPADS File Specification (Word) Section 2.7
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Changes in State Reporting 2011-2012
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State Reporting
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Fall 1, Fall 2, and Spring 1No new data elementsNew code set values
– Course Group State – added Exploratory Wheel/Enrichment/Activity
Class– Non-classroom based or support assignment
– Added Other Certificated Non-Instructional Assignment
– Four updates to Special Ed support assignments
State Reporting (continued)
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– Disability Category– Changed Mental Retardation/Intellectual Disability
– Country– Retired, added, changed seven codes
– English Language Acquisition Status State– EO name definition updated – English or American Sign
Language Only– Input Validation Rule changes in 2011-12– Review the Error List to see changes
State Reporting (continued)
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Aeries Conference – Ontario v1.0
RESOURCES
Aeries Conference – Ontario v1.0
Resources
SEID INFORMATION• The Commission on Teacher Credentialing (CTC) is responsible for
assigning and maintaining SEIDs
• SEIDS can be obtained by – contacting your County Credential Analyst – accessing the CTC Credential Information Guide (CIG) at
https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl *
• For more information on SEIDs, see the CALPADS Data Guide
* Restricted to CIG users. Obtain the login information by contacting the Commission at [email protected]
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RESOURCES
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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RESOURCES
Resources
OTHER RESOURCES Certification Reports Data Mapping
Fall 1, Fall 2, and Spring 1 http://www.csis.k12.ca.us/library/calpads-training/
Self-Paced Trainings http://
www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp
Service Request Tickets Provide details
Job id SSID
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Aeries Conference – Ontario v1.0
REMINDERS
Reminders
Fall 2 and Spring 1 submissions through CALPADs– No contingency plan
EOY dates and deadlines TBD– CALPADS CFS– CALPADS Data Guide
Initial 9th grade entry date– Impacts your 4 year cohort graduation rate
Work with data stewards on accuracy of all aggregate reports for Fall 1, Fall 2, & Spring 1
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Reminders
Effects On Four-Year Adjusted Cohort Graduation Rate
Type of Student Part of Cohort Effect on Rate
Graduate Yes Increase
Dropout Yes Decrease
Dropout re-enrolled No None
Lost transfer Yes Decrease
Non-grad Yes Decrease
Regular transfer No None
No-show (never attended) No None
Deceased No None
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