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CITY OF CARMEL-BY-THE-SEA
Council Report
August 4, 2015
To: Honorable Mayor, Members of the City Council,Douglas J. Schmitz, City Administrator
From: Janet Bombard, Library and Community Activities Director
Subject: Consideration of a resolution adding a pumpkin rolling component to the
99th City Birthday Party and Parade on Saturday, October 31, 2015 and
authorizing the related street closures
RECOMMENDATION(S):
Approve a resolution adding a Pumpkin Rolling component to the 99th City Birthday Partyand Parade on Saturday, October 31, 2015 and authorizing the related street closures
EXECUTIVE SUMMARY: Community Activities staff is requesting authorization to add a Pumpkin Roll to the CityBirthday Party and Parade on Saturday, October 31, 2015.
In order to facilitate a safe and successful event, it will be necessary to close Ocean Avenuewest of Santa Rita Street to Junipero Avenue; Santa Fe Street between Ocean Avenue andMountain View Avenue; and Torres Street between 6
th Avenue and Mountain View Avenue
from 9:00 a.m. to 6:30 p.m..
Santa Rita Street, Mountain View Avenue, 6th Avenue and Junipero Street will remain open totraffic.
__________________________________________________________________________
ANALYSIS/DISCUSSION:The activity of rolling pumpkins down Ocean Avenue at night during the weeks surroundingHalloween has been a long-standing, albeit unauthorized, tradition in Carmel. Community
Activities staff is requesting permission to incorporate the activity into the annual City BirthdayParty and Parade, allowing residents the opportunity to safely and legally roll a pumpkindown Ocean Avenue. Other benefits of adding the pumpkin roll include:
• Adding a fun, new component to the City Birthday Party and Parade.
• Extending the City’s birthday festivities.
• A possible reduction in the number of people who roll pumpkins down Ocean Avenueduring the weeks surrounding Halloween.
The pumpkin rolling will take place on Ocean Avenue just below Santa Fe Street.
Council Meeting Date: 08/04/2015 Agenda Item: 7.G
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Participants and spectators will congregate at Ocean Avenue and Santa Fe Street, where a
truck full of pumpkins will be parked. Participants will need a permit to roll a pumpkin. Those
rolling a pumpkin will have their permit hole-punched, receive a pumpkin, and then roll their
pumpkin down the hill toward Junipero Avenue into a large debris box. The course down
which pumpkins will roll will begin approximately half-way down Ocean Avenue below Santa
Fe Street and end half a block before Junipero Street. City staff will be stationed at the top of
the hill to maintain safety, and control the number of pumpkins rolled at one time.
Ocean Avenue will be lined with plastic sheeting to minimize cleanup of the street. The sides
of the street will be blocked with hay bales and fencing to both prevent spectators from
entering the rolling zone, and protect them from rollaway pumpkins. Staff estimates the
event will need approximately 140 6-foot barrier fencing panels for the perimeter of the
course, and approximately 250 hay bales inside the fencing for the rolling lane.
The debris box will be decorated and may feature a large jack o lantern and other targets for
pumpkin rollers to aim at. Plywood wings will be positioned in front of the debris box to help
guide the pumpkins into the box. Water barricades will be placed behind the wings as
additional supports.
Pumpkins will be limited in size to no bigger than a basketball and no more than 10 pounds. .
The event will run from 2:30 – 4:30 p.m. Cleanup and removal of hay bales, plastic sheeting,and fencing will take approximately two hours, with Ocean Avenue being reopened by 6:30p.m.
The following streets will be blocked off from 9:00 a.m. to 6:30 p.m. to facilitate a safe event:
• Ocean Avenue west of Santa Rita Street to Junipero Avenue
• Santa Fe Street between Ocean Avenue and Mountain View Avenue
• Torres Street between 6th Avenue and Mountain View Avenue
Detour and directional signs will be placed at Santa Fe Street, on Mountain View, and on 6th
Avenue to route westbound traffic around the event and into downtown.
City staff will provide traffic control at the intersections of Ocean Avenue and Santa RitaStreet; Santa Rita Street and Mountain View Avenue; Santa Fe Street and Mountain View
Avenue; Torres Street and Mountain View Avenue; and Torres Street and 6th Avenue in order
to allow residents in the affected area access to their homes.
Cleanup and removal of hay bales, plastic sheeting, and fencing will take approximately twohours. Ocean Avenue should be reopened by 6:30 p.m.
The Community Activities and Cultural Commission considered the event at its June 9, 2015meeting. The commission voted to recommend to the City Council that a pumpkin rollingcomponent be added to the City Birthday Party and Parade on October 31, 2015 with the
Council Meeting Date: 08/04/2015 Agenda Item: 7.G
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condition that input be solicited from residents and businesses affected by the street
closures Community Activities staff mailed a Notice of Special Event to those affected by
the proposed closures; no responses to the notice were received
FISCAL IMPACT:
Costs
of
the event are included
in
the
Y
2015/16 Community Activities
Budget
PREVIOUS COUNCIL ACTION DECISION HISTORY:
None
ATTACHMENTS:
Attachment A: Representation of pumpkin rolling course facing west
Attachment B: Map showing proposed location
of
course
Attachment C: Map of street closures associated with event
Attachment D: Notice sent to residents
Attachment E: Draft pumpkin rolling permit
Attachment F: Draft resolution adding pumpkin roll to the ggth City birthday
celebration
Budgeted: Yes
APPROVED:
Funding Source: Community Activities FY
2015/16 budget
Date:
2_ [
Luf r
Council Meeting a te: 08/04/2015
Agenda Item: 7 G
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Council Meeting Date: 08/04/2015
Agenda Item: 7.GPage 7
ATIACHMENT D
NOTICE OF PROPOSED
SPECI L
EVENT
The City
of
Carmel-by-the-Sea Community Activities Department will be requesting permission from
the
City Council
of the
City
of
Carmel-by-the-Sea on August
4
2015
to
add a pumpkin rolling
component to
the City Birthday Party and Parade on Saturday, October 31, 2015 .
This notice
is
being sent
to
all occupants
of
property
on
the
streets containing
the
proposed special
event described
further
in this letter. It
is
being sent
for
the
purpose
of
informing the
notified persons
about
the
proposed event.
Please register
your
comments
with
Library and Community Activities Director Janet Bombard
or
Community Activities Coordinator Margi Perotti by Wednesday, July 15, 2015:
[email protected] 831) 624-1366, [email protected] .us {831) 620-2020
Persons interested in the Special Event details may also review additional materials available at the
Park Branch Library located at Mission Street and
6th
Avenue, phone
number
831-620-2020.
Event Description
The event will start at approximately
2:30p.m.
following
the
annual City Birthday Party Parade and
Luncheon at Sunset Center on Saturday, October 31, 2015. Partic ipants will be allowed to roll small
pumpkins down the hill toward Junipero Avenue) into a large, decorated debris box. Pumpkins will be
contained on the street by hay bales surrounded by protective fencing. The street will be lined with
plastic sheeting
in
order to
minimize cleanup.
The event will run
from 2:30-4
:30 p .m. The following streets will be blocked
off from 9:00a.m.
to
6:
30p.m.
to facilitate
the
event:
• Ocean Avenue between Santa
Fe
Street and Junipero
• Santa Fe Street between Ocean Avenue and
Mountain
View
• Torres
from
Ocean Avenue
to
Mountain
View
Detour signs will be placed at several locations to direct drivers around the event.
Residents
who
live between Santa
Fe
Street and Ocean Avenue, and Torres Street and Ocean Avenue
will be allowed access
to their
residences.
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Council Meeting Date: 08/04/2015
Agenda Item: 7.GPage 8
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADDING
A PUMPKIN ROLLING COMPONENT TO THE 99TH CITY BIRTHDAY PARTY AND PARADE
ON OCTOBER 31, 2015 AND AUTHORIZING THE RELATED STREET CLOSURES
WHEREAS, Community Activities Department staff is requesting authorization to add a
Pumpkin Rolling component to the 99th City Birthday Party and Parade on October 31, 2015;and
WHEREAS, in order to facilitate a safe and successful event, it will be necessary toclose certain streets.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OFCARMEL-BY-THE-SEA DOES:
1. Authorize the addition of a pumpkin rolling component to the 99th City Birthday Partyand Parade on October 31, 2015.
2. Authorize closure of the following streets on October 31, 2015 from 9:00 a.m. to 6:30p.m.:
• Ocean Avenue west of Santa Rita Street to Junipero Avenue
• Santa Fe Street between Ocean Avenue and Mountain View Avenue
• Torres Street between 6th Avenue and Mountain View Avenue
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of August, 2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
SIGNED: ATTEST:
_______________________Jason Burnett, Mayor Lee Price, MMC
Interim City Clerk
ATTACHMENT - F
Council Meeting Date: 08/04/2015Agenda Item: 7 G
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