2121stst Century Community
Century Community
Learning Centers
Learning Centers
(21(21stst CCLC) CCLC)
Technical Assistance
Technical Assistance
WorkshopWorkshop
January 23, 2012
January 23, 2012
Michigan Department of Education
Michigan Department of Education
Office of Great Start/Early Childhood
Office of Great Start/Early Childhood
Education and Family Services
Education and Family Services
Our
Websi
te
Our
Websi
tewww.michigan.gov/
www.michigan.gov/21stcclc21stcclc
2
2121
stst C
CLC
Basi
cs
CC
LC B
asi
cs
• ESEA Title IV, Part B (No
ESEA Title IV, Part B (No
Child Left Behind Act)
Child Left Behind Act)• Michigan will receive $40.3
Michigan will receive $40.3
M in FY2012
M in FY2012• $5.7 M for new grants in
$5.7 M for new grants in
Cohort GCohort G• $32.6 M for Cohorts E & F
$32.6 M for Cohorts E & F
continuation grants
continuation grants• Competitive grant
Competitive grant• Consistent with Michigan
Consistent with Michigan
State Board of Education
State Board of Education
Strategic Goal
Strategic Goal3
2121
stst C
CLC
Basi
cs
CC
LC B
asi
cs
• Initial year for Cohort G
Initial year for Cohort G
• 07/01/12-06/30/13
07/01/12-06/30/13• Four continuation years
Four continuation years
possiblepossible• 07/01/13-06/30/14
07/01/13-06/30/14• 07/01/14-06/30/15
07/01/14-06/30/15• 07/01/15-06/30/16
07/01/15-06/30/16• 07/01/16-06/30/17
07/01/16-06/30/17• Next round same time
Next round same time
next year next year
4
21
21
stst CC
LC
CC
LC
Purp
ose
sPu
rpose
s
• Federal Priorities
Federal Priorities
• Academic Enrichment
Academic Enrichment
• Tutorial Services
Tutorial Services
• Homework Help
Homework Help
• Federal Targets
Federal Targets
5
21
21
stst CC
LC
CC
LC
Purp
ose
sPu
rpose
sOther Activities
Other Activities
• Youth development
Youth development
• Drug and violence prevention
Drug and violence prevention
• CounselingCounseling
• Character education
Character education
• Art and music
Art and music
• Recreation and sports
Recreation and sports
• Technology education
Technology education
• Health and nutrition
Health and nutrition
66
21
21
stst CC
LC
CC
LC
Purp
ose
sPu
rpose
sServices to Students’
Services to Students’
FamiliesFamilies
• Family literacy and
Family literacy and
educational development
educational development
• Family involvement in
Family involvement in
educationeducation
• Family technology education
Family technology education
7
Elig
ible
Applic
ants
Elig
ible
Applic
ants
• Local Education Agencies
Local Education Agencies
(LEA)(LEA)• Colleges and Universities
Colleges and Universities
• Faith and Community-
Faith and Community-
Based Organizations
Based Organizations
(FBCOs)(FBCOs)• Consortia/partnerships of
Consortia/partnerships of
the abovethe above• Must propose service to
Must propose service to
students who attend
students who attend
schools with a minimum of
schools with a minimum of
30% eligibility for free and
30% eligibility for free and
reduced price meals
reduced price meals88
Elig
ible
Applic
ants
Elig
ible
Applic
ants
• Current grantees
Current grantees• Applicants may apply
Applicants may apply
for multiple grants to
for multiple grants to
serve different groups
serve different groups
of students (at
of students (at different schools)
different schools)• Previous cohorts may
Previous cohorts may
re-competere-compete
9
Fundin
g R
ange
Fundin
g R
ange
• Minimum grant award is
Minimum grant award is
$50,000 per year
$50,000 per year• Maximum grant award is
Maximum grant award is
$135,000 per site
$135,000 per site• 4 days per week for 2.5 hours per day
4 days per week for 2.5 hours per day
• 32 weeks during the school year
32 weeks during the school year
• 6 weeks during the summer
6 weeks during the summer
• Total of 38 weeks
Total of 38 weeks• Require 320 hours during the school
Require 320 hours during the school
year and 60 hours during the
year and 60 hours during the
summersummer• Maximum of 5 sites per
Maximum of 5 sites per
applicationapplication
10
Applica
tion
Applica
tion
Revie
w Pro
cess
Revie
w Pro
cess
• Grant reviewers needed
Grant reviewers needed
• Scored according to rubrics
Scored according to rubrics
• Maximum score of 175 + 70
Maximum score of 175 + 70
priority points = 245
priority points = 245
• Review panel
Review panel
• Team of 4 per application
Team of 4 per application
• Reviewer training required
Reviewer training required
11
Applica
tion
Applica
tion
Revie
w Pro
cess
Revie
w Pro
cess
• Rank order according to
Rank order according to
scorescore
• Additional factors may apply
Additional factors may apply
• Geographical distribution
Geographical distribution
• Duplication of effort
Duplication of effort
• Duplication of funding
Duplication of funding
• Evidence of previous
Evidence of previous
successful grant performance
successful grant performance
• Prioritization based on the
Prioritization based on the
State Board of Education
State Board of Education
Strategic Goal
Strategic Goal
• Superintendent priorities
Superintendent priorities
12
Cove
r of
Cove
r of
Applic
ati
on
Applic
ati
on
• Identify applicant
Identify applicant organization
organization• Identify co-applicant
Identify co-applicant• List the school(s) to be
List the school(s) to be
servedserved• Original signature of
Original signature of applicant’s authorized
applicant’s authorized
official in official in BLUE INK
BLUE INK on original application
13
Is This S
chool
Is This S
chool
Elig
ible
?Elig
ible
?We recommend checking
We recommend checking
each building’s Free and
each building’s Free and
Reduced Price Meal
Reduced Price Meal
percentage to confirm 30%
percentage to confirm 30%
school eligibility level.
school eligibility level.
- October 2010 data will be
- October 2010 data will be
posted on our website:
posted on our website:
www.michigan.gov/21stcclc
www.michigan.gov/21stcclc
14
Ass
ura
nce
sA
ssura
nce
s
• Official’s signature in
Official’s signature in
BLUE INKBLUE INK on the
on the original application
original application• Affirms that the
Affirms that the applicant will comply
applicant will comply
with all requirements
with all requirements• The application is a
The application is a BINDING CONTRACT if
BINDING CONTRACT if
the grant is awarded
the grant is awarded
15
Co-A
pplic
ant
Co-A
pplic
ant
Agre
em
ent
Agre
em
ent
• Include only if:
Include only if:• Application is a
Application is a partnership between an
partnership between an
LEA and a FBCO or
LEA and a FBCO or• Application is a
Application is a partnership of several
partnership of several
eligible agencies or LEAs
eligible agencies or LEAs
• Applicant is the fiscal
Applicant is the fiscal
agentagent
16
Co-A
pplic
ant
Co-A
pplic
ant
Agre
em
ent
Agre
em
ent
• Partners are
Partners are collaborating LEA(s)
collaborating LEA(s) or agency(ies)
or agency(ies)• Copy page 1c for
Copy page 1c for more partners if
more partners if neededneeded• Original must have
Original must have signatures in
signatures in BLUE BLUE
INKINK
17
Ackn
ow
ledgm
en
Ackn
ow
ledgm
en
t Form
st Fo
rms
• 20 points20 points
• Rubric on pages 12-13
Rubric on pages 12-13
• 3 types of forms
3 types of forms
• Need for Project – page 2a
Need for Project – page 2a
• Effort to Collaborate – page
Effort to Collaborate – page
2b2b
• Intent to Provide Services –
Intent to Provide Services –
page 2cpage 2c
• Duplicate each form as
Duplicate each form as
many times as necessary
many times as necessary
18
Need fo
r Proje
ct
Need fo
r Proje
ct
• Provided by agency or group
Provided by agency or group
supporting the project
supporting the project
• Shows community
Shows community
coordination of services to
coordination of services to
studentsstudents
• May use letters of support
May use letters of support
instead of forms
instead of forms
19
Eff
ort to
Eff
ort to
Colla
bora
teC
olla
bora
te• Required for
Required for allall
applicantsapplicants
• Need form for each LEA
Need form for each LEA
superintendent
superintendent ANDAND
principal of each school
principal of each school
identified for services
identified for services
• Verifies how the school
Verifies how the school
will collaborate with the
will collaborate with the
applicantapplicant
20
Inte
nt to
In
tent to
Provid
e S
ervice
s
Provid
e S
ervice
s• For entities that will provide
For entities that will provide
services, but are not part of
services, but are not part of
the formal management
the formal management
consortiumconsortium
• Form or letter should list the
Form or letter should list the
specific services to be
specific services to be
provided and indicate
provided and indicate
agreement to provide them as
agreement to provide them as
described in the narrative and
described in the narrative and
the budgetthe budget
21
Proje
ct A
bst
ract
Proje
ct A
bst
ract
• 5 points5 points• Rubric on page14 used
Rubric on page14 used
to provide brief
to provide brief information about the
information about the
projectproject• Often copied to
Often copied to represent the project
represent the project
to the public
to the public• Use 3Use 3 rdrd person
person• Do not include
Do not include attachments
attachments
22
Narr
ati
ve
Narr
ati
ve
Proposa
l and
Proposa
l and
Proje
ct P
lan
Proje
ct P
lan
• 140 points + 70
140 points + 70 priority points = 210
priority points = 210
points possible
points possible• 15 pages of narrative
15 pages of narrative• Number the pages
Number the pages• Verdana 11 point
Verdana 11 point• Copy Project Plan form
Copy Project Plan form
as many times as
as many times as neededneeded• Includes 6 sections
Includes 6 sections23
1. A
ssess
ment
1. A
ssess
ment
of
Need
of
Need
• 10 points + 70 priority
10 points + 70 priority
points = 80 points
points = 80 points• See page 14 of
See page 14 of instructionsinstructions• Describe need for
Describe need for enrichment and
enrichment and academic academic programming and
programming and rationale for the
rationale for the project design
project design• Include data to
Include data to support need
support need
24
Prio
rity
Poin
ts
Prio
rity
Poin
ts
• 70 points total
70 points total• See pages 15-17 of
See pages 15-17 of
instructionsinstructions• Links for all needed data are
Links for all needed data are
providedprovided• Points based on percentage of
Points based on percentage of
schools meeting various
schools meeting various
prioritiespriorities• Title I schoolwide eligibility
Title I schoolwide eligibility
(40% free and reduced*) 15
(40% free and reduced*) 15
points possible
points possible
* * The October 2010 data will be used.
The October 2010 data will be used.
MDE will use the district average
MDE will use the district average
percentage for a middle or high
percentage for a middle or high
school where individual building
school where individual building
percentage is lower
percentage is lower
25
Prio
rity
Poin
ts
Prio
rity
Poin
ts
• Extreme poverty
Extreme poverty based on census data
based on census data 5 points
5 points• High-priority schools
High-priority schools 15 points
15 points• Free and reduced
Free and reduced eligibility is greater
eligibility is greater than 50%than 50% 10 points possible
10 points possible
26
Prio
rity
Poin
ts
Prio
rity
Poin
ts
• Schools that did not
Schools that did not
make AYP target due to
make AYP target due to
student proficiency in
student proficiency in
past two years
past two years 15 points possible
15 points possible• Joint application between
Joint application between
LEA and FBCO proposing
LEA and FBCO proposing
service to buildings in
service to buildings in
school improvement
school improvement
statusstatus 5 points possible
5 points possible• Sites serving students in
Sites serving students in
any grade 6 through 12
any grade 6 through 12
5 points possible
5 points possible27
2. Q
ualit
y of
2. Q
ualit
y of
Propose
d P
roje
ct
Propose
d P
roje
ct
Model
Model
• 55 points55 points• Rubrics on pages 19-
Rubrics on pages 19-2222
• Use narrative and
Use narrative and project plan forms
project plan forms• Complete, thorough
Complete, thorough plan, including all of
plan, including all of the items on pages
the items on pages 18-1918-19
28
Inclu
de
Inclu
de• Goals,
Goals,
objectives, objectives,
activitiesactivities
• How project
How project
addresses addresses
stated needs
stated needs
• LinkagesLinkages
• Number of Number of
students, students,
hours, features
hours, features
• Location, sites,
Location, sites,
accessibility,
accessibility,
transportation
transportation
• Operational
Operational
informationinformation
• Collaboration
Collaboration
• Parent Parent
involvement
involvement
and servicesand services
• Staff Staff
qualifications
qualifications
and staff and staff
development
development
• Program Program
evaluationevaluation
• Services…Services…
29
……Service
sService
sAcademic Academic
Enrichment
Enrichment
• Expansion of
Expansion of
curriculumcurriculum
• Tutorial services
Tutorial services
• Homework help
Homework help
• Connections with
Connections with
school and school and
students’ teachers
students’ teachers
• Connections
Connections
between 21between 21stst CCLC
CCLC
program and school
program and school
curriculum and
curriculum and
goals, including
goals, including
school improvement
school improvement
activitiesactivities
Youth
Development
• Drug and Drug and
violence violence
preventionprevention
• CounselingCounseling
• Character Character
educationeducation
• Asset Asset
development
development
• MentoringMentoring
• Health and
Health and
nutrition
nutrition
30
……Service
sService
sFamily Family
ServicesServices
• Services available
Services available
only to families of
only to families of
enrolled students
enrolled students
• Family literacy
Family literacy
• Related educational
Related educational
servicesservices
• Parent involvement
Parent involvement
in their children’s
in their children’s
educationeducation
• Family activities
Family activities
Enrichment
Enrichment
• Arts, music,
Arts, music,
etc.etc.
• TechnologyTechnology
• RecreationRecreation
• SportsSports
• Diversity of
Diversity of
services to services to
meet student
meet student
needsneeds
31
3. F
aci
lity
Pla
n
3. F
aci
lity
Pla
n
• 10 points10 points• Rubric on page 23 of
Rubric on page 23 of
instructionsinstructions• Complete Part E on page 5
Complete Part E on page 5
• Licensing of sites – Public
Licensing of sites – Public
Act (P.A.) 116
Act (P.A.) 116• Describe accessibility of
Describe accessibility of
the sites and how
the sites and how students will be
students will be transported or escorted if
transported or escorted if
non-school sites are to be
non-school sites are to be
usedused• Sites appropriate for
Sites appropriate for
activitiesactivities
32
4. P
rogra
m
4. P
rogra
m
Pers
onnel
Pers
onnel
• 25 points25 points• Rubric on pages 24-26 of
Rubric on pages 24-26 of
instructionsinstructions• Full-time project director
Full-time project director
• Full-time site coordinator(s)
Full-time site coordinator(s)
• Required staff to student
Required staff to student
ratios as defined in Model
ratios as defined in Model
Standards for Out-of-School
Standards for Out-of-School
Time/After-School Programs
Time/After-School Programs
in Michiganin Michigan
33
4. P
rogra
m
4. P
rogra
m
Pers
onnel
Pers
onnel
• National and state staff
National and state staff
development
development participation
participation• Local staff development
Local staff development
planplan• Volunteer and partner
Volunteer and partner
participation
participation• Staff involvement in
Staff involvement in
continuous program
continuous program
improvement
improvement• Complete Part F, page 6
Complete Part F, page 6
• Number of staff
Number of staff• Time each staff person will
Time each staff person will
devote to the program
devote to the program• Degrees, certification and
Degrees, certification and
summary of experience
summary of experience34
5. E
valu
ati
on
5. E
valu
ati
on
• 20 points20 points• Rubric on pages 27-28
Rubric on pages 27-28
of instructions
of instructions• Local evaluation
Local evaluation• Statewide evaluation
Statewide evaluation• YPQAYPQA• MSU Instruments
MSU Instruments• EZ reports
EZ reports• National data collection
National data collection
35
6. C
om
mit
ment,
6. C
om
mit
ment,
C
apaci
ty a
nd
Capaci
ty a
nd
Sust
ain
abili
ty
Sust
ain
abili
ty
Pla
nPla
n
• 20 points20 points• Rubric on page 29 of
Rubric on page 29 of
instructionsinstructions• Start no later than
Start no later than October 1October 1• May start summer of
May start summer of
2012 after July 1
2012 after July 1• Capacity
Capacity• Sustainability plan for
Sustainability plan for
beyond federal funding
beyond federal funding36
Budget
Budget
• 10 points10 points
• Rubric on page 33 of instructions
Rubric on page 33 of instructions
• Funding period: July 1, 2012-June
Funding period: July 1, 2012-June
30, 201330, 2013
• Includes 3 parts: Budget
Includes 3 parts: Budget
Summary, Budget Detail and
Summary, Budget Detail and
Budget Narrative
Budget Narrative
• Appropriate, cost-effective
Appropriate, cost-effective
expenditures for planned services
expenditures for planned services
• Minimum request $50,000
Minimum request $50,000
• Maximum request $135,000 per
Maximum request $135,000 per
sitesite
37
Budget
Budget
• Administration capped at 10% of
Administration capped at 10% of
requestrequest
• Total of lines 230 – 260 and 280, plus
Total of lines 230 – 260 and 280, plus
indirect costs
indirect costs
• Does not include rent of a facility now
Does not include rent of a facility now
owned by applicant
owned by applicant
• FBCOsFBCOs
• May not charge directly for
May not charge directly for
administrative costs
administrative costs
• Do not use lines 230-260
Do not use lines 230-260
• 8% maximum for indirect costs if no
8% maximum for indirect costs if no
negotiated rate
negotiated rate
• Use line 280 for evaluation only
Use line 280 for evaluation only
• Does not count in 10% administrative
Does not count in 10% administrative
capcap
38
Budget
Budget
• Use negotiated indirect rate,
Use negotiated indirect rate,
if availableif available
• Signatures in
Signatures in BLUE INKBLUE INK on on
original application
original application
• Allowed /not allowed
Allowed /not allowed
expenditures
expenditures
• Check Education
Check Education
Department General
Department General
Administrative Regulations
Administrative Regulations
(EDGAR) for more
(EDGAR) for more
informationinformation
39
Check
list
and
Check
list
and
Pack
agin
gPa
ckagin
g
• Include original
Include original application with
application with signatures in
signatures in BLUE INKBLUE INK, 4 , 4
copies for a total of 5 and
copies for a total of 5 and
an electronic version
an electronic version• Attach one copy only of
Attach one copy only of
the MDE Data Form and
the MDE Data Form and
Checklist to the top of the
Checklist to the top of the
ORIGINALORIGINAL application
application
• Do not attach
Do not attach supplementary materials
supplementary materials
• Use binder clips only
Use binder clips only• Do not use special binding
Do not use special binding
40
Maili
ng
Maili
ng
Dir
ect
ions
Dir
ect
ions
• Delivery by agent only
Delivery by agent only• MUST BE
MUST BE RECEIVED at MDE
RECEIVED at MDE by 5:00 PM,
by 5:00 PM, February 28,
February 28, 2012!!!2012!!!• Confirmation of receipt
Confirmation of receipt
will be faxed
will be faxed• If fax not received by
If fax not received by
February 29 --
February 29 -- CALL US!CALL US!41
Quest
ions?
Quest
ions?
• Pat Hennessey
Pat Hennessey• [email protected]
• Amanda Stoel
Amanda Stoel• [email protected]
[email protected]• John Taylor
John Taylor• [email protected]
• April TerryApril Terry• [email protected]
• Lorraine Thoreson
Lorraine Thoreson• [email protected]
• (517) 335-6528
(517) 335-652842
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