THE 2015 NCAE TEST ADMINISTRATION GUIDELINESNational Education Testing and Research CenterDepartment of Education
DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION
Acronyms SDS -Schools Division Superintendent DTC -Division Testing Coordinator PSS -Private School Supervisor SH -School Head STC -School Testing Coordinator CE -Chief Examiner RS -Room Supervisor RE -Room Examiner LRN -Learner Reference Number TMs -Test Materials TB -Test Booklet SAS -Scannable Answer Sheet EH -Examiner’s Handbook SSH -Scannable School Header ETRE -Examiner’s Transmittal Report Envelope CETRE -Chief Examiner’s Transmittal Report
Envelope COR -Certificate of Rating
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Roles of the Regional Testing Coordinator (RTC) in the Conduct of the NCAE and NAT
1. Attends the national conference on the administration of the NCAE and NAT for awareness of standardized test guidelines and procedures as one of the end-users of the test results.
2. Serves as the resource person relative to the official list of private schools operating without permit.
3. Clarifies issues and concerns relative to the Philippine Validating Test (PVT) for which the Regional Office is directly concerned (e.g. endorsement to NETRC)
The Testing Staff at the Division Level
5*Assignment of the testing staff shall be done by the SDS.
Division Level SDS*
DTC PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator
Room Supervisors
RE 1 RE 2 RE 3 RE 4 RE n
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Schemes in the Assignment of Room Examiners
Public
Private
•Swapping of teachers in public and private schools
1
•For divisions with only few public and private high schools, elementary school teachers from public schools may serve as REs.
2
•Teachers from big public schools may be dispersed in small private schools.
3
•Other public school teachers from the other districts may serve as RE when there is insufficiency of private school teachers.
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Public Elem
Schools with insufficient
REs
Big public
Small private (many)
Other districts
District with
Insufficient REs
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The Schools Division Superintendent (SDS) shall:
The Testing Staff and Their Roles
1. be responsible for the smooth conduct of the test in the division
2. assign one of the division supervisors as Division Testing Coordinator
3. designate Room Examiners who are reliable, competent, experienced in the conduct of NCAE and have no history of lost Test Booklets (TBs)
4. remind PSS to manage tardiness of some private school teachers on examination day.
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The Division Testing Coordinator
1. Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines.
2. On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience.
3. Orients the SHs or STCs prior to test administration.
4. Maintains the security and confidentiality of test materials received from the NETRC through a courier. Issues an Oath of Confidentiality for the SHs on this regard.
5. Examines the packing guide of TMs upon receipt.
6. Notifies NETRC on the condition of TMs received.
7. Accounts all the TMs before final packing.
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The Private School Supervisor1. Disseminates information regarding the NCAE and DepED’s latest
issuances on it to private schools in the division.
2. Coordinates with private school principals regarding the conduct of the exam to its target clientele; formulates an agreement with the SH regarding proper test administration.
3. Checks closely if private schools operating without permit were included vis-à-vis the official list from the region. The said schools should be excluded. Likewise, make sure schools with permit are still operating.
4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the preparation of TMs.
5. Assists the DTC in the echo-orientation in the Division Level for private schools.*
6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs.
7. Oversees the conduct of the test in private schools.
*No extra funding from NETRC is provided for this activity.
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The Chief Examiner – School Head of the Testing Center
1. Maintains the security and confidentiality of test materials received from the DTC after getting the TMs from the DTC (test boxes are opened on Examination Day);
2. Accountable and responsible for all TMs received. This ends when the TMs are returned to the DTC;
3. Assigns a room where all REs can be met before and after the test administration (distribution room);
4. Counts all packs of TBs and/or ASs before releasing them to each RE;
5. Records pertinent data about the test materials released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH;
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The Chief Examiner – School Head of the Testing Center
5. Distributes the TBs to each RE and reminds him/her to count these without opening the pack and before leaving the room;
6. Reminds each RE that the ETRE’s are sealed in the Examination Room before proceeding to the Distribution Room for the retrieval phase;
7. Monitors proper accomplishment of the different forms by the RE while the test proper is in progress;
8. Follows the instruction for Accounting and Packing of TMs found at the latter part of the EH;
9. Aware of the details of the testing program to be administered; and
10.Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration.
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The Room Examiner
1. Counts the TBs and ASs without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the CE’s Report.
2. Signs Form 3 as he/she receives the TMs from the CE/STC while still in the distribution room.
3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes;
4. Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2 (Seat Plan);
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5. Supervises closely the shading of bubbles in the AS for the non-test items;
6. Follows strictly the EH during test administration;
7. Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;
8. Checks the contents of the ETRE before he/she seals it while still in the examination room; and
9. Accomplishes Form 7.
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The Room Supervisor
1. Monitors the conduct of the test administration in a testing center with 5 or more testing rooms (NCAE).
2. Checks if the REs adhere to the instructions in the EH.3. Collects all unused SAS from every RE at the time when the examinees are
answering the last subtest in the morning session and to indicate in Form 3 the serial numbers of unused Test Booklets and Answer Sheets.
4. Counts and double counts the TBs per pack and the number of ETREs.
Notes:
5. The RS must come from another school other than those schools where REs shall be assigned.
6. The number of RSs assigned in a testing center will depend on the number of examinees in an examination room.
Below is the ratio:
1 RS is assigned in every 10 rooms if there are 20 examinees/room (LAPG / PEPT)1 RS is assigned in every 5 rooms if there are 30 examinees/room (NAT / NCAE)
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The School Testing Coordinator
1. Double checks the enrolment data of the school prior to submission to the DTC.
2. Attends the orientation at the division level in the absence/in behalf of the SH.
3. Accomplishes the SSH.
4. Assists the CE in all the testing activities.
5. Double checks the TMs before final packing, being accountable also on these materials.
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The Monitors
1. NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.
2. The expenses incurred by external-volunteers are not chargeable to NETRC funds.
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Orientation at the Division Level
This is primarily aimed to orient all the testing staff in the NCAE administration. But due to budgetary constraints only one representative per school is authorized to attend--either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted for non-attendance.
Hence, a mechanism should be devised so that all testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.
A soft copy of the Examiner’s Handbook and the guidelines must be provided to School Heads to save printing cost.
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Guidelines in the Preparation of Enrolment Data
1. Enrolment data must be in CD for Grade 9 following the format in DM No. 76, s. 2015;
2. The enrolment data should be based on July 1, 2015;
3. Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF, JPEG file) will be returned to the DTC;
4. Group schools by municipality and NOT by alphabetical order;
5. Provide data by legislative district; NOT by school district.
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Matrix for the Grade 9 - Enrolment Data
Type of School
Region DivisionCity /
Municipality Legislative Division(Public or Private) School
Name of School
2015-2016 Enrolment (G9)
District Code ID
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Guidelines on the Use of School IDs
1. BEIS and NETRC are using similar School IDs both recognized by the Department;
2. New schools without School IDs are given temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials;
3. The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID;
4. In case there are several School IDs for one school, follow the School ID indicated in the Scannable School Header (SSH) and check the correctness of School ID in the TMs received.
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Discrepancy in the School ID (School Header vs. EBEIS)
1. Update the School ID2. Cross out the
temporary School ID3. Write the EBEIS
School ID below the bar code
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Guidelines on the Use of Learner Reference Number (LRN)
1. Use the LRN that will be provided by the Office of the Planning Service, DepED Central Office.
2. The LRN must be reflected in each of the examinees’ AS , Form 1, List of Examinees to be posted at the door.
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Pre-Test Guidelines
Concern Guidelines
Distribution Time for the Test Materials (TMs)
Early in the morning of Examination date in nearby schoolsA day before the Examination date to far schools or earlier to far flung schools
Preparation of Classrooms
Only 30 chairs should be contained in the Examination Room, well-spread.
First and last rows close to the walls.
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Pre-Test GuidelinesConcern GuidelinesInformation Dissemination for Examinees
1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the examinees taking the NCAE to bring snacks/lunch on exam day. They are not allowed to leave the school premises.
3. Inform every examinee to be ready with the following information: a) Region Code b) Division Code c) School ID d) LRN e) A copy of their Final Ratings in Grade 8 for Grade 9 takers - Math, English, Science and TLE
Note: for NCAE - previous year Ratings for NAT - Third Grading Period Ratings of current School Year
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Pre-Test GuidelinesConcern GuidelinesInformation Dissemi-nation for Schools
1. Inform all schools that list of examinees must be alphabetically arranged in the whole school. Each listed examinee should have the corresponding LRN. All males first then the females.
2. Private schools without permit to operate are excluded from Test Administration.
3. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE.
4. Merging of 5 or Less Excess Examinees Large Testing Center
- Examinees can be integrated in the last five rooms, each accommodating an examinee.
- The examinee will be the last in the list/seat plan.- Customize Forms 1 and 3 in order to include the additional
examinee. Add another box/space.
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Pre-Test Guidelines
Concern Guidelines Small Testing Center
- In case merging with other small testing centers is not possible, i.e. 35 examinees only, all examinees may be accommodated in one testing room.
- Another set of Forms 1 and 2 will be used for the 5 examinees.
Note: No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.
5. There should be a separate ETRE for each school in case there is merging of small size schools into one testing center.
6. Rescheduling of the NCAE – Instruction from the SDS must prevail since they are most familiar with the status of the school.
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Pre-Test Guidelines
Concern GuidelinesInformation Dissemination
7. Inclusion Policies a. Examinees with Hearing Impairment (HI)
• They may take the test• They may be included in the regular
testing roomb. Examinees who finished Grade 10 in other
countries (with 12 years of basic education)• They may take the test as long as they are
classified as regular Grade 9 student in the Philippines
c. Out-of-School Examinees• They may be accommodated in the NCAE
administration• Use the buffer TM’s
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Pretest : Entrance and Seating Arrangement
Check the identities of the examinees inside each Examination Room through their School ID.
Do not allow electronic devices – calculator & cell phones in the exam room.
All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.
Note:
No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors.
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Instructions for the Recording of Time
1. Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the time started and time to end in the board work.
2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written on the blanks provided.
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Filling Out the Scannable School Header (SSH)
Data must be prepared by the STC days ahead before exam day.
Transcribe the data in the SSH using a PENCIL (lead# 2) during examination day.
There are variables specific only for private schools (GASTPE) and for the public schools only (ALIVE, BEAM, etc.)
GASTPE Grantees (for private schools only) specified by year levels- Take note of the bubbles for EVS and ECS.
Observe place values in filling out the variables. Ex. 95%
9 5
100%
1 0 0
0
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Filling Out the SSH
Nominal counts of Data. Start filling out the last box for one’s, next box for ten’s, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes).
Example: An enrolment of 203 is filled out as:
An enrolment of 94 is filled out as:
Use the same School ID as prescribed by BEIS.
Take note of new features or additional information in every set of SH.
2 0 30
9 40 0
Allocation of Test Booklets and Scannable Answer Sheets
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Test Booklet AllocationTB1 – NCAE Core (comprising EDQ, Core and OIISSS)
50%
TB2 – NCAE Tracks 50%
A. Test Booklets
B. Scannable Answer Sheets – 100%
On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied.
The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2.
No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:
Using a red marker, indicate at the upper right corner of the ETRE this note:
The instructions above are important in order for NETRC to locate, transcribe and electronically process the photocopied ASs.
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Name Kristina M. Dela Cruz
Exam. No. (Photocopied)
TB No.1 016657
TB No. 2 016657
With ___ Photocopied Answer Sheets (quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)(Brown Envelope)
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THE FORMSOath of Confidentiality Form 1 – List of Actual ExamineesForm 2 – Seat Plan*Form 3 – Test Materials Accounting Form*Form 4 – Chief Examiner’s Report FormForm 5 – Test Booklet Quantity and Completeness Verification SheetForm 6 – Answer Sheet Quantity and Completeness Verification SheetForm 7 – Room Examiner’s Test Administration Evaluation Report
*with modifications
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The Generic Forms Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
REGION: __________________________________________ DIVISION: ____________________________________________
SCHOOL: _____________________________________________________ SCHOOL ID: _______________________
ADDRESS: ____________________________________________________ Number of Males: ______ Number of Females: ______ Total: ______
YEAR LEVEL: __________
NAMEGASTPE Grantee
Learner Reference Number (LRN)
NAMEGASTPE Grantee
Learner Reference Number (LRN)
EVS ECS
EVS ECS
1 16
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30
IMPORTANT- To be accomplished by the Room Examiner.
-List names as they appear in the Seat Plan. Room Examiner (RE)
- Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service School Station where RE teaches
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Form 4NETRC Form 4
Chief Examiner’s Report Form Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ Directions: Please complete/ answer truthfully and objectively all the subsequent indicators.
A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/ registrants of (grade/ year) _______
Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________
B. Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the following:
Sufficient
Insufficient
Number of Needed
Additional Copies
Room Number with Insufficiency
1. Sufficiency of Test Materials: 1.1 Test booklet ……………………………… 1.2 Scannable Answer Sheet ……………… 1.3 Accounting Form ………………………..
1.4 CETRE & ETRE ………………………… 1.5 Seat Plan ………………………………… 1.6 Examiner’s Handbook…………………….
…………. …………. …………. …………. …………. ………….
…………. …………. …………. …………. …………. ………….
…………. …………. …………. …………. …………. ………….
……………. ……………. ……………. …………….. ……………. …………….
Yes None 2. Was there a problem met on the used school ID in the packing of test materials? ………………………………………………………………………… If yes, state the problem met _______________________________________
....................
…………….
Evident Not Evident 3. Testing rooms are ready:
3.1 The first and the last rows of seats are close as possible to the walls to allow enough space ………………………………………
3.2 Lists of Examinees at the door of each Testing Room are posted already…
………… …………
…………… …................
C. Test Proper
Rate the examiners based on the following aspects: Evident Not Evident 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . …………….
……………
……………
1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)…………
………….
……………
2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet……………………………. 2.2 explaining/translating to the examinees certain word/s used in the item……………………………………………………………………...
…………. ………….
…………… ……………
3. Examiners keep custody on the TBs and ASs………………………………… …………… …………… Condition of the Test Booklets (TB’s)
No. of Rooms
Room Numbers with TB’s Not in Good Condition
Serial Numbers of TB’s Not in Good Condition
In good condition Not in good condition -with misprints
-with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________
Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________
Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________
Post Test
Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets
Evident Not Evident
1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ......................................................
....................
…………….
2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….………
....................
…………….
3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… ……………. 4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… ……………. 5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….
E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test. Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________
Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ __________________________ School Designation/ Position _________________________ Designation/ Position
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Forms 5 and 6NETRC Form 5
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST
1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess
3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s? _______________________________________ 5. If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s? _________________
___________________________________________________ Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________
School NOTE: This form is to be submitted separately to the DTC.
NETRC Form 6
ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET
Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST
1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s?
_______________________________________ 5 If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________
POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s?
___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________
School NOTE: This form is to be submitted separately to the DTC.
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Form 7NETRC Form 7
Room Examiner’s Test Administration- Evaluation Report
Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A. Fill in the blanks: 1. Number of Registrants in the Exam. Room ____ Actual Examinees ____ 2. Were the following Testing Staff in this testing Center coming from another School?
Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No 3. From what School are you teaching? _______________ 4. Specifics of the Test Materials Received:
4.1 Test Materials Quantity No. of copies needed if Insufficient
Condition/Remarks
Test Booklets
Answer Sheets Examiner’s Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE
4.2 Condition of the Test Booklets Quantity Serial Numbers In good condition Not in good condition
- With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number
5. Time when Test Materials were received from the Chief Examiner _______ 6. Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
B. Pre-test Activities. Describe the pre-test activities in terms of the following:
Evident Not Evident
Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. ______ ______
Testing room was ready. ______ ______ List of examinees posted at the door ______ ______ First and last rows close to the walls ______ ______
A. Test Proper Rate yourself based on the following aspects:
Evident
Not Evident
1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the like).
5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiner’s Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item.
6. Kept custody on the TBs and ASs while test was in progress B. Post Test
Describe the procedure adopted in the retrieval of test booklets and Answer Sheets
Evident Not Evident
1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner.
2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed.
3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag
5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following: used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board
7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor
8. Unused Answer Sheets were submitted to the Chief Examiner
9. Retained the Name Grid Replica in the Testing Center
10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests.
Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________
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Room Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)
Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City
ROOM NUMBER: ______
No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY: ___________________________________________ _______________________________________ Signature over Printed Name of Room Examiner School
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Chief Examiner’s Transmittal Report Envelope
Republic of the Philippines DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope)
Region: ________ Division: __________________________________________________________ School ID: _____________________
Name of School: ___________________________________________________________________ Type of School: ____________________________________
Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City
NUMBER OF ROOMS: ______
Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______
Place in this Envelope the following:
1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets
Quantity of unused AS: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
________________________________________ ___________________________________________________ Signature over Printed Name of Chief Examiner School
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Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder.
2. Forwarder must provide NETRC contact persons and numbers as well as the itineraries of delivery and retrieval as ready reference.
3. Each Division should designate at least two authorized staff to receive the TMs other than the DTC.
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Dealing with the Forwarder of TMs
4. The neighboring Divisions in the Region should establish a network of communication.
4.1 Every receiving Division should take note of Forwarder’s contact number and the date and time TMs will be retrieved
4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of TMs.
4.4 Accomplish the evaluation form on the Performance of Forwarder and submit thru email ([email protected]) – required by the Auditor
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Evaluation Sheet on Forwarder’s Performance
Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
A. Delivery Phase B. Retrieval Phase
1. Receipt of Test Materials (TMs) 1. Information about the Forwarder: Date ____________ Time _____ A.M. / P.M. Name of Representative _______________ Received by whom? ___________________ Contact No. __________________________ Designation __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________ 2. The Division’s designate to release the 2. Release of Test Materials (TMs) Test Materials to the school Date ____________ Time _____ A.M. / P.M. representative ________________________ Released by whom? ____________________ _______________________________________ Designation ____________________________ 3. Were there problems encountered in the 3. Was the schedule of the Forwarder in release of test materials? retrieval of test materials followed? Yes _____ No _____ Yes _____ No _____ If no, what was the reason? ________________________________________ 4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the _______________________________________ division ready for retrieval by the Forwarder? __________________________________________ 5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up? where 5 is the highest? _______________ Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________
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TMs for Retrieval by the Forwarder
1. All TBs packed in original boxes;
2. All used ASs, Forms 1, 2 and 7 placed inside the ETRE’s;
3. All unused ASs in CETREs together with Forms 3 and 4, and School Headers inside packed in original boxes for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes
Reminder: Don’t mix-up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.
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Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Career Assessment Examination (NCAE), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of these.
Received from: Received by:
(The Division Testing Coordinator) (School Head/School Testing
Coordinator)
____________________ ____________________
Print Name and Sign Print Name and Sign
____________________ ____________________
Date Date
NCAE COR Request Form
NAME: (Surname, First Name, Middle Name)
SCHOOL NAME:
SCHOOL ADDRESS:
REGION: DIVISION:
PLACE OF EXAMINATION: ADDRESS:
DATE OF BIRTH: GENDER: YEAR GRADUATED:
CONTACT NUMBER:
Signature of Applicant Date
53
55
NCAE Test Administration Scheme: Swapping of TBs
AM SessionBooklet 1
(EDQ, RC, MA, VA, SA, LRA, OIISSS)
Odd-numbered rows
AM SessionBooklet 2
(HUMSS, STEM, ABM, TVA)
Even-numbered rows
PM SessionBooklet 2
(HUMSS, STEM, ABM, TVA)
Odd-numbered rows
PM SessionBooklet 1
(EDQ, RC, MA, VA, SA, LRA, OIISSS)Even-numbered
rows
AM
PM
ODD EVEN
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On the Storage of Examiner’s Handbook and Replicas of Name Grid
EH will be stored in the Division Office. Name Grid replicas will be stored in the schools or testing centers. Both documents are for future use.
Replicas of the name grid and Board Work intended for each testing program should be properly stored and utilized in each school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.
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