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An Ayat in the Holy Quran says:
Verily, God does not change a
peoples condition unless theychange that which is in
themselves. Thus ultimately it is
your will and resourcefulness that,with Allahs blessings and
guidance, will determine your
future.
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Communication MotivationCommunication Motivation
QuotesQuotes Watch your thoughts; they become words.Watch your thoughts; they become words.
Watch your words; they become actions. WatchWatch your words; they become actions. Watch
your actions; they become habits. Watch youryour actions; they become habits. Watch yourhabits; they become character. Watch yourhabits; they become character. Watch yourcharacter; it becomes your destiny.character; it becomes your destiny.
Aristotle: Excellence QuoteAristotle: Excellence QuoteWe are what we repeatedly do. Excellence, then,We are what we repeatedly do. Excellence, then,is not an act, but a habit.is not an act, but a habit.
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SIGNPOSTINGSIGNPOSTING
Look at signposts for directions.Look at signposts for directions.
You can signpost for your audience by tellingYou can signpost for your audience by tellingthem what you will explain in the beginning andthem what you will explain in the beginning and
all along the route.all along the route.
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PRESENTATIONPRESENTATION
INTRODUCTION.INTRODUCTION. DRESSINGUP FORPRESENTATION.DRESSINGUP FORPRESENTATION. POINTSTOOBSERVE WHILE DELIVERINGPOINTSTOOBSERVE WHILE DELIVERINGAPRESENTATIONAPRESENTATION
WAYSTOREMOVE STAGE FRIGHT.WAYSTOREMOVE STAGE FRIGHT.
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OBJECTIVEOBJECTIVE
AllAll presentationspresentations have a common objective.have a common objective.
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5 Ws + 1 H5 Ws + 1 H
WhyWhy WhatWhat
WhomWhom WhereWhere WhenWhen
&&
HowHow
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People givePeople give
presentations becausepresentations becausethey want tothey want tocommunicate:communicate:
11-- to informto inform22-- to trainto train
33-- to persuadeto persuade
44-- to sell.to sell.
PRESENTATIONSPRESENTATIONS
INTRODUCTION:
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First Impression MattersFirst Impression Matters
Tips for MenTips for Men
3 Js3 Js HairstyleHairstyle
Clean conservative twoClean conservative two--piece suitpiece suit White dress shirt and simple tie is the basicWhite dress shirt and simple tie is the basic
corporate (business) wardrobecorporate (business) wardrobe
Socks and polished shoes (wear dark coloredSocks and polished shoes (wear dark coloredsocks)socks)
Avoid loud colorsAvoid loud colors Facial hair should be clean, shaven or neatlyFacial hair should be clean, shaven or neatly--
trimmedtrimmed
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Tips for WomenTips for Women
HairstyleHairstyle Conservative clothesConservative clothes
Simple clothes and quite colorsSimple clothes and quite colors Very tight clothes to be avoidedVery tight clothes to be avoided Go easy on makeup and fingernail polish, avoidGo easy on makeup and fingernail polish, avoid
unusual colors and extremely long nailsunusual colors and extremely long nails Comfortable lowComfortable low-- heeled shoesheeled shoes
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ControlControl
Do things one at a TimeDo things one at a Time 1. Regardless of how1. Regardless of howrushed you are, take arushed you are, take abreath before you makebreath before you makeyour entrance.your entrance.
2. Make sure your clothes2. Make sure your clothesare in order, your hair is inare in order, your hair is inplace.place.
3. Your papers or other3. Your papers or otherequipment are neatlyequipment are neatly
tucked away in yourtucked away in yourBriefcase or other carryingBriefcase or other carryingcase.case.
4. Be sure nothing is4. Be sure nothing isspilling out of your case,spilling out of your case,pockets, or hands.pockets, or hands.
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Walk in as if you had nothing more onWalk in as if you had nothing more onyour mind than going through thatyour mind than going through thatdoordoor
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Do not stand with your feet close
together; you can be pushed over
quite easily, both physically andsymbolically.
If your feet are farther apart, you
are certainly solid and cannot bepushed over easily by your
audience.
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PREPARATIONPREPARATION
Three most importantThree most importantthings when givingthings when giving
any presentation:any presentation: NumberNumber
1preparation!1preparation!
NumberNumber2preparation!!2preparation!!
NumberNumber3preparation!!!3preparation!!!
..
1 Check Yourself
2 Control, Relax, Confident
3 Manage Yourself
4 Dominate
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REHEARSALREHEARSAL
Practice yourPractice yourpresentation.presentation.
1 Practice difficult words
2 Dont do aaaaaaaaaaas
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NOTESNOTES
Write down notes on smallWrite down notes on small cards.cards.
UseUse keywordskeywords for reminder.for reminder.
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VENVENUUEE
Where am I making this presentationWhere am I making this presentation??
Hotel meeting roomHotel meeting room Large conference roomLarge conference room Lecture hallLecture hall
Facilities and equipment availableFacilities and equipment available
Seating arrangementsSeating arrangements
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AUDIENCEAUDIENCE
What are their fears, worries and biasesWhat are their fears, worries and biases ?? What can motivate them?What can motivate them?
Do you and your audience share the sameDo you and your audience share the samegeneral background?general background?
Small or large group of peopleSmall or large group of people StudentsStudents ColleaguesColleagues SupervisorsSupervisors SubordinatesSubordinates
EmployeesEmployees
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TIME AND LENGTHTIME AND LENGTH
When am I making this presentation?When am I making this presentation? How long will it be?How long will it be? Before lunchBefore lunchaudience will be hungryaudience will be hungry
After lunchAfter lunch..audience will be sleepy..audience will be sleepy Is it the right time?Is it the right time? Timing matters a lot.Timing matters a lot. An idea is more likely to winAn idea is more likely to win
approvalapproval when thewhen the profitsprofitsare up.are up.
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METHODMETHOD
How should I make this presentation?How should I make this presentation?
Formal or informalFormal or informal
Lots of visual aids or only fewLots of visual aids or only few
Humor for varietyHumor for variety
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Presentation DilemmaPresentation Dilemma
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STRUCTURESTRUCTURE
Organize your points in a logical orderOrganize your points in a logical order
Most presentations are organized in three parts:Most presentations are organized in three parts: BeginningBeginning MiddleMiddle
EndEnd
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PRESENTATIONPRESENTATIONMost presentations are divided into threeMost presentations are divided into threeparts:parts:
INTRODUCTION
2 BODY
3 CONCLUSION
QUESTIONS
QUESTIONS
1
SAY WHAT YOU ARE GOING TO SAY , SAY IT ,THEN SAY WHAT YOU HAVE
ALREADY SAID
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DELIVER Y of MESSAGEDELIVER Y of MESSAGE
People remember more of whatPeople remember more of whatthey see than they hear.they see than they hear.
Power point, transparencies, flipPower point, transparencies, flipcharts , videos etccharts , videos etc
Grab attentionGrab attention(Use visuals)(Use visuals)
Dont memorizeDont memorize
1. Expressive
2. Dont stay at one
position
3. Look at noders
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NERVESNERVES
Its normal to be nervousIts normal to be nervous
Learn your introduction byLearn your introduction byheart because the firstheart because the firstimpression countsimpression counts
Speak slowly and calmlySpeak slowly and calmly
After a few minutes , youAfter a few minutes , youwill gain confidencewill gain confidence
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AUDIENCE RAPPORTAUDIENCE RAPPORT
Establish eye contactEstablish eye contact
Look at each person in a natural wayLook at each person in a natural way
Remain calm and politeRemain calm and polite
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LANGUAGELANGUAGE
Simplicity and claritySimplicity and clarity
D
ont use jargonD
ont use jargon
Short words and short sentencesShort words and short sentences
Talk about concrete facts rather than abstractTalk about concrete facts rather than abstractideasideas
Use active words. They are more powerful toUse active words. They are more powerful tounderstandunderstand
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CULTURAL CONSIDERATIONSCULTURAL CONSIDERATIONS
Learn about any particular matters that mayLearn about any particular matters that mayaffect your audienceaffect your audience
Cultural differences can be seen in bodyCultural differences can be seen in bodylanguage, which may create misunderstandings.language, which may create misunderstandings.
To a Latin ,use of hands.dynamic andTo a Latin ,use of hands.dynamic andfriendlyfriendly
To an English.unsure and lack of confidenceTo an English.unsure and lack of confidence
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NONVERBAL BEHAVIOURNONVERBAL BEHAVIOUR
The speakersThe speakers
PosturePosture MovementMovement GesturesGestures Facial expressionsFacial expressionsand appearance conveys external non verbaland appearance conveys external non verbal
cues.cues.
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Body LanguageBody Language
Non Verbal BehaviorNon Verbal Behavior InterpretationInterpretation
Brisk, Erect walkBrisk, Erect walk = Confidence= Confidence
Sitting StraightSitting Straight = Readiness= ReadinessSitting with legs crossed,Sitting with legs crossed,Foot kicking slightlyFoot kicking slightly
= Boredom= Boredom
Arms crossed on chestArms crossed on chest = Defensiveness= Defensiveness
Hands to CheekHands to Cheek = Evaluation, Thinking= Evaluation, Thinking
Touching, SlightlyTouching, Slightlyrubbing noserubbing nose
= Rejection, Doubt,= Rejection, Doubt,LyingLying
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BODY LANGUAGEBODY LANGUAGE
Rubbing the eyeRubbing the eye = Doubt, Disbelief= Doubt, Disbelief
Head resting in hand,Head resting in hand,
eyes downcasteyes downcast
= Boredom= Boredom
Rubbing HandsRubbing Hands = Anticipation= Anticipation
Sitting with handsSitting with handsclasped behind head,clasped behind head,legs crossedlegs crossed
= Confidence,= Confidence,SuperioritySuperiority
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BODY LANGUAGEBODY LANGUAGE
Tapping or drummingTapping or drummingfingersfingers
= Impatience= Impatience
Patting , Fondling hairPatting , Fondling hair = Lack of confidence,= Lack of confidence,InsecurityInsecurity
Looking down, FaceLooking down, Face
turned awayturned away
= Disbelief, Doubt= Disbelief, Doubt
Biting nailsBiting nails = Insecurity,= Insecurity,NervousnessNervousness
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VOICE QUALITYVOICE QUALITY
Your audience should be able to hear youYour audience should be able to hear youclearly. Hypnotize your Audience.clearly. Hypnotize your Audience.
RateRate VolumeVolume PitchPitch PausePause
ToneTone
Your voice is your TrademarkYour voice is your Trademark
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Body language 3Body language 3
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VISUAL AIDSVISUAL AIDS
All the information enters our brainAll the information enters our brain 80%80% of it through ourof it through our EyesEyes 20%20% of it through ourof it through our EarsEars
Visual aids are effective means of communicationVisual aids are effective means of communication Photographs, charts, graphs.Photographs, charts, graphs.
Tell me I forget, show me I remember, involveTell me I forget, show me I remember, involveme I understand.me I understand.
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Ways to OverCome
Stage Fright
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WAYSTOOVERCOME STAGEWAYSTOOVERCOME STAGE
FRIGHTFRIGHT
1.1. Show Up EarlyShow Up Early2.2. Breath DeeplyBreath Deeply and slowly before speaking.and slowly before speaking.
3.3. Know yourKnow your Subject WellSubject Well..
4.4. RehearseRehearse your talk several times.your talk several times.
5.5. Request in advance aRequest in advance a LecternLectern..
6.6. Recheck anyRecheck any EquipmentEquipment you will need.you will need.
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WAYSTOOVERCOME STAGEWAYSTOOVERCOME STAGE
FRIGHTFRIGHT
7.7. Take anTake an ObjectObject with you, pen notes or awith you, pen notes or amarking pencil.marking pencil.
8.8. One shouldOne should Not PlayNot Play with the object.with the object.
9.9. MoveMove during the speech.during the speech.
10.10.HumorHumor can be good.can be good.
11.11. Allow Time forAllow Time for QuestionsQuestions
12.12.RecordRecordYourselfYourself
13.13. Watch Yourself in theWatch Yourself in the MirrorMirror
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So dont sweat the small stuff andSo dont sweat the small stuff and
remember toremember to 1. Show up early1. Show up early 2. Know your material2. Know your material
3. Carefully consider your props3. Carefully consider your props 4. Humor can be good4. Humor can be good 5. Allow time for questions5. Allow time for questions 6. Record yourself6. Record yourself
7. Watch yourself in the mirror7. Watch yourself in the mirror
Do these things and yourDo these things and your
presentation is bound to be great!presentation is bound to be great!
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SUCCESSSUCCESS
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