© 2006 Cisco Systems, Inc. All rights reserved. Cisco ConfidentialPresentation_ID 1
11-3-2006
Margaret Smith
Applications Specialist - MeetingPlace
Higher Education and Cisco Solutions
© 2006 Cisco Systems, Inc. All rights reserved. Cisco ConfidentialPresentation_ID 2
Agenda
Cisco MeetingPlace Overview
Virtual Classroom: The Cisco Distance Learning Solution
Crisis Management: Quick Response Solution
Appendix: Technical Characteristics
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Fully integrated, rich-media conferencing solution
Welcome to Cisco MeetingPlace
• Deployed On-net –behind the network firewall... for cost savings, integration and security
Available as a product purchase or outsourced deployment
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The Basics of Meeting Place
What is it? Audio Conferencing Video Conferencing White Boarding Instant Messaging Web Sharing All recordable and all on demand
Voice
Video
IM
Web
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User Features and Functions
Integration with Voice and Video Conference
Web Conferencing Modes
Polling
Chat
Web Push
Recording
Attachments
Security
Enterprise Deployment
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Extensive Meeting Controls Telephone and Web User Interfaces
Mute / un-mute line
Roll call – listen to who else is in the meeting
Out dial for missing participants
Out dial for a team of people
Record a meeting
Record a message for other meeting participants
Record an agenda
Breakout room for private conversations
End meeting
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Rich-media Conferencing Experience
As natural and effective as face-to-face communication
Complete voice, web and video capabilities and control
• Who’s Talking
• Who’s Sharing
• Who’s Attending
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Cisco IP Phone Integration
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Presentation Mode
For Webinars / Distance Learning, Mentoring, Faculty / Staff, and Student meetings
Thumbnail view of “Slides”
Re-order or remove slides without having to reload
Incorporates whiteboard snapshots
Use annotations to emphasize key points
Annotations preserved
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Application Sharing Mode
For interactive meetings, mentoring, training, help desk
Pass control between attendees
Who is sharing
Annotate shared applications
Green/yellow/red indicator of audience latency
Application share from Windows, Mac, Solaris 1
1 Application sharing from Solaris requires T.120 client
Windows
Mac
WindowsSystem Tray
MacDock
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View and Take Control
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Annotations & Whiteboard
Mark up shared applications, presentations, whiteboard
More effective communication through visual cues
Improve brainstorming, illustrate complex topics
Capture & reuse ad-hoc ideas and decisions
Pen
Hi-Lite
Text
Square
Ellipse
Pointer
Color
Undo Snapshot
Clear Save
On
Show
Hide Del Pg
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Conference Polling
Full range of polling alternatives
Yes and No
Multiple choice
Brainstorm
With or without correct answer
Planned or ad hoc
Multiple ways to display results
Named or anonymous results
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Conference Chat
• Communicate without disrupting the meeting
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Web Push
Directs participants to any Web content through a separate Web page
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Web and Voice Recording
Play back using only a browser with full controls
Fully synchronized with voice played through computer
Voice-only recordings also available
WAV, MP3, Windows Media
Meeting
Recording
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Distance Learning Solution
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MeetingPlace Distance Learning Examples Scheduled one time and recurring meetings
Weekly Tutoring Sessions
Professor available for Q&A on assignments
Reservationless meetings
Always available, no scheduling required
Continuous meetings
Ideal for research and collaboration
Lecture style meetings
One to many presentations
Informal teacher training, webinar
applications
Application sharing and knowledge transfer through web conferencing
All Meetings can be recorded for later reference
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Content Summary and Objectives Before Attendance
Pre-recorded Meeting MessagePeople within meeting can record a message
e.g. “This is a session on collaboration tools……”
All participants hear message before joining meeting
Saves time - no need to recap objectives or session content for every new participant entry
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Collaboration – Mentoring, Distance Learning, Help Desk (Audio, Web, Video)
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Manage the Meeting
Add video if needed
See who is speaking, sharing
View list of participants (voice, video & Web)
Up to 9 breakout rooms for separate group discussions
Lock meeting for security reasons
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Attach Learning Content Documents and diagrams added to meeting are accessible to all
participants through web page
Genome Research Methodology
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Crisis ManagementQuick Response Solution
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Crisis Management Application
Requirement in a crisis situation:
Get the right people together immediately regardless of location
Benefits of using Cisco MeetingPlaceImprove cross functional communication
Reduce confusion and miscommunication
Easily facilitate remote or off hours personnel
Users join with simple phone call and web browser from anywhere at anytime
Speed decision makingMinimize impact of crisis
Create immediate response plans
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Cisco MeetingPlace Features For Crisis Management
Quickly gather crisis response teamContinuous meetings (always available)
Individual and team outdial
Outdial can be “Find Me” for up to 3 different numbers per profiled user
Explain situation before attendanceMeeting message recorded
Collaborate on Crisis Response (Voice, Web, Video)
Manage meeting
See & hear who’s in meeting, lock meeting, eject participants
Use break-out sessions for separate group discussions
Attach plans to meeting, available for others to access
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Quickly Gather Crisis Response Team
Two methods:
1. System automatic outdials team members
Predefine crisis response teams
Create continuous meetings (always available)
Associate team to meeting
When first person joins the meeting, system automatically outdials to rest of the team
Phones ring immediately
Excellent for structured response and management
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Quickly Gather Crisis Team
2. Select specific team to outdial into a continuous meeting
Predefine crisis response teams
Create continuous meetings (always available)
Use MeetingTime to select team
Click Outdial
System outdials to all team members
Phones ring immediately
More flexible but requires manual manipulation
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Explain Situation Before Attendance
Pre-recorded Meeting MessagePeople within meeting can record a message
e.g. “This is an emergency meeting for XYZ situation at our New York headquarters”
All participants hear message before joining meeting
Saves time - no need to recap situation for every new participant entry
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Thank You for Your Time
Questions?
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Appendix:Partners and Technical Characteristics
Appendix Technical Characteristics
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Typical Conferencing Environment
Data Network
Weak integration Limited security
Video Bridging
Web Bridging
Voice Bridging
Voice Network
GroupwarePBX/
IP PBXContentMgmt.
DirectoryServer
IMServer
31
Expensive
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Cisco MeetingPlace Solution
SecurePublic Access
Corporate Converged Network
MeetingPlace
Cost Effective Full integration Secure
32
GroupwarePBX/
IP PBXContentMgmt.
DirectoryServer
IMServer
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Audio Characteristics
Voice Conferencing
• In-session meeting features:
– Announced entry and departure
– Roll call
– Breakout sessions
– Mute
– Out-dial capability to an individual or a team
– Lock meeting
– Screened entry
• Reservationless option—Users can hold voice and Web meetings with a personal meeting ID without the need for scheduling.
• Recording—Allows automatic recording and playback of meeting sessions.
• Lecture-Style Meetings with Q&A—Provides listen-only meetings with facilitated question and answer sessions.
• Continuous Meetings—Meetings that do not end
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Audio Characteristics part 2
Conference User Interface:
– Speaker ID: Identifies who is speaking at any given moment
– Participant lists: Lists all participants attending the meeting
– Meeting controls: Allows meeting organizer to mute and unmute, change speaking ability, record, lock, eject, and end meeting
• Find Participant—Search for users by calling a sequence of main phone, alternate phone and even pager.
• Meeting Message—Users can prerecord messages for other participants to hear before entering the meeting.
• Multilanguage Support—Voice prompts options for American English, British English, Japanese, French, French-Canadian, German, Portuguese (Brazil), and Spanish (Americas).
• Scheduling via Phone Interface—Users can schedule future meetings or initiate reservation-less meetings using the phone user interface.
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Web-share Characteristics
Web Conferencing
• Presentations—Users can share or view PowerPoint presentations using only a Web browser on Windows, Mac, and UNIX.
• Annotations and Whiteboard—Users can annotate on shared applications, presentations, and whiteboards.
• Record and Play Back—Automatically record and playback synchronized Web and voice meeting content without the need for additional hardware or software at the desktop—Voice recordings can be exposed in WAV, MP3, or Windows Media.
• Remote Control Sharing—Organizers can allow a user to take control of any desktop, application, document, or Website.
• Chat—Meeting participants can use text messaging within meetings.
• Polling—Participants can vote on questions and give feedback during the meeting.
• Multilanguage Support—Web interfaces in English, Japanese, French, German, Portuguese (Brazil) and Spanish (Americas)
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Video Characteristics
Video Conferencing
• Cisco IP Video Telephony—Ad-hoc video conferencing for Cisco CallManager video telephony endpoints.
• Video Encoding—H.261, H.263, H.263++ and H.264. Cisco CallManager SCCP ports currently support H.261 and H.263.
• Enhanced Display Options—Voice activated, Continuous Presence with four participants and Enhanced Continuous Presence with a choice of 26 different layouts are offered.
• Rate Matching—Each endpoint in a videoconference can participate according to individual video bandwidth capabilities without affecting the connection of other participants.
• Audio Transcoding—The MCU matches the audio capabilities of each calling endpoint before mixing the audio from all participants. H.323 conference participants may use G.711, G.722, G.722.1, G.723.1, G.728, or G.729 audio encoding. SCCP conference participants may use G.711, G.722, G.728 or G.729 audio encoding.
© 2006 Cisco Systems, Inc. All rights reserved. Cisco ConfidentialPresentation_ID 37
Security CharacteristicsSecurity
• Dedicated On-Net System—Each customer is provided a dedicated Cisco MeetingPlace system integrated with the private network.
• Internet Lock-Out Controls—Meetings can be set up as internal-only meetings held entirely behind the firewall, or as external meetings accessible to Internet participants. Administrators and meeting organizers have complete control.
• Access Authentication—Meeting organizers can require that participants authenticate themselves using individual logins to attend a meeting or to access the documents and recordings for a meeting. Further, Cisco MeetingPlace automatically can block out users after multiple failed login attempts.
• Automated Account Management—Cisco MeetingPlace integrates with directories, automatically removing accounts of persons who leave the institution
• Encryption—Cisco MeetingPlace supports encrypted Web pages and Web conferencing traffic using Secure Sockets Layer (SSL).
• In-Session Meeting Controls—Meeting organizers can change voice and Web conferencing permissions, specify announced entry and departure, require passwords, lock the meeting, and eject unwanted attendees.
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OS Compatibility Windows ME, Windows 2000 Pro/SE/AS SP2, Windows XP, or Windows
2003 Microsoft JVM 3309 or later (Internet Explorer 5.5), Microsoft JVM 3802 or
later (Internet Explorer 6.0), Sun JRE 1.4.2 or later Internet Explorer 5.5 or later, Netscape 7.0* or later Mac OS 9 or later*** Netscape 7.0** or later, Safari 1.2* or later Sun JRE 1.4.2 or later UNIX Solaris 7 or later Netscape 7.0** or later Sun JRE 1.4.2 or later
*Users can present, view, annotate, whiteboard, collaborate, and share (applications, Websites, desktops and presentations), as well as chat.
**Users can present, view, annotate, whiteboard, and collaborate (applications, Websites, desktops and presentations), as well as chat.
***Mac OS 10.3 or later is required to share an application from Mac.
© 2006 Cisco Systems, Inc. All rights reserved. Cisco ConfidentialPresentation_ID 39
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