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Asset Accounting

SAP Best Practices

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Purpose, Benefits, and Key Process Steps

Purpose The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the

SAP system. In Financial Accounting, it serves as a subsidiary ledger to the General Ledger, providing detailed information on transactions involving fixed assets.

Benefits Entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an asset

under construction) through its retirement. Calculate values for depreciation and interest Depreciation forecast

Key Process Steps Acquisition from purchase with vendor Acquisition with automatic offsetting entry Retirement with revenue Asset Sale without customer Post-Capitalization Write-Ups Assets Under Construction Depreciation Posting Run Posting Acquisition and Production Costs Values Depreciation Simulation/Primary Cost Planning


Required SAP Applications and Company Roles

Required Enhancement package 7 for SAP ERP 6.0

Company Roles Asset Accountant Accounts Payable Accountant General Ledger Accountant


Detailed Process Description

Acquisition from Purchase with Vendor An external asset acquisition is a business transaction resulting from the acquisition of an

asset from a business partner. The acquisition can be posted integrated with Accounts payable or without Accounts payable.

Acquisition with Automatic Offsetting Entry The asset can be posted automatically against the clearing account fixed asset acquisition.

Retirement with Revenue An asset is sold, resulting in revenue. The sale is posted with a customer. An asset is sold, resulting in revenue. The sale is posted against a clearing account. An asset had to be scrapped, with no revenue.

Asset Sale without Customer Asset Sale with partial retirement without customer



Post-Capitalization Post-capitalization represents subsequent corrections to the acquisition and production

costs (APC) of a fixed asset.

Write-Ups A write-up is generally understood to be a subsequent change to the valuation of an asset.

Assets Under Construction Assets under construction (AuC) are a special form of tangible asset. The AuC process includes a down payment, final invoice and the final settlement.



Depreciation Posting Run The depreciation posting should be run periodically because the depreciation accounts are

not updated immediately. The system creates posting documents for each depreciation area and account group in

accordance with the posting cycles specified in Customizing.

Posting Acquisition and Production Costs Values In addition to the posting of depreciation (using the depreciation posting run), the most

important periodic processing you perform is the posting of changes to asset balance sheet values. These changes consist of all postings that affect the APC of the asset, including acquisitions, retirements, and so on.

Depreciation Simulation / Primary Cost Planning You can also post the planned depreciation as planned costs to the cost centers or internal

orders to which the individual fixed assets are assigned.


Asset Explorer

A

Intracompany Transfers

B

Post-Capitalization

C

Write-Ups

D

Asset Accountant

Transfer of Reserves

E

Unplanned Deprecation

F

A

Icon Name

AW01N

ABUMN

ABNAN

ABZU

ABMR

ABAA

Periodic Processing

B

C

D

E

F

1

1

Process Flow DiagramAsset Accounting - Overview

SAP ERP


Acquisition with Automatic Offsetting

Entry

A

Acquisition from purchase with vendor

B

1

Asset Accountant

A

Icon Name

ABZON

F-90

Asset Acquired

B

1

Process Flow DiagramAsset Accounting – Asset Acquisition

SAP ERP


Retirement Due to Scrapping

A

Asset Sale without Customer

B

Retirement with Revenue

C

1

AssetAccountant

A

Icon Name

ABAVN

ABAON

F-92

Asset to be retired

B

C

1

Process Flow DiagramAsset Accounting - Retirements

SAP ERP


A

Icon Name

F-90

AIAB

Asset needs to be Constructed without Investment Order

F-47

F-48

F-54

B

1

C

D

E

Post Closing Invoice

A

Maintain Settlement Rules for Assets under

Construction

B

Create Asset under Construction and

Asset for Final Settlement (155.02)

1

Down Payment Request for Assets under

Construction

C

Post Down Payment

D

Clear Down Payment

E

Asset Accountant Accounts Payable Accountant

Process Flow DiagramAsset Accounting – Asset under Construction

SAP ERP SAP ERP


Settlement of Assets under Construction

A

A

Recalculate Values

B

B

Depreciation Posting Run

C

C

Periodic Postings (APC Values Posting)

D

D

1

1

Open and Close FI Period Asset

J

J

Asset Accountant General Ledger Accountant

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Process Flow Diagram (1/3)Asset Accounting – Periodic Processing

Icon Name

AIAB

AFAR

AFAB

ASKB

Asset Period End Closing

S_ALR_87003642

SAP ERP SAP ERP

d023994

CHAPTER/SLIDE: 11DESCR: replaced ASKBN by ASKBTEST_AUTO: noBACKLOG ITEM: XXX


Depreciation Simulation

E

E

Fiscal Year Change

F

F

Primary Cost Planning

I

I


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Icon Name

S_ALR_87012936

AJRW

S_ALR_87099918

SAP ERP SAP ERP


Account Reconciliation

G

G

Year-End Closing

H

H


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Icon Name

ABST2

AJAB

SAP ERP SAP ERP


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