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Enhancing AccessITM Library Support within
theITM-DGDC Framework
Agreement -Cuban Libraries, September
2004
Sarah Buys & Dirk SchoonbaertLibrary - Prince Leopold Institute of Tropical Medicine
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Scope of the library project : enhancing access to scientific literature.
Offering pathways to (free) access to full-text articles links to portals, projects list of electronic journals
Providing DocDel : (electronic) document delivery upon request PDF by e-mail or hardcopy by airmail
Trouble shooting for bibliographic retrieval issues
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Availability of scientific literature (1)
Journal articles : indexed widely in databases (e.g. Medline) ; widespread distribution ; search union catalogues list of electronic journals catalogue of hardcopy journal collection
Books / chapters : often not indexed ; limited availability ; search individual
library catalogues database ITG Books & Document Holdings
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Availability of scientific literature (2)
Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e.g. university, organisation) WHO library Internet search
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Availability of scientific literature(3)ITG catalogues and databaseshttp://lib.itg.be/webspirs.htmClick on “Webspirs 5” and “Ok” to enter
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Searching for literature
Bibliographic databases : short description of document (usually
journal article) standard fields (e.g. author, title, journal
name, publication year) and keywords (thesaurus?)
often featuring abstracts, sometimes including links to electronic full-text edition
Some examples of popular databases : PubMed, Medline, Popline, Lilacs
Searching the Internet
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Searching for literature: the Internet (1)
Web indexes with relevance ranking e.g. Google
Meta search engines e.g. IxQuick
Subject-based web directories e.g. HealthWeb
Tropical medicine websites HIV/AIDS websites ITM library links to selected websites ITM telemedicine website links
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Degrees of access to electronic journals
Full-text editions of top journals : access usually limited to paying subscribers
Free access to back files but charges for recent issues (e.g. ASM journals, AIDS)
International initiatives granting free or low cost access in developing countries (e.g. HINARI, AGORA)
‘Free for all’ policy (e.g. Bulletin WHO)
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Finding full-text articles
BioMed Central Free Medical Journals ITM library electronic journals list PubMed Central Revistas Médicas Cubanas (BVS) Scielo - Scientific Electronic Library Online HINARI - Health InterNetwork Access to
Research Initiative INASP – International Network for the
Availability of Scientific Publications
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ITM library electronic journals listlinks to selection of biomedical journals, most of which will not be freely available outside ITM
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Scielo : Scientific Electronic Library Onlinefree access to hundreds of Latin American biomedical journals
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HINARI : Health InterNetwork Access to Research Initiativefree or low cost access to lower income countries after registration
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Costs of the DocDel services
No subscription fees
No handling fees
Costs covered by the Framework budget : documents from ITM : 0.15 € pp documents ordered by ITM : 5 € (Germany,
Belgium, The Netherlands) or 12 € (UK)
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Requesting articles from the ITM library
Writing your request : who are you? Name, organisation, return
address what do you need? Author, title(word), journal
name, publication year, volume, pages
Sending your request : e-mail all requests to [email protected] use subject line “DocDel request from…” use attachment for list of references (e.g.
Word) or copy/paste references into mail body
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Receiving articles from the ITM library
Receiving e-mail subject line : “your DocDel order: Journal,
year, Author” attachment : PDF file
Handling the PDF read and save using Acrobat Reader freeware buy full Acrobat package for further options
Receiving regular mail documents that cannot be scanned (file size,
poor quality) are sent by airmail
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Basic archiving principles
Why? immediate electronic or physical access no need to order twice sharing resources
How? creating a database and library consistent cataloguing
When? when downloading (e.g. HINARI, PubMed) when receiving (e.g. ITM)
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Archiving methods
Saving/storing articles save your electronic files or store the
outprints logical and consistent file and folder names
Managing articles in Reference Manager search and save references create links to PDF, URL refer to physical location for outprints linked with Internet (e.g. PubMed)
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Logical and consistent cataloguingan example
Directory for all your PDFs e.g. c:\library pdfs\...
Subdirectory per publication year e.g. c:\library pdfs\2002\....
File names for articles 4 characters for publication year 4 characters for journal identification (i.e.
first letter of every word) 4 characters for starting page e.g. New Engl J Med 2002, p. 15-25 is filed
c:\library pdfs\2002\2002nejm0015.pdf
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Managing articles in Reference Manager (RefMan)
Search PubMed in RefMan Import references into program Access abstracts Create links to PDFs saved in your folder Search references saved in RefMan
Keywords First author Publication year PubMed ID number
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Links (1) ITM Library
Electronic Books listhttp://lib.itg.be/ebooks.htmElectronic Journals Listhttp://lib.itg.be/journals.htmGuidelines for Information Retrievalhttp://lib.itg.be/searcha.htmLibrary Catalogs and Databaseshttp://lib.itg.be/webspirs.htmLinks to Selected Web Siteshttp://lib.itg.be/biblinks.htm
Databases
Lilacs - Latin American and Caribbean Literature on the Health Sciences
http://bases.bvs.brPoplinehttp://db.jhuccp.org/popinform/basic.htmlPubMedhttp://www.ncbi.nlm.nig.gov/PubMed
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Links (2) Medical (1)
AEGIS – AIDS Education Global Information Systemhttp://www.aegis.comAETC – AIDS Education and Training Centershttp://aidsetc.orgAidsinfohttp://www.aidsinfo.nih.govCDC – Centers for Disease Control and Preventionhttp://www.cdc.govClinical Care Options for HIVhttp://www.clinicaloptions.com/hiv/IAPAC – International Assocation of Physicians in AIDS Carehttp://www.iapac.orgIUATLD – International Union Against Tuberculosis and Lung
Diseasehttp://www.iuatld.orgHIV InSite – Gateway to AIDS Knowledgehttp://www.hivinsite.com
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Links (3)
Medical (2)
ITM Library Links to Selected Web Siteshttp://lib.itg.be/biblinks.htm click on “Infectious Diseases”ITM Telemedicinehttp://telemedicine.itg.beJohns Hopkins AIDS Servicehttp://www.hopkins-aids.eduThe Stop TB Partnershiphttp://www.stoptb.orgTDR - UNDP/World Bank/WHO Special Programme for Research and
Training in Tropical Diseaseshttp://www.who.int/tdrUNAIDS - Joint United Nations Programme on HIV/AIDShttp://www.unaids.orgWHO - World Health Organizationhttp://www.who.intWomen, Children and HIV – Resources for Prevention and
Treatmenthttp://www.womenchildrenhiv.org
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Links (4)
Electronic Resources (1)
BioMed Centralhttp://www.pubmedcentral.nih.gov/about/bmcjournals.htmlFree Medical Journalshttp://www.freemedicaljournals.comHighWire - Free Access to Developing Economieshttp://highwire.stanford.edu/lists/devecon.dtlHighWire - Free Online Full-text Articleshttp://highwire.stanford.edu/lists/freeart.dtlHINARIhttp://www.healthinternetwork.orgINASP – International Network for the Availability of Scientific
Publicationshttp://www.inasp.org.ukITM Library Electronic Journals Listhttp://lib.itg.be/journals.htm
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Links (5)
Electronic Resources (2)
PubMed Centralhttp://www.pubmedcentral.nih.govScielo – Scientific Electronic Library Onlinehttp://www.scielo.orgWHO Library Database WHOLIShttp://www.who.int/library/
Internet Search
Googlehttp://www.google.comIxQuickhttp://www.ixquick.com
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