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SAN FRANCISCO HOUSING AUTHORITY
Rev. Amos Brown, President
Mirian Saez, Vice President
Micah Allen, Commissioner
Dr. Veronica Hunnicutt, Commissioner
Ahsha Safai, Commissioner
Mathew Schwartz, Commissioner
Dorothy Smith, Commissioner
BOARD AGENDA
September 22, 2011
4:00 pm
Board of Commissioners Room
440 Turk Street
San Francisco Ca. 94102
(415) 715-3280
Henry A. Alvarez III
Executive Director
.The Mission of the S
“The Mission of the San Francisco Housing Authority is to deliver safe and decent
housing for low income households and integrate economic opportunity for
residents.”
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Table of Contents MEETING NOTICE .................................................................................................................................. 3
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:LIMITED MINUTES .............................. 6
SECRETARY'S REPORT……...…………………………………………………………………………..7
TENANT REPRESENTATIVE REPORT ................................................................................................. 15
REGULAR BUSINESS AGENDA ............................................................................................................ 16
COMMISSIONER’S COMMENT ............................................................................................................. 58
CLOSED SESSION .................................................................................................................................... 59
ADJOURNMENT....................................................................................................................................... 60
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EDW I N M. L E E , MA Y O R
SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T
SAN FRANCISCO HOUSING AUTHORITY
Mirian Saez, Vice President
Micah Allen, Commissioner
Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner
Matthew Schwartz, Commissioner
Dorothy Smith, Commissioner
Henry A. Alvarez III, Executive Director
440 TURK STREET
SAN FRANCISCO, California 94102 www.sfha.org
MEETING NOTICE
Thursday, September 22, 2011·4:00 p.m.
1. The San Francisco Housing Authority holds its regular meetings at 440 Turk Street, San Francisco, California 94102.
2. Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices
are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language
interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting
to help ensure availability.
3. The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are:
#47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van
Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as
across the street from the Federal Building on Larkin.
4. Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative
Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been
distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco
CA 94124
5. In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to
various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.
6. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President
may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices
from the meeting room. The presiding officer may remove from the meeting room anyone who is: disorderly or insolent toward any Commissioner(s); boisterous or violent; disobedient of any lawful order of the presiding officer.
7. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance
door. When the Board considers legislation, which has not been considered by a committee, testimony is welcome during the Public
Comment portion f the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless
otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. The
Board may not take action on a new proposal, which is not on the agenda.
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AGENDA -------------------------------------------------------------------------------------------------------------------------------
ORDER OF BUSINESS
1. Call to order and roll call
The Board of Commissioners may hold a close meeting pursuant to California Government Code for
consultation concerning attorney-client matters, real estate, litigation, personnel and security matters. The
board reserves the right to enter into closed meeting at any time during the course of the meeting
2. Approval of agenda
3. Public comments on items not on the agenda: limited minutes
Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff.
Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not
appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly
noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’
attention, please contact the Executive Office of the San Francisco Housing Authority at [email protected].
4. Secretary’s Report
a. Report on actions related to public comment
b. April 2011 Administrative fee reconciliation letter
c. PHAS Score Report
5. Tenant representative report:
a. City Wide Council - senior/disabled (“CCSD”)
b. Public Housing Tenants Association (“PHTA”)
6. Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers
are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for
speakers who require an interpreter.
a. Consent Items
1. Minutes of a Regular Board meeting held on August 25, 2011
b. Action items
1. [Resolution Authorizing the Executive Director to adopt utility allowance
schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the
conventional public housing program
Public Comment
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2. [Authorization for the Executive Director to establish the Voucher Payment
Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson,
Acting Director, Section 8 Department
Public Comment
3. [Results of Operation for Period ending August 31, 2011 ] Presented by:
Roger Crawford, Special Assistant to the Executive Director, Executive Office
Public Comment
4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations
for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive
Director, Executive Office
Public Comment
5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher
Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director
of the Housing Choice Voucher Program (Formerly Section 8)
Public Comment
7. Commissioner’s comment
8. Closed session:
A closed session is scheduled in accordance with Government Code Section 54950, in sequence.
a. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters
pertaining to Robert Coats, Painter
Public Comment
9. Adjournment
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PUBLIC COMMENTS ON
ITEMS NOT ON THE AGENDA: LIMITED MINUTES
Note: This portion of the agenda is not intended for debate or discussion with the
Commission or staff. Please simply state your business or the matter you wish the
Commission or staff to be aware of. It is not appropriate for commissioners to engage in
a debate or respond on issues not properly set in a publicly noticed meeting agenda. If
you have questions or would like to bring a matter to the Commissions’ attention, please
contact the Executive Office of the San Francisco Housing Authority at [email protected].
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SECRETARY’S REPORT
a. Report on actions related to public comment
b. April 2011 Adminstrative fee reconciliation letter
c. PHAS Score Report
d. Recognition of Employee Service
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EDW I N M. L E E , MA Y O R
SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T
SAN FRANCISCO HOUSING AUTHORITY
Date: Thursday, September 1, 2011
To: Board of Commissioners
From: Henry A. Alvarez III, Executive Director
Re: Responses to Public Comment at Commission Meeting on August 25, 2011
Commenter Uzuri Pease: requested greater outreach for the RAMP Program at housing
developments; and information on the IPM (Integrated Pest Management) program at
Sunnydale.
Another Commenter Ramonica Grayson asked why the IPM program was not outreached to any
other part of Sunnydale besides Velasco. In addition, she indicated she wanted to know when
and if it would be offered to other residents at Sunnydale.
Staff Response:
The Ramp Program is operated by the City and County of San Francisco’s Office of
Workforce Development located at 1 Dr. Carlton B. Goodlett Place, City Hall Room 448,
San Francisco, CA. However, the agency will place the Ramp Program brochure in it’s
next available rent statement mailer.
The IPM project, at the Velasco section of the Sunnydale housing development is a pilot
program. Once the pilot program is completed staff will evaluate the effectiveness of the
program to determine what our next steps will be.
Commenter Beverly Saba: requested resources to secure social workers at senior/disabled
developments.
Staff Response:
Virtually all of the resources of the Authority is provided by the Department of Housing
and Urban Development (HUD). There is no current funding availability to secure social
workers for senior and disabled housing. Staff will discuss Ms. Saba’s concerns with the
Human Services Agency and, or Senior and Disabled services to determine if social
workers are available to assist our Public Housing participants.
Commenter Abdul Kadir requested copies of documents submitted at the last Commission
Meeting (August 11, 2011).
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Staff Response:
Staff will make available any documents submitted to the Commission Secretary at the
August 11, 2011 Commission Meeting to Mr. Kadir.
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PHAS SCORE REPORT
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U. S. Department of Housing and Urban
Development OFFICE OF PUBLIC AND INDIAN
HOUSING
REAL ESTATE ASSESSMENT CENTER
Report Date: 9/15/2011
Public Housing Assessment System (PHAS) Score Report for the Transition Year
PHA Code: CA001
PHA Name: Housing Authority of the City & County of SF
Fiscal Year End: 9/30/2010
PHAS Indicators Score Maximum Score
Physical 21 30
Financial 20 30
Management 26 30
Resident 8 10
PHAS Total Score 75 100
PHAS Designation Standard Performer
Initial PHAS score issued date: 6/17/2011
Financial Sub-Indicators Score Maximum Score Submission Type: Audited/A-133
1. Current Ratio 9.00 9.00
2. Months Expendable Funds Balance 5.13 9.00
3. Tenant Receivable Outstanding 0.48 4.50
4. Occupancy Loss 4.50 4.50
5. Net Income 1.50 1.50
6. Expense Management 0.00 1.50
Less: Audit Penalities -1.03
Total Financial Score 19.58 30.00
Notes:
1. The sum of the sub-indicator scores may not equal the overall score due to rounding.
2. PCNE adjustment will not display in REAC's on-line system.
3. REAC on-line system may display data which is more current than the data shown on this Score Report.
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Recognition of Employee Service:
Jessica Nam: Conventional Public Housing Department: 25 years of service
Maria Gonzalez: Housing Choice Voucher Program: 20 years of service
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TENANT REPRESENTATIVE REPORT:
a. City Wide Council - Senior/Disabled (“CCSD”)
b. Public Housing Tenants Association (“PHTA”)
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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to
complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who
require an interpreter.
a. Consent Items
1. Minutes of a Regular Board meeting held on August 25, 2011
b. Action items
1. [Resolution Authorizing the Executive Director to adopt utility allowance
schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the
conventional public housing program
Public Comment
2. [Authorization for the Executive Director to establish the Voucher Payment
Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson,
Acting Director, Section 8 Department
Public Comment
3. [Results of Operation for Period ending August 31, 2011 ] Presented by:
Roger Crawford, Special Assistant to the Executive Director, Executive Office
Public Comment
4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations
for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive
Director, Executive Office
Public Comment
5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher
Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director
of the Housing Choice Voucher Program (Formerly Section 8)
Public Comment
10. Commissioner’s comment
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11. Closed session:
A closed session is scheduled in accordance with Government Code Section 54950, in sequence.
b. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters
pertaining to Robert Coats, Painter
Public Comment
12. Adjournment
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EDW I N M. L E E , MA Y O R
SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T
Board of Commissioners of the San Francisco Housing Authority
Meeting Minutes: August 25, 2011
ORDER OF BUSINESS
1. Call to order and roll call
Commissioners Present at Roll Call Absent Late Arrival Time Arrived
President: Rev. Amos C. Brown
x
Vice President: Mirian Saez x
Dr. Veronica Hunnicutt x 4:00
Ahsha Safai x
4:00
Matthew Schwartz x 4:00
Dorothy Smith x 4:00
Micah Allen x 4:00
2. Approval of agenda
There is one change in the agenda and that is there is no closed session.
Motion: Commissioner
Second: Commissioner Allen
Vote: All approved
3. Public comments on items not on the agenda: limited minutes
Uzuri Pease, resident of Potrero Terrace, advocated for the RAMP program. Ms. Pease requested
that the Authority participate in more outreach to involve residents.
Jeanie Riggs, resident of Clementina Towers, comments on Abdul Kadir’s statement from the
August 11, 2011 Commission meeting. Ms. Riggs stated that the allegations made by Mr. Kadir
are not true.
Beverley Saba, Secretary of Citywide Counsel, presented a resolution requesting that funding be
located to provide a social worker for every senior/disabled building. A copy of the proposed
resolution was provided to every member of the Commission.
Abdul Kadir, resident of Clementina Towers, requested a copy of the cover letter of the petition
that was handed to the Commissioners at the August 11, 2011 meeting. Wants to know what he
is doing in violation of his lease. Abdul Kadir says that Jeannie Riggs is making his life unlivable.
Uzuri Pease,Vice President of the Potrero Terrace, speaking on behalf of Monica Ferray, who is
the treasurer of Potrero Annex Board asked if the president of a Resident Council Board can
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make a decision on behalf of the board to remove the Resident Council from the jursidiction-wide
council.
4. Secretary’s Report
a. In response to the Commission’s request, they are now including their responses to the public
comments and will be updating the list for every meeting.
5. Tenant representative report:
a. City Wide Council- senior/disabled (“CCSD”)
Dorothy Raimey, President of the City Wide Council, stated that City Wide is taking
reservations for the September 21st day trip to the Monterrey Bay Aquarium.
b. Public Housing Tenants Association (“PHTA”)
Neola Gans, treasurer for the PHTA, stated that her absence is due to changes. Ms. Gans
reported that a meeting was called on August 23, 2011 by the San Francisco Housing
Authority where issues were resolved. Ms. Gans’ reported that the PHTA funds would
be released.
6. Regular Business:
a. Consent Items
1. Minutes:
Minutes of a Regular Board meeting held on August 11, 2011
Motion: Commissioner Veronica Hunnicutt
Second: Commissioner Micah Allen
Vote: All approved
b. Action Items
1. [Informational Presentation: Status of the Integrated Pest Control pilot
project at the Sunnydale Housing Development.] Presented by Roger Crawford,
Special Assistant to the Executive Director, Executive Office.
Commissioner Veronica Hunnicutt commented that she is enthusiastic about the
IPM program and supports the potential green jobs available. Commissioner
Hunnicutt further recommended that IPM contact the Office of Economic and
Workforce Development for resources related to green jobs and that IPM educate
residents on the treatments being used in resident homes and causes for rodents.
Commissioner Allen requested a copy of the power point presentation.
Commissioner Safai asked how the program will be funded in the future.
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Ms. Cynthia Knowles answered that the Authority first needs to show that the pilot
project is successful. Upon its success, Ms. Knowles will explore funding
opportunities with the Department of Housing and Urban Development.
Commissioner Safai asked about the impact of this program on asthma.
Ms. Knowles responded that monitoring of health would be a key component of the
program.
Commissioner Safai asked what the ultimate goal is of this pilot program.
Ms. Knowles answered that lower asthma rates is the ultimate goal alongside with
safer cleaning.
Commissioner Safai requested examples of this programs success in other cities?
Ms. Knowles responded that Boston has documented evidence of this and she will
have to further look into the studies presented.
Commissioner Hunnicutt encouraged the educational aspect of the IPM program.
Public Comments
Ramonica Grayson, President of the Sunnydale Tenant Advisory Board, asked
why the IPM program was not outreached to any other part of Sunnydale
besides Velasco. In addition, she indicated she wanted to know when and if
it would be offered to other residents at Sunnydale.
Christian Faoa, resident of Sunnydale, commented that IPM has been letting people
know what was happening and educating people about what pest management is in
addition to talking to them about the health risk. Mr. Faoa further thanked his
property manager Kendra Crawford for her efforts.
Uzuri Pease, resident of Public Housing, asked if: 1) pests are being killed; 2)
how will residents be notified of the pest control; and 3) how will residents be
notified of the job opportunities. Ms. Uzuri further recommended that the Authority
review results of other cities prior to funding the program.
David Lo, health educator with the San Francisco Department of Public Health and
team member of the IPM project in Velasco and Sunnydale, attended the meeting
to show his support for the program. Mr. Lo will research data to support the
comment that the IPM model can reduce asthma to prevent asthma.
2. [Informational Presentation: Project Based Voucher Conversion vs.
Capital Fund Financing at Four Properties] Presented by: Barbra Smith,
Administrator, Housing Development and Modernization.
Barbara Smith announced that the Alice Griffith has been selected for a 30.5
million dollar Department of Housing and Urban Development Grant.
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Public Comments
None.
Commissioner Comments
Commissioner Hunnicutt says she is delighted about the $31 million.
Commissioner Allen thanked everyone for their hard work and cooperation for
this achievement.
Commissioner Schwartz asked if this was one of three or six grants.
Ms. Smith responded that five housing authorities competed for the grant.
Commissioner Allen asked if this would generate jobs?
Ms. Smith responded yes.
Commissioner Safai encouraged the Authority to ask a third party to facility
meetings to educate the community on changes being made in their community
and to invite the commission to these meetings.
Commissioner Allen offered a space for the community to meet.
Commissioner Schwartz requested that the Authority provide ample time to
present this resolution to the Board.
Ms. Smith responded yes.
Commissioner Schwartz commented that the Authority should request that a
third party facilitate the meetings as suggested by Commissioner Safai.
Commissioner Schwartz commended Ms. Smith and her staff’s efforts to meet
with the residents.
3. [Resolution to submit applications to the Department of Housing and
Urban Development (“HUD”) for removal of obsolete units and special use
units from the Public and Indian Housing Information Center (“PIC”)]
Presented by Dominica Henderson, Program Manager, Housing Development
and Modernization.
Public Comments
None.
Commissioner Comments:
Commissioner Allen voiced his support for the plan.
Commissioner Safai asked what is meant by the word “demolishing.”
Ms. Henderson stated that units will not be physically demolished with the
exception of one location at Hunter’s View, which is expected to be demolished
per HOPESF.
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Commissioner Schwartz asked what would happen to the units that are utilized
for community programs.
Ms. Henderson answered that those facilities will continue to be managed by the
Authority.
Motion: Commissioner Schwartz
Second: Commissioner Safai
Vote: All approved
4. [Results of Operations for Period Ending July 31, 2011] Presented by Roger
Crawford, Special Assistant to Executive Director, Executive Office.
Public Comments
None.
Commissioner Comments
None.
5. [Status of the Corrective action Plans required by the Department of
Housing and Urban Development Ending July 31, 2011] Presented by
Pamela Palpallatoc, Management Analyst, Housing Choice Voucher Program.
Public Comment
None.
Commissioner Comments
Commissioner Schwartz asked if in the VASH lease up is the change an
accounting change or will more units be leased up?
Ms. Palpallatoc responded that it would be both because the Authority was
awarded 25 new VASH vouchers and, in addition to this, the Authority has been
opening communication with participants and the VA with the goal of getting
the Authority off the Correctional Watch List.
7. Commissioner’s comment
Commissioner Schwartz commended staff for their work on the public comment log.
8. Closed Session
None
9. Adjournment
Moved: Commissioner Veronica Hunnicutt
Second: Commissioner Micah Allen
Vote: All approved
Adjourned by consensus at 17:29 hours.
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AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF
COMMISSIONERS
Agenda Category: Action- Office Public Housing Operations____________
Agenda Title: San Francisco Housing Authority Utility Allowance______
Presented By: Anthony Ihejeto Director Public Housing Operations
SUMMARY:
The Department of Housing and Urban Development (“HUD”) requires Public Housing agencies to
update their utility allowance on a yearly bases The San Francisco Housing Authority has
completed its utility allowance study for Fiscal Year 2011. The bases for this study are to update the
utility allowance payment. This will affect those residents that pay utilities.
The Public Housing and Section 8 monthly utility allowance for electricity, natural gas, water and
sewer were calculated by unit size. The utility allowance survey method is the preferred method of
obtaining current utility rates and charges, for Public Housing and Section 8 Housing Choice
Voucher programs. The Nelrod Company has been working with the San Francisco Public Housing
Program on their HUD mandated yearly utility allowance updates. Based on the experience of the
Nelrod Company in utility allowance study in San Francisco. Staff requested for this company to
conduct a utility allowance study for the section 8 programs and Public Housing based on their
experience and methodology.
The objective of this survey and study is to update the utility allowances with current utility
supplier’s rates and charges for electricity, natural gas, water and sewer from the City and County of
San Francisco where residents pay some or all of these utilities. These allowances are based upon a
reasonable consumption.
The Authority does not have a current utility allowance schedule but will be updating the utility
allowance with the new utility allowance schedule.
Attachments: Resolution
A copy of any attached documents are available at the clerk’s desk.
DEPARTMENTS REQUESTED ACTION:
Staff recommends adoption of this Resolution.
EXECUTIVE DIRECTOR’S RECOMMENDATION:
I concur with the requested action.
Agenda Item No. _____
Date: __________
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Attachment I:
Resolution
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RESOLUTION NO. ____________________
ADOPTED____________________________
RESOLUTION AUTHORIZING THE SAN FRANCISCO HOUSING AUTHORITY TO ADOPT
UTILITY ALLOWANCE FOR FY 2011
WHEREAS, The San Francisco Housing Authority (“Authority”), during its annual Department of
Housing and Urban Development (“HUD”) review, has reviewed the utility allowance rates; and
WHEREAS, the San Francisco Housing Authority requested an annual utility rate study and review; and
WHEREAS, the San Francisco Housing Authority must approve the new utility allowance rate schedule;
and
WHEREAS, the San Francisco Housing Authority must authorize a resolution to approve the new utility
rate schedule.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING
AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:
1. The Commission authorizes the Executive Director to adopt the new utility allowance schedule.
2. This resolution shall take effect immediately.
APPROVED AS TO FORM AND LEGALITY: REVIEWED BY:
_________________________________
Tim Larsen, Acting General Counsel Rev. Amos Brown, President
Date:_____________________________ Date:
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AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF
COMMISSIONERS
Agenda Category: Action-Housing Choice Voucher Program_______________________________
Agenda Title: Authorization for the Executive Director to establish the voucher payment
standard schedule for 2011/2012
Presented By: Nicole McCray-Dickerson, Acting Director, Section 8 Department____________
SUMMARY:
The Department of Housing and Urban Development (“HUD”) requires all housing authorities to adopt a
Payment Standard Schedule that establishes Voucher Payment Standard amounts for the PHA jurisdiction
in accordance with 24 CFR 982.503. The objective is for the San Francisco Housing Authority (“SFHA”)
to establish Voucher Payment Standards based on the Fair Market Rents (“FMR”), which are established
at least annually by HUD.
The SFHA uses the Payment Standard as the maximum subsidy the SFHA can provide toward the gross
rent (rent plus a utility allowance for utilities, stove or refrigerator paid or provided by the tenant). If the
gross rent (rent plus utility allowance) is more that the Payment Standard, the family must make up the
difference out of its personal finances.
By approving this Resolution, the SFHA will be able to calculate participant rent in accordance with
HUD rules and regulations; and satisfy our SEMAP indicator #8, Payment Standard.
Attachments: Resolution
FMR Chart
DEPARTMENTS REQUESTED ACTION:
Staff recommends adoption of this Resolution
EXECUTIVE DIRECTOR’S RECOMMENDATION:
Approve the Voucher Payment Standard for 2011/2012
Agenda Item No. _____
Date: __________
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Attachment I:
Resolution
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RESOLUTION NO. ____________________
ADOPTED____________________________
RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ESTABLISH
VOUCHER PAYMENT STANDARD SCHEDULE FOR 2010/2011
WHEREAS, The Department of Housing and Urban Development (“HUD”) requires all housing
authorities to adopt a Payment Standard Schedule that establishes the Voucher Payment Standard
amounts for the PHA jurisdiction; and
WHEREAS, the San Francisco Housing Authority (“Authority”) uses the Payment Standard as
the maximum subsidy the Authority can provide toward the gross rent (rent plus a utility
allowance for utilities, stove or refrigerator paid or provided by the tenant); and
WHEREAS, the Authority will be able to calculate participant rent in accordance with HUD rules
and regulations; and satisfies their SEMAP indicator #8, Payment Standard.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING
AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:
1. The Executive Director is hereby authorized to establish the Voucher Payment Standard
Schedule for 2011/2012 in accordance with 24 CRR 982.503
2. This resolution to be effective immediately.
APPROVED AS TO FORM AND LEGALITY: REVIEW BY:
___________ ___ __________________________ Tim Larsen, General Counsel Rev. Amos Brown, President
Date _____________________________ Date__________________________
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Attachment II:
FMR Chart
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Housing Choice Voucher Program
HA Number: CA001
HA Name:
1 Total Unit Months Leased - April, 2011 7,591
2 Unit Months Eligible for Column A Rate 600
3 Column A Rate $106.07
4 Eligibility - Column A Unit Months (Line 2 x Line 3) $63,642
5 Unit Months Eligible for Column B Rate 6,991
(Line 1 - Line 2)
6 Column B Rate $99.01
7 Eligibility - Column B Unit Months (Line 5 x Line 6) $692,179
8 Total Eligibility (Line 4 + Line 7) $755,821
9 Pro-Ration Factor 0.83564
10 Pro-Rated Eligibility (Line 8 x Line 9) $631,594
11 Fees Obligated for April 2011 $674,869
12 Shortfall in Fees Obligated
Line 10 - Line 11, if positive $0
13 Excess Fees Obligated
Line 10 - Line 11, if negative -$43,275
Calculation of April 2011 Administrative Fees
SAN FRANCISCO HSG AUTH
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AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS
Agenda Category: Report: Executive Office
Agenda Title: Results of Operations for Period Ending August 31, 2011
Presented By: Roger Crawford, Special Assistant to the Executive Director.
SUMMARY:
The results of operations for the eleven months ending August 31, 2011 (Exhibit A):
Public Housing $ 116,804
Hope VI 638,053
Section 8 --
Local Programs 70,630
Central Office Cost Center 900,775
Total $ 1,726,261
The result of overall operations reflects a surplus of $1,726,261 considering the proceeds from the sale of
the vacant lot at 2698 California Street development. All programs reflect a positive balance, except for
the Section 8 Program, which the Authority is using Administrative Fee reserves to resolve a shortfall of
$281,029. Staff anticipates that the Authority will maintain a balance performance by fiscal year end.
Attachments: Exhibits
Copies of any attached documents are available at the clerk’s desk.
DEPARTMENTS REQUESTED ACTION:
None Requested
EXECUTIVE DIRECTOR’S RECOMMENDATION:
I concur with the requested action.
Agenda Item No. ______
Date: ______________
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EXHIBITS
33
34
35
36
37
38
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AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF
COMMISSIONERS
Agenda Category: Action – Executive Department
Agenda Title: Effect of Federal Budget Cuts on the San Francisco Housing Authority’s
Operations for FY 2012
Presented By: Presented by: Roger Crawford, Special Assistant to the Executive
Director, Executive Office
SUMMARY:
The Department of Housing and Urban Development (HUD) has reduced the Authority’s subsidy
payments by $5.145M. These reductions will affect our Public Housing, Housing Choice Voucher, and
Capital Fund Programs for fiscal year 2012.
To address this reduction in funding, the Authority implemented the following balancing strategies: a
hiring freeze for all vacant positions, ending the assignments of 32 temporary workers, reducing the cost
of security, not funding summer youth programs, and reducing outside legal expenses and insurance
premiums.
After the initial round of balancing, the overall budget deficit was $1.932M. The Authority therefore
adjusted the budget for additional line-item cost savings and reduced a total of 11 permanent positions
from the 2012 budget. Given HUD’s primary concern is the solvency of our Public Housing Program and
that most of the budget shortfall is attributed to Public Housing operations, the 11 permanent positions
were reduced from the Public Housing department.
[Continued on the next page.]
Attachments: Resolution
A copy of any attached documents are available at the clerk’s desk.
DEPARTMENTS REQUESTED ACTION:
Staff recommends adoption of this Resolution.
EXECUTIVE DIRECTOR’S RECOMMENDATION:
I concur with the requested action.
Agenda Item No. _____
Date: __________
40
Effect of Federal Budget Cuts
September 22, 2011
Page 2 of 2
The 11 permanent positions reduced from public housing include five (5) eligibility worker positions, one
(1) program specialist, two (2) plumbers, two (2) painters and one (1) glazier. The agency-wide reduction
of 32 temporary positions includes thirteen (13) eligibility workers, five (5) junior clerks, one (1) project
manager, one (1) program specialist, six (6) laborers, two (2) custodians, one (1) plumber, one (1) tile
layer, one (1) electrician, and one (1) carpenter.
The result of the aforementioned reductions provides for a balanced budget in the Public Housing
Program and our overall operations for 2012. See Exhibit A.
.
Staff will begin meeting and conferring with represented labor to discuss alternatives to these reductions
(e.g. pension reform and monetary concessions).
41
Attachment I
Resolution
42
RESOLUTION NO. ____________________
ADOPTED____________________________
RESOLUTION CERTIFYING THAT THE SAN FRANCISCO HOUSING AUTHORITY BOARD
OF COMMISSIONERS HAS APPROVED THE OPERATING BUDGET FOR ALL PROJECTS
AND COCC FOR THE FISCAL YEAR OCTOBER 1, 2011 TO SEPTEMBER 30, 2012.
WHEREAS, the Commission has approved the attached summary Operating Budget for all projects and
COCC (Central Office Cost Center) and related documents for the fiscal year October 1, 2011 to September
30, 2012; and
WHEREAS, the San Francisco Housing Authority certifies that all statutory and regulatory requirements
have been met; and
WHEREAS, the Authority certifies that it has sufficient operating reserves to meet the working capital
needs of its developments; and
WHEREAS, the Authority certifies that the proposed budget expenditures are necessary in the efficient and
economical operation of the housing for the purpose of serving low income residents; and
WHEREAS, the San Francisco Housing Authority certifies that the budget indicates a source of funds
adequate to cover all proposed expenditures; and
WHEREAS, the San Francisco Housing Authority certifies that it will comply with the wage rate
requirements under 24 CFR 968.110(c) and (f); and
WHEREAS, the San Francisco Housing Authority certifies that it will comply with the requirement for
access to records and audits under 24 CFR 968.110(i);
[Continued on Next Page]
43
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING
AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:
1. The Board Chairperson, acting on behalf of the San Francisco Housing Authority Board of
Commissioners, is hereby authorized to execute HUD Form 52574, certifying and agreeing that:
i. The attached budget approved for all projects meets all statutory and regulatory requirements;
ii. SFHA has sufficient operating reserves (Current Assets – Certain Current Liabilities as defined by
Generally Accepted Accounting Principles) to meet the working capital needs of its developments;
iii. The proposed budget expenditures are necessary in the efficient and economical operation of the
housing for the purpose of serving low-income residents;
iv. The budget indicates a source of funds adequate to cover all proposed expenditures;
v. SFHA will comply with the wage requirements under 24 CFR 968.110 (c) and (f); and,
vi. SFHA will comply with the requirements for access to records and audit under 24 CFR 968.110
(i).
2. This Resolution shall take effect immediately.
APPROVED AS TO FORM AND LEGALITY: REVIEW BY:
___________ ___ __________________________ Tim Larsen, General Counsel Rev. Amos Brown, President
Date _____________________________ Date__________________________
44
Attachment II
Exhibit A: SFHA Summary of All Programs; Operating Budget; Fiscal Year 2012
45
Pu
blic H
ou
sin
gH
op
e V
IS
ecti
on
8L
ocal
Gra
nd
To
tals
Lin
eD
escri
pti
on
Pro
jecte
dP
rop
ose
dP
roje
cte
dP
rop
ose
dP
roje
cte
dP
rop
ose
dP
roje
cte
dP
rop
ose
dP
roje
cte
dP
rop
ose
dP
roje
cte
dB
ud
get
FY
2011
FY
2012
FY
2011
FY
2012
FY
2011
FY
2012
FY
2011
FY
2012
FY
2011
FY
2012
FY
2011
FY
2012
OP
ER
AT
ING
RE
CE
IPT
S:
100
Gro
ss P
ote
ntial R
enta
l In
com
e18,9
91,6
80
$
18,9
82,8
90
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
18,9
91,6
80
$
18,9
82,8
90
$
110
Vacancy L
oss
( 1,5
42,8
44 )
( 1,4
91,6
40 )
-
-
-
-
-
-
-
-
(
1,5
42,8
44 )
(
1,4
91,6
40 )
120
Dw
elli
ng R
enta
l In
com
e17,4
48,8
36
17,4
91,2
50
-
-
-
-
-
-
-
-
17,4
48,8
36
17,4
91,2
50
140
Nondw
elli
ng R
enta
ls74,4
64
75,2
80
189,7
86
156,9
00
29,4
04
39,0
00
-
-
-
-
293,6
54
271,1
80
--
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--
160
TO
TA
L R
EN
TA
L I
NC
OM
E17,5
23,3
00
17,5
66,5
30
189,7
86
156,9
00
29,4
04
39,0
00
-
-
-
-
17,7
42,4
90
17,7
62,4
30
-
-
180
HU
D O
pera
ting S
ubsid
y
26,7
48,9
74
27,7
60,8
10
4,2
87,0
13
4,0
00,2
20
-
-
-
-
-
-
31,0
35,9
87
31,7
61,0
30
190
Hope V
I O
pera
ting S
ubsid
y P
aym
ents
-
-
( 3,7
02,2
48 )
(
4,0
00,2
20 )
-
-
-
-
-
-
(
3,7
02,2
48 )
(
4,0
00,2
20 )
200
HU
D G
rants
- C
FP
Opera
ting
7,0
55,4
98
5,7
80,1
50
-
-
-
-
-
-
-
-
7,0
55,4
98
5,7
80,1
50
210
HU
D G
rants
- A
RR
A O
pera
ting
1,3
82,4
87
395,0
00
-
-
-
-
-
-
-
-
1,3
82,4
87
395,0
00
220
Housin
g A
ssis
tance P
aym
ents
-
-
-
-
-
-
( 124,4
00,0
93 )
(
128,7
32,4
20 )
(
9,2
85,7
46 )
( 2,9
67,5
50 )
( 133,6
85,8
39 )
(
131,6
99,9
70 )
230
HU
D H
AP
S C
ontr
ibution -
Section 8
-
-
-
-
-
-
125,1
18,6
50
128,7
32,4
20
9,2
85,7
46
2,9
67,5
50
134,4
04,3
97
131,6
99,9
70
240
Net
Restr
icte
d A
ssets
- S
ection 8
-
-
-
-
-
-
( 718,5
58 )
-
-
-
(
718,5
58 )
-
245
Section 8
Adm
inis
trative
Fee R
eserv
es
279,6
10
256,6
30
279,6
10
256,6
30
250
Adm
inis
trative
Fee Incom
e -
Section 8
-
-
-
-
-
-
9,4
06,2
74
9,1
04,0
00
637,9
27
262,3
40
10,0
44,2
02
9,3
66,3
40
260
Fee Incom
e-
-
-
-
14,8
14,6
94
13,7
61,8
30
-
-
-
-
14,8
14,6
94
13,7
61,8
30
270
Oth
er
Opera
ting R
eceip
ts3,4
41,9
94
523,9
00
67,0
32
-
621,5
57
673,5
60
92,8
68
119,1
50
( 276 )
-
4,2
23,1
75
1,3
16,6
10
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
290
TO
TA
L O
PE
RA
TIN
G R
EC
EIP
TS
56,1
52,2
54
$
52,0
26,3
90
$
841,5
83
$
156,9
00
$
15,4
65,6
54
$
14,4
74,3
90
$
9,7
78,7
52
$
9,4
79,7
80
$
637,6
51
$
262,3
40
$
82,8
75,8
94
$
76,3
99,8
00
$
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
OP
ER
AT
ING
EX
PE
NS
ES
:
320
Sala
ries
9,8
14,6
90
8,3
58,8
50
-
-
7,9
91,1
97
7,3
87,3
70
3,6
56,8
81
2,9
84,6
10
270,8
07
97,0
70
21,7
33,5
75
18,8
27,9
00
330
Em
plo
yee B
enefit
Contr
ibutions
6,6
95,4
11
5,7
80,6
50
-
-
5,1
39,4
34
4,6
88,8
50
2,0
99,4
86
2,3
77,4
90
77,9
81
81,9
10
14,0
12,3
12
12,9
28,9
00
340
Adm
in.
Expenses O
ther
Than S
ala
ries
789,1
08
1,0
10,6
80
4,0
48
5,0
00
1,3
67,2
64
1,4
02,0
80
1,0
58,6
62
1,1
56,7
70
4,3
82
15,1
80
3,2
23,4
64
3,5
89,7
10
350
Tenant
Expenses
771,8
74
305,0
00
14,3
80
18,1
20
3,8
04
-
-
2,0
00
-
-
790,0
58
325,1
20
360
Utilit
ies
12,5
79,7
13
13,1
52,7
80
-
-
234,0
37
238,1
50
59,1
72
63,3
90
-
-
12,8
72,9
22
13,4
54,3
20
370
Main
tenance M
ate
rials
1,7
98,1
53
1,9
08,5
40
-
5,0
00
193,2
53
268,6
00
8,0
72
14,5
00
-
-
1,9
99,4
78
2,1
96,6
40
380
Fee for
Serv
ice
5,8
48,4
60
5,1
24,1
20
1,5
71
-
-
-
-
27,4
00
-
-
5,8
50,0
31
5,1
51,5
20
390
Main
tenance C
ontr
acts
4,9
21,5
60
5,3
20,9
80
-
-
252,0
62
264,1
40
50,0
44
86,0
00
-
-
5,2
23,6
66
5,6
71,1
20
400
Pro
tective
Serv
ices
2,9
78,3
20
2,0
00,0
00
110,0
00
117,3
50
103,1
11
104,2
90
61,2
17
63,3
80
3,2
68
3,8
10
3,2
55,9
16
2,2
88,8
30
410
Insura
nce
2,0
95,9
86
1,9
74,8
40
11,1
85
11,4
30
35,4
31
50,4
10
131,8
96
120,5
10
-
-
2,2
74,4
98
2,1
57,1
90
420
Bad D
ebt
Expense
1,0
78,6
88
1,0
79,0
40
( 366 )
-
-
-
-
-
-
-
1,0
78,3
22
1,0
79,0
40
420
Oth
er
Expenses
108,3
65
43,7
00
450
-
44,1
82
70,5
00
31
5,0
00
-
-
153,0
28
119,2
00
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
440
TO
TA
L O
PE
RA
TIN
G E
XP
EN
SE
S49,4
80,3
28
$
46,0
59,1
80
$
141,2
68
$
156,9
00
$
15,3
63,7
76
$
14,4
74,3
90
$
7,1
25,4
60
$
6,9
01,0
50
$
356,4
38
$
197,9
70
$
72,4
67,2
70
$
67,7
89,4
90
$
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
-----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--
460
TO
TA
L O
PE
RA
TIN
G I
NC
OM
E6,6
71,9
26
$
5,9
67,2
10
$
700,3
15
$
0$
101,8
78
$
0$
2,6
53,2
92
$
2,5
78,7
30
$
281,2
13
$
64,3
70
$
10,4
08,6
24
$
8,6
10,3
10
$
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
LE
SS
: N
ON
-OP
ER
AT
ING
EX
PE
NS
ES
:
500
Pro
pert
y M
anagem
ent
Fees
3,2
60,1
58
3,9
69,0
80
-
-
-
-
-
-
102,3
37
39,3
50
3,3
62,4
95
4,0
08,4
30
510
Section 8
Managem
ent
Fees
-
-
-
-
-
-
1,8
13,5
64
1,7
52,8
00
-
-
1,8
13,5
64
1,7
52,8
00
520
Capital fu
nd P
rogra
m M
anagem
ent
Fees
1,3
56,9
00
1,1
56,0
00
-
-
-
-
-
-
-
-
1,3
56,9
00
1,1
56,0
00
530
AR
RA
Managem
ent
Fees
1,3
82,4
87
395,0
00
-
-
-
-
-
-
-
-
1,3
82,4
87
395,0
00
540
Bookkeepin
g F
ees
447,6
70
447,1
30
-
-
-
-
792,3
17
825,9
30
67,9
96
25,0
20
1,3
07,9
82
1,2
98,0
80
550
Asset
Managem
ent
Fees
-
-
-
-
-
-
-
-
-
-
-
-
560
Extr
aord
inary
Expenses
10,9
50
-
-
-
111,8
40
-
47,4
12
-
-
-
170,2
02
-
570
Casualty L
osses
-
-
-
-
( 9,9
62 )
-
-
-
-
-
(
9,9
62 )
-
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
590
TO
TA
L N
ON
-OP
ER
AT
ING
EX
PE
NS
ES
6,4
58,1
64
$
5,9
67,2
10
$
-$
-
$
101,8
78
$
-$
2,6
53,2
92
$
2,5
78,7
30
$
170,3
33
$
64,3
70
$
9,3
83,6
67
$
8,6
10,3
10
$
--
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
---
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
--
610
NE
T I
NC
OM
E213,7
61
(
0 )
700,3
15
0
0
0
(
0 )
(
0 )
110,8
80
0
1,0
24,9
57
0
620
Excess C
ash T
ransfe
r In
/Out
-
-
-
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
----
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46
AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS
Agenda Category: Report - Housing Choice Voucher (Section 8) Department
Agenda Title: Housing Choice Voucher Department Monthly Corrective Action Plans Update
Presented By: Pamela Palpallatoc, Management Analyst, HCV Department; Nicole McCray-
Dickerson, Acting Director, HCV Department
SUMMARY:
Updates on the Authority’s Housing Choice Voucher (HCV) Department corrective action plans for the
Office of Inspector General (OIG), Section Eight Management Assessment Program (SEMAP), and
Rental Integrity Monitoring (RIM), include the following [see attached Voucher Monthly Systems report
with voucher count and utilization percentages]:
[Continued on Page 2]
Attachments:
I: Exhibit A - Voucher Monthly Systems Report for August 2011;
II: Exhibit B - HAP Utilization Report;
III: Exhibit C - Master CAP Deadline Chart.
A copy of any attached documents are available at the clerk’s desk.
DEPARTMENTS REQUESTED ACTION:
None.
EXECUTIVE DIRECTOR’S RECOMMENDATION:
Agenda Item No. _____
Date: __________
47
CAP
September 22, 2011
Page 2 of 2
August 2011
The PIC reporting rate for August was 97%, compared to 97% in July.
The number of re-examinations completed in August was 638. The number of re-examinations
backlogged in August was 150. The total number of backlogged re-examinations at the end of August
was 678 or 0.08%.
The number of inspections completed in August was 1261. The total number of backlogged
inspections backlogged at the end of August was 381 or 4.9%.
The HCV program utilization (lease-up) in August was 97% by unit, and 99.9% by Housing
Assistance Payment (HAP) expenses.
The VASH utilization in August was 64.7%.
Other Department Updates
VASH: HCV Department managers met with the HUD field office and Veteran’s Affairs on
September 1, 2011 to reconcile lease-up by unit reports. The HCV Department and VA are still working
to reconcile the lease-up by unit reports. Although the VMS report reflects 194 units leased as of August
2011, a joint report generated by the HCV Department and the VA reflects 199 units leased as of
September 15, 2011. Other figures as of September 15, 2011 include: eight (8) port outs, five (5) require
inspection reports, one (1) in the intake process, five (5) looking for units, and 35 processed.
Quality Control: The Nelrod Company will return for the fourth and final quarter of tenant file
reviews on October 3, 2011.
By September 30, 2011, the HCV Department will submit the Tenant File Error Report updates to
HUD for the Rental Integrity Monitoring corrective actin plan.
48
San Francisco Housing Authority
Section 8 Programs - FY 2011
Program Description
HUD ACC No.
Number of Units
Awarded by HUD
No. of Unit
Leased as of
August 2011
Percentage
Leased Up
CA001VO0154
7,410
100
16
50
26
6,036
880
212
63
10 93
1
62
16
Housing Choice Voucher V91-V92
VO0137
VO0134
VO0143
VO0144
441
446
447
449
Tenant Based Voucher Project Base
Tenant Protection HOPE VI
1 Year Mainstream
Portability - Out
Homeownership Programs
Family Unification Voucher (8/1/09)
Certain Development Programs (7/1/09) Hunter View (Oct., 2009) Hunter View (Oct., 2010) Total HCV 7,602 7,373 97.0%
VO0150 448 Nahonmachi Project (9/1/10) CA001-VO0150 123 90 Total HCV & Grant Program 123 90 73.2%
445 VASH (5/1/08) VASH (10/1/10) - additional units VASH (8/1/11) - additional units
175 100
25
194
Total VASH 300 194 64.7% TOTAL OF ALL VOUCHER PROGRAMS 8,025 7,657 95.4%
CA001-MR-0001
CA001-MR-0002
CA001-MR-0003
CA001-MR-0004 CA001-MR-0005
CA001-MR-0007
CA001-SR-0008
CA001-SR-0010
CA001-SR-0012
CA001-SR-0013 CA001-SR-0014
CA001-SR-0016
CA001-SC-0001
CA001-SR-0019
CA001-SR-0020
CA001-SR-0021 CA001-SR-0022
CA001-SR-0023
20
13
107
32 60
251
58
10
54
75 88
80
52
100
24
50 13
15
19
11
104
32 57
238
56
9
53
65 83
77
45
92
22
48 13
15
Moderate Rehabilitation MOD01 MOD02
MOD03
MOD04
MOD05 MOD07
MOD08
MOD10
MOD12
MOD13
MOD14 MOD16
MOD17
MOD19
MOD20
MOD21
MOD22 MOD23
521 522
523
524
525 527
528
530
532
533
534 536
537
538
540
541
542 543
Regular Mod. Rehab Regular Mod. Rehab
Ritz & Hamlin -UDAG
Peter Clever - SRO Cambridge -SRO
Earthquake Units (Iroquois, etal)
San Cristina -SRO
Hope House - SRO
O'Faarrell Apt.- SRO
Rose Hotel - SRO Altamont - SRO
Apollo - SRO
Grand Southern (Isabel)
Veterans Acadamy Ellis Street - SRO
Ambassador Hotel - SRO (S+C)
315 Turk Street The West
Total Mod Rehab Programs 1,102 1,039 94.3%
250
270
Special Programs
HOPWA Total Special Programs 250 270 108.0%
Grand Totals for All Programs 9,377 8,966 95.6%
Deadline Action
Item CAP(s) SFHA HUD Date Completed Status
49
OIG, SEMAP, RIM CAPs: Master Deadline Calendar
2011 Recurring Action Items Bi‐Weekly as of 10/22/10
Develop and implement training for staff responsible for rent calculation and certification process. Provide training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate annual and adjusted income, 5) no procedures to ensure quality of EIV data
RIM 1, 3‐6
NM DD 1/14, 1/28, 2/25, 3/11, 3/31, 4/4, 5/5, 6/10, ?/?, 7/14, 7/22, 7/29, 8/5, 8/19, 8/26, 9/2, 9/16
M: 9/23
Monthly Completion of all reexams due and delinquent by month. PIC Annual Recertificaiton Report verifies completion of all reexams due and delinquent for the last month of the report and for all previous months under the CAP.
In conjunction with reexams: 1) completion of all utility allowance calculations, 2) verification of compliant file documentation (using file order sheets and other documentation tools), 3)computation of annual and adjusted income calculations, 4) utilize EIV for verification of eligibility, hierarchy and income determination.
SFHA reports concur with PIC reporting. SFHA reports identify, document and quantify current and delinquent reexams.
RIM 1, 3‐6
TA, AH
DD
Monthly TFE: Update Status Report Spreadsheet for Tenant File Error Report.
RIM 1 TA, MS, AN, AH
DD M: 2/3 Sub’d:7/29
D: 9/30
Monthly EIV reports: Obtain, monitor and resolve discrepancies NM DD Monthly VASH: Update Status Report Spreadsheet. RIM NM DD Sub’d: 7/29 9/30 Monthly until CAP closed
Meet with HUD SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.
SFHA agenda: Due 5 days prior to meeting Sign in sheet of attendees: Due 5 days after meeting Meeting notes: Due 5 days after meeting
OIG 1I RM, NM, PP
MR M: 1/20, 2/15, 3/22, 4/19, 5/13, 6/21, 7/28
Quarterly Report of the progress being made to correct the PIC and software issue (re: conversion from CCS to PHAMS): 1) plan of action to correct software issues, 2) ongoing training program to ensure accurate, complete and timely submission of 50058 forms to PIC
SEMAP 4
RM MR 4/11, 7/29 IP
Quarterly Inspections and report on failed units and change of units RIM 2, SEMAP
RM MR 4/11, 7/29 IP
Quarterly Train every employee in inspections process. Submit RIM 2, RM/ MR 4/11, 7/29 IP
50
2 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
summary of training provided, content of training material, signed attendance log, (paid invoice).
SEMAP NM
Quarterly Submit new and/or revised written processes developed by SFHA and/or consultant to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income. Include documentation.
RIM 1, 3‐5
PP DD 4/11, 7/29 IP
Quarterly Submit 1) report summarizing results of audits and quality control procedures implemented to rectify late reexams and miscalculation of utility allowance, 2) revised processes developed for calculation of utility allowance, missing documentation, inaccurate calculation of annual and adjusted income, and ensuring quality of EIV data, 3) quarterly progress reports detailing activities and accomplishments of SFHA and consultant.
Provide copies of reports to BOC and ED documenting the status of current and delinquent reexams.
RIM 1, 3‐6
PP DD 4/11, 7/29 IP
Quarterly Submit copy of BOC meeting minutes with presentation of voucher program report illustrating the status of 1) current and delinquent reexams, 2) annual inspections, 3) miscalculation of utility allowance, 4) missing documentation, 5) inaccurate calculation of annual and adjusted income, 6) procedures to ensure quality of EIV data, AND 7) any disallowed costs.
RIM 1‐ 6 SEMAP
NM, PP
DD 4/11, 7/29 IP
Quarterly Submit quarterly reports on training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income, 5) no procedures to ensure quality of EIV data. Include summary of training provided, content of training material, signed attendance log, (paid invoice).
RIM 1, 3‐6 SEMAP 1
PP DD, MR
4/11, 7/29 IP
Quarterly Submit PIC report on completed reexams, backlog reexams and upcoming reexams.
RIM 1 RM DD IP
Annually Conduct reexaminations of all participants to eliminate backlog. SFHA reports must concur with PIC reporting.
RIM 1 TA, AH
DD IP
Set Deadlines Immediately Implement proper passbook rate to ensure each voucher
recipients annual and adjusted incomes are correctly calculated and documented.
Implement income disallowance for qualifying family members. ‐?
Project based reporting corrected in PIC 50058. ‐C
RIM 5 NM DD As of C 6/2010
51
3 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
Immediately Respond to Tenant File Error Report (TFER). RIM MS, TA, AN
DD M: 2/3
Sub’d 7/29
D:
9/30
Items pertaining to missing Tenancy Addendum. ‐ C
Immediately Submit to Quality Assurance Division, report of VASH vouchers leased by increment.
Provide listing of VASH clients by month reported in VMS
from 1/1/2010 through current.
RIM DD Sub’d 7/29 D: 9/30
? Implement Payment Standards in accordance with 24 CFR
985.3(h) and 982.503
SEMAP
3
HA MR 5/13/2010 C
?
Immediately
Implement Utility Allowance schedules in accordance with 24 CFR 985.3(d) and 982.517. Submit copy of UA study, schedule and Board resolution adopting schedule. Submit all approved Utility Allowance schedules and effective dates for 2010 and 2011.
SEMAP
2, RIM 3
NM MR, DD
? C
As of 2010 Update PHAMS with correct utility allowance RIM 3 NM DD ? C
9/1/2010 Section 8 Program Managers audited 5% of all annual and interim completed recertifications.
RIM 4 NM DD
? 100% of HAP contracts approved by Program Managers to ensure accurate payment calculations
RIM 4 NM DD
As of 10/2010
Implement new file order for all cases. RIM 1, 3‐6
NM DD On‐ going
As of 10/2010
100% of all HAP contracts include Tenancy Addendum as a standard practice. Uploaded to PHAMS system so HAP
contract prints out with TA.
RIM 4 NM DD Initiated C
6/2010
11/1/2010 Quality control consultants contracted to assist with policies, procedures and relationship management.
RIM 1,
3‐6
DD ? C
12/30/201 0
Correctly identify all VASH clients in PIC (Notice PIH 2010‐ 12); confirm action and submit documentation.
RIM RM DD ? C
End of 4Q 2010
Comprehensive Section 8 training for supervisors SEMAP 1
NM MR ? ?
1/20/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
1/20/11 1/27/11
C
1/27/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
1/27/11 C
1/31/2011 Use up to $8000 in non‐Federal funds to procure training for HQS inspectors, staff and management on HQS and to implement the necessary policies and procedures.
Pay from the Admin Fee NRA to HAP NRA account the difference between $279,136 and the cost of the training.
OIG 1B RM, HL, VC
MR 1/31/2011 C
1/31/2011 Establish monthly meeting with HUD’s SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.
OIG 1I RM, NM, PP
MR 1/31/2011 C
52
4 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
1/31/201
1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
2/1/2011 Draft monthly voucher programs report that provides status of voucher program to ED and BOC.
RIM 2, SEMAP
NM MR 2/1/2011 Sub’d
2/11/2011 Inspect the properties that did not meet HQS and certify that the HQS deficiencies identified during inspections have been corrected and that the properties are now in compliance with HQS regulations.
OIG 1A RM MR 1‐3:
5/18/2011; 4: Expected 6/31/2011
1‐3: Sub’d, 4: IP
2/15/2011 Submit copy of training plan for all staff including supervisors, managers, and department director to ensure staff is knowledgeable, proficient and able to carry out their responsibilities to ensure every property under a HAP contract is in compliance with HUD HQS requirements.
OIG 1H1
RM MR 1/31/2011; Amended: 5/20/2011
Sub’d
2/17/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
2/24/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
2/28/201
1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
3/1/2011 Develop monthly voucher programs report that provides the status of the voucher program to the ED and BOC.
RIM 2, SEMAP
NM MR 3/22/2011 Sub’d
3/15/2011 Document with inspections reports, that inspections were conducted for seven housing units with missing inspection reports, or repay HUD $39,018 from Admin Fee NRA or non‐Federal funds.
OIG 1C RM MR Partial 5/18/2011; waiting for recalc of amt due
Sub’d
3/15/2011 Submit policies and procedures for conducting HQS
Quality Control Inspections.
OIG
1D1
RM,
PP
MR 3/7/2011 Sub’d
3/16/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
3/24/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/10/201 1
ALL RECURRING QUARTERLYAND MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP 4/11 C
4/15/2011 Submit policies and procedures to ensure an adequate record keeping system of inspections and quality control reviews. Submit electronic listing of all inspections and QC inspections (same as OIG 1D4 below).
OIG 1E RM MR 4/15 Sub’d
4/15/2011 Submit policies and procedures for compliance with
SEMAP Indicator #5 HQS Quality Control Inspections, 24 CFR 985.3.
OIG
1D2
RM, PP
MR 4/15 Sub’d
53
5 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
4/21/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/28/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
4/30/201 1
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
5/13/2011 Randomly select 5% of all HQS QC inspections conducted and submit the HQS inspection forms and the HQS QC inspections forms for this sample. With the sample of HQS QC inspections, submit methodology used for the random selection.
OIG 1D3
RM MR 5/18/2011 Sub’d
5/13/2011 Submit electronic summary of QC inspections conducted including dates of the original QC inspections, who conducted the inspections, address of the units, the neighborhood where property is located, the result of each inspection. For failed inspections indicate if it is a 24 hour life threatening deficiency and what actions have been taken to correct the deficiency.
OIG 1D4
RM MR 5/18/2011 Sub’d
5/13/2011 For inspections trainings: submit paid invoice, set of training material and documents used in training, and copies of certificate of course of completion for every attendee.
OIG 1H 2‐4
RM MR Partial Sub’d 1/31/11;
5/20/11
IP
5/19/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
5/26/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
5/31/2011 ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP C
6/15/2011 Submit policies, procedures and controls regarding inspections. Submit revised Admin Plan adopted by the BOC.
OIG 1F RM, NM, PP
MR IP
6/15/2011 Submit written policies, procedures and controls regarding quality control, including but not limited to proper follow‐up procedures for failed quality control inspections and written guidelines for corrective action for inspectors who repeatedly overlook deficiencies.
OIG 1G RM, PP
MR IP
6/23/2011 Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
C
6/30/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
54
6 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
55
6/30/201 ALL RECURRING QUARTERLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 7/21/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
C
7/28/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
C
7/29/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 8/18/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
8/25/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
8/31/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES PP 1 LISTED ABOVE 9/16/2011 Submit materials for CAP Update to BOC SEMAP
RIM OIG
NM PP
9/23/2011 Present CAP Update to BOC SEMAP RIM OIG
NM PP
9/30/2011 For SEMAP indicators 1‐14: Policies, procedures, quality control, training. Submit policies, procedures, training plan, agenda, sign‐in sheets, paid invoices, and certifications.
SEMAP 1, RIM 1‐6
HA, NM, PP
MR, DD
IP
9/30/2011 PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)
SEMAP 4
HA MR Mile‐ stone
9/30/2011 100% of tenant files transferred into the new file order system
RIM 4, 5
NM DD IP: _%
9/30/2011 TFE: 100% of tenant files include all pertinent family member information
RIM 4 NM DD
9/30/2011 Each file is processed in accordance with the outstanding RIM 6 NM DD guidance and is thoroughly documented. 100% completion through annual recertification process. 9/30/2011 VASH vouchers leased according to schedule, no matter RIM NM DD IP or when funded. 100% lease up. 12/30/201 0 Provide documentation of 5 VASH vouchers which remain
unassigned from those allocated in 2008‐2009.
Provide status on the new 100 vouchers issued as of 10/1/2010. Provide status on the VA referrals for
remaining vouchers. 9/30/201 1
ALL RECURRING QUARTERLY AND MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
56
10/20/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
10/27/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
10/31/20 11
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
11/17/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
11/24/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
11/30/20 11
ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE
PP
12/15/201 1
Submit materials for CAP Update to BOC SEMAP RIM OIG
NM PP
12/22/201 1
Present CAP Update to BOC SEMAP RIM OIG
NM PP
12/31/201 1
PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters)
SEMAP 4
HA MR O
12/31/201 1
Upon completion of the CAP, submit self‐certification that SFHA is in compliance with 982.153 and SEMAP requirements under 985 ‐ annual reexams are current and have been processed in accordance with HUD guidance.
RIM 1, 3‐6, TFE
NM DD O
12/31/20 11
ALL RECURRING QUARTERLY REPORTS AND DEADLINES LISTED ABOVE
PP
Unknown FSS Program: Reinstate positions, review action plan, evaluate participant files and contracts, prioritize participants, review accuracy of accounts
SEMAP 5
MS MR IP
Unknown Submit documentation of completed staff training 2009‐ 2010. Jaime Kinney HCV Rent Calculation (EWs), Occupancy Specialist (EWs & Inspectors), and HQS Specialist (Inspectors); Nan McKay HCV HQS Specialist (Inspectors).
RIM 1, 3‐6
NM, PP
DD IP
57
8 OIG, SEMAP, RIM CAPs: Master Deadline Calendar
KEY Approaching deadlines
C: Closed Late Needs clarification Sub’d but requires revisions Ongoing Requires immediate SFHA action Waiting for HUD action Ext Req’d: Extension Requested IP: In Progress M: Meeting Date O: Open Sub’d: Submitted
58
COMMISSIONER’S COMMENT
59
CLOSED SESSION
A closed session is scheduled in accordance with Government Code Section
54950, in sequence.
a. Pursuant to Government Code section 5496.95 – Pending Litigations- Robert
Coats
60
ADJOURNMENT