Zone A

10.00 Paul Major Program Framework

11.15 Christopher Worsley CITI Group

12.15 Adrian Dooley The Projects Group Ltd

1.30 Steve Tanner CA

2.30 Paul Taylor MWH

Paul Taylor Manager Of Project Controls EMEAEurope, Middle East, Africa.

GLOBAL PROJECT MANAGEMENT “THE WAY AHEAD”

By using a Proven Approach. MWH will Demonstrate Global Project Management, Is Achievable with the right People and Processes and Systems

Globalisation – The Way Forward

United Kingdom

Sydney

Los Angeles Hong Kong

Venezuela

Houston

The wealth of experience globally in the use of enterprise environments is allowing companies to channel techniques and

lessons learnt to allow a new generation of global project management and control .

Globalisation – Business requirements

Globalisation – Systems

Why a single system ? What size of system do you need ? How do you construct the network ? What software should you use? How are you going to deploy

the systems ? How are you going to

support the systems?

One Integration Point with Financial System

One Source

Of Truth

One Point of ConfigurationManagement

One Citrix Environment

To Maintain

One Failover environment to maintain

Built In centralisedReporting

Globalisation – Why a Single Global System

Single Global System

$1.5 Billion Workload

7,000 Employees

10,000 Projects

1,200 Clients

35 Countries

170 Offices

1,100 Users

Programme and Project Management Companies have built large scale Integrated Programmes around the world

All companies have similar requirements, the scale is the only differentiator

The key issue facing many of us is now how we can build

Global Integrated Systems

One Source Of Truth

Programme and Project Management Companies have built large scale Integrated Programmes around the world

All companies have similar requirements, the scale is the only differentiator

The key issue facing many of us is now how we can build

Global Integrated Systems

One Source Of Truth

Globalisation – Systems (Scale Of Requirements)

MWH Example

MWH Example

Globalisation – Systems (Capacity Planning)

Global systems work

24/7

Global systems work

24/7

Globalisation – Systems (Hardware)

New Zealand

Brisbane

Pune

United Kingdom

Global system failover locationGlobal system

failover locationGlobal Primavera &

Citrix ServersGlobal Primavera &

Citrix Servers

NETWORK IMPROVEMENT AREAS

PILOT TEST LOCATIONS

São Pãolo

Santiago

Lima

Panama

Sydney

Manila

Melbourne

Dubai

BuenosAires

United States

Taiwan

China

Singapore

MilanMilan

Mumbai

Select locations globally to pilot

Select locations globally to pilot

Identify network cold

spots and rectify

Identify network cold

spots and rectify

Ensure success at each stage

Ensure success at each stage

User Interface. E.g. Oracle™Application Oracle™Application ExpressExpress

Data Warehouse

Component Applications. E.g.

Schedule

Cost & Resource

Global Dashboards

Globalisation – Systems (Software Build Sequence)

1) Select the Input applications

2) Build Data storage

Revenue Tool Selection

Eg Ecosys Financials

Revenue Tool Selection

Eg Ecosys Financials

Business Analysis Tool . Eg Oracle™Business Oracle™Business Intelligence Intelligence

Business Analysis Tool . Eg Oracle™Business Oracle™Business Intelligence Intelligence

Revenue3)Revenue Calculation tool

4) Select Data Analysis tool

Analysis and Reporting

5) Build Global Viewing Capability

Release 1Release 2Release 3

Web Access OnlyLine Managers, Team Members

P6 Web ApplicationProject Managers

P6 Full Client Project Control Specialists

Primavera

FINANCESYSTEM

HR & FinancialData

TIMESHEETSYSTEMDeltek

Web Interfacee.g. SharePoint, Oracle App Express

Data Warehouse

Report Writer

Citrix Web

Globalisation – Systems (Typical Software Configuration)

Globalisation – People

How many people do you need ? How are you going to locate the individuals ? How are you going to train the individuals ? How are you going to support new

areas ? How does it benefit the staff ?

Year2

Year 0

Global Growth Requirements

To deploy manage and maintain a global project control system, global staff requirements have to be evaluated

Work out growth requirements demographically

This includes Global RecruitmentExternal Support& Global Development & Training

To deploy manage and maintain a global project control system, global staff requirements have to be evaluated

Work out growth requirements demographically

This includes Global RecruitmentExternal Support& Global Development & Training

Globalisation – People (Requirements)

Agency Framework AgreementsAgency Framework Agreements

Technician Recruitment & Development ProgrammeTechnician Recruitment & Development Programme

Commercial Graduate Programme inc PM and PCCommercial Graduate Programme inc PM and PC

Offshore Facility and Remote Systems Set UpOffshore Facility and Remote Systems Set Up

Develop Alliance ContractsDevelop Alliance Contracts

Senior Core RecruitmentSenior Core Recruitment

Globalisation – People (Recruitment)

Seniors 50%

Alliances 10%

Off Shore 10%

Graduates 5%

Technicians 10%

Agency 15%

Develop a core resource

strategy to suit regional capabilities

Develop a core resource

strategy to suit regional capabilities

ManilaManila

China [7 offices]

SurabayaSurabaya

Singapore

Pune

Sydney

New Zealand [26 offices]

Brisbane

Melbourne

Ankara

Brussels

Dubai

Milan

United Kingdom [10 offices]

Bucharest

Cairo

Amman

Mumbai

Sofia

United States

[70 offices]

Santiago

Lima

Panama

Santo Domingo

Curitiba

São Pãolo

Guyana

BuenosAires

Amsterdam

Toronto

TaiwanTaiwanRegional Training

Operation in Asia Pacific

Regional Training

Operation in Asia Pacific

Regional TrainingOperation in EMEARegional TrainingOperation in EMEA

Consider possible purchase of

companies to ensure success

Consider possible purchase of

companies to ensure success

Consider enhancing

capacity using remote facilities

Consider enhancing

capacity using remote facilities

Globalisation – People (Training And Support)

Regional TrainingOperation in

Americas

Regional TrainingOperation in

Americas

Improvement Globally of

Standard of Project

management

Overall Reduction

In Staff Movement

IncreasedGlobal

Opportunitiesfor

Staff

Globalisation – People (Overall Benefits)

StandardisedGlobal

Training andWorking Practices

Increasing Profitability

through higherStandards

Of Management

Project Management and Control

IncreasedStaff

UtilisationOn Projects

Globalisation – Knowledge Management and Training

Why should we develop global techniques and business processes ?

Who is responsible for the business processes ? How do we make the business processes

available to our staff?

18

GLOBAL FEATURES Consistency Stakeholder Consensus Standardisation Business Patterns Business Risk Workflow Organisational Learning

BENEFITS Quicker delivery (reduced

resource) Standardised

methodologies Improved Decision-making Acceleration from synergy

Globalisation – Knowledge Management and Training

Local

Regional

Global

Regional

Local

Innovation occurs at all levels

Agreed focus areas tying strategy and operational tactics

Transferring techniques to global core

Global savings and improvements due to interactive shared platforms

Globalisation – Knowledge Management and Training

Ensuring individuals can work in the same methodology is critical

Global Project Control processes have to be developed and maintained. A key source of help can be obtained from Global Project Management associations and institutions

A Global training programme to bring a company’s Project Control community up to the same standard is critical

Globalisation – Knowledge Management and Training

Templates and Standard Operating Procedures

The business procedures need to be accessible through out the world, The internet /Intranet allows this

Delivery processes around the world have to be standardised to develop a consistent approach and methodology.

ENFORCEMENT OF PROCESSES IS KEY

The business procedures need to be accessible through out the world, The internet /Intranet allows this

Delivery processes around the world have to be standardised to develop a consistent approach and methodology.

ENFORCEMENT OF PROCESSES IS KEY

Globalisation – Knowledge Management and Training

Globalisation – Processes

Who How should the structures look? Where is the data stored? How do the interfaces work ?

The Enterprise Project Structure (EPS) is aligned

with the Corporate hierarchy in the Finance System

Globalisation – Processes (Enterprise Project Structure)

COMPANY

OPERATION

COUNTRY

BUSINESS UNIT

PROJECT

Responsible Manager is usually the BU Leader of the EPS node for the Project.

Typical Global Resource Directory Structure

COUNTRY

DISCIPLINES

Specialty Code

Career Level

Business UnitStaff

NAMED RESOURCES

NON-LABOUR(material)

COMPANYOPERATIO

NAmericas, A-P,

EMEAI

SubcontractsOther Direct CostsInter-Company

Agreements

Globalisation – Processes (Resource Structure)

Project level learning

PURSUIT PLANNING IMPLEMENTATION CLOSE OUT

Fixed Level WBS and Control Gates

ImplementationVariable WBS

DESIGNDESIGN CONSTRUCTIONCONSTRUCTION COMMISSIONCOMMISSION

Standard methodology in controlling Activity Level Information

Activities hold budget and remaining cost and resourceActivities hold budget and remaining cost and resource

WBS Activities hold Actual Cost and Resources

WBS Activities hold Actual Cost and Resources

Data DateData Date

Globalisation – Processes (Project Structures)

Develop Environment Constraints on how the Projects are

set out

Develop Environment Constraints on how the Projects are

set out

WBS Activity Posting

Resource Actual Hrs

Resource Actual Cost

Actual Expense Items

Actual Costs

Labour Hours

Labour Costs

Expense Costs

DA

TA

WA

RE

HO

US

E

Activity Codes and UDFsPosting Code

UDF Cost Accounts

Project CodesFinance Project Codes linked

to P6 Secure Codes

Resource Pool PostingDiscipline Resources

Named Individuals

PRIMAVERA P6

Cost Accounts

Cost Accounts and General Ledger codes

Project Codes

Financial System Attributes for All Projects

Timesheet Database

Named Resources and rates for timesheets

FINANCIAL SYSTEMS

Globalisation – Processes (Interfaces)

The EPS Structure mirrors the Global Financial Structure

The EPS Structure mirrors the Global Financial Structure

Costs and resources are posted to the WBS summary activities , The Finance Cost code and an identifier are

added to the activity codes

Costs and resources are posted to the WBS summary activities , The Finance Cost code and an identifier are

added to the activity codes To Control Currencies Effectively , Country Boundaries have to be Built in both the EPS and RBS Structures

To Control Currencies Effectively , Country Boundaries have to be Built in both the EPS and RBS Structures

The Resource Pool is Automatically Populated from the Employee database on a Weekly Basis as Personnel Change

The Resource Pool is Automatically Populated from the Employee database on a Weekly Basis as Personnel Change

Escalation / Inflation is Calculated at the Country Boundary

Escalation / Inflation is Calculated at the Country Boundary

Globalisation - Processes

Standard reporting ensures all areas are measured on a consistent basis

All projects through-out the world to be measured on same criteria All projects through-out the world to be measured on same criteria

Global Standard of Analysis and Reporting, Both internal and External Facing is essential to developing consistency

Global Standard of Analysis and Reporting, Both internal and External Facing is essential to developing consistency

Globalisation – Processes (Analysis and Reporting)

How should we develop and deploy global tools ? What should be in the each deployment stage ? How should the stage be deployed?

Globalisation – Controlled Development

R1 SCHEDULE R2 COST AND RESOURCE

R3 REVENUE R4 WORKFLOW

MONTH 18 MONTH 18 MONTH 12 MONTH 12 MONTH 6 MONTH 6 MONTH 24 MONTH 24

Globalisation – Controlled Development

To ensure success it is imperative that a phased deployment is adopted.

This is due to the level of global complexity that has to be introduced.

This allows the less advanced areas to develop their skill sets.

To ensure success it is imperative that a phased deployment is adopted.

This is due to the level of global complexity that has to be introduced.

This allows the less advanced areas to develop their skill sets.

Financial ManagementResource-Loaded

SchedulesCost loaded Schedules

Actuals Interface

RELEASE 2 COST AND RESOURCE

Revenue Management Portal

Reporting

RELEASE 3 REVENUE

Project Planning / Scheduling

Change Tracking

RELEASE 1 SCHEDULE

Full PM PortalAutomated WorkflowChange

Management

RELEASE 4 WORKFLOW

Globalisation – Controlled Development

SuccessAchieve Desired

Results

Risk

Stru

ctu

red

Ap

pro

ach

Stru

ctu

red

Ap

pro

ach

Develop ProcessesDevelop Processes

Configure ToolConfigure Tool

Train UsersTrain Users

Iterative DeploymentIterative Deployment

Support / Improvement Support / Improvement

Globalisation – Controlled Development

By Using a Proven Approach

MWH have demonstrated that with the Right People, Processes & Systems.

GLOBAL PROJECT MANAGEMENT IS ACHIEVABLE