ZipMail for Microsoft Outlook · 2019. 3. 12. · ZipMail for Microsoft Outlook Technical Benefits...

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Slide 1

ZipMail for Microsoft OutlookTechnical Benefits

Sending and receiving an emailStep by step analysis of elementary operations and ZipMail benefits

Microsoft Exchange Administrators,All you ever wanted to know about disk space, network bandwidth, CPU and IOs consumed when sending and receiving emails with attached files

• Surprised about how fast your MS Exchange needs for disk space grows in time?

• Would like to understand why all is so slow since you migrated your Exchange servers to the Cloud?

• Looking for a simple solution to solve MS Exchange volume and performance issues?

This presentation and next steps suggested at the end can help!


Slide 2

• In this and next slides, the amount of resource consumed for each type of resource is set to 100.

• For each type of resource, this is an arbitrary value given to the amount of resource consumed without any of our optimization software installed.

For example:Attaching a file consumes a given number of CPU cycles. 100 represents this number of cycles.Attaching a file consumes a given disk I/O. 100 represents this number of disk I/O. etc.

A user attaches some files to an email…

Outlook user’s PC (sender)

Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100


Slide 3

The user sends the email to one recipient…

The email and its attached files are stored into the user local OST file and sent to the Exchange server.


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


Slide 4

The email and its attached files are uploaded to the MS Exchange server.

The email transits on the network up to the MS Exchange server…

Network - Email upload

100

100

100Network Bandwidth:Time:

Router Processor:


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


Slide 5

The email arrives on the MS Exchange server…

The email and its attached files are uploaded to the MS Exchange server.


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor:

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100


Slide 6

• The email and its attached files are stored into the sender’s mailbox (Sent items folder) and the recipient’s mailbox (Inbox).

• There are 2 physical copies of the email (and of its attached files) in the MS Exchange database because MS Exchange does not provide deduplication.

The email is processed by the MS Exchange server…

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor: Storing the email inSender + recipient

mailboxes

100

100100

100

100

100

Mailbox Storage:

Transaction Logs:


Slide 7

Network - Email download

100

100100Network Bandwidth:

Time:Router Processor:

The email transits on the network to the recipient’s PC…

The email and its attached files are downloaded to the recipient’s PC.

7

Exchange Server

CPU:Disk I/O:

Time: 100

100

100


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor:

100

100100

100

100

100

Mailbox Storage:

Transaction Logs:

Sendingthe email

reading the email from the

recipient mailbox


Slide 8

Outlook user’s PC (recipient)

CPU:Disk I/O:

Time:

File Size: 100

100

100

Receivingemail

100

OST Storage:

The email and its attached files are downloaded to the recipient’s PC.

The email arrives on the recipient’s PC.It is stored into the user’s OST file…


100



Exchange Server

CPU:Disk I/O:

Time: 100

100

100


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor:

100

100100

100

100

100

Mailbox Storage:

Transaction Logs:

Sendingthe email


recipient mailbox


Slide 9

The email attached files are saved to the recipient’s PC hard drive.

The user views or detaches the attached files…


Detachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Receivingemail

100

OST Storage:


100



Exchange Server

CPU:Disk I/O:

Time: 100

100

100


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor:

100

100100

100

100

100

Mailbox Storage:

Transaction Logs:

Sendingthe email


recipient mailbox


Slide 10


Detachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Receivingemail

100

OST Storage:


100



Exchange Server


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:


100

100


Router Processor:

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100

Storing the email inSender + recipient

mailboxes

100

100

100

100

100

100

Mailbox Storage:

Transaction Logs:

Fault tolerant MS Exchange server with 2 Database Availability Group members

• Most often, MS Exchange servers are configured to be fault tolerant.

• MS Exchange databases are replicated to one or more MS Exchange servers configured as Database Availability Group (DAG) members.

• In our example, MS Exchange has been configured with 2 DAG members. Each DAG member hosts a copy of the MS Exchange databases.

Exchange Server DAG Member 1

CPU:Disk I/O:

Net. Bandwidth:Time: 100

100

100

100Synchro

CPU:Disk I/O:

Time: 100

100100

100

100

100

100

100100

Mailbox Storage:

Transaction Logs:


Sendingthe email


recipient mailbox


Slide 11


100

100


Router Processor:

Network Bandwidth: 100

Time: 100

Router Processor: 100

Network - Email Download

Exchange server databases backups

11

CPU:Disk I/O:

Time:Backup Space: 100

100

100100

Backup Operations


Detachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Receivingemail

100

OST Storage:

Exchange Server


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100


mailboxes

100

100

100

100

100

100

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


100

100

100Synchro

CPU:Disk I/O:

Time: 100

100100

100

100

100

100

100100

Mailbox Storage:

Transaction Logs:



100



• Additional to fault tolerance, the MS Exchange databases can also be backed-up on external storage devices.

• Depending on the backup schedule, for instance daily + weekly + monthly, backup storage space needed can be several times the size of the backed-up databases.

Sendingthe email


recipient mailbox


Slide 12


100

100


Router Processor:


Time: 100



CPU:Disk I/O:


100

100100

Backup Operations


Detachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Receivingemail

100

OST Storage:

Exchange Server


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100


mailboxes

100

100

100

100

100

100

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


100

100

100Synchro

CPU:Disk I/O:

Time: 100

100100

100

100

100

100

100100

Mailbox Storage:

Transaction Logs:



100



• Backups sometimes need to be restored.

• Restoring large MS Exchange databases can take a long time.

Exchange server database restore operations

CPU:Disk I/O:

Time: 100

100

100

Restore Operations

Sendingthe email


recipient mailbox


Slide 13


100

100


Router Processor:


Time: 100



CPU:Disk I/O:


100

100100

Backup Operations


Detachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Receivingemail

100

OST Storage:

Exchange Server


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

100

100

100

Sendingemail

100

OST Storage:

Receivingthe email

CPU:Disk I/O:

Time: 100

100

100


mailboxes

100

100

100

100

100

100

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


100

100

100Synchro

CPU:Disk I/O:

Time: 100

100100

100

100

100

100

100100

Mailbox Storage:

Transaction Logs:



100



CPU:Disk I/O:

Time: 100

100

100

Restore Operations

This is the complete picture!

Email with attached file sent to one recipient

Sendingthe email


recipient mailbox


Slide 14

Now, let’s install ZipMail for Microsoft Outlook on the sender’s PC and look at the benefits it delivers.


Slide 15

• This time, ZipMail for Microsoft Outlook is installed.

• At the time the user attaches the files, ZipMail starts making them smaller.

A user attaches some files to an email…


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100


Slide 16


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

The user sends the email to one recipient…

• Let’s take the hypothesis that ZipMail reduces the selected files to attach by 50%.

• To do so ZipMail consumes a given amount of local CPU, disk I/O and time (from a few tenths of a second to a couple of seconds depending on the size of the attached files).

• This is barely perceptible for the user; first because it is a fast operation and second because with smaller files, next operations on the email like inserting it in the OST file and uploading it to the MS Exchange server will take 50% less time and resources.

OST Storage:

Sendingemail

50

50

50

50


Slide 17

• The email and its attached files are uploaded to the MS Exchange server.

• Thanks to ZipMail the email upload is 2 times faster and consumes 2 times less network bandwidth and router processor cycles.

The email transits on the network up to the MS Exchange server…


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50


Network Bandwidth:Time:


50

50


Slide 18

The email arrives and is processed on the MS Exchange server…

• On the MS Exchange server, it takes 2 times less CPU cycles and disk I/O to process the email and to store it in the MS Exchange databases.

• The email is processed 2 times faster.

• The email consumes 2 times less storage space in the MS Exchange databases.

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time:


mailboxes

Mailbox Storage:

Transaction Logs:


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50

50

50

50

50

5050

50

50

50




50

50


Slide 19

• The email download is 2 times faster.

• It consumes 2 times less network bandwidth and router processor cycles.

The email transits on the network to the recipient’s PC…

Exchange Server

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50

50

50

50

50

5050

50

50

50




50

50




50

50

Sendingthe email


recipient mailbox


Slide 20

• The received email is processed 2 times faster by the recipient’s PC.

• It consumes 2 times less space in the user’s OST file.

The email arrives on the recipient’s PC.It is stored into the user’s OST file…

Exchange Server

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50

50

50

50

50

5050

50

50

50




50

50




50

50Outlook user’s PC (recipient)

CPU:Disk I/O:

Time:

OST Storage:

Receivingemail

50

50

50

50

Sendingthe email


recipient mailbox


Slide 21

• If the user saves the attached files on disk, the detach operation is 2 times faster.

• The detached files consume 2 times less disk space.

• The recipient does not need ZipMail.

The user views or detaches the attached files…

Exchange Server

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50

50

50

50

50

5050

50

50

50




50

50




50


Detachingfiles

CPU:Disk I/O:

Time:

File Size: OST Storage:

Receivingemail

50

50

50

50

50

50

50

50

Sendingthe email


recipient mailbox


Slide 22

Fault tolerant MS Exchange server with 2 Database Availability Group members


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50




50

50




50


Detachingfiles

CPU:Disk I/O:

Time:


Receivingemail

50

50

50

50

50

50

50

50

• With fault tolerant MS Exchange servers configured with 2 or more DAG members, each DAG member hosts a copy of the MS Exchange databases.

• The email is synchronized between DAG members 2 times faster.

• The synchronization consumes 2 times less CPU, network bandwidth and time.

• The volume reduction benefits apply to all DAG member databases.

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time:


mailboxes

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:

Net. Bandwidth:Time:

Synchro

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


50

50

50

50

5050

50

50

50

50

50

50

50

50

50

50

50

50

50

50

5050

Sendingthe email


recipient mailbox


Slide 23


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50




50

50




50


Detachingfiles

CPU:Disk I/O:

Time:


Receivingemail

50

50

50

50

50

50

50

50

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time:


mailboxes

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


Synchro

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


50

50

50

50

5050

50

50

50

50

50

50

50

50

50

50

50

50

50

50

5050

• Additional to fault tolerance, the MS Exchange databases can also be backed-up on external storage devices.

• Depending on the backup schedule, for instance daily + weekly + monthly, backup storage space needed can be several times the size of the backed-up databases.

• Thanks to ZipMail, the need for backup space is 2 times less.

• The backup of the email is 2 times faster.

• It and consumes 2 times less CPU and I/O.

Exchange server databases backups

CPU:Disk I/O:

Time:Backup Space:

Backup Operations

50

50

5050

Sendingthe email


recipient mailbox


Slide 24


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50




50

50




50


Detachingfiles

CPU:Disk I/O:

Time:


Receivingemail

50

50

50

50

50

50

50

50

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time:


mailboxes

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


Synchro

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


50

50

50

50

5050

50

50

50

50

50

50

50

50

50

50

50

50

50

50

5050

CPU:Disk I/O:

Time:Backup Space:

Backup Operations

50

50

5050

Exchange server database restore operations

• Backups sometimes need to be restored.

• Restoring emails with optimized attached files is 2 times faster.

CPU:Disk I/O:

Time:

Restore Operations

50

50

50

Sendingthe email


recipient mailbox


Slide 25


Attachingfiles

CPU:Disk I/O:

Time:

File Size: 100

100

100100

ZipMail

100

100

100

OST Storage:

Sendingemail

50

50

50

50




50

50




50


Detachingfiles

CPU:Disk I/O:

Time:


Receivingemail

50

50

50

50

50

50

50

50

Exchange Server

Receivingthe email

CPU:Disk I/O:

Time:


mailboxes

Mailbox Storage:

Transaction Logs:


CPU:Disk I/O:


Synchro

CPU:Disk I/O:

Time:

Mailbox Storage:

Transaction Logs:


50

50

50

50

5050

50

50

50

50

50

50

50

50

50

50

50

50

50

50

5050

CPU:Disk I/O:

Time:Backup Space:

Backup Operations

50

50

5050

CPU:Disk I/O:

Time:

Restore Operations

50

50

50

Now we have the almost complete picture!

Email with attached file sent to one recipientZipMail for Microsoft Outlook installed on the sender’s PC

Sendingthe email


recipient mailbox


Slide 26

• The previous slides were about an email sent to one single recipient.

• What about an email sent to 10 recipients?

• Let’s calculate the total network and MS Exchange storage savings delivered by ZipMail for Microsoft Outlook when sending a 20 MB attached file reduced to 10 MB to 10 users.


Slide 27

1 First email upload (network): 20 MB 10 MB (*1) 10 MB 10 MB

In the sender MS Outlook OST or PST file: 20 MB 10 MB

2 On the MS Exchange server:

a) No DAG:

Storage: 220 MB 110 MB (*2) 110 MB

or

b) with 2 DAG members:

Network (Synchronization): 220 MB 110 MB 110 MB

Storage: 440 MB 220 MB 220 MB

3 Reception of the email by its recipients (network): 200 MB 100 MB (*1) 100 MB 100 MB

In the recipient MS Outlook OST files: 200 MB 100 MB

Total savings: 110 MB 110 MB 220 MB 220 MB

MS Exchange server MS Exchange server

savings

No DAG DAG with 2 DAG members

Exchange

server

storage

savings

Network

Savings

Network

Savings

Exchange

server

storageWithout

ZipMail

With

ZipMail

Thanks to ZipMail for Microsoft Outlook, for this single 20 MB email sent to 10 recipients, we saved:

• On a server with no DAG, 110 MB of MS exchange storage and 110 MB of network bandwidth.

• On a server with a DAG and 2 DAG members, 220 MB of MS exchange storage and 220 MB of network bandwidth.

(*1) (*2) see next slides


Slide 28

• ROIThink about a few hundred, thousands, 10,000, 100,000 or more than 250,000 Microsoft Outlook users worldwide, like at our largest customers, and you can easily imagine the massive ROI ZipMail is able to deliver in terms of Microsoft Exchange storage and network usage.

• PerformanceThis astounding level of volume reduction has for effect to boost the overall performance of your Microsoft Exchange organization.Having two times less messaging volume to handle is the same as doubling your email network bandwidth and storage capacity and doubling the power of your MS Exchange servers.

(*1) (*2) see next slides


Slide 29

(*1)Volume optimization delivered by ZipMail on the network also applies on network links under the control of network optimization appliances and network compression software.The reason is that the ZipMail native XML file optimization (for DOCX, XLSX, PPTX, VSDX etc. files) and image file optimization (for JPG, PNG, GIF etc. files) is out of the scope of network compression appliances and software that make use of traditional (Zip like) compression that is inefficient on XML files and image files.This is also true for low level disk compression.

(*2)From Microsoft Exchange 2010 and higher, there is no Single Instance Storage (SIS) option available anymore.This means that a given email sent to 10 users is stored 11 times (including its attachments) in the MS Exchange store (one physical copy per recipient plus one copy in the sender Sent Items folder).

Like for network compression, the volume optimization delivered by ZipMail on storage also applies on storage devices supporting low level disk compression.


Slide 30

Next Steps…

Thanks very much for your attention. We hope you enjoyed this presentation.

Would you like to go further, please see below for next steps:

To know more about ZipMail for Microsoft Outlook please see the home page of ZipMail for Microsoft Outlook including videos of the ZipMail optimization features, samples of MS Office and Picture files (before and after ZipMail optimization), download of a ZipMail for MS Outlook fully functional evaluation version, a detailed list of ZipMail for Microsoft Outlook features and more interesting items.

Make sure to contact us at any time, we'll be most pleased to answer any questions you may have about ZipMail for Microsoft Outlook.

https://www.smallerfaster.com/optimization-and-acceleration-for-microsoft-email-and-collaboration/zipmail-for-microsoft-outlook/

https://www.smallerfaster.com/optimization-and-acceleration-for-microsoft-email-and-collaboration/zipmail-for-microsoft-outlook/#see-how-zipmail-microsoft-outlook-works

https://www.smallerfaster.com/examples-of-natively-optimized-microsoft-office-xml-files/

https://www.smallerfaster.com/examples-of-natively-optimized-image-files/

https://www.smallerfaster.com/optimization-and-acceleration-for-microsoft-email-and-collaboration/zipmail-for-microsoft-outlook/

https://www.smallerfaster.com/optimization-and-acceleration-for-microsoft-email-and-collaboration/zipmail-for-microsoft-outlook/zipmail-for-microsoft-outlook-features/

https://www.smallerfaster.com/contact/

ZipMail for Microsoft Outlook · 2019. 3. 12. · ZipMail for Microsoft Outlook Technical Benefits...

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Transcript of ZipMail for Microsoft Outlook · 2019. 3. 12. · ZipMail for Microsoft Outlook Technical Benefits...