Oracle Hyperion Planning & Budgeting ,Capital Asset

Planning & Workforce Planning Implementation at

Zain Telecom, Kuwait

Background

Zain is a leading mobile telecommunications provider in the Middle East andNorth Africa. It was started in 1983 in Kuwait, as Mobile TelecommunicationsCompany (MTC), the regions first mobile operator, and commencing with theinitiation of our expansion strategy in 2003, it grew rapidly in both the MiddleEast and Africa through the acquisition of several mobile operators across theregion.

In 2008, Zain became the 4th largest mobile operator in the world in terms ofgeographical presence, with operations in 15 African countries and 7 in theMiddle East with over 6,000 employees providing a comprehensive range ofmarket-leading mobile voice and data services to a base of over 42.7 millionactive customers as of 31 December, 2012

Name : Walid GaddouchEmail Id :Walid.Gaddouch@zain.comContact No : +965 96973338 ; +965 24641432

Number of Employees : 1100+Number of Users : 40+

Project Outline

Modules Implemented

Oracle Hyperion Planning &

Budgeting

Oracle Capital Asset Planning

Oracle Workforce Planning

Operating System : Windows

Server 2008R2

Virtual Machines 6 Cores @3

GHz. 3 Node Architecture

Project Kick Off Date : 10-July -

2013

Project Go Live Date : 09-March -

2014

Resource Details

Evosys Resource Details

Project Manager : 1

Functional Consultant : 3

Technical Consultant : 1

Client Resource Details

Project Manager : 1

Business Needs

Zain is spread over in 8 countries and in an such a larger organization size controlbecomes very critical as well as a difficult task for the management. In order toimplement the control over the organization it has to have an efficient system forplanning.

Inspite of being a good tool for calculations, MS Excel lacks plenty of featureswhich are required by any organization. Some of the examples of these lacking are: a consolidated Database, Security etc. thus Oracle Planning & Budgeting comesin to picture

There was no effective version control in the existing system to manage thenumber of iterations happening before final draft of budget

Zain were having no proper organizational Hierarchy for the purpose of approvalof various budgeting segments like Manpower or Operating expense

Standardization is also one of the major hurdles when the organization is

operating in more than one geography.

Different COA structure across Operating Cost - Mapping of these structures is

extremely necessary to derive consolidated view of the financials.

Different Ledger Currency across Opting Cost - Converting figures to single

reporting currency with a rate which is entered manually.

Business Needs Contd

Challenges

There were many Models to be developed like Revenue, Cost of Sale, Operating Expense,

Device Budgeting, Business Plan which made the project very complex.

Zain project is the 1st Project in Telecom Sector for Evosys and therefore domain knowledge

was one of the major challenges.

Over and above the routine budgeting of the client needed all the financial statements

including Balance Sheet, Income Statement and Cash Flow Statement not only for Actual

but also for Budget data.

Revenue and Cost of Sale are driver based budgeting which goes very much in detail.

Solutions

All the versions which went through the approval cycles are stored in the database

and can be visited at any point of time

Data security can be assured with respect to visibility of data of one entity or

department to the other entity or the department

Approval workflow is taken care of in particular

Business Benefits

Security Structure is built in such a way that individual Operating Cost can see

only their data. Consolidated picture is available at the Zain Group level.

The system is integrated with the transaction system so as to remove any

manual intervention while transferring the actual data from ERP to HPB or

transferring the budget data from HPB to ERP.

All the reports made available in the Hyperion financial reporting Studio which

are directly linked with database and refreshable.

Ad Hoc Analysis of Budget and Actual data and management reports with user

friendly interface of MS Excel.

Various Analytical reports can be created very easily and as per the

requirements of the user

Value Addition by Evosys

Drastic Reduction in time for Budgeting cycle by 3-4 weeks

Radical reduction in cost of budgeting due to automated Budgeting process

Individual and Consolidated Budget with the actual data along with variance

analysis time readily available at any time

Improved overall profitability through more effective workforce cost

control. Managers can understand how to optimize staffing levels to ensure

satisfactory delivery of service while maintaining the lowest effective

headcount.

Long term Planning of Revenues and Costs can be effectively done keeping

in view the actual data and the trends and the steps for improving

profitability can be taken at the right moment well in advance.

Questions?

Thank You Global HeadquarterEvolutionary Systems Pvt. Ltd.11th floor, Kataria Arcade,Beside Adani Vidya Mandir School,Behind ADANI CNG Pump,S. G. Highway,Makarba Ahmedabad 380054.Tel : +91 79 30233300, 30233301Fax : +91 79 30233399,

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