Applications YSoft SafeQ

YSoft SafeQ – Accounting Software and Terminals

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Accounting & SecurityYSoft SafeQ – Complete

YSoft SafeQ is a server that controls and distributes printing in networks supporting both MS Windows and Linux platforms.

Efficiently determining and distributing each print job, the YSoft SafeQ server secures full and complete control over the whole process of document production printing within any large to midsize governmental, educational, banking or insurance company. Because of the the growing importance of utmost secure and efficient printing in any professional network environment, user credit check and anaccessibility guarantee are among the core functions of this intelligent accounting application.

n Furthermore, the complete monitoring of any print job during the process makes YSoft SafeQ the ideal solution for long-term printing cost reduction and printing environment optimisation.

n As an elegant and affordable alternative to the convenient external YSoft SafeQ terminals, YSoft SafeQ can optionally be integrated into Konica Minolta bizhub device panels via best technology.

YSoft SafeQ Instant Edition

YSoft SafeQ Instant Edition is an entry-level printsolution designated for small and medium-sizedbusinesses. It’s particularly suitable for print volumemonitoring and copying from one to ten devices.The Instant Edition is limited to a specific numberof users (max.700) and/or devices/MFPs (max. 10) and local printers (max. 10).

YSoft SafeQ Enterprise Edition

YSoft SafeQ Enterprise Edition is a print solution designed for business with the highest demands on system accessibility and stability. This edition includes everything that a YSoft SafeQ solution can offer. In comparison to the Professional Edition, the Enterprise Edition for instance provides clustering and load balancing features.

YSoft SafeQ Professional Edition

YSoft SafeQ Professional Edition is the prevailing and best-selling YSoft SafeQ edition on the European market. This edition fits medium-sized and large companies, schools and project design companies. This product includes almost everything that YSoft SafeQ can offer.

YSoft SafeQ, Intro

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YSoft SafeQ – Complete YSoft SafeQ Embedded Platform offers convenient and user-friendly enhancement that covers all basic aspects and needs of modern print environments integrated with the latest Konica Minolta MFPs. The solution is designed to be easy to use for common users, easy to deploy and very easy to maintain for IT adminis-trators. The major focus has been to reduce total costs of ownership of the solution as much as possible.

YSoft SafeQ Embedded offers built-in: MFP panel integrated authentication of users (including access by card), role-based function access (print, copy, scan, colour, …) differentiation, tracking and exact accounting of every user action and all convenience-oriented tools such as pull-printing with Follow Me (possibility to select and print the document on all available MFPs), favourite/hot jobs or one-click “scan to my email” tool. The solution is suitable for every customer starting from one device and extending to enterprise environments with thousands of MFPs spread across nationwide branches.

Features

n Authentication via MFP panel or smart cardsn Complete copy, scan and print accounting integrated with YSoft SafeQ server applicationsn Displays job lists, job previews & print job informationn Output control based on credit balance n Supports project accountingn Central management for all MFPs

Benefits

n Higher user convenience due to panel integrated operation

n No need for external hardware terminalsn Easy deployment with server-based managementn Can be maintained without additional training or

techniciansn Replaces additional external accounting hardware such as copy terminals

Seamless Panel IntegrationYSoft SafeQ Embedded –

YSoft SafeQ, Embedded

Deploymentn Support for hundreds of branches with thousands of MFPs n Completely centralized maintenance and administrationn Automatic detection of available MFPsn Automatic registration and status reporting n Minimal requirements on system resources n Support for low-bandwidth networks

Cluster supportn Server clustering and load balancing with 2 to 5 servers forming a “server farm” for guaranteed accessibility and continuous operation

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Features

Print accountingn Accurate on-line accounting during the printing processn Immediate and complete billing of the delivered print job for off-line accounting

Copy accountingn Automatically blocked copier function in case of defaultn Efficient copy accounting with immediate billingn Automatically blocked copier function by defaultn Full user charge during time of authorization with automatic blocking in case of expiration of time limits or credit depletions n Individual restriction options for particular devices within the print environment in terms of out put, colour resolution, duplex copying and paper sizes

Central reporting system n Central multi server and data collection admin- istration for enterprises and organisations with a wide network of branches and departments to connect n Easy-to-use parameters (time, device, depart ment, user, project) for convenient creation and customi - sation of reports n Periodical reporting due to automatic set distribution via e-mail option for selected usersn Graphic overview of all relevant long-term and short-term statistics (e.g. individual devices, output types, workloads, prints, costs)

Accurate cost accounting, high security, accessibility and universal usage are among the many merits of the YSoft SafeQ product family.

This control and distribution system is designed to provide total cost control over printing, copy and scanning with a focus on TCO and charging for print services. Its unique software architecture grants both enriched secu-rity of the print workflow and increased productivity of all related output devices. Administrators will also benefit from the easy-to-use interface that allows output management of the highest degree, scalable from small offices to large and distributed enterprise environments.

Accounting SolutionYSoft SafeQ – the Universal

YSoft SafeQ, Features

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Copier with aYSoft SafeQ terminal

Network printer

bizhub with YSoft SafeQpanel integration

Printer/MFPwith a terminal

Workstation Workstationwith local printer

Economic and statisticssystemYSoft SafeQ server

Network printer

Workflow

Benefits

Possibility of printing environment optimisationn Cost-reducing network printing due to effective usage of reprographic services within a companyn Full insight into costs for any reprographic service

Print volume reductionn Complete print volume monitoring leading to both short-term and long-term printing cost reductionn Significant cost recovery due to user credit check and access rights

Greater efficiency of the printing environment n Effective control of all print and copier operations based on central multi server and data collection administration

Insight into costs for reprographic servicesn Detailed insight into all accounting costs during the process for projects, cost units, users or user groups

Secure and flexible printingn Simple individual access upon authentication n Utmost secure printing and high flexibility with Follow Me

For better and more effective usage of reprographic services within any midsize to large company, YSoft SafeQ offers convenient and transparent solutions.

YSoft SafeQ, Benefits

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YSoft SafeQ, Hardware

Serving Simply above the Standard

YSoft SafeQ Terminals –

Designed, developed and manufactured in-house as the integral part of the solution, YSoft SafeQ brings several types of terminals that deal with various user requests for simplicity and functionality. The terminals serve for user identification at the device, providing security of the documents. Users also gains access to additional services such as the follow-me or easy access to any function. Terminals offers a wide range of supported card readers and connections of utterly new types. A uniform interface for the connection of the reader makes a connection of almost any type possible as the YSoft SafeQ has been designed to always adapt to customer needs.

YSoft SafeQ Terminal UltraLight

Supported functions: pull print, follow-me, copy accountingKey Benefits: cost effective, simple to use, localization not required, compact & durable, small universal mounting kit, end user friendly, PIN/card readers sup-portedTerminal interaction: 2 LED function buttons - print, copy, 4 LED status - power, ready, working, error, 2 ethernet connectors, hardware panel locking, capacitive keyboard (matrix 3×4), Print or Print/Copy function.

YSoft SafeQ Terminal Professional

n Supported functions pull printing with follow me, print/copy selection, select jobs for print or removal - favorite jobs, per-project accounting, authentification by PIN, card - integrated 4 port switch, print job data stream encryption, Large colour user interface, Modern look & feeln Variety of supported readers Contactless cards, Contact chip cards, Smartcards, Hybrid or dual cards, Fingerprint reader, Magnetic (pull-through) cards, Optical recognition (barcode readers)

YSoft SafeQ, Great Versatility

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YSoft SafeQ Terminals – Great VersatilityInstant

Edition

Professional

Edition

Enterprise

Edition

License limitationsMaximum managed devices 10 no limit no limit

Maximum allowed users 150* no limit no limit

Maximum allowed credit cash desks 2 no limit no limit

Platform support win win / linux win / linux

Functions & FeaturesPrint optimization / consolidation n n n

Pull print /secured print n n n

Follow me function (with terminal/SPI) n n n

Favourite jobs n n n

Scan Management (optional) n** n n

Credit system (balance for printing operations) n n n***

Shared print queue n n n

Fail over via operating system level cluster (MS Cluster) n n

Fail over and server load balance via application level cluster n

Fully automated server installer, end customer installable n

Simplified device, terminal and queue management n

Support for external MS SQL database n n

Centalized web based administrative interface n n n

Search filters for device mangement, device status monitoring n n

Support for custom modifications on request n n

Compatibility with all other appliances (all types of terminals, recharging stations, etc.)

n n

Tracking & Accounting & ReportingMFD, network printer and local printer monitoring n n n

On-line (accurate) accounting n n n

Toner coverage accounting n n

Per-project accounting n n n

Centralized reporting system (CRS) n n

Automated reporting n n

Statistical and economic reporting n n n

Rules & RestrictionsRole based Print Access Control (incl. color restrictions) n n n

Role based Copy & Scan Access Control (with terminal/SPI) n n n

Warning and trigger system (device monitoring) n n n

Rules for network print (Force BW, Force Duplex) n

Rule based printing on network devices n n

Quotas for print and copy n

User managementBasic integration with Active Directory (fully automated) n

Advanced integration with AD, eDirectory, LDAP; with custom schemes; card database integrated with AD

n n

* Maximum allowed users in the Educational and Government segment is up to 700 ** Available soon*** With external MS SQL DB only

Konica Minolta Business Solutions Europe GmbHEuropaallee 1730855 Langenhagen • GermanyTel.: +49 (0) 511 74 04-0Fax: +49 (0) 511 74 10 50www.konicaminolta.eu 99

6151

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Some of the product illustrations contain optional accessories.

Konica Minolta does not warrant that prices or specifications mentioned will be error-free.

Specifications are subject to change without notice.

Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged.

Printed in Germany on chlorine-free bleached paper.

Your Konica Minolta Business Solutions Partner:

Technical specifications

System requirements:MinimumIntel Pentium IV 1.4GHz512 MB of RAM10 GB HDD with 5400 rpm100 mbps network

Recommended Intel Pentium IV 1.4 GHz1 GB of RAM40 GB HDD with 7200 rpm100 mbps network

Operating systems Windows 2000/2003 Server, Advanced Server, Enterprise Server Active Directory servers Terminal Windows 2000/2003 Server (Citrix)Linux: Red Hat Linux 9, Enterprise or newer, Fedora Core Linux 1 or newer,Debian Linux 3.1. Suse Linux or SLES

DatabasesMicrosoft SQL Server 2000 (including clustered DB)Microsoft SQL Server 2000 Desktop EditionMicrosoft SQL Server 2005 (including Express Edition)PostgreSQL Server 8.0/8.1

The PostgreSQL and the MS SQL Desktop Edition databases are a part of the SafeQ distribution package

Supported card typesRFID 125 kHz - (TE), Motorola/Indala W26 - (TE), Motorola/Indala W27 - (TE), Motorola/Indala ABA Track II - (TE), Motorola/Indala Lite - (TE), Motorola/Indala KANTECH - (TE), HID - (TE), HID UDF - (TE), HID iClass - (TE), MIFARE - (TE), Dual MIFARE + RFID 125 kHz - (TE), LEGIC Advant - (TE), Unique - (TE), TIRIS 134 kHz - (TE), COTAG - (TE), Magnetic cards - (TE), Barcodes (swipe-through) - (TE)