Your Smartphone CAN help you work smarter in your busines.

Israel Translators Association 2015 International Conference

Jerusalem

February 18, 2015

Presented by My Tech Tutor, Bryna Lee Jacobson

050-7725767

Empowering you to use contemporary technology…

It’s EASY when you know how!

© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

I like to think that I am making my Smartphone smarter,

and not the other way around…

Presented by Bryna Lee Jacobson, My Tech Tutor | mobile 050-7725767

Empowering you to use contemporary technology



Do you remember show and tell?

We only have a short time so this isn’t

intended to be a hands-on session

where you follow along step-by -step

on your phone.

The slides will be made available to

you. No need to copy everything down.

My goal today is to share some tips, techniques

and tools that you can use with your Smartphone.

I hope to give you at least one of these

moments.

I can do that!

Wait, really? My phone can do that?

That is exactly what I need!

Holy cow! I should do that!

If you have a Smartphone, it is like you are walking

around with an itty bitty computer.

Of course you can talk on the phone and send text

messages but you can also

Connect to the Internet and that means most of the

collective knowledge currently available

And you can use specialized “apps” that make it

easy to accomplish a huge variety of other kinds of

tasks (not to mention, entertainment).




Smartphones are not all alike; but they are pretty similar…

Newer models vs. older ones

Some have more power or bells and

whistles

iPhone vs Android and Windows or others

Much of what I will show you will be

Android version

Most things will apply to iPhone as well

although they are not fully interchangeable

Feedback I get all the time

Anybody here have a phone that can do

lots of things, like get email, or calendar or

facebook, but you are not sure how to do

most of that?

Anybody committed to their simple

phone…cannot imagine wanting to be

“tethered” to a Smartphone?

Goals

I’m going to introduce some of the ways I use

my phone to

Keep it (and my data) secure

Help me remember stuff

Stay on task

Feel more productive with less anxiety and

stress.

Just like anything else in your life,the key is moderation

Why do I mention this? Because it’s a common concern that

the use of a smart phone will force you to be “on call” all the

time, that you will never have peace and quiet.

Remember, you have control over the use of your phone. If you

are sitting with someone in a cafe, and the phone rings, you

can choose to answer it or not.

You control the interruptions. What notifications you receive,

how you receive them and whether/when you choose to

respond to them. On your iPhone this is found in your settings.

On the Android, most of the settings are found at the app level.

Example

Gmail

settings

Security is #1 –Lock your screen

Don’t leave your phone unlocked just because

it is an inconvenience to unlock it. If you are

logged into your email, facebook, twitter, your

calendar, you name it, you are putting yourself

at risk by not locking it.

iPhones have a 4 digit pin number.

Android phones have a choice of methods,

including a password or pin number, but I like

this one, a pattern.

Besides securing your

phone with a code or

password, you should

activate a method to help

you track down your phone,

or wipe its memory, if you

lose it, so that sensitive

information does not fall

into the wrong hands. You

don’t need a separate app.

Android device manager

and your iCloud can

manage this function.

Instead of re-using the same weak passwords over

and over again, LassPass lets you have strong

passwords, or at the very least, different passwords

for each place you login. And you just have to

remember one strong password for LastPass.

Keep your passwords secure

My

First

Screen

OurGroceries

Easy to learn

Easy to use

Shareable with others

Multiple lists

Not just for groceries

Use it for all kinds of

recurring checklists

Any kind of checklist works

well with this app.

Especially a recurring list

such as:

•Getting ready for a trip

•A presentation

•A client meeting

•Training a new employee

Moovit

If you take public

transportation, Moovit is

a great resource.

Notice that the bus stops

nearby have a star

instead of a bus icon.

That is because I have

made them “favorites.”

If you have ever gotten

turned around and wanted to

be sure you were going to

catch the bus going in the

right direction, knowing the

bus stop number can be a

big help.

This screen shows which

busses are currently running.

It lists bus lines that are my

“favorites” first.

There is a bus stop

number on the sign and

a bus stop number in the

app. Voila! No more

getting on the bus going

in the wrong direction!

If you touch your bus

stop, Moovit will

update the expected

arrival of your bus

based on the the GPS

on the bus. It is not

always accurate but

better than a kick in

the pants, right?

Once you touch

Start ride mode…

You will be asked to select

your destination stop. Then

Moovit will tell you how many

stops there are, show you

your progress on the map

and specify your estimated

arrival time.

It tells you when you are 2

stops away, when your stop

is next and when to get off

the bus.

Google Maps will

tell you where to

walk. It will talk to

you. It can show

you your position

so you can see if

you are walking in

the right direction.

Get Taxi

It tells you how long until

the taxi arrives, who is the

driver, with a photo (lets

you rate the ride

afterwards), shows you the

path the taxi is taking on

the map. Many excellent

and informative features.

And no additional charge to

call a taxi.

Get Taxi - גט טקסי

They seem to have discovered the problem with

their translation & changed their name to English

If you drive a car, Pango is a way to pay for parking

with your phone.

I have no personal experience with this app, but as

soon as I get a car, I’m getting Pango!

Evernote

This is my favorite app.

Evernote helps me keep

my sanity because I can

file anything and

everything away in

Evernote and know that

I will be able to find it

when I need it.

You can file images,

audio, websites, articles,

scribbles.

You can give them

reminder dates, so it is a

GTD (get things done)

solution.

You can share notes you

make, collaborate.

You can write or

draw too.

(Just like you

would on a cocktail

napkin)

I use the label feature

extensively. Since I never know

how exactly I will be searching

for an item, or what aspect I

will remember, I include all

kinds of triggers.

For example, my notes when

preparing for this talk included

productivity, smartphone, talk,

ITA, Israeli Translators

Association, presentation, Feb

2015

A prime example of how I

use Evernote

Clock

Sometimes we need a

reminder that is truly invasive.

Not just a text message or

email notification. We need an

alarm so we don’t forget to do

something important at the

appropriate time.

What could be simpler than to

set an alarm on the phone.

Beware! The alarm will sound

even if the phone is set to

silent!

By the way, these are

screenshots from my

phone. You can take a

screenshot by holding

down the power button

and the home button at

the same time.

(whether on iPhone or

Android)The home button is in the

middle on the bottom.

Hold your home button to see all

your open apps and navigate

between them or close them if you

desire.

On the iPhone, it is a double-click

on you home button to get the

open apps and you can swipe to

close them.




The camera can be very handy

Sometimes I want to make sure that I will find my

way, or be able to find an invitation or such and I

might lose the piece of paper, or I might not have

connectivity when I need it.

If I have a photo on my camera, I have a record that

I can use as a reference.

The camera on the phone

It’s not just for taking photos of people or

vacations. I take photos of all kinds of things.

Some examples…

1. A sign that I don’t have time to decipher

2. A store that I want to come back to and I

want to remember the surroundings

3. An item that I might want to buy later

4. An excerpt from a book I am reading

5. A label on a food item that I want to

investigate before I buy it

6. Something my husband or son might

want or be interested in seeing

7. An error message on my computer

8. A person I just met to add their photo

when I add them as a contact

9. A medical document that I have to turn in

10.A receipt that will fade over time

I might even take a picture of

a recipe on a slip of paper.

And annotate it with Skitch.

There are apps that let you edit photos right on your phone.

Save them, crop them, apply filters like this one of me.

In this case, I did this right in the Gallery app that comes with the Android phone.

You can also organize your photos into folders.

And back them up to the Cloud using Dropbox or OneDrive or some other service.




Storage and back up in

the Cloud.

Also Google drive and

dropbox.

Great way to back up

your photos, share

large files

OneDrive

Possibly you have already

had someone share a

document or a picture with

you using Google Drive… It

allows you to view, possibly

edit documents and

spreadsheets and

presentations. Free. Even

read a Microsoft Word or

Excel document.

If you have gmail, you just

need to activate it.

Google Drive

The icons for my

Google groups and

WordPress group in

this screen shot

were added using

Add to homescreen.

My last screen. One

convenient swipe

from the left. My

business apps are

grouped together.

If you are in business

for yourself, and you

don’t have a free

listing in the Janglo

business directory,

then you are missing

out on an opportunity

to market your

services

Base is CRM-customer

relationship management- to

manage your sales pipeline.

It is used to keep track of

your customers, clients

and prospects and the

activities that support

your sales and your

relationship with them.

Base

Use to give

electronic

receipts to clients

(no more

carrying around

a book of

kabalot!)

iCount

JBNF events

(Jerusalem

Business

Networking

Forum)

Meetup

Manage email

to subscribers

of

enewsletters

MailChimp

To manage my website

I can access my website

and blog from here.

Capture an inspiration for

a post and save it as a

draft

Wordpress

Genius scan lets

me scan and

save or email

documents on

the fly.

SwiftKey

In addition to making typing

easier

Swype is very good at predicting

your words once it gets to know

you

And you can speak to it, and it

will transcribe your words.

I like SwiftKey, but I

had to consider

whether I wanted to

give the access I

needed to grant in

order to get the

benefits.

(that is the conundrum

with many apps.)



It’s EASY when you know how! (Beginners welcome)

Pocket

formerly

Read it Later

(I think the old

name was more

descriptive,

right?)




If you have income or

expenses in currency

other than the shekel, it

can be very helpful to

be able to translate at

current rates.

XE

IFTTT

Ingenious.

Reminder.

Time Saver.

Never miss a

thing.

IF This, Then That

IFTTT(If This Then That)

This is an app that

automates other

actions you might

need to take.

You create “recipes”

where something

triggers an action.

If A happens, then

do B.

Here is an

example, if the

someone posts a

picture on

facebook and tags

you, save it in

your Dropbox.




Anki Flash cards to

learn what you want or

need to know.

Make your own or

download decks that

others have assembled.

Perfect for vocabulary.

In closing

I hope that I have given you some new ideas

and tips for using your smartphone today. And

that you have had at least one moment!

Keep it (and my data) secure

Help me remember stuff

Stay on task

Feel more productive with less anxiety and stress.



It’s EASY when you know how! Beginners welcome!


If you would like to be added to my mailing list for

updates and interesting information I may

stumble upon…

Email me at [email protected]

Call me at 050-7725767

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Beginners are welcome!





Your Smartphone CAN help you work smarter in your busines.

Technology

Transcript of Your Smartphone CAN help you work smarter in your busines.