Young MarinesMonthly Financial

Reporting

New Financial Report-Page 1

     

Name of Unit and State Month/Year

_________________________________________________________________________

Type of Account (Checking, Savings, Cash, etc.)

Beginning Account Balance (should agree with bank statement beginning balance) $ -

 

INCOME   EXPENSES

Fundraising or Contributions Income     Unit Activities  

If restricted by donor for a specific purpose, list purpose:        

      Fundraising Expense  

Dues or Registration Fees Collected from a        

member (YM or Adult) of your Unit     Equipment Purchases that cost over $500  

      Give Description of Equipment:  

Interest / Dividend Income        

         

Amounts RECEIVED from another Unit,     Amounts PAID to another Unit, Battalion,  

Battalion, Regiment, or Division     Regiment, or Division  

Please list each unit, BN, Reg, Div with the amount     Please list each unit, BN, Reg, Div with the amount  

received from each for encampment, annual dues, etc:     paid to each for encampment, regular dues, etc:  

Unit Name:     Unit Name:  

Unit Name:     Unit Name:  

Unit Name:     Unit Name:  

Unit Name:     Unit Name:  

Unit Name:     Unit Name:           

Amounts Received from Headquarters     Amounts Paid to Headquarters  

         

Money transferred to this bank account from     Money transferred from this bank account to  

another account held by your unit     another account held by your unit  

         

Other Income (only income that does not fall into a    Other Expenses (only expenses that do not fall into a  

a category above)     a category above)  

         

         

Total Income $ -   Total Expenses $ -

 Ending Checkbook Balance

(should agree with bank statement end balance) $ -

I certify that the reconciled bank balance agrees with the checkbook balance.       

Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)

Please list any items worth over $500 that were donated to your unit and the value of the donation:

1. $ -

2. $ -

3. $ -

Return completed reports, along with a copy of the bank statement to:

AMBASSADOR ACCOUNTING INC

7521 PRESIDENTIAL LANE, MANASSAS, VA 20109

Phone (703) 392-0383 Fax (703) 361-1765

Email: Steph.Christianson@verizon.net

NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.

Unit Name and State

Month/Year

Type of Account Separate reports for each account

Beginning Balance Should agree with ending balance from prior

month Should agree with beginning bank balance

Total Income Add income breakdown to verify it agrees with

Total Income amount Total Income should agree with bank statement

deposits/credits

Total Expenses Add expense breakdown to verify it agrees with

Total Expense amount Total Expenses should agree with bank statement

checks/debits

Ending Checkbook Balance Beginning Balance + Total Income – Total Expenses Should match bank statement ending balance

Signatures Reports must be signed by CO and Paymaster Emailed reports must capture original signatures

Monthly Financial Report-Page 2Itemized Record, Subject to Review

Do not send to Ambassador AccountingKeep for your records.

DETAIL FOR CERTAIN INCOME Dues or Registration Fees for a member (YM or adult) of your unit:

Regular Unit Level Dues $0.00

Dues collected to be sent to HQ $0.00 Fees for the unit's special activities or events $0.00 Fees collected for YM events, schools, encampments, programs, etc. put on by another Unit, BN, Reg, Div, or HQ $0.00Total (agrees with page 1) $0.00

Other Income (only income that does not fall into a category above) Amounts collected for Uniforms, Books, Tshirts, etc. $0.00 Refunds received for purchases made (for items you returned, etc.) $0.00 Funds reimbursed to the Unit (such as return of unused funds that were advanced or withdrawn for cash needs at an event) $0.00 Other: (describe) $0.00 Other: (describe) $0.00 Other: (describe) $0.00Total (agrees with page 1) $0.00

DETAIL FOR CERTAIN EXPENSESUnit Activities Costs of regular meetings (food, supplies, etc.) $0.00 Office Supplies, Rent, Utilities, Phone, etc. $0.00

Costs of special activities (do not include amounts paid to other units, BN, Reg, Div, or HQ here) $0.00Total (agrees with page 1) $0.00

Equipment purchases that cost over $500: List equipment: $0.00 List equipment: $0.00 List equipment: $0.00Total (agrees with page 1) $0.00

Other Expenses (only expenses that do not fall into a category above) Other: (describe) $0.00 Other: (describe) $0.00 Other: (describe) $0.00

Total (agrees with page 1) $0.00

Income INCOME

Fundraising or Contributions Income  

If restricted by donor for a specific purpose, list purpose:     

Dues or Registration Fees Collected from a  

member (YM or Adult) of your Unit     

Interest / Dividend Income     

Amounts RECEIVED from another Unit,  

Battalion, Regiment, or Division  

Please list each unit, BN, Reg, Div with the amount  

received from each for encampment, annual dues, etc:   Unit Name:   Unit Name:   Unit Name:   Unit Name:   Unit Name:     

Amounts Received from Headquarters     

Money transferred to this bank account from  

another account held by your unit     

Other Income (only income that does not fall into a   a category above)  

      

Total Income $ -

Fundraising or Contributions Income Now Lumped together

Dues or Registration See Page 2 of Financial Report

Amounts received from another unit Be sure to list unit name and exact

dollar amount from each unit

Amounts received from Headquarters Any money received from HQTRs

only

Money Transferred from another account

Between accounts that belong to your unit-- i.e. Checking, Savings, or Money Market

Other Income Voided and NSF checks: List what

check was originally written for Merchandise Income Refunds—Give detail of what was

originally purchased Reimbursements

ExpensesEXPENSES

Unit Activities  

   

Fundraising Expense  

   Equipment Purchases that cost over $500  

Give Description of Equipment:  

   

   Amounts PAID to another Unit, Battalion,  

Regiment, or Division  

Please list each unit, BN, Reg, Div with the amount  

paid to each for encampment, regular dues, etc:  

Unit Name:  

Unit Name:  

Unit Name:  

Unit Name:  

Unit Name:  

   

Amounts Paid to Headquarters  

   Money transferred from this bank account to  

another account held by your unit  

   Other Expenses (only expenses that do not fall into a  

a category above)  

   

   

Total Expenses $ -

Unit Activities Meetings, Food, Supplies, Office

Supplies, Rent, Utilities, Phone, Special Activities

Do not include amounts paid to other units or Headquarters

Fundraising Expenses

Equipment Purchases over $500 List description of Equipment

Amounts paid to another Unit Give exact amount and unit name

Amounts paid to Headquarters

Money transferred within the unit Between accounts that belong to

your unit-- i.e. Checking, Savings, or Money Market

Other Expenses Any NSF checks received (tell who

they were from and what it was for Any other expenses that you did

not already list on report—give description

Errors to Avoid Sending wrong month/Skipping a month

Beginning with the wrong Balance This should always be the ending balance from the prior month

Forgetting to send Bank Statement/or Sending wrong Bank Statement

Not adding report figures correctly Make sure you don’t leave an item off report and then just use total from Bank Statement Please use calculator to make sure everything adds up to bottom total

Faxing pages upside down

Not providing any contact information

***Note: We send Headquarters the updated unit Compliance Report on Friday mornings at 9 a.m. EST.