YOU ARE HEREBY INVITED TO TENDER TO THE Web viewPanel of Conveyancing Attorneys Page 1. ... YOU...

SBD 1INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF LIMPOPO ECONOMIC DEVELOPMENT AGENCY

BID NUMBER RISIMA/POA/2015/16-2 CLOSING DATE: 31 MARCH 2016 CLOSING TIME: 12:00

DESCRIPTION……………………………………………………………………………………………………

The successful bidder will be required to fill in and sign a written Contract Form (SBD 7).

DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)DEVELOPMENT HOUSE, 1 MAIN STREET, LEBOWAKGOMO

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

The bid box is generally open 24 hours a day, 7 days a week.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT

THE FOLLOWING PARTICULARS MUST BE FURNISHED(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

NAME OF BIDDER………………………………………………………………………………………………………………………

POSTAL ADDRESS………………………………………………………………………………………………………………….

STREET ADDRESS…………………………………………………………………………………………………………………

TELEPHONE NUMBER CODE……………NUMBER………………………………………………………………………………..

CELLPHONE NUMBER …………………………………………………………………………………………………………………

FACSIMILE NUMBER CODE ………… .NUMBER…………………………………………………………………………………

E-MAIL ADDRESS………………………………………………………………………………………………………………….

VAT REGISTRATION NUMBER…………………………………………………………………………………………………………………

HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? (SBD 2) YES or NO

HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED? (SBD 6.1) YES or NO

IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

AN ACCOUNTING OFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)…….…………….………………………… ………...A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); OR…………………………………….…A REGISTERED AUDITOR ………………………………...………..[TICK APPLICABLE BOX]

(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE)

ARE YOU THE ACCREDITED REPRESENTATIVEIN SOUTH AFRICA FOR THE GOODS / SERVICES / WORKS OFFERED? YES or NO

[IF YES ENCLOSE PROOF]

Panel of Conveyancing Attorneys

SIGNATURE OF BIDDER ………………………………………………………………………………………………………………..

DATE ………………………………………………………………………………………………………………..

CAPACITY UNDER WHICH THIS BID IS SIGNED…………………………………………………………………………………………………………………

TOTAL BID PRICE……………………………………TOTAL NUMBER OF ITEMS OFFERED…………………………………

_____________________________________________________________________________________________________________________

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO:

Department : Limpopo Development Agency

Contact Person :Joel Tshabalala

Tel : 015 633 4729

Fax : 015 633 4854

E-mail address : [email protected]

ANY ENQUIRIES REGARDING TECHNICAL INFORMATION MAY BE DIRECTED TO:

Contact Person : Thabo Bakgethi

Tel : 015 633 4787

Fax : 015 633 687

E-mail address : [email protected]

SBD 2

TAX CLEARANCE CERTIFICATE REQUIREMENTS


It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.

1. In order to meet this requirement bidders are required to complete in full the attached form TCC 001“Application for a

Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance Certificate

Requirements are also applicable to foreign bidders / individuals who wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from

the date of approval.

3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and

valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance

Certificate will not be acceptable.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax

Clearance Certificate.

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch office

nationally or on the website www.sars.gov.za.

6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision,

taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za.

SBD 3.3PRICING SCHEDULE (Professional Services)

NAME OF BIDDER: ……………………………………………………………………BID NO.: ……………………………………

CLOSING TIME 12:00 CLOSING DATE…………………………...


http://www.sars.gov.za/

OFFER TO BE VALID FOR …………DAYS FROM THE CLOSING DATE OF BID

________________________________________________________________________________________________ITEM DESCRIPTION BID PRICE IN RSA CURRENCYNO **(ALL APPLICABLE TAXES INCLUDED)

1. The accompanying information must be used for the formulationof proposals.

2. Bidders are required to indicate a ceiling price based on the totalestimated time for completion of all phases and including allexpenses inclusive of all applicable taxes for the project. R………..…………………………………………………...

3. PERSONS WHO WILL BE INVOLVED IN THE PROJECT AND RATES APPLICABLE (CERTIFIED INVOICES MUST BE RENDERED IN TERMS HEREOF)

4. PERSON AND POSITION HOURLY RATE DAILY RATE

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

-------------------------------------------------------------------------------------- R------------------------------ ---------------------------------

5. PHASES ACCORDING TO WHICH THE PROJECT WILL BECOMPLETED, COST PER PHASE AND MAN-DAYS TO BE SPENT

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

------------------------------------------------------------------------------- R------------------------------ -------------------------- days

5.1 Travel expenses (specify, for example rate/km and total km, classof airtravel, etc). Only actual costs are recoverable. Proof of theexpenses incurred must accompany certified invoices.

DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY AMOUNT

-------------------------------------------------------------------------------- ………………. …………….. R………………..

-------------------------------------------------------------------------------- ………………. …………….. R………………..

-------------------------------------------------------------------------------- ………………. …………….. R………………..

-------------------------------------------------------------------------------- ………………. …………….. R………………..

TOTAL: R………………………………………………….** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

5.2 Other expenses, for example accommodation (specify, eg. Threestar hotel, bed and breakfast, telephone cost, reproduction cost,etc.). On basis of these particulars, certified invoices will be checkedfor correctness. Proof of the expenses must accompany invoices.

DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY AMOUNT

---------------------------------------------------------------------------------- ………………. …………….. R………………..

---------------------------------------------------------------------------------- ………………. …………….. R………………..

---------------------------------------------------------------------------------- ………………. …………….. R………………..

---------------------------------------------------------------------------------- ………………. …………….. R………………..


TOTAL: R………………………………………………….

6. Period required for commencement with project afteracceptance of bid ……………………………………………………………….

7. Estimated man-days for completion of project ……………………………………………………………….

8. Are the rates quoted firm for the full period of contract? *YES/NO 9. If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index. ……………………………………………………………….

……………………………………………………………….

……………………………………………………………….

……………………………………………………………….

*[DELETE IF NOT APPLICABLE]

Any enquiries regarding bidding procedures may be directed to the –

Name :---------------------------------------------------------

Address :---------------------------------------------------------

Tel :---------------------------------------------------------

Or for technical information –

Name :---------------------------------------------------------

Address :---------------------------------------------------------

Tel :---------------------------------------------------------

SBD 4

DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where-


- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Full Name of bidder or his or her representative: ………………………………………………………….

2.2 Identity Number:………………………………………………………………………………………………...

2.3 Position occupied in the Company (director, trustee, shareholder², member): …………………………………………………………………………………………………………………….

2.4 Registration number of company, enterprise, close corporation, partnership agreement or trust: ………………………………………………………………………..………….……………………………….

2.5 Tax Reference Number: ………………………………………………………………………………………

2.6 VAT Registration Number: ………………………………………………………………………………....2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference

numbers and, if applicable, employee / PERSAL numbers must be indicated in paragraph 3 below.¹“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999

(Act No. 1 of 1999);(b) any municipality or municipal entity;(c) provincial legislature;(d) national Assembly or the national Council of provinces; or(e) Parliament.

²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ……....………………………………Name of state institution at which you or the person connected to the bidder is employed : ………………………………………Position occupied in the state institution: ………………………………………

Any other particulars:………………………………………………………………………………………………………………………………………………………………………………………………

2.7.2 If you are presently employed by the state, did you obtain YES / NOthe appropriate authority to undertake remunerative work outside employment in the public sector?

2.7.2.1 If yes, did you attach proof of such authority to the bid YES / NOdocument?

(Note: Failure to submit proof of such authority, where


applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

…………………………………………………………………….…………………………………………………………………….…………………………………………………………………….

2.8 Did you or your spouse, or any of the company’s directors / YES / NOtrustees / shareholders / members or their spouses conduct business with the state in the previous twelve months?

2.8.1 If so, furnish particulars:…………………………………………………………………..………………………………………………………………….. …………………………………………………………………...

2.9 Do you, or any person connected with the bidder, have YES / NOany relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?

2.9.1 If so, furnish particulars.……………………………………………………………...…………………………………………………………..….………………………………………………………………

2.10 Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between any other bidder and any person employed by the state

who may be involved with the evaluation and or adjudication of this bid?

2.10.1. If so, furnish particulars.………………………………………………………………………………………………………………………………………………………………………………………………

2.11. Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract?

2.11.1 If so, furnish particulars:…………………………………………………………………………….…………………………………………………………………………….…………………………………………………………………………….

3. Full details of directors / trustees / members / shareholders.

Full Name Identity Number Personal Income Tax Reference Number

State Employee Number / Persal Number


4 DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO

BE FALSE.

………………………………….. ..…………………………………………… Signature Date

…………………………………. ………………………………………………Position Name of bidder

SBD 5

This document must be signed and submitted together with your bid

THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMMEINTRODUCTION

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (DTI) is charged with the responsibility of administering the programme.

1. PILLARS OF THE PROGRAMME

1.1. The NIP obligation is benchmarked on the imported content of the contract. Any contract having an imported content equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 10 million can be reached as follows:


(a) Any single contract with imported content exceeding US$10 million.or

(b) Multiple contracts for the same goods, works or services each with imported content exceeding US$3 million awarded to one seller over a 2 year period which in total exceeds US$10 million.

or(c) A contract with a renewable option clause, where should the option be exercised the total value of the imported

content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same contract, where the value of the imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or services to the same government institution, which in total over a two (2) year period exceeds US$10 million.

1.2. The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount to 30 % of the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3. To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4. A period of seven years has been identified as the time frame within which to discharge the obligation.


2. REQUIREMENTS OF THE DEPARTMENT OF TRADE AND INDUSTRY

2.1. In order to ensure effective implementation of the programme, successful bidders (contractors) are required to, immediately after the award of a contract that is in excess of R10 million (ten million Rands), submit details of such a contract to the DTI for reporting purposes.

2.2. The purpose for reporting details of contracts in excess of the amount of R10 million (ten million Rands) is to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as provided for in paragraphs 1.1.(b) to 1.1. (d) above.

3. BID SUBMISSION AND CONTRACT REPORTING REQUIREMENTS OF BIDDERS AND SUCCESSFUL BIDDERS (CONTRACTORS)

3.1. Bidders are required to sign and submit this Standard Bidding Document (SBD 5) together with the bid on the closing date and time.

3.2. In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and multiple suppliers for the same goods, works or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1 (d) above and to enable the DTI in determining the NIP obligation, successful bidders (contractors) are required, immediately after being officially notified about any successful bid with a value in excess of R10 million (ten million Rands), to contact and furnish the DTI with the following information:

Bid / contract number. Description of the goods, works or services. Date on which the contract was accepted. Name, address and contact details of the government institution. Value of the contract. Imported content of the contract, if possible.

3.3. The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within five (5) working days after award of the contract. Mr Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394 2401 or e-mail at [email protected] for further details about the programme.

4. PROCESS TO SATISFY THE NIP OBLIGATION4.1. Once the successful bidder (contractor) has made contact with and furnished the DTI with the information required,

the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;b. the contractor and the DTI will sign the NIP obligation agreement;c. the contractor will submit a performance guarantee to the DTI;d. the contractor will submit a business concept for consideration and approval by the DTI;e. upon approval of the business concept by the DTI, the contractor will submit detailed business plans outlining the

business concepts;f. the contractor will implement the business plans; andg. the contractor will submit bi-annual progress reports on approved plans to the DTI.

4.2. The NIP obligation agreement is between the DTI and the successful bidder (contractor) and, therefore, does not involve the purchasing institution.


Bid number ………………………………….. Closing date:………………………………

Name of bidder ………………………………………………………………………………

Postal address ……………………………………………………………………………….

…………………………………………………………………………………………………

Signature…………………………………….. Name (in print)……………………………..

Date…………………………………………..

SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011


This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R1 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to exceed/not exceed R1 000 000 (all applicable taxes included) and therefore the……………………system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS1.3.1.1 PRICE 90

1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION 10

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

2..1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity basedon its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black EconomicEmpowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by anorgan of state for the provision of services, works or goods, through price quotations, advertisedcompetitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

2.6 “comparative price” means the price after the factors of a non-firm price and all unconditional


discounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of combining theirexpertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less .

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

3. ADJUDICATION USING A POINT SYSTEM

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts;.

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids have scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots. 4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:


80/20 or 90/10

min

min180PPPtPs

or

min

min190PPPtPs

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

5. Points awarded for B-BBEE Status Level of Contribution

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points (90/10 system)

Number of points (80/20 system)

1 10 20

2 9 18

3 8 16

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates.

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE status level certificate. 5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the

specialized scorecard contained in the B-BBEE Codes of Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that


such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub- contractor is an EME that has the capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1

7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable) 8.1.1 If yes, indicate:

(i) what percentage of the contract will be subcontracted? ............……………….…%(ii) the name of the sub-contractor? …………………………………………………………..(iii) the B-BBEE status level of the sub-contractor? ……………..(iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

9 DECLARATION WITH REGARD TO COMPANY/FIRM9.1 Name of company/firm :............................................................................................ :

9.2 VAT registration number :............................................................................................

9.3 Company registration number :…………………………………………………………………….

9.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium One person business/sole propriety Close corporation Company (Pty) Limited[TICK APPLICABLE BOX]

9.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES…………..................................................................................................................................................………………...........................................................................................................................................……………...............................................................................................................................................

9.6 COMPANY CLASSIFICATION

Manufacturer Supplier


Professional service provider Other service providers, e.g. transporter, etc.

[TICK APPLICABLE BOX]

9.7 Total number of years the company/firm has been in business? ……………………………………

9.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution

WITNESSES:

1. ………………………………………

……………………………………SIGNATURE(S) OF BIDDER(S)

2. ………………………………………

DATE :………………………………

ADDRESS :…………………………

……..….……………………………………………………………………………….

SBD 8


DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;b. committed fraud or any other improper conduct in relation to such system; orc. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector?(Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes No


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes No


SBD 8


CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)…………………………………………………CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………………... …………………………..Signature Date

………………………………………. …………………………..Position Name of Bidder

SBD 9


CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement

between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties

in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe

se prohibition meaning that it cannot be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when

bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be

completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of

goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between

competitors not to compete.


SBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:

________________________________________________________________________

(Bid Number and Description)

in response to the invitation for the bid made by:

______________________________________________________________________________

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and

complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of

the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to

determine the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor”

shall include any individual or organization, other than the bidder, whether or not affiliated with the

bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line of

business as the bidder


SBD 96. The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However communication between

partners in a joint venture or consortium³ will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation,

communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and conditions of the bid;

or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the

products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or

indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the

contract.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to the

Competition Commission for investigation and possible imposition of administrative penalties in terms of

section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting

Authority (NPA) for criminal investigation and or may be restricted from conducting business with the

public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of

Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Bidder


Risima Housing Finance Corporation SOC LtdRegistration Number 1966/001312/07

REQUEST FOR PROPOSALS FOR

PANEL OF ATTORNEYS FOR CONVEYANCING SERVICES

REQUEST FOR PROPOSALS: RISIMA/POA/2015/16-2


TABLE OF CONTENTS

CONTENTS PAGE

1. Project Background...........................................................................................................3

2. Objective...........................................................................................................................3

3. Project scope....................................................................................................................3

4. Project deliverables...........................................................................................................4

6. Project duration.................................................................................................................4

7. Evaluation of bids..............................................................................................................4

8. Proposal responses..........................................................................................................8

9. Pricing structure................................................................................................................8

10. Special Conditions............................................................................................................9

11. Compulsory Briefing Session..........................................................................................11


1. Project Background

Risima is a state-owned company, established in terms of Schedule 3D of the PFMA, Risima is one of three wholly owned and primary subsidiaries of the Limpopo Economic Development Agency (LEDA). In terms of its PFMA Schedule 3D listing, Risima is a profit-driven subsidiary of LEDA and seeks to operate on sound business principles and practices; in sourcing its business from, and in partnership with, government through the open tendering system and from the private sector.

Risima was specifically established for the purpose of giving effect to Section 3(1) of the Limpopo Development Corporation Act 5 of 1994 as amended (LDCA) which requires that LEDA, in consultation with the Executive Council and amongst other objects, “encourage, plan, finance, coordinate, promote and carry-out, either directly or indirectly, the development of the province and its people, in fields including the areas of housing, economic development and community development”.

Risima provides home loan finance in the rural and urban areas of Limpopo Province only. Risima has registered on average 150 bonds per annum in the past three financial years to the value of R71m. Risima is envisaged to register on average 1050 bonds to the value of R514m in the next three years based on its new strategic direction and its growth plan.

A panel of conveyancing attorneys will be appointed by Risima to registrations, transfers and cancellation of bonds. `

2. Objective

Risima herewith invites bids from experienced conveyancing attorneys to assist in the registrations, transfers and cancellation of bonds and other related conveyancing matters.

3. Project scope

The scope of work includes amongst others the following:

3.1. The bond attorney should

(a) Review, edit, where applicable and finalise bond documents on behalf of Risima;(b) Contact the transferring attorney as soon as instructions to register the bond are

received with a request that the transferring attorney furnish a draft deed of transfer;

(c) Draw the bond documents and arrange as soon as possible for the mortgagor to sign them in order that they may be ready to lodge upon the request of the transferring attorney;

(d) Ensure that all the mortgagee’s conditions are fulfilled prior to the deeds becoming available for registration to obviate any delay with registration;

(e) Honour any undertakings to pay on registration; and(f) Ensure that a full draft deed of transfer is provided and checked for any


detrimental conditions and/or consents that may be required. Obtain any waiver of conditions that prejudice the mortgagee’s rights.

3.2. Write to the transferring attorney as soon as instructions are received to cancel the bond, furnishing the transferring attorney with the title deed, or a copy thereof, as well as the mortgagee’s cancellation requirements.

3.3. Prepare the consent to cancellation of the bond, without delay, and submit same for signature as soon as the required letter of undertaking or guarantee is received.

3.4. Ratification, redraw or rejection of claim from the deeds office, it is the duty of the conveyancer, to rectify or redraw the documents as a matter of urgency and to arrange re-lodgement with the simultaneous conveyancers within two working days.

3.5. Expedite the bond registration, transfer and cancelations process 3.6. Any other matter relating to bond registrations as may be requested and

agreed upon by both Risima and the successful bidder from time to time; and3.7. Submit monthly reports of all matters handled

4. Project deliverables

4.1. Registering and cancelation of bonds; and4.2. Provide weekly and monthly progress report on matters handled.

5. Project requirements

5.1. The successful bidders are required to have the following expertise: Admitted Attorney and conveyancers with at least three (3) years for

conveyancing; Sound knowledge of registration and cancelations of Bonds; and Adequate practical experience in the conveyancing.

6. Project duration

The duration of the appointment will be for a period of three (3) years starting from the date of signing the agreement.

7. Evaluation of bids

Bid proposals will be evaluated in accordance with the 80/20 preference point system as contemplated in the Preferential Procurement Regulations of 2011, and all bid offers received shall be evaluated based on the following criteria:Preference points for this bid shall be awarded for:a. Functionality 100b. Price 80c. BBBEE 20

7.1. Evaluation Stage one: Pre-qualification


The following pre-qualification criteria will form the basis of evaluating all bids/

proposals and failure to comply will result in the elimination of the proposal:

a. Bid document with all the required forms and attachments must be fully completed, signed and returned,

b. Original valid tax clearance certificate,

c. Latest Audited Financial statement

d. Attendance of compulsory briefing session and signing of register,

e. Certificate of admission as Attorney with Law society; and

f. Recent letter of good standing with Law Society,

7.2. Evaluation stage two: Functionality criteria

The following criteria will be used for evaluating all bids/ proposals for functionality

and bidders are expected to obtain a minimum of 70 out of 100 points to proceed

qualify for further evaluation. Failure to obtain prescribed 70 points will

automatically disqualify the bidder from proceeding to the next evaluation stage.

Below is a table (7.2a) that shows how the 100 points of functionality will be

allocated.


7.2a Functionality criteria

The service provider and support staff member/s available to provide the service must be identified and their CV’s provided EXPERIENCE IN SPECIALIZED FIELD

Quantity criteria Sub-criteria ScoringPoor (1) Satisfactory (2) Good (3) Very good (4) Maximum

points to be

awarded

Relevant person(attached CV)

Knowledge and expertise in the field i.e. less than 1 years’ experience

Key staff with relevant knowledge and expertise In this field. i.e. 1 years’ experience (5 points)

Key staff has reasonable knowledge and expertise in this field i.e. 2 years’ experience (10 points)

Key staff has extensive knowledge and expertise in this field, i.e. 3 to 4 years’ experience and more(15 points)

Key staff has outstanding knowledge and expertise in this field, i.e. 5 years’ experience and more(20 points)

20

Proven track record with reference letters from relevant clients where similar services have been provided on (excluding Corporate debt collection)

List of contactable references provided but no letter of reference(5 points)

Less than 2 references letters from private clients and government Entities whom services was rendered in the last 3-5 years (10 points)

Between 3 and 4 reference letters from clients and government entities that services was rendered in the last 3-5 years(15 points)

5 reference letters from clients and government whom services where rendered in that last 3 to 5 years (20 points)

20


Capacity of the firm Existence of the firm

Firm has been in existence for less than 3 years(2 points)

Firm has been in existence for less than 3 years (5 points)

Firm has been in existence for between 3-6 years(8 points)

Firm has been in existence for above 10 years (13 points)

13

Years of experience of admitted attorneys within the firm. (Attach proof of admission as an attorneys and conveyance where applicable.Combined experience of admitted attorneys

3-5 years(5 points)

6-10 years(10 points)

10 and above(15 points)

15

SUPPORT STAFFCandidate Attorneys

1-2(4 points)

3-5 (8 points)

5 and more (15 points)

32 points

Conveyancing Secretaries

1-2(3 points)

3-5 (6 points)

5(10 points)

Drivers/messengers 7 points

TOTAL POINTS: 100 POINTS : Minimum acceptable points (Threshold) 70


7.3. Evaluation stage three: Price and BBBEE

Only qualifying bids that met the minimum functionality criteria (70) will be evaluated for

price and BBBEE applying the 80/20 preference points system in accordance with the

PPPFA Regulations of 2011, as follows:

Preference point Criteria Points allocation

Price 80

BBBEE 20

Total 100

8. Proposal responses

The format of the bid proposals to be submitted shall comprise cover letter and the following

documents:

8.1. Returnable bid document with all the required documents fully completed and

signed;

8.2. Valid and original tax clearance certificate;

8.3. Company profile that illustrates the core business, services offered, company profile

and staff compliment;

8.4. List of contactable references;

8.5. Detailed description of the company’s capability and capacity to successfully provide

the service;

8.6. Original receipt as proof of purchase of bid document.

9. Pricing structure

9.1. Prices must be quoted in South African currency and must be inclusive of VAT

9.2. All Fees shall be charged in line with the Deeds Registries Act 47 of 1937, as

amended in March 2015; and

9.3. Monthly invoices should be in the clients name but directed to Risima for payment


10.Special Conditions

10.1. Risima reserves the right to reject any and all bids and to waive any informality in

bids.

10.2. This Bid Request and Bid is made upon and subject to the following conditions, all of

which are accepted by bidder. Upon acceptance by Risima, this Bid Request and

Bid will become part of the issued agreement.

10.3. No oral explanation in regard to the meaning of the specifications will be made, and

no oral interpretation will be given before the award of the contract. If any person

contemplating submitting a bid for this contract is in doubt as to the true meaning of

any part of the specifications or any other proposed contract documents, he may

submit to Risima a written request for an interpretation thereof. The person

submitting the request will be responsible for its prompt delivery. Any interpretation

of the proposed documents will be made by addendum duly issued or delivered to

each person receiving a set of such documents. Risima will not be responsible for

any other explanation or interpretations of the proposed documents.

10.4. The bidder agrees to defend, protect and save Risima harmless from all claims that

may arise through fraudulent actions.

10.5. Risima reserves the right to cancel all or any part of this agreement if it is not

adhered to as promised.

10.6. In awarding the contract, Risima may take into consideration the skill, facilities,

capacity, experience, ability, responsibility, previous work, the financial standing of

the bidder or bidders; the amount of other work being carried on by the bidder; the

quality, efficiency, the period of time within which the cover can be underwritten; and

the necessity of prompt delivery of the covers herein described. The inability of any

bidder to meet the requirement mentioned above may be cause for rejection of his

bid.

10.7. The conveyancer should use title deed and other documents for intended purpose

and return deed after declared purpose has been achieved.

10.8. The conveyancer shall not hand in a deed for execution on other another

conveyancer, without Risima express written authority.

10.9. Should conveyancer withdraw a deed from the Deeds Office, as per Risima

instruction, for whatever reason, such conveyancer must inform the simultaneous

conveyancers of his intention and complete the necessary application form for the

Deeds Office. On receipt of the deeds, the said conveyancer must immediately

return all deeds belonging to the simultaneous conveyancers to the relevant firms.


10.10. Any rectification or re-lodge must be within 2 working days, the relevant

conveyancer is obliged to notify the simultaneous conveyancers of his challenges

and tell them when he expects to be in a position to re-lodge.

10.11. Bids submitted must be in line with the detailed specification. Failure to bid

accordingly will automatically disqualify the submitted bid.

10.12. Preferential consideration will be given to bidders that are legal entities. In the case

of sub-contracting or joint venture agreement, Risima will enter into a single contract

with the principal bidder.

10.13. Bidders must be willing to sign confidentiality agreement.

10.14. Any completion of the bid document in pencil or erasable ink will not be acceptable

and will automatically disqualify the submitted bid.

10.15. Risima reserves the right to continue with any matter, which has already been

handed over to existing service providers. This bid only applies to new matters after

the awarding hereof.

10.16. Service Level Agreements will be concluded with the successful bidder

10.17. Notwithstanding shortcomings and/or inconsistencies, if any, in this specification,

which is only a minimum specification, a bidder shall make provision for a complete

proposal that will deliver the required service efficiently and cost-effectively.

10.18. Bid documents should be deposited in the tender box situated at the premises of

LEDA at Development House, 1 Main Road, Lebowakgomo before or on 31 March 2016 which is the closing date for this bid.

10.19. All bids to be submitted MUST be sealed and bear the official bid number as well as

the title of this request for bids on the outside.

10.20. This request for bids document contains confidential information about Risima which

has been provided to supply potential bidders with the data necessary to provide a

holistic response.

10.21. No part of the contents may be used, copied, disclosed or conveyed in whole or in

part to any party, in any manner whatsoever without the prior written permission of

Risima.

10.22. Any reproduction or transmission of information contained in this document except

for the sole purpose of responding to this bid is strictly prohibited.

10.23. References to Risima must not be made in any literature, promotional material, and

brochures or sales presentations without the express written consent of Risima.


11.Compulsory Briefing Session

11.1. A Compulsory Briefing Session will be held as follows:

Date : 11 March 2016

Time : 10h00 – 11h00

Venue : 1 Main Road Development House, Lebowakgomo

Lebowakgomo Boardroom

Failure to attend will result in disqualification.

11.2. Any bidder wishing to bid must attend the briefing session in person or send a

representative.

11.3. For bids from a Consortium or Joint Venture, a representative of at least one of the

organizations must attend the briefing session.

11.4. Bids from individuals, organizations or consortia of organizations that did not attend

the compulsory briefing session will not be considered.

12.Clarification / queries

12.1. The process of clarification required by a bidder regarding the meaning or interpretation of the Terms of Reference, or any other aspects concerning the bid will be done in writing (letter, facsimile or e-mail).

12.2. Telephonic requests for clarification will not be considered.

12.3. The cut-off date for queries is 24 March 2016 at 16:00 pm.

12.4. The bid reference number should be quoted in all correspondence.

12.5. The contact persons are as follows:

Administrative Enquiries : Mr Joel Tshabalala

E-mail : [email protected]

Tel : (015) 633 4729

ORTechnical enquiries : Mr Thabo Bakgethi

E-mail : [email protected]

Tel : (015) 633 4787

12.6. Queries received will be responded to within three working days of receiving the query.


mailto:[email protected]

mailto:[email protected]

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