YL8 EO Batch Projects

Projects• Phone Tree Project• Batch Med Boards Reviewer• YL8 Legacy Book• Online Endorsements & Case Logs• Sleeping Quarters: Eat, Sleep & Clean• Batch Scrubs

Batch Committees

Batch Scrubs• Ongoing• By batch orders of at least 100 sets per

batch• Batch # 1

• Priority: • Clerkship Groups 4 – 9• Official Scrubs

• Batch # 2• Rest of Batch 2014• Other scrubs colors (w/ or w/o embroidery)

Batch Committees

• Phone Tree/Communications Committee• Board Review Committee• Extracurricular Committee• Student Affairs Committee• Quarters Committee• Case Logs Committee• Legislative Committee• Executive Committee

EO Executive Committee

Phone Tree /Communications

Board Review

Externals/ Extracurricular

Quarters

Case Logs

Internals/ Student Affairs

LO Logistics Committee

Phone Tree/ Communications Committee• Phone Tree (SMS)• Facebook, Twitter and E-mail

announcements• Face-to-Face announcements• Announcement Board

• TMC Sleeping Quarters• ASMPH Guard House (?)

Phone Tree Project• To ensure that everyone in the batch is

aware and updated• Taken care of by the Communications

Committee• Composed of representatives from different

clerkship/LEC Groups• Makes use of the Internet (Twitter, Plurk,

Facebook and Email) and SMS technologies

• Status Update: currently ongoing• Selection of Communications liaisons- complete• Establishment of Communications pipeline - ongoing

Phone Tree (SMS)

LEC Group Phone Tree/Communications

1 Anika AgoncilloEnrik AguilaTin Gonzales

2 Archie AguirreRizzy AlejandroPopo Soller

3 Cathy JimenezIssa JuniRandee Soriano

4 Lorenz AngelesGean AnuranDaphne Lee

5 Hannah ArceCarlo LenonHarold Tan

6 Clang ManuelSars MarianoKevin Marin

7 Lian CaluagSybil MolenoLeinelle Bernardino

LEC Group Phone Tree/Communications

8 Bets CarabuenaSibs Ubaldo

9 Eloise PenaJay Carandang

10 Stephanie CoYna PereyraRonald Chua

11 Pia CreenciaTracy Victorino

12 Keshia DuyongcoIza EncarnacionExodus Roxas

13 Chelsea SamsonDes San Juan

14 Anne GomezTrix Santos

Phone Tree Project• To disseminate information regarding classes,

requirements, school events, etc to medical clerks in various locations

• To serve as an effective and efficient means of communicating information within and outside the different clerkship groups

• Measurement of Success• Number of timely announcements

• Given at least 72 hours prior the event• Frequency of announcements• Average Number of students receiving and reading the

announcements per week• Number of SMS, Twitter and Facebook announcements• Attendance

Board Review Committee• Liaisons to Pugad Agila

• Aka “Taga-hila ng mga taong libre”• Production of e-board review materials in

PDF format• Reviewers for departmental exams

• Developed with the purpose of being used in board review for the next year.

• 1 – 2 committee members per clerkship group

Batch Med Board Reviewers• Electronic reviewer covering the different

subjects• Can be accessed and downloaded from the

internet, and viewed through mobile devices• To gather and compile together different

sources that can be used as medical board review materials

• To be taken care of by Board Review Committee• Gathering of resources: May to September• Encoding/ PDF conversion: September to April

• Measurement of Success• Output: Board Reviews (PDF)

Externals/ Co-curricular Committee• Liaisons Officers to Extracurricular Events

organized by the hospitals• Examples

• Contests• Conferences• Parties

• In charge of looking for available medical clerks to attend school and org events• Examples

• Medical Students’ Summit• Medical Missions

• 1 committee member per LEC group

Internals/ Student Affairs Committee

• In charge of gathering medical clerks’ concerns and grievances

• Investigating “events” that involve ASMPH clerks• Also includes needle stick injuries• Reports to be submitted to Executive Officer

• Creation of guidelines on handling and avoiding clerkship issues• To done with the cooperation of the Legislative

Committee• Can be provided for Students’ Bill of Rights and

Magna Carta, as well as to the administration• Guidelines to be included in the YL8 Legacy Book

• 1 committee member per LEC group

Quarters Committee• To ensure cleanliness and orderliness of

the rest quarters in the different hospitals• Locker assignments• Guidelines on sleeping quarters usage• Monitoring• Acquisition and allocation of limited toiletries

• 1-2 committee members per LEC group

Rest Quarters (other hospitals)

Good News• Some public hospitals

have rest quarters for clerks

Bad News• Some don’tFor Hospitals with Quarters• QMMC – as small as a

closet• RMC – no bed

• You lie on the floor• But there are rats running

around at night ☹

• Food• Attracts rats (especially in

PCGH)• Keep windows closed

Rest Quarters: Eat, Sleep & Clean• Rescue Foods Cupboard

• At the discretion of each LEC groups• Batch Toiletries

• To be allotted to different LEC groups based on the hospital rotation

• Group Lockers• Quarters cleanliness• Security• Charging Stations• Taken care by the Quarters Committee

Case Logs Committee• Compilers of case logs of ALL clerkship

groups• Identification of unique cases to be

presented to the batch in a mock CPC• To be done with the cooperation of the Board Review

Committee• 1 committee member per LEC group

Online Endorsements & Case Logs

• To ensure that there are no problems during rotation changes between groups• Online endorsement forms and case logs (via Google

docs)• One person per rotation in charge of

compiling endorsements for the his/her LEC group.

• Another person is assigned to compile the case logs• Entire LEC group to do research on the cases

seen• Case logs will be used as references in the board

reviews • will be given to the other groups as well as

the future batches of clerks.

Executive Committee• Composed of executive deputies from

each of the clerkship groups• To assist the Executive Officer in

monitoring and communicating with the various batch committees

• To act as proxies for EO for impromptu meetings with admin, year level coordinators, etc.

• Project: YL8 Legacy Book

YL8 Legacy Book• Compilation of different practical advices

and guides• from ASMPH clerks and interns in different partner

institutions of ASMPH• Also includes commuters’ and drivers’ guide

• Will serve as a rough guide for future clerks and interns

• Also based on the endorsement forms from previous batches.

• To be handled by Executive Committee• Measurement of Success

• Output: Legacy Book – to be given to next year’s clerks during Send-Off

Legislative Committee• Priority work on a provisional magna carta

for in-hospital trainees (clerks and interns)• Ideally, 2014’s own jerry-rigged version

out during first or second rotation• Let’s try to make a sort of “collective

bargaining agreement”• Just to prevent things like sudden

requirements and deadlines• MBA is notorious

Legislative Committee• Content of an example clause:

• Make a req. min. of 10 calendar days for requirements of >=10% final grade

• 10 days is standard in Philippine Labor Code = reasonable

• Provisional magna carta to be integrated into official one at end of the year• (let’s face it, lower batches will be

taking their sweet time)

Legislative Committee• Expect work in this committee to be equal

to that of other committees

• BUT!!! Our work now will echo through out the rest of ASMPH history• (We’ll become the first batch to write a

magna carta, plus it’s specific for clerks and interns)

• If all things go our way, all the heavy-lifting should be over by December 2012

Legislative Committee• Duties include:

• Conduct LEC group FGDs re: constitution and magna carta

• Get signatures, votes from respective LEC groups, for legal documents and quorum

• Help write the constitutional revisions and magna carta (it’ll be a team effort)

• Research, if need be (also team effort)• First-responder legal advisor for

incidents (tag-team with internals)

Provisional magna carta• Rumor has it: Doc Yap made a list of clerk

and intern rights back in 2010• To be confirmed

• May have overlap with existing guidelines, but repeated for emphasis of importance and ratification

• My ideal idea (you can contest, suggest, complain to me) = we finish this by the second rotation, we all sign it, and presto!

Provisional magna carta(Clerk's bill of rights)• In-hospital trainees have the right:

1. To be treated with honesty and respect

2. To receive training, supervision, and support directly from residents, consultants, and specialists

3. To be provided with and participate in a variety of instructional cases and educational events

4. To work in an environment that is safe and secure

Provisional magna carta(Clerk's bill of rights)• In-hospital trainees have the right:

4. To work in a fair environment, free of bias and discriminationA. Areas of discrimination include but

not limited to:i. Gender and sexii. Raceiii. Nationalityiv. Religionv. Economic backgroundvi. Educational background,

including medical school

Provisional magna carta(Clerk's bill of rights)• In-hospital trainees have the right:

5. To know his/her evaluation score (grade)

6. To know how his/her were graded from each department

7. To appeal / contest his/her grade

Provisional magna carta(Clerk's bill of rights)• In-hospital trainees have the right:

8. To be presumed innocent until proven guilty beyond reasonable doubt

9. To be informed in writing of any complaints against him/her• Form filed within ten (10) calendar

days after incident with (grievance mechanism authority) 

10.To face his/her accuser

Provisional magna carta(Clerk's bill of rights)• In-hospital trainees have the right:

10.To be informed of deadlines and presentation dates at least ten (10) calendar days

11. To defend his/her rights without fear of punishment or retaliation

• Grievance mechanism • Penalties

• Violation of any of the above...

Provisional magna carta(Clerk's bill of rights)• As of present, still incomplete