Year End Processing Seminar MYOB AE Tax 2017 · 2020-04-05 · Ensure any antivirus or firewall...

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Year End Processing Seminar MYOB AE Tax 2017 21 st June 2017

Transcript of Year End Processing Seminar MYOB AE Tax 2017 · 2020-04-05 · Ensure any antivirus or firewall...

Page 1: Year End Processing Seminar MYOB AE Tax 2017 · 2020-04-05 · Ensure any antivirus or firewall programs have been switched off for the duration of the install. Ensure UAC has been

Year End Processing Seminar – MYOB AE Tax 2017

21st June 2017

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Agenda

PRE INSTALLATIONTASKS

INSTALLATIONPOST INSTALLATIONTASKS

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PRE INSTALLATION TASKS

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▪ Excluding returns from rollover

▪ Backup

▪ Integrity check on Tax 2016

Pre Installation Tasks

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Any returns for clients who are no longer clients for the practice can be excluded from rollover to ensure no unwanted returns in tax 2016. This can be done by:

▪ Requesting client list report

▪ Reviewing client list report

▪ Update returns not on ATO list to exclude from rollover.

Pre Installation Tasks

Excluding returns from rollover

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Request Client list report from ATO:

▪ Open Tax 2016 in System Release.

▪ Follow the menu path Utilities Lodgement Setup.

▪ Under the security tab click on Agent Request Form.

▪ Fill out the agent request form and click output.

Pre Installation Tasks

Excluding returns from rollover

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▪ The client list report will be available in the lodgement section and will be sent to the ATO upon next ELS lodgement.

▪ If no returns are available for lodgement request form can be lodged on its own. The report request form can be lodged to the ATO only to your primary tax agent gateway using ELS lodgement only.

▪ Client List reports can be retrieved back from the ATO 24 – 48 hours after lodging the request. The report is retrieved during a lodgement session from the primary gateway.

▪ If no returns are available for lodgement a blank lodgement can be performed by selecting the radio button for retrieve reports only on the lodgement screen.

Pre Installation Tasks

Excluding returns from rollover

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Any returns not on ATO list can be marked as excluded from rollover. To review the report:

▪ Within Tax 2016 follow the menu path lodgement electronic ELS reports.

▪ Filter the reports with Client Lists.

▪ Select the ATO report and click OK.

▪ Select to view the report and click OK.

▪ Select to view the list of clients whose Returns not on ATO List and click OK.

▪ Click Preview to view the report.

Pre Installation Tasks

Excluding returns from rollover

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With a list of returns that according to the ATO are no longer clients of a tax agent we can update the returns for these clients to be excluded from rollover. However if any of these clients were to come back returns can be manually created and rolled over.

This process ensures that tax reporting for Tax 2017 will only produce reports with relevant client’s tax returns. Returns can be excluded from rollover in bulk or individually.

Pre Installation Tasks

Excluding returns from rollover

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To exclude returns from rollover individually:

▪ Open Tax 2016

▪ Highlight the return to be excluded from rollover and click on Return Properties.

▪ Within properties of the return check the box for Exclude from Rollover under PAYG/Lodge Tab.

▪ Click OK.

Pre Installation Tasks

Excluding returns from rollover

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To exclude returns from rollover bulk:

▪ Open Tax 2016.

▪ Within Tax 2016 follow the menu path Maintenance Bulk return edit.

▪ Update the return area to change, untick Edit Individually and tick Override All.

▪ Click OK to the warning message.

▪ Click OK on the Bulk Return Edit screen.

Pre Installation Tasks

Excluding returns from rollover

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▪ From a list of all 2016 tax returns select the returns to be updated by double clicking on each return. All selected returns will have green tick next to them.

▪ Click OK.

▪ From the edit rollover flag window check the box for Exclude from Rollover and click OK.

All selected returns are now excluded from rollover, upon installation of Tax 2017.0

Pre Installation Tasks

Excluding returns from rollover

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Backups must be performed at various stages of installation refer to install check list for various backups. Backups required can be run from the server with all users out of MYOB. Backups required are:

▪ SQL Tax Database – this backs up AE database, Tax database and AE configuration files.

▪ Sol63 Folder – the folder contains tax database if non SQL Tax is used within the practice.

▪ Sol64 Folder – the folder contains tax templates for all years. To backup sol64 folder make a copy of sol64 folder.

Note: Sol64 folder is also referred as TAX folder at some practices. Also if Non SQL tax is used SQL Tax Database will not be needed for this upgrade, and if SQL tax is used Sol63 folder is not required for backup.

If unsure of tax to be SQL or NON SQL refer to KB article 30059.

Pre Installation Tasks

Backup

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To perform SQL Tax Database backup:

▪ On the server follow them menu path Start All Programs Microsoft SQL Server SQL Server Management Studio.

▪ Login to SQL Server instance were AE Tax database resides.

▪ Expand Databases right click on AE Tax database tasks backup.

▪ Select the location to perform the backup to and click OK.

Pre Installation Tasks

Backup

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The routine checks the validity of front cover and schedule information, as well as information such as the return code, partner, manager, employee, status type, level codes and ensures that each Index which links information in one part of the system to itscounterparts is not corrupt.

It also enables you to clean up any blank returns or schedules. Running an Integrity check will minimise any year end failed messages.

Pre Installation Tasks

Integrity Check for Tax 2016

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To run integrity check for AE users:

▪ Open Tax 2016

▪ In tax 2016 follow the menu path Utilities Integrity Check

▪ Check the box for Index check and Validate alternate indices and click OK preview

▪ Click Report and Repair to report and repair any anomalies in index check

Pre Installation Tasks

Integrity Check for Tax 2016

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▪ Once the report is generated close out of the report and click preview again to run validate alternate indices test

▪ Choose to Report and Repair

Pre Installation Tasks

Integrity Check for Tax 2016

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Another check as part of integrity check is to ensure no blank returns exist in the system. To delete any blank returns open Tax2016 scroll to the top of the list and the bottom of the list to ensure there are no returns with no Code, name and TFN if one exists right click on and return and delete. If blank returns exist in the system this can cause year end rollover process to fail.

The year end rollover process brings forwards settings from previous years to current year including front covers of tax returns not excluded from rollover.

Pre Installation Tasks

Integrity Check for Tax 2016

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INSTALLATION

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Prior to installation it is important to ensure we have a clean environment for the install. To ensure a clean environment:

▪ Ensure all users are out of MYOB during the entire duration of the install.

▪ Reboot the server before commencing the install, to ensure all open files have been released.

▪ Ensure any antivirus or firewall programs have been switched off for the duration of the install.

▪ Ensure UAC has been switched off for the duration of the install.

▪ Ensure DEP settings are set to windows programs only.

Installation

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Run the installer for AE 2017.0, accept the licensing agreement and click Next.

Installation

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Install will run a system check and install any pre-requisite windows software.

Note: Some windows installers could reboot the server, ensure no files from the server are being accessed at this time to prevent any loss of data.

Installation

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Installer will give a summary of install, click Upgrade Now. The installer will update all licensed MYOB products.

MYOB legacy products i.e. AE MAS and AE Reporter will need to be updated separately.

Installation

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Click Finish to complete the installation.

After the install when accessing AE for the first time system will run workstation setup for all environments except if terminal servers are used.

For terminal servers workstation installs can be run from \\ServerName\MYOBAE\AESQL\WorkstationInstall\. To run workstation install run the setup.exe from the above location.

Installation

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POSTINSTALLATION TASKS

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▪ Check version details

▪ Post Installation Backup

▪ Tax Data Rollover

Post Installation Tasks

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After the installation we can check the version from within MYOB AE Tax. To check version within MYOB AE Tax, open tax 2017 and follow the menu path Help About, version should read Tax 2017.0

Post Installation Tasks

Check version details

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Prior to running the Tax Data Rollover (which rolls forward the previous years alpha/numeric values and worksheets to the current year) it is advisable in the event that we need to redo the rollover, we have a backup of the databases post install.

For instruction on how to perform a backup please refer to slides 13 and 14.

Post Installation Tasks

Post Installation Backups

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The Tax Data Rollover routine rolls forward information contained in last years tax return to the new tax year. We can choose toretain or omit information i.e. alpha and numeric values, worksheets and schedules.

The Tax Data Rollover can be done on an individual basis or in bulk.

Pre Installation Tasks

Tax Data Rollover

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To rollover tax returns individually:

▪ Open Tax 2017.

▪ Double click on the return to rollover.

▪ Click OK to the message Previous year return data will be rolled forward.

▪ Select appropriate options in RSD Options window and click OK.

Pre Installation Tasks

Tax Data Rollover

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To rollover tax returns in bulk:

▪ Open Tax 2017.

▪ Within Tax 2017 follow the menu path Utilities Practice default options Retain Schedule data…

▪ Within Retain Schedule data options window select appropriate options.

Pre Installation Tasks

Tax Data Rollover

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▪ Click Execute under General Tab.

▪ In the record selection window click OK.

Pre Installation Tasks

Tax Data Rollover

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