XX COMMONWEALTH GAMES GLASGOW 2014

SPORT PRESENTATION

World Leaders in

Sport Presentation

Introducing Great Big Events• World Leaders in Sport Presentation

• Expertise in the Presentation of International Multi-Sport Events

• Draw on knowledge of international best practice across a variety of disciplines

• Knowledge and understanding of International Federation protocols

What is Sport Presentation?• The showcasing of sport for in-venue spectators

& broadcast audience

• What spectators see, hear & feel

• Enhances event themes & promotes consistency of approach across all elements

• Supports the overall brand and commercial commitments

• Elevates the sport as the most important element

• Music

• Vision and Graphics

• Entertainment / crowd interaction

• Athlete Entry

• Medal Ceremonies

• Broadcast integration

• Social media interaction

Elements of Sport Presentation

Sport Presentation Roles

• Presentation Managers

• Presentation Assistants

• Stage Managers

• Announcers / Presenters

• Audio Operators

• Audio Assistants

• Vision Operators

• Communications Operator

• Camera Operators

Event Management Roles

Presenting Roles

Technical Roles

OVERVIEW OF ROLES

Event Management RolesPRESENTATION MANAGER

• Lead and manage the Sport Presentation team

• Direct/cue the technical operators, stage management team and announcers/talent as per the runsheet

• Direct/cue the Medal Ceremonies team for all Medal Ceremonies at their sport

• Develop daily event documentation including daily runsheets and scripts

• Select music from the music database provided to tie in with the events at their sport

• Ensure vision content is loaded by the Vision Playback Operator and all is in order prior to the commencement of the session start

• Brief the Sport Presentation team prior to each session

• Send daily reports to the Sport Presentation Management team

• Main contact for Sport Competition, Venue Team and all other Functional Areas at their venue

Event Management RolesPRESENTATION ASSISTANT

• Works closely with the Sport Presentation Manager to develop event documentation

• Manage and liaise with the Sport Presentation team members and other Functional Areas on behalf of the Sport Presentation Manager (under the direction of the Sport Presentation Manager)

• Assist the Sport Presentation Manager with directing/cueing the team

STAGE MANAGER

• Responsible for executing Sport Presentation activities around the field of play and in the seating stands, as directed by the Sport Presentation Manager.

• Activities may include; live presenter segments, crowd interactive segments, working with talent, VIP, athletes, etc

• Cue athlete entries  -­‐  following  cues  given  by  the  Sport  Presenta8on  Manager  

Presenting RolesANNOUNCER / PRESENTER

• Announcer role - Work closely with the Sport Presentation Manager to deliver generic Games wide announcements, sport specific announcements, athlete introductions, medal ceremonies announcements, etc live to the in-venue spectators

• Research information on upcoming events, athletes to watch, etc at their sport

• Presenter role - perform live segments to camera to the in-venue spectators. This may involve crowd interaction, interviews with guests, fun and informative segments during pre-show, breaks during competition and post show

Technical RolesAUDIO OPERATOR

• Operate the Sport Presentation audio desk - controlling all audio feeds and levels within the venue

• Takes cues from the Sport Presentation Manager

AUDIO ASSISTANT

• Operate the audio playback device - including playback of national anthems for the Medal Ceremonies

• Assist the Audio Operator

• Takes cues from the Sport Presentation Manager

Technical RolesCOMMUNICATIONS OPERATOR

• Manage distribution and collection of 2-way radios for the Sport Presentation team

• Liaise with and assist the experienced roving Communications technicians team to troubleshoot and manage the sport Presentation Communications system within a venue

CAMERA OPERATOR

• Operate the Sport Presentation camera to take a live feed from live segments to the videoboard in-venue during pre-show, post show and breaks in competition

• Work with a live presenter

• Take cues from the Video Desk Operator and/or Sport Presentation Manager

Technical RolesVIDEO DESK OPERATOR

• Operate the video desk - switching between the numerous vision feeds going live to the videoboard as directed by the Sport Presentation Manager

• Assist the Sport Presentation Manager with cues to the Camera Operator

• Take cues from Sport Presentation Manager

VIDEO PLAYBACK OPERATOR

• Operate the video playback device - sending vision content (video packages and graphics) to the video desk console to be sent to the videoboard

• Have the ability to use the software (software to be confirmed) and program the show by ordering the vision content as per the Sport Presentation Runsheet

• Take cues from the Sport Presentation Manager

• Assist the Video Desk Operator

TrainingWORKSHOPS

• Training workshops and modules will be conducted by Industry Professionals

• A full training module outline will be provided to the institutions in advance of the training workshops

• Training manuals will be provided to the Interns; information will include roles and responsibilities, key contacts, runsheets, scripts, sport specific information, among other key aspects

• Approximately six trainees to every industry professional during the training sessions

• Training sessions take place over 1 - 3 days based on the role

Sample Training Module OutlineModule 7: Audio Operation in Sport 01Responsibilities: operation of playback, operation of music, management of audio team Showcall: taking direction & cues from Sport Presentation Manager Audio schematics: discussion of audio systems in venues, signal flow plans, integration of vision audio feeds, how braodcast becomes involved (send / receive) Tricks of the trade: levels & climaxes, music ducks under announcers Group work: console operation, set up and troubleshooting of common problems

Module 8: Audio Operation in Sport 02 In-ears: how to set up for MCs On field audio: wireless microphones (signal strength / exclusion zones) Audio in Victory Ceremonies: audio set up for Victory Ceremonies Playback of anthems: importance of anthem playback, set up of main devices & back-ups, checking of anthems

Module 9: Communications in Sport Communciations structure: work through schecmatics, system implentation for Glasgow 2014, responsibilities of communications operator Broadcast comms: where they come from, who you speak to about getting a feed Group work: setting up of two-way comms each day, maintenance and cleaning of comms each day, troubleshooting issues

Module 10: Vision Operator in Sport Responsibilities: components that make up a vision programme (TVCs, highlights reels, camera feeds, broadcast feeds, grapgics package, social media package) Setting up your vision system: work through the vision schematic Sending to other screens: feed going to other areas, relevance of where feeds go Camera operation: look through cameras that are being used, how to operate the camera, how to set up a shot Group work: work through a vision switcher

Application process

• February 2014              Recruitment open until end of March 2014

• March 2014Selection of applicants

• April 2014Candidate accreditation

• July/August 2014Training prior to Games Time roles commencing

RECRUITMENT TIMELINEA fantastic internship opportunity for s t u d e n t s s t u d y i n g w i t h i n E v e n t s M a n a g e m e n t , B u s i n e s s - r e l a t e d , Performance or Creative Industries courses to be involved within the Sport Presentation team during the Games. 

There are approximately 160 roles available.

TO APPLYPlease send an email to: spprecruitment@greatbigevents.com

Please mention the role you are applying for in the Subject line.

Please include a short description of yourself, a current CV/portfolio or a d e t a i l e d s u m m a r y o f y o u r w o r k experience and studies.

THANK YOU

World Leaders in

Sport Presentation