Introduction Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

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Introduction To Data Management With Microsoft Access 2003

Introduction

“To succeed in life in today’s world, you must have the will andtenacity to finish the job.” —Chin-Ning Chu

Introduction Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach

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XPChapter Introduction

• Traditional study of computer applications Acquire skills related to application’s features and

functions Does not address

• When particular tool most appropriate • How it should be utilized in solving specific problem

• Concepts and tasks presented in book could apply to other database programs

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XPChapter Introduction (continued)

• Access Relational database program Data stored in tables Related to each other using relationships

• Information Data organized in meaningful way

• Data can be: Words images numbers, sounds

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XPChapter Introduction (continued)

• Data Analysis Collect, organize, and otherwise transform data into

information Used to support decisions

• Data consumer Person in organization who transforms data into

information

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XPLearning Objectives

• Introduce the company used in this book

• Identify how an organization manages data

• Describe how problem solving is presented in this book

• Understand the roles of data consumers in an organization

• Determine how data is interlinked throughout an organization

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XPLearning Objectives (continued)

• Understand the current deficiencies in an organization’s data

• Introduce the companies used in this book’s end-of-chapter case problems

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XPCase Scenario

• Fictional company 4Corners Pharmacy

• Used to provide real-world business examples to illustrate lessons in each chapter

• “Employees” represent variety of business functions

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XPThe Company

• Vincent Ferrino opened 4Corners Pharmacy in 1989

• Son Paul now owns business Expanding

• Pharmacy’s recordkeeping inefficient Does not use computers

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XPKey Players

• Paul Ferrino Pharmacist and owner

• Donald Linebarger Information systems director

• Maria Garcia Human resources manager

• Elaine Estes Store/operations manager

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XPCompany Goal: Expand Operations into Other Areas

• Open second store in Colorado by end of year Possibly by acquiring existing business Ensure that database easily expanded and adapted

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XPHow is Access Used at 4Corners Pharmacy?

• Accounting

• Finance

• Human resources

• Information systems

• Marketing

• Operations management

• Sales

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XPData to Store in the Database at 4Corners Pharmacy

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XPManaging Data for the Organization

• Problems at 4Corners Pharmacy Not all data gathered for managers to make informed

business decisions Errors and redundancy of data

• Benefits to using relational database Too much data to effectively store in Excel workbook Excel limited in structure of data Join together multiple tables

• Query those tables as one big table

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XPInterlinked Data at 4Corners Pharmacy

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XPProblem Solving in this Book

• Three levels of problem solving with Access Level 1

• Basic problems or analyses require application of one or more database tools

• Focus on implementation of tools Level 2

• Problems and analyses presented increase in complexity Level 3

• Complexity increases further• Opportunities for more advanced critical thinking and

problem solving

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XPProblem Solving in this Book (continued)

• “Steps to Success”

• Case problems

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XPPedagogical Model for Problem Solving

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XPSteps to Success Exercises

• At end of each level Complete exercises in Steps to Success section Reinforce what you learned in level

• Completed in separate database for similar business Hudson Bay Pharmacy Located in Edmonton, Alberta (Canada)

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XPWorking with SAM

• Book assumes that you are already familiar with some of more fundamental skills in Access Might want to use SAM training product

• Prerequisite skills for which SAM training is available: Close access Create a new database Create forms using the form wizard Delete records from a table using a datasheet Edit records from a table using a datasheet Enter records into a datasheet table

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XPWorking With SAM (continued)

• Prerequisite skills for which SAM training is available: Enter records using a form Open a form Open access objects in the appropriate views Open an existing database Order records in datasheet view Preview a report Preview the contents of a table Print a report Print specific pages of a report

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XPWorking With SAM (continued)

• Prerequisite skills for which SAM training is available: Resize to best fit Start access Use access help Use navigation controls to move among records in a form Use navigation controls to move among records in a

table Use the new record button to add a record Use undo and redo Work with the task pane

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XPChapter Summary

• Purpose of book Using access to organize data efficiently and solve

business problems effectively

• Case scenarios 4Corners Pharmacy

• Method of teaching problem solving Three levels