· XLS file · Web viewStatement of Fiduciary Net Assets - Fiduciary Funds ......

Attachment A: Broward County Government Functional Requirements

INDEX

SECTION

1 Technical 1352 General Ledger 1113 Budget 1164 Performance Management 315 Treasury 586 Accounts Payable 1607 Accounts Receivable 1328 Purchasing 3509 Projects 103

10 Grants 10511 Fixed Assets 11412 Facilities 35313 Inventory 12914 Human Resources 44415 Learning Management 25416 Benefits Administration 16617 Payroll Administration 24018 Utility Billing 28519 Licensing 11320 Fleet 12421 Traffic Engineering 229

3,752

NUMBER OF REQUIREMENTS


INDEX

HYPERLINK TO REQUIREMENT SECTION

Attachment A Functional Requirements - TechnicalAttachment A Functional Requirements - General LedgerAttachment A Functional Requirements - BudgetAttachment A Functional Requirements - Performance ManagementAttachment A Functional Requirements - TreasuryAttachment A Functional Requirements - Accounts PayableAttachment A Functional Requirements - Accounts ReceivableAttachment A Functional Requirements - PurchasingAttachment A Functional Requirements - ProjectsAttachment A Functional Requirements - GrantsAttachment A Functional Requirements - Fixed AssetsAttachment A Functional Requirements - FacilitiesAttachment A Functional Requirements - InventoryAttachment A Functional Requirements - Human ResourcesAttachment A Functional Requirements - Learning ManagementAttachment A Functional Requirements - Benefits AdministrationAttachment A Functional Requirements - Payroll AdministrationAttachment A Functional Requirements - Utility BillingAttachment A Functional Requirements - LicensingAttachment A Functional Requirements - FleetAttachment A Functional Requirements - Traffic Engineering

Broward County, FL RLI #R0866301R1: Centralized ERP Solution 3of 183


VENDOR FIT-GAP RESPONSE CODES (Insert In Functionality Type Column Below For Each Requirement):

Item No. Functional Requirement Description Comments

TECHNICALIT 1.00 System uses real-time and/or batch processing of data.

IT 2.00

IT 3.00 Allow exceptions to role-based security definitions at the individual user levelIT 4.00 Contains system performance measurement tools.

IT 5.00

IT 6.00

IT 7.00 Be able to access electronic documents and records remotely (telecommute)IT 8.00 Supports Object Linking and Embedding (OLE) file attachmentsIT 9.00 Runs on the most current database platform IT 10.00 Provides ERP backward compatibility

IT 11.00 Ability to generate report files in delimited, ASCII, PDF, MS WORD, and XML formats

IT 12.00

IT 13.00 Provides field level edits to ensure validity of the data being entered into the system

IT 14.00 Editable on-line user help to make County-specific changes to help text, graphics.

IT 15.00

IT 16.00 Browser compatibility IE 6 and greater, Firefox (certification of browser version)

IT 17.00

IT 18.00 On-line training and demo module included with application software.

Each requirement listed in this attachment must be addressed because the proposed cost provided by your proposal team must include implementation of all ERP Requirements. Please complete the template by inserting the applicable VENDOR FIT-GAP RESPONSE CODE in the column below. Where the requirement is not “out of the box”, please provide as much documentation as possible to support how you would implement that requirement.

F = Fully Provided "Out-of-the-Box” CF = Custom Fields RequiredCO = Configuration (no changes to underlying source code) M = Modification/Customization (change to source code)TP = Third Party Software Required U = Unable to Meet Requirement

Vendor FIT-GAP Response Codes

Module(s) Required to Fulfill Requirements

Security is required for each application with the ability to restrict levels of access by individual, role to field and function level.

Supports table-driven fields for record descriptors that enable user-defined descriptions.

Provides system performance measurement reporting and ability to generate customized reporting.

Uses a Web GUI interface with ability to customize the standard look and feel through common standards CSS or XSL.

Ability to request reports on-line for immediate or deferred processing, alter printer, and print priority and number of copies.

Display for user inquiry the related item preceding and/or following the current item on screen, within the flow of a process. (e.g., display previous / display next).







IT 19.00

IT 20.00 Interactive query capabilities available at the user level

IT 21.00 System supports electronic workflow throughout all suites/modules/applications.

IT 22.00 Performs all tasks to complete a process without resorting to off-line calculations

IT 23.00

IT 24.00 Supports customizable wizards & templates to develop transactions.IT 25.00 Uses built-in toolsets to develop County forms templates.

IT 26.00

IT 27.00

IT 28.00

IT 29.00 Support 8 1/2 x 11 printing paper (optional printing size)IT 30.00 Records transaction date, user log in, data entry date and posting dateIT 31.00 Records user log in and data entry date for changes made to a data tableIT 32.00 Standard screens/reports to view audit trail IT 33.00 Users have the ability to see limited audit trail (e.g. last five changes)IT 34.00 Records data entry and approval trail with datesIT 35.00 Records all internal and external reference codes

IT 36.00

IT 37.00 Allows field size to be specified by administrator for the comment recordingIT 38.00 Ability to archive audit trail through a scheduled processIT 39.00 Be able to index all electronic files and/or scanned documentsIT 40.00 Be able to link documents together. (Including previously scanned documents)

IT 41.00

IT 42.00 Ability to link to files located in a document management system (e.g. SharePoint)

Ad-hoc report writer packaged with application software that provides easy interface to created adhoc reports.

Integrated systems pass transactions, data and information completely, seamlessly and automatically

Click & drag items both on and off forms from an easy view data dictionary, independent of actual database structure

No restriction on location of items on forms (e.g. selecting data elements/fields or blank fields from multiple modules onto the same form)

Ability to create multi-part forms with standard Windows controls, (e.g. radio buttons, pull-downs, look-ups, calendars, VCR buttons).

Provides user-populated memo/notes fields to associate notes with a transaction across all modules/fields supplied in the proposed solution

Be able to create and maintain subjects of linked documents by keyword, numbers, or symbols on an ongoing basis.







IT 43.00

IT 44.00 Supports electronic signatures

IT 45.00

IT 46.00

IT 47.00

IT 48.00

IT 49.00

IT 50.00

IT 51.00

IT 52.00

IT 53.00

IT 54.00 End users have an individual workflow-driven to do listIT 55.00 Automated e-mail notification for specific events and/or intervals

IT 56.00

IT 57.00

IT 58.00 Audit TrailIT 59.00 Ability to graph statisticsIT 60.00 Drill down capability within a given module.IT 61.00 Drill across modules capability.IT 62.00 Reporting capabilities not limited by date throughout the application.IT 63.00 Near/real-time data capture & reportingIT 64.00 Supports single sign-on

Ability to pass documents electronically to various persons and departments for: follow-up, comment, review, and/or approval.

Be able to scan, link and create subsets of workflow items by functional area, account number or vendor

Diagrammatically represent workflows and have these models automatically translated into rules for the workflow process.

Permits easy modification of work flows by end user departments in the event of temporary process changes. (Requires proper security.)

Supports role-based workflow levels (different user, same security level) to execute approvals on behalf of another user

Changes to the work flow approval path do not affect the underlying item being processed

Changes to the work flow approval path are applied to items currently being processed

Workflow items that are in-process are able to be inquired upon by any individual within the approval path

Workflow inquiries will display the item being processed (e.g., for approval) as well as supporting detail information (e.g., document attachment)

Make available a free-form text field in each workflow transaction (transaction record)

Inquire on open approval items in a workflow approval path by department or by organizational changes/ service changes.

Inquiry will display department #, transaction type, document (e.g., purchase order) number, and pending approver







IT 65.00

IT 66.00

IT 67.00

IT 68.00 System Administrator can view list of logged-in usersIT 69.00 Supports group level permissionsIT 70.00 Produces user security profile reportIT 71.00 Supports the following security controls:IT 71.01 Limit access by Department/ Office/ AgencyIT 71.02 Limit access by DivisionIT 71.03 Limit access by SectionIT 71.04 Limit access by Data levelsIT 71.05 Limit access by fundIT 71.06 Limit access by transaction type.

IT 71.07

IT 71.08 Limit access by roleIT 72.00 Supports CAPTCHA or challenge phrase log in features

IT 73.00

IT 74.00 Allows security control at the field level.

IT 75.00

IT 76.00 Automatic logical transaction logging and rollbackIT 77.00 Ability to view/report logical transactions with option to rollbackIT 78.00 Batch processes should have rollback, checkpoint and restart logicIT 79.00 Report manager to view, archive and restore reportsIT 80.00 Report manager to track multiple versions of reportsIT 81.00 Facility to archive and restore historical data

IT 82.00

IT 83.00 Ability to access data from multiple database sources using ODBC standards.IT 84.00 Ability to support multiple extract/load schedules (daily, weekly, etc).

Supports different security structure for internal county users verses internet based users (Federated Security Model)

Limit enforcement of transaction execution via a combination of account and user role definition

Limit enforcement of transaction execution via a combination of dollar value and user role definition

Requests for a report test if the user has appropriate security for the fields presented (validation)

Allows use of security classes/profiles/role as templates that can be modified for an individual without having to create a new class/profile/role

System security comprehensively includes other standard elements (e.g., Secure DMZ, SSL)

Ability to store and provide access to definitions and descriptions of data items and business rules







IT 85.00 Ability to support multiple report generation schedules (daily, weekly, etc).

IT 86.00

IT 87.00

IT 88.00

IT 89.00

IT 90.00 Provide GUI-based end-user report viewing and query tools (within application)IT 91.00 Support end-user ad hoc SQL.IT 92.00 Provide analytical processing tools – drill down/roll up queries (OLAP).IT 93.00 Support secure web-based querying and publishing.

IT 94.00

IT 95.00 Generation of printed materials accommodates standard formats (W-2, 1099)IT 96.00 Report or link to a report distribution via emailIT 97.00 Display any report to screen that would otherwise be accessible on hard copy.IT 98.00 Ability to batch schedule reports.IT 99.00 View changes made between any two revisions.IT 100.00 Avoids two users modifying the same record at the same time.IT 101.00 Report all revisions created after a release IT 102.00 Report all revisions created by a single individual, or set of individuals IT 103.00 Report revisions created between two dates IT 104.00 Report all revisions that have a given label IT 105.00 Report any revision with a revision comment that contains a given text string

IT 106.00

IT 107.00 Location indices can be GIS defined.IT 108.00 SSL used where appropriate IT 109.00 SOA (web services)IT 110.00 Physical and logical architecture (N-tier)IT 111.00 Supports Mobile DevicesIT 112.00 Application is fully browser based

Support extracts of data from different interface formats including Excel, Access, ASCII, EBCIDIC, XML and other legacy systems

Standard output formats to include Excel, Access, ASCII, PDF,XML, MS WORD (with software certification provided)

Provide staging facility and transformation tools (aggregate/summarize, parse strings).

Ability to disseminate/replicate data to distributed data marts for specific segmented groups

Support integration with third party's reporting tools (Crystal, Cognos, Business Objects, etc.)- with restrictions

All location-based information conforms to the GIS standards; all GIS data is indexed by street address, assessor’s parcel number or physical location and XY coordinates







IT 113.00 Industry standard encryption included (e.g.128 bit encryption)IT 114.00 Standard, automated archiving tools to include retrieval toolsIT 115.00 Standard archiving templatesIT 116.00 Ability to archive based on rulesIT 117.00 Ability to interface with a 3rd party provider and associated plug-insIT 118.00 Ability to support Disaster Recovery and Contingency Plans defined.

IT 118.01

IT 118.02

IT 118.03 Provide a consistent look, feel and navigation for the Enterprise Portal.

IT 118.04

IT 118.05

IT 118.06

IT 118.07

IT 118.08 Ability to support any instance strategy.

IT 118.09 If hosting is proposed, the ability to support the service level agreement metrics.

IT 119.00

GENERAL LEDGERGL 1.00

GL 2.00 Financial applications have the ability to report on a budgetary basis. GL 3.00 Financial applications have the ability to report on a modified accrual basis. GL 4.00 Process transactions in real time and/or in batch.

Provide a single, unified access point to organizational data that can be either formulaic data in its individual form or in aggregate or documents that can be accessed via defined taxonomy.

Ability to use module-specific portlets or plug and play user interface components that produce information such as a metric, report, etc.

Provide a data warehouse that is designed to facilitate reporting and analysis. This includes the ability to extract, transform and load data that will be used for analysis and reporting.

Ability to define development scripts, both functional and technical and develop custom objects that may include forms, reports, interfaces, conversions and enhancements.

Input data from conversions as drawn from client databases without requiring the client to use a standard template to provide data for conversion.

Ability to operate on your proposed hardware architecture and components to support the software modules in a client-server mode, with all web applications being supported by separated hardware.

Ability to interface with Oracle Universal Records Management middleware (currently running v10.1.5) using pre-built or generic adapters.

Financial applications meet governmental Generally Accepted Accounting Principles (GAAP).







GL 5.00 Tie revenues to expenditures in the same fiscal period for designated funds.GL 6.00 All transactions are debit/credit balanced by fund.GL 7.00 All interfund transactions are balanced debit/credit.

GL 8.00

GL 9.00

GL 10.00

GL 11.00 Drill down from summary account totals to the underlying detailed transactions.GL 12.00 Accommodate multiple fiscal year calendars at the fund level.

GL 13.00

GL 14.00 Support multiple cost allocation methods.

GL 15.00

GL 16.00 Populate a journal entry from a spreadsheet fileGL 17.00 Populate a journal entry from an Access database fileGL 18.00 Auto-calculate a journal entry distribution from spreadsheet data.

GL 19.00

GL 20.00

GL 21.00

GL 22.00 Use effective dating when adding or deleting accounts. (activate / deactivate) GL 23.00 Maintains history of changes in status to accounts.GL 24.00 Maintains audit trail for changes in status to accounts.

GL 25.00 Validates entries based upon the account status within the effective date range.

GL 26.00

GL 26.01 Asset accountGL 26.02 Liability accountGL 26.03 Fund equity account

View and maintain separate fiscal years during a single session without having to log off and log on to a different year.

View grant life to date during a single session without having to log off and log on to a different year.

View project account life to date during a single session without having to log off and log on to a different year.

Allow for having an error file where unposted transactions are stored for research and editing.

Support full accrual (GAAP), modified accrual (GAAP), and budgetary bases of accounting.

Produce financial statements based on the full accrual (GAAP), modified accrual (GAAP), and budgetary bases of accounting.

Produces government-wide statements without manual adjustments to the fixed asset record

Produces government-wide statements without making manual adjustments to interfund transactions

Ability to designate each general ledger account by a user-definable "account type" as follows:







GL 26.04

GL 26.05 Revenue accountGL 26.06 Project AccountGL 26.07 Expense and expenditure accountGL 26.08 Sub-accounts available for all account typesGL 27.00 Create numeric and alphanumeric account numbers.GL 28.00 Associate a free-form text field with each account to capture details.GL 29.00 Allow the user to look up the chart of accounts on screen.GL 30.00 Maintain encumbrance carryovers, by fiscal year, over multiple fiscal years via:GL 30.01 AdditionsGL 30.02 Changes GL 30.03 DeactivationsGL 30.04 Deletions

GL 31.00

GL 32.00 Enables account roll-ups.

GL 33.00

GL 34.00 Create hierarchies within each chart of accounts segment.GL 35.00 Maintain multiple cash accounts by fund.

GL 36.00

GL 37.00

GL 38.00 Accept both standard and recurring journal entries, both as to amount and account.

GL 39.00 Attach a description to individual line items for reference purposes.

GL 40.00

GL 41.00 Provide for budget control by checking available funds before posting.GL 42.00 Provide default data within journal fields:GL 42.01 Fiscal YearGL 42.02 Auto complete function for individual fields

Budget account (summarizes budget basis transactions such as encumbrances and actual expenditure activity that would impact the authorized appropriation)

Tracks chart-of-accounts structure changes (e.g. departmental changes) from fiscal year to fiscal year.

View accounts by Department, division, or other types of organizational subcomponents.

Track grant cash in a self-balancing set of accounts, but not using a general ledger "fund" designation to do so.

Track project cash in a self-balancing set of accounts, but not using a general ledger fund "designation" to do so.

Enter unlimited journal entries for multiple agencies and funds under one journal header.







GL 42.03 Today's dateGL 43.00 Allow for 'copying and pasting' of data into the journal entry form.GL 44.00 Require narrative description at the line item level.GL 45.00 Require narrative description at the journal header level.

GL 46.00

GL 47.00 Associate digitized image files to the journal entry record via a web link pointerGL 48.00 Validate field values within the journal entry screen.GL 49.00 Accommodate the following correction options, at a minimum, prior to posting:GL 49.01 Delete the journal entryGL 49.02 Change/edit the journal entry

GL 49.03

GL 49.04 Reference the original entry that is being corrected by this entry, by numberGL 49.05 Suspend the transaction for later handling

GL 50.00 Accommodate non-receivable revenues (i.e., interdepartmental cost allocations).

GL 51.00

GL 52.00 Input journal entries as a correction or adjustment to closed accounting periods.

GL 53.00

GL 54.00 Recurring journal entries available to post on demandGL 55.00 Post depreciation automatically from the fixed assets module.GL 56.00 Allow for holding a period or fiscal year open indefinitely before closing.GL 57.00 Allow more than one accounting period to be open.GL 58.00 Allow more than one fiscal year to be open.GL 59.00 Perform a period close by fund group GL 60.00 Perform a period close by individual fundGL 61.00 Allow for 13 or more accounting periods in a fiscal year.GL 62.00 Limit the ability to post transactions date

GL 63.00

Narrative description is editable as the transaction progresses through a work flow approval process.

Enable those in the approval path a "view" of a pending journal entry that has not yet posted

Approve inter-department general ledger transactions through two approval paths (each department) prior to posting.

Automatically reverse journal entries that are identified as "reversing" journal entries.

Initiate year-end processing at any point in time (i.e., doesn't have to occur on last day of fiscal year, on any particular day, etc.).







GL 64.00 Allow adjustments at any point during the closing period.GL 65.00 Produce ad hoc reports on screen and in hard copy.

GL 66.00 Export queries and reports to popular desktop applications (i.e., Microsoft Office).

GL 67.00 Provides query tools to sort on any combination of date ranges.GL 68.00 Query tools can sort on any combination of fields.GL 69.00 Standard CAFR reporting to include: GL 69.01 Balance sheet for Governmental Funds

GL 69.02

GL 69.03 Statement of Net AssetsGL 69.04 Statement of Net Assets - Discretely Presented Component Units

GL 69.05 Statement of Net Assets - Discretely Presented Component Units - Proprietary

GL 69.06 Statement of ActivitiesGL 69.07 Reconciliation of Balance sheet to Statement of Net Assets

GL 69.08

GL 69.09 Statement of Fiduciary Net Assets - Fiduciary FundsGL 70.00 Produce the State-mandated Annual Update DocumentGL 71.00 Run reports by basis of accounting. GL 72.00 Produce the following reports:GL 73.00 Account historyGL 74.00 Detailed transaction journalGL 75.00 Budget transfers journalGL 76.00 Budget to Actual Expenditures (for any user-defined date or period range)GL 77.00 Payroll transactions (at the transaction level) that exceed the appropriation amountGL 78.00 Cash Transfers ListGL 79.00 Budget to Actual Revenue Estimates (for any user-defined date or period range)

GL 80.00

GL 81.00 Trial BalanceGL 82.00 Balance SheetGL 83.00 Chart of Accounts GL 84.00 Cash Flow Statement (for any user-defined date or period range)

Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget to Actual (by fund)

Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balance of Governmental Funds to the Statement of Activities

Department Budget (including both actual and budgeted amounts) for any user-defined date or period range







GL 85.00 Annual Information Statement for BondholdersGL 86.00 Cost Allocation by user defined measures (headcount, office square footage)

BUDGETBP 1.00

BP 2.00 System can track the process of approvals and modifications

BP 3.00

BP 4.00 System can support multiple budget scenarios and save them as budget versions.

BP 5.00 Allow a decentralized user (e.g., a department) to save multiple budget scenarios)

BP 6.00 Allow a decentralized user to submit one of multiple saved budget scenariosBP 7.00 Tracks performance measures at the following levels:BP 7.01 County-wide goal levelBP 7.02 Department goal levelBP 7.03 Project levelBP 7.04 Program levelBP 8.00 Supports decentralized budget development through the County's Intranet.BP 9.00 Provides a facility for attaching substantial narrative information to:BP 9.01 Decision packagesBP 9.02 Department budgetary submission

BP 10.00

BP 11.00 Supports the following types of budgets:BP 11.01 Organization view:BP 11.02 Vertical (department grouping of common functions)BP 11.03 DepartmentBP 11.04 DivisionBP 11.05 Grant numberBP 11.06 ProgramBP 11.07 ProjectBP 11.08 Financial view:BP 11.09 Fund type (e.g., operating)

Departments across the organization can access budget information on-line for their unit.

System can access all expenditure and revenue line items currently in use by the financial system

Create budget relationships (e.g., salary changes automatically adjust benefits and vice versa).







BP 11.10 FundBP 11.11 Appropriation unitBP 11.12 Line ItemBP 11.13 Planning view: BP 11.14 Multi-year Capital PlanBP 11.15 Multi-year Financial PlanBP 11.16 Revenue PlanningBP 11.17 Ad hoc views

BP 12.00

BP 13.00 System prohibits multiple users from updating the same record simultaneously.

BP 14.00

BP 15.00 Users can review budget baseline and actuals.

BP 16.00 Construct a budget worksheet at the following levels within the chart of accounts

BP 16.01 DepartmentBP 16.02 DivisionBP 16.03 Responsibility centerBP 16.04 Sub-objectBP 17.00 Include revenue items within budget worksheet documents

BP 18.00

BP 18.01 Zero balances in all accounts

BP 18.02 Ad hoc worksheets established at the object level, within a responsibility center

BP 18.03 Current year adjusted budget (e.g., FY 08)BP 18.04 Current year's original budgetBP 18.05 Current year's actual financial results for the last closed period (e.g., FY 08)BP 18.06 Last year's approved budgetBP 18.07 Last year's actual financial results (e.g., FY 07)BP 18.08 Current year's budget or actual plus/minus a percentageBP 19.00 Produces budget worksheet information including:

System accepts entry of budget requests at all organizational levels based on user authorization.

System prevents department level users from updating budget information after it has been submitted.

Creates budget worksheets for a range of items defined within the chart of accounts, using the following budget bases (e.g., FY 09 budget year):







BP 19.01

BP 19.02 Current year's actual financial results for the last closed period (e.g., FY 08)BP 19.03 Current Year Original Budget (e.g., FY08)BP 19.04 Current Year Adjusted Budget (e.g., FY 08) BP 19.05 Current Year ProjectedBP 19.06 Next Year's BudgetBP 19.07 Next Three Years Budget

BP 20.00

BP 21.00

BP 22.00 System calculates the difference between budget versions.

BP 23.00

BP 23.01 Based upon an absolute dollar amountBP 23.02 Based on a % adjustment factorBP 24.00 System provides for multiple budget versions.BP 25.00 System allows data to be carried forward from one version to the next version.BP 26.00 Support multiple fiscal year measures BP 27.00 Import actuals from the general ledger module.

BP 28.00 Provide the ability to import current year final adopted and adjusted budget data.

BP 29.00 Associates multiple funding sources to project accountsBP 30.00 The ability to round to the nearest user-define specific $ amount

BP 31.00

BP 32.00

BP 33.00 Allow budget submissions to assign a priority factor to a decision packageBP 34.00 Enable OMB to adjust priority factors within a submitted decision package

BP 35.00

BP 36.00 Associates narrative to a given decision package for historic/audit trail purposes.

Two or more years historical budget and actual data (inclusion of historical data)

Allows Budget Office to "push" worksheets out to departments electronically for budget preparation.

Budget preparation module automatically loads appropriation control budgets from final budget version.

System spreads global cost reductions and increases across object items within a responsibility center by:

Supports the grouping of add/reduction requests together to form a decision package.

Scenario analysis supports the addition/deletion/combination of discrete decision packages to form a new scenario.

Reporting enables the sorting of decision packages by priority status, dollar amount, etc.







BP 37.00

BP 38.00

BP 39.00 Allocate budget amounts quarterly (not appropriation control, only for projections)

BP 40.00

BP 41.00 Forecast current year budget and actuals based on:BP 41.01 Straight line projection on current year actualBP 41.02 Percentage based on last year actualBP 41.03 User entered formulaBP 41.04 Last year actual or budget for the remainder of the current fiscal yearBP 41.05 SeasonalityBP 42.00 Save multiple forecasts as scenarios.BP 43.00 The ability to forecast various union contracts scenariosBP 44.00 Supports user call to interface with position control function for staff budgeting BP 45.00 System provides for multiple types of positions, including but not limited to:BP 45.01 Full-timeBP 45.02 Part-timeBP 45.03 Reduced scheduleBP 45.04 SeasonalBP 45.05 HourlyBP 45.06 Temporary

BP 46.00

BP 46.01 Add or delete the number of positions

BP 46.02

BP 46.03 Modification of the salary, benefit and other information of a position

BP 46.04

BP 46.05 Modify filled/vacant statusBP 47.00 Review multiple versions of budget online with proper security authority.

Associates narrative/graphics to a given decision package for budget production purposes.

Provide a forecasting "what if" tool to analyze the impact of departmental changes by identifying additional positions, functions, costs, etc.

Creates budget relationships (e.g., salary changes automatically adjust benefits and vice versa).

System provides the ability to perform the following operations online with the proper security authorization:

Reclassification of positions at a user-defined point in time and maintains the historical information of the change

Transfer of positions at a user specified time between organizational units, departments, projects, programs, grants, etc. and maintains the historical information of the change







BP 48.00 Group account numbers for internal and external reporting purposes.

BP 49.00 Merge other module data into budget reports (e.g., budgeted and actual positions).

BP 50.00 System provides the following online queries by year and by period:BP 50.01 Beginning Expenditure BalanceBP 50.02 Beginning Expenditure BudgetBP 50.03 Amended Expenditure BudgetBP 50.04 Actual Expenditures (YTD through a selected month)BP 50.05 Actual Revenues (YTD through a selected month)BP 50.06 Transfers (In and Out)BP 50.07 Available Expenditure Budget BalanceBP 50.08 Balance Sheet Account (i.e. reserve and designated fund balance)BP 50.09 Revenue Report including:BP 50.10 Revenue BudgetBP 50.11 Amended Revenue BudgetBP 50.12 Actual Revenue (YTD through a selected month)BP 50.13 Deferred RevenueBP 50.14 Revenue Surplus/DeficitBP 51.00 System generates a standard, customizable budget variance report.

BP 52.00 System contains projects reports/inquiries by funding source and by project type.

BP 53.00 All other user defined reports as required by OMB

PERFORMANCE MANAGEMENTPM 1.00 The system is web-based

PM 2.00

PM 2.01 Balanced scorecard designPM 2.02 Continuous improvement framework designPM 2.03 KPI requirements and design

PM 3.00

PM 4.00 The system allows maintenance of the measures over time

The system provides the ability to manage performance management design and Key Performance Indicator (KPI) materials including, but not limited to:

Performance measures can be created from templates that conform to specified criteria for definition of the measures, and that assist in confirming that the data types chosen as components of the measure satisfy the criteria







PM 5.00

PM 6.00

PM 7.00

PM 8.00

PM 9.00

PM 10.00

PM 11.00

PM 12.00

PM 13.00

PM 13.01 By organizational level

PM 13.02 Over standardized and user-selectable past, current and year-to-date time periods

PM 13.03

PM 14.00

Adjustments are permitted to measure definitions for restatement of reported measures under the revised definitions

The system allows translation and traceability at all levels and in both directions among higher level goals to more detailed objectives and associated measures, so that performance measures can be linked to County Commission goals and County agency strategies

Data for the performance management system can be collected from other Broward County software applications systems through interfaces and verified with minimal human intervention

Where mechanized application and/or data interfaces are not available, data can be easily entered through manual data entry

Metrics for other organization systems including, but not limited to work order and customer relationship management systems can be interfaced with the performance management system

Tools are available for a variety of data analysis techniques, including methods to categorize, view and to group data from various perspectives, and to create and analyze trends under various statistical assumptions; the analyses available should allow for projections based on current assumptions (e.g., that a trend level persists into the future), or under changes to the assumptions

Notes or other records visible to authorized users can be utilized to explain changes in calculation methodologies, error correction, measure definitions, references, etc.

The system allows analysis of performance data against targets, over time periods, and in other ways

Data can be aggregated easily so that different views of information may be obtained:

By activities at various levels (mission, goals, objectives) in support of business planning outcomes

What-if analysis is provided for extrapolation of performance results or to examine the effects on performance measures if various assumptions are changed







PM 15.00

PM 16.00

PM 16.01 Enterprise-wide Measurement (Balanced Scorecard)PM 16.02 Performance Measurement TrackingPM 16.03 Performance Measurement ReportingPM 16.04 Performance Management Analysis

PM 17.00

PM 18.00

PM 18.01 Financial indicatorsPM 18.02 Non-financial indicators (number of employees, volumes, etc.)PM 18.03 External indicators (public service-oriented)PM 18.04 Internal indicators (process performance metrics)

PM 19.00

PM 20.00

TREASURYTR 1.00 Establish default account distributions for each revenue source.

TR 2.00

TR 3.00 Produces a cash balance by fund report. TR 4.00 Produces a cash balance by grant / project report

TR 5.00

TR 6.00 Allow, through web-enablement, for Internet secured receipt of revenues.TR 7.00 Accommodate Electronic Fund Transfers for all payments and receipts.

TR 8.00

TR 9.00 Provides cash flow analysis tools based upon projected expenditure activity.

What-if analysis permits retrospective analyses, (e.g., if certain conditions applied in the past, what would the performance measures, trends, or other views have been?)

The system provides the ability to manage the performance measurement and reporting models including, but not limited to:

The system provides the ability to use dashboard-type software (red-light indicators)/exception reporting

The performance measurement framework will support multiple perspectives and views of information at all levels with identifiable cause-effect relationships including:

The system provides the ability to view and print a standard set of reports, and to design custom reports using performance management system data

The system provides the ability to create charts and graphs from performance management system data

Automatically generate investment earnings allocation journal entries by user-defined percentages at the investment level.

Automatically generate investment charge allocation entries by user-defined instrument percentages.

Provides Treasury cash balancing and reconciliation tools on an individual bank account basis.







TR 10.00 Support segregation of bond issues to be reportable within the same fund.TR 11.00 Inquiry to monitor daily cash balance within the financial system:TR 11.01 By fundTR 11.02 By bank accountTR 11.03 By grantTR 11.04 By projectTR 12.00 Track and monitor NSF or fraudulent checks, including:TR 12.01 Reversal of the revenue transactionTR 12.02 Application of a NSF fee to NSF revenue TR 12.03 Create NSF receivableTR 12.04 Support NSF aging functionTR 13.00 Project future Cash/Investment position for Treasury.TR 14.00 Provides investment analysis tools to measure or calculate, at a minimum:TR 14.01 Portfolio risk ( what-if)TR 14.02 Asset durationTR 14.03 Asset allocationsTR 15.00 Calculates accrued interest on Investments.TR 16.00 Establish interfaces with banking software, at a minimum:TR 16.01 Download bank balances in real timeTR 16.02 Upload positive pay informationTR 16.03 Download check reconciliation filesTR 16.04 Download investment holdingsTR 16.05 Download collateralization informationTR 16.06 Upload stop pay transactions

TR 17.00

TR 18.00 Graph revenue data for investments, outside funding, etc.

TR 19.00

TR 20.00

TR 21.00 Categorize trustees by type.

TR 22.00

TR 23.00 Calculate interest on a subset of deposits, identified by deposit trustee type.

Generates a monthly investment report by type, custodian, and dollar amount based upon a user defined date range.

Allocate investment earnings (or losses) based upon the ownership of an investment asset

Inquire on bank account balances via electronic interface with the financial institution.

Support accounting for a deposit function termed "trustee accounts", where monies remain on account with the County.







TR 24.00 Trustee types include:TR 24.01 Deposits TR 24.02 Real Estate EscrowTR 24.03 Court & TrustTR 24.04 Bail TR 24.05 Performance bondTR 25.00 Credit interest to trustee deposits via automated journal allocation.TR 26.00 Track revolving loan fund activity administered by the County.

TR 27.00

TR 28.00 Tools to support 'what if' derivatives analysis for debt issues to include:TR 28.01 Fixed to variable rate analysisTR 28.02 Variable to fixed rate analysisTR 28.03 Inclusion of issuance / contract feesTR 28.04 Sensitivity analysis to interest rate changes TR 29.00 Generate a cash report for Agency & Trust FundsTR 30.00 Generate a funding source reports at the project level.TR 31.00 Extract lockbox revenue by type, date and dollar amount.

TR 32.00

TR 33.00

TR 34.00 Supports a daily cash receipts journal for remote entry of summarized receipts.

TR 35.00

TR 36.00

TR 37.00 Cancel an outstanding check using a drop down menu of reasons for cancellation

TR 38.00

ACCOUNTS PAYABLESAP 1.00 Age accounts payable.AP 2.00 Support table driven edit rules for payment eligibility, including:AP 2.01 Level of authorization based upon amount of payment

Generates summarized reports on cash receipts and disbursements for Treasury over a user-input date range.

Initiate a workflow request to authorize a funds transfer. Initiator and two levels of approval (all internal to Treasury department)

Report on the balance of cash account codes that are interest bearing and non-interest bearing

Upload a cleared check data file from banks to update the County's outstanding check list

Query the outstanding check file for items that fall within a date range (i.e. to identify stale checks)

Facilitate an item "look up" over a defined date range by providing an amount that is of interest (e.g., to find a 'book' transaction)







AP 2.02 LicensingAP 2.03 Grant restrictions by expenditure type

AP 3.00 Automatically relieve an encumbrance when the "receiver" document is entered.

AP 4.00 Establish accounts payable accrual once the encumbrance is relieved

AP 5.00

AP 6.00 Support digital signatures for transaction approvalsAP 7.00 Process transactions in real time or in batch.AP 8.00 Accept electronic file upload (i.e., customer refund file).AP 9.00 Assign a control number in ERP for a Travel & Expense request.

AP 10.00

AP 11.00 Prevent duplicate vendor entry by tax identification number.AP 12.00 Accommodate “one-time” vendors and identify them as such.AP 13.00 Reclassify a one time vendor as a permanent vendor.AP 14.00 Capture 1099 information at the payment level when entering an invoiceAP 15.00 Vendor classification types includeAP 15.01 County Business Enterprise (CBE)AP 15.02 Disadvantaged Business Enterprise (DBE)AP 15.03 Small Business Enterprise (SBE)AP 16.00 Create or modify vendor remit to address.

AP 17.00 Locate vendor by vendor number/code as well as by vendor name (full or partial).

AP 18.00 Match items by the following:AP 18.01 Receiver informationAP 18.02 InvoiceAP 18.03 Purchase orderAP 18.04 Inspection information

AP 19.00

AP 20.00

AP 21.00 Schedule invoices for payment based on user input due date

Flag accounts manually if vendor has an overdue accounts receivable balance with the County.

Cut customer refund checks via system interface (property tax refunds) without creating a vendor file.

Default information from the purchase order to the invoice entry screen to simplify data entry.

Generate a prepayment transaction prior to receipt of an invoice from a valid PO record







AP 22.00

AP 23.00

AP 24.00 Support line item approval on invoicesAP 25.00 Workflow approvers to include:AP 25.01 Department receiverAP 25.02 Project Manager (if applicable)AP 25.03 Project Sponsor (if applicable)AP 25.04 Accounting Office

AP 26.00

AP 27.00

AP 28.00

AP 29.00 Allocate an invoice total across multiple accounts by dollar amount.

AP 30.00

AP 31.00 Capture subcontractor utilization information at the time of invoice entry:AP 31.01 Amount paidAP 31.02 Payment to MWBE subcontractor

AP 32.00

AP 33.00 Perform a partial liquidation of an encumbrance for a payment of a partial orderAP 34.00 Perform a partial liquidation of a prior year encumbrance AP 35.00 Accommodate account distributions by line item.

AP 36.00

AP 37.00

AP 38.00

AP 39.00 Calculate retention withholding on a percentage basis

Allow for decentralized payment approval (through County Departments) with centralized remittance

Initiate an email from the Comptroller's Office (Claims Department) that informs the receiver of a payment rejection

Split an invoice line item across multiple general ledger accounts on a percentage basis.

Split an invoice line item across multiple general ledger accounts on a dollar amount basis.

Allocate an invoice total across multiple accounts according to a percentage of the invoice amount.

Reinstate an encumbrance for a payment that has passed the matching process, but is held up for corrections. Reverse the payable transaction.

Reinstate a prior year encumbrance for a payment that has passed the matching process, but is held up for corrections. Reverse the payable transaction.

Workflow support of the "stop pay" check function (e.g., request Treasury to perform a stop check process w/ bank).

Maintain and release recurring payments based upon user defined amounts and payment dates.

Provide for remittance of retainage payable to an escrow agent as part of the payment function.







AP 40.00 Associate bonds in lieu of retention to a specific contract

AP 41.00

AP 42.00 Track retention withheld at the contract level AP 43.00 Enable a payment to be sent to a "factor" AP 44.00 Capture "factor" payment history with an association to the vendor recordAP 45.00 "Hold" payments for a selected vendor at the invoice level.AP 46.00 Approve partial or full batches of payments against invoices.AP 47.00 Prohibit transactions with insufficient appropriation.

AP 48.00

AP 49.00 Supports advance payment to vendors, booked to an asset accountAP 49.01 Track prepayment history at the contract (or Purchase Order) level

AP 49.02

AP 50.00 Tracks advance payment balance.AP 51.00 Check for duplicate invoice based upon:AP 51.01 Invoice #AP 51.02 Vendor / Dollar amount combinations

AP 52.00

AP 53.00 Flag an invoice as "disputed" after it has been entered into the system. AP 54.00 Create multiple electronic payment groupings by EFT, ACH, etc.AP 55.00 Initiate a request for Treasury to fund remittances via workflow.AP 56.00 Manually deduct lien amounts from payments to vendors.AP 57.00 Generate accounts payable checks daily, weekly, monthly or on demand.AP 58.00 Document garnishment or "factor" remittances with notation to the vendor file.AP 59.00 Support Positive Pay.

AP 60.00

AP 61.00

AP 62.00

Edit against the flag "Bond in Lieu of Retention"; if "Y", prohibit a retention entry when paying the invoice.

Prohibit transactions with insufficient cash balance to support remittance of the payment

Offset vendor invoices against prepaid balances for a given contract (or Purchase Order)

Accommodate electronic payments (e.g., EFT, wire transfer, ACH, etc.) with electronic remittance advice to the associated vendor.

Allow the user (via prompt) to offset open Accounts Receivable invoices against open Accounts Payable invoices for the same entity

Produce checks in various sequences (vendor name, zip code, GL account at a minimum).

Consolidate multiple invoices for the same vendor on one check, and itemize the invoices on the remittance advice.







AP 63.00

AP 64.00 Void checks by check number or group of check numbers.

AP 65.00

AP 66.00 Generate accounting information for void checks that are reissued. AP 67.00 Enter comments on the remittance advice.

AP 68.00

AP 69.00 Track employee travel open advance balances.AP 70.00 Track payments issued to a vendor.AP 71.00 Allow a Department to inquire on-line as to the status of paymentsAP 72.00 Allow a 3rd party vendor to inquire via the Internet on the status of a payment

AP 73.00

AP 74.00

AP 75.00

AP 76.00

AP 77.00 Support batch entry of invoices (auto-balancing and approval prior to posting).AP 78.00 Apply credit memos against open invoices.AP 79.00 Inquire online into check clearance status.

AP 80.00

AP 81.00 Search vendor files using partial vendor names and wildcards.AP 82.00 Report on invoices using the due by date and vendor name fields.AP 83.00 Report and query from any field within the accounts payable module.AP 84.00 Create 1099 file for tax reporting purposes.

AP 85.00

AP 85.01

Generate a special check for one of many invoices processed for the same vendor "remit to" information

Capture the reissue reason for a check based upon a drop down menu of reasons (e.g., stale dated, canceled check, lost, etc.).

Provide an authorization listing of approved vendor claims for funding prior to releasing checks or electronic payments.

Change vendor payments on a contract when vendor is acquired / sold to another company.

Remittance advice must provide the following information at a minimum: Contract / PO #, Invoice #, Invoice date, Description, Gross dollars, Retention, and Net Amount.

Required Fields at a minimum: Invoice #, Invoice date, Invoice Amount, Vendor #, Department received date, Routing information within the County.

Ability to process employee travel & expense reimbursements through a self-service portal.

Select a vendor for check reissuance (i.e., is not required to be the same party that received the initial check)

Accumulate year-to-date figures by calendar year, fiscal year, quarter or other user-defined period for:

Purchases by vendor (i.e., by invoice, purchase order/contract number, purchase item, chart of account string).







AP 85.02 Purchases by service type and/or commodity codeAP 85.03 Payments to vendor and/or by contractAP 85.04 Volume by userAP 86.00 Produce the following reports:AP 86.01 Vendor Master Listing (by any element in the file)AP 86.02 Vendor Multiple Address listingAP 86.03 Summary Payment Report by Vendor (for a user determined time period)AP 86.04 Check registerAP 86.05 EFT DisbursementAP 86.06 Cash Requirements ReportAP 86.07 Ledger Distribution ReportAP 86.08 Intercompany Distribution ListAP 86.09 Procurement Card ReportsAP 87.00 Accumulate and report data by:AP 87.01 Calendar yearAP 87.02 Fiscal yearAP 87.03 QuarterAP 87.04 User-defined time period

AP 88.00

AP 89.00

AP 90.00

AP 91.00

AP 92.00 Generate AP/GL reconciliation report at the level of the individual payment

AP 93.00

AP 94.00 Maintain a subsidiary ledger of deposits payableAP 95.00 Generate a payment based upon hard copy remittance release information

AP 96.00

AP 97.00 Retain prior year(s) data for comparative reporting.

Provide a complete audit trail of transactions passed from accounts payable to or from other applications. Must have an audit trail for transactions related to record changes within Account Payable module.

Track all payments made to a vendor/supplier referenced by items such as PO, Invoice, Contract, vendor type, vendor class, item description, etc.

Accumulate year-to-date dollar payments by vendor for calendar year and fiscal year.

Track disbursements by expense account (i.e., leases, employee reimbursements, petty cash, etc.).

Report AP cash disbursements forecast - flexibility to project based upon set criteria (I.e. # days).

Allow a transaction for retained County funds (e.g., services rendered on a deposit transaction) without generating a remittance to the County







AP 98.00

AP 99.00 Change certain voucher information after check is issued (such as 1099 distribution).

AP 100.00

AP 101.00

AP 102.00 Perform 1099 withholding at the vendor level.

AP 103.00

AP 104.00 Generate report of all vendor payments over $600 through ERP.AP 105.00 Upload 1099 data electronically to Federal and State agencies.AP 106.00 Ability to provide workflow throughout all suites/modules/applications.AP 107.00 Workflow rules can be based upon the following:AP 107.01 TolerancesAP 107.02 Events or "triggers"AP 107.03 Financial rulesAP 107.04 User-defined parametersAP 108.00 Appropriate roles, rules and routingAP 109.00 Ability to provide a flexible, hierarchical approval process.

AP 110.00

AP 111.00 Ability to track and report electronic approvals.

AP 112.00

AP 113.00

AP 114.00

AP 115.00

AP 116.00 Ability to capture performance statistics based on workflow activity (or inactivity).

Capture 1099 type (s) on parent or remit to vendor record (in the event that a vendor has different vendor types for different remit to addresses).

Define vendors for 1099 reporting and ability to exclude invoices if necessary (e.g., consultants, lawyers, doctors, real estate).

Flag certain expense types for 1099 tax reporting purposes (e.g., consultants, lawyers, doctors, real estate).

Set up various types of 1099 Forms, including Form 1099 S for Real Estate transactions or 1099 Forms for transactions on P-cards.

Ability to assign secondary approval (e.g., vacation or duplicate approval capabilities).

Ability for bi-directional approval, e.g. to start with the supervisor and be routed to the employees.

Ability to set number of approvals required by type of transaction or threshold such as dollar value.

Ability to automatically re-route transactions if an individual does not act within a specified timeframe.

Ability to provide notifications to parties involved in workflow chain when escalation is needed.







AP 117.00

AP 118.00

AP 119.00 Ability to support the following approval assignments:AP 119.01 Group approvals for individual transactionsAP 119.02 Group approvals for group transactionsAP 119.03 Individual approvals

AP 120.00

AP 121.00

AP 122.00

AP 123.00

AP 124.00

AP 125.00

AP 126.00

AP 127.00

ACCOUNTS RECEIVABLESAR 1.00 Ability to maintain a master customer file.AR 2.00 Ability to establish default account distributions for each receivable.AR 3.00 Ability to electronically invoice customers.AR 4.00 Ability to capture expenditure data for billing purposes.AR 5.00 Ability to provide true balance per customer at any point in time.AR 6.00 Ability to recognize or accommodate:AR 6.01 Revenue earned and billed

Ability to allow individuals with higher levels of authority to approve transactions that have not been approved by individuals with lower levels of authority.

Ability to track and report every aspect of the electronic approvals (e.g., supervisor did not approve but department head approved).

Ability to send out broadcast messages to notify of certain events (e.g., pay period when accruing a floating holiday).

Ability to specify the receivers of broadcast messages (e.g., by bargaining unit, by position, etc.).

Ability to utilize bulletin board functionality to display broadcast messages upon entry into the system.

Ability to utilize existing email network (Exchange 5.5 at minimum) to send workflow notifications.

Ability for necessary forms or documents to be routed to users and/or supervisors for completion upon user-defined events.

Ability to process expense reimbursements (e.g., travel) through the time & leave aspect of the HRMS system

Ability to calculate allowances based on hours worked, collective bargaining unit, and a designated rate unless the employee is receiving an out-of-County meal reimbursement for the day

Ability to provide meal/mileage allowance rules based on union, contiguous/non-contiguous, length of time served, and full time/part time status







AR 6.02 Revenue earned, but not billedAR 6.03 Estimated revenue

AR 6.04

AR 6.05 Sorting and displaying accounts receivable in a prescribed aging format

AR 7.00

AR 8.00

AR 9.00

AR 10.00

AR 11.00 Ability to apply credit memos against customer files.AR 12.00 Ability to accommodate decentralized cash receipt deposit entry.

AR 13.00

AR 14.00 Ability to generate notices/letters to non-paying customers.

AR 15.00

AR 16.00 Customer status to include:AR 16.01 ActiveAR 16.02 One timeAR 16.03 Inactive AR 16.04 BankruptAR 16.05 Deadbeat / In collectionsAR 16.06 DebarredAR 16.07 Grantee (a form of active status)AR 16.08 Employee

AR 17.00

AR 18.00 Record the following customer information in a centralized customer record:AR 18.01 Balance forward or open items by dateAR 18.02 Last account activity

Projecting cash flow of receipts based on historical data by accounts receivable type

Ability to receive Electronic Fund Transfers for customer payments with automatic entry to the associated account.

Ability to enter a cash receipt transaction on a decentralized (divisional) or centralized basis.

Ability to cross reference the vendor file on vendors who owe money and are owed money Broward County.

Ability to reduce payments to vendors by the amount of any outstanding amounts, with the appropriate security and approval.

Ability to notify specific users if receivables go unpaid for user-defined period of time.

Ability to accrue subsequent receipts from a user-defined number of days or date range beyond the fiscal year (e.g., all receipts from July 1 - August 31 are accrued for the prior fiscal year).

Enable a customer account view that provides a customer's Accounts Payable and an Accounts Receivable balance on the same screen







AR 18.03 Contact nameAR 18.04 Address by type (i.e., remittance, bill to, parent company, etc.)AR 18.05 Telephone AR 18.06 EmailAR 18.07 Multiple addresses by type (i.e., remittance, bill to, parent company, etc.)AR 18.08 Bank account - for auto debit payments against open customer invoicesAR 18.09 Balance dueAR 18.10 Credit statistics, including NSF checkAR 18.11 Customer type (e.g., parks, weights and measures) in a drop down boxAR 18.12 Free form text field associated with the customer recordAR 19.00 History of changes to customer record fields maintained as an audit trailAR 20.00 Attach multiple customers to a single account.

AR 21.00

AR 22.00 Create lease record that will track customer payments over multiple yearsAR 23.00 Limit internal County access to the following customer record information:AR 23.01 Banking informationAR 23.02 Tax ID number

AR 24.00

AR 25.00 Automatically assign sequential customer number.

AR 26.00

AR 27.00 Automatically assign sequential invoice number.AR 28.00 Future date an invoice upon generationAR 29.00 Generate a credit memo for adjustments to a customer invoiceAR 30.00 Generate a debit memo for adjustments to a customer invoiceAR 31.00 Generate electronic invoices

AR 32.00

AR 33.00 Produce recurring billings based upon contract terms without user intervention.

AR 34.00

AR 35.00 Produce an "on demand" invoice

Check for duplicate customers based on user-defined criteria (e.g., tax ID number, alphabetic similarity, phonetic similarity, phone number, postal code, etc.).

Enable customers to maintain their contact information through Internet access to their customer record

Preserve customer history (e.g., payment transaction history) that is able to be accessed via inquiring on the customer record itself

Workflow approval for invoice issuance enabled at the department level (one workflow that is used by all departments).

Establish a one-time approval path for recurring invoices for the length of their underlying contract terms







AR 36.00

AR 37.00

AR 38.00 Associate imaged documentation to an invoice.

AR 39.00 Generate customer statements at user defined date intervals from date of invoice

AR 40.00 Free form text field available at the invoice level

AR 41.00

AR 42.00

AR 43.00 Generate consolidated statements for customers with multiple accounts.AR 44.00 Include Department identifying information associated with each invoice. AR 45.00 Print a duplicate bill on request.

AR 46.00

AR 47.00

AR 48.00 Allow a user to put dunning letters on hold at the invoice level.

AR 49.00

AR 50.00

AR 51.00

AR 52.00 Apply payments according to the following:AR 52.01 Partial payments against individual line items on a receivable

AR 52.02

AR 53.00 Apply a late fee in an absolute dollar amount input by the user

AR 54.00

Generate an invoice from costs accumulated (e.g., labor from a Payroll transaction, materials procured via Accounts Payable) in a Projects account

Create an invoice record in the system but not generate a hard copy document (e.g., lease accounts, government claims).

Enable a "tickler" function at the invoice level to send a follow-up reminder to a departmental mailbox.

Allow the "tickler" to be reset by the user after performing an update transaction to the invoice record (e.g., updating the notes field for collection activity communications)

Store three dunning forms (e.g., three levels of escalation) for generation at defined days overdue thresholds

Method of transmitting dunning forms follows the same method (mail or email) of transmission that the invoice used

Preclude generation of dunning letters to a customer with "Bankrupt" as status in the customer record

Age receivables in user-defined schedules based on charge type, account, customer type, etc.

Automatically write-off small discrepancies between the amount due and the amount received, based upon single threshold tolerance.

Absent an available invoice number, payment is applied to the customer's oldest receivable; user confirmation of distribution, the ability to reallocate remittance.

Apply a monthly interest charge against an open balance; user inputs the % interest rate at the invoice level.







AR 55.00

AR 56.00 Invoice status to include:AR 56.01 Open AR 56.02 Closed AR 56.03 HoldAR 56.04 DisputedAR 56.05 Offset

AR 57.00 Edit the penalty or interest charge with appropriate levels of role-based security

AR 58.00 Accommodate multiple payments against a single invoice.AR 59.00 Account for receipts made in advance as deferred revenues.AR 60.00 Tools to match payments without a remittance advice include:AR 61.00 Lookup invoice total amountAR 62.00 Lookup partial customer name

AR 63.00

AR 64.00 Payment Types:AR 64.01 Electronic Fund Transfers.AR 64.02 Checks (capture of check number)AR 64.03 Cash

AR 64.04 Auto debit against a bank account that is maintained in the customer record

AR 64.05 Offset by funds due from the County to the customerAR 64.06 Debit card paymentsAR 64.07 Credit card payments

AR 65.00 Create accounting adjusting entries for write off after workflow process is complete.

AR 66.00 Apply a convenience fee to credit card transactions based upon either:AR 66.01 Percentage of the transaction (single, defined percentage)AR 66.02 Standard flat fee

AR 67.00

AR 68.00 Enable lease billing elements including the following: AR 68.01 Gross lease amount

Apply a payment to a "suspense" account for remittances that are pending assignment of an account distribution

Lookup ABA routing number on vendor record in AP module (for vendors that have selected electronic payments)

Invoice against account distributions other than Revenue (e.g., deferred revenue for leases, reimbursement of costs advanced).







AR 68.02 Property taxesAR 68.03 CAM (Common Area Maintenance) based upon property square footageAR 68.04 Additional servicesAR 68.05 Security depositAR 68.06 Leasehold improvements creditAR 68.07 Interest chargesAR 68.08 Late fees

AR 69.00

AR 70.00

AR 71.00 Accrue an NSF charge within the invoice record

AR 72.00 Drill-down to customer and receivable detail (i.e., date a check is received, purpose).

AR 73.00 Receivables write-off list.AR 74.00 County-wide invoice aging report, by customerAR 75.00 Department invoice aging report, by customerAR 76.00 Open invoicesAR 77.00 Open deferred revenue items (advance payments made by customers)AR 78.00 Access the customer master by a portion of the customer name.AR 79.00 Ability to generate a variance report by user or by division for:AR 79.01 Lists of receipts for daily cash depositsAR 79.02 Cash receipts registers or journalsAR 79.03 Daily bank depositsAR 80.00 Ability to list receivables written off with the appropriate accounting entry.AR 81.00 Ability to accommodate automatic reconciliation to the bank.

AR 82.00 Ability to generate a variance report showing revenue accruals vs. actual collection.

AR 83.00

AR 84.00

AR 85.00

Interface with Accounts Payable module to process refunds with data from the customer record.

Generate the receivable reversal entry and reinstatement of the receivable for NSF checks.

Ability to optionally generate a dunning letter or notify a user according to user-specified criteria regarding aging and payment history.

Ability to produce reports for receivables reporting (reconcile receipts with outstanding bills/invoices).

Ability to generate an invoice based on activity, statistics and complex formulas in addition to fixed fee type of invoices.







AR 86.00

AR 87.00 Ability to accommodate revenue and cash flow analysis and forecasting.AR 88.00 Ability to produce accrual reports at any point in time.

PURCHASINGPUR 1.00 Support pre-encumbrance and encumbrance control for budgeted funds.

PUR 2.00

PUR 3.00

PUR 4.00 Disable the purchase order function after a defined date within a given fiscal year

PUR 5.00 Drill down to supporting documents and drill across to other system modules. PUR 6.00 Characterize an RFP solicitation status as:PUR 6.01 OpenPUR 6.02 PendingPUR 6.03 AwardedPUR 6.04 User-defined criteriaPUR 6.05 ProtestPUR 7.00 Characterize requisition status as:PUR 7.01 OpenPUR 7.02 ClosedPUR 7.03 RejectedPUR 7.04 CancelledPUR 7.05 On bidPUR 7.06 PendingPUR 8.00 Receive, record and tabulate solicitation information, including:

PUR 8.01

PUR 8.02 Associate County bid addenda to an open procurement item

PUR 8.03 Enable the proposer to add bid exceptions and assumptions in a text entry field.

PUR 8.04

PUR 8.05 Populate a PO form with the tabulation results above

Ability to compute complex statistical categories that meets the requirements for an Aviation department.

Copy information from one process to another without re-keying (i.e., requisition to purchase order).

Disable the purchase requisition function after a defined date within a given fiscal year

Capture basic solicitation info (bidder name, address, contact info, bid bond, bid surety, participation goals, status, etc.)

Tabulate solicitation information including unit vendor, vendor #, prices, unit volumes, and total price.







PUR 8.06

PUR 9.00

PUR 10.00 Process and track receipt of goods/services.PUR 11.00 Provide barcode support for merchandise receiptPUR 12.00 Track vendor performance based upon the following measures:PUR 12.01 Order accuracy / services delivered (Y/N)PUR 12.02 Fully delivered (e.g., no back order)PUR 12.03 PricePUR 12.04 TimelinessPUR 12.05 Hidden product damagePUR 12.06 Condition upon deliveryPUR 13.00 Apply purchase lead time in After Receipt of Order (ARO) terms

PUR 14.00

PUR 15.00 Record and maintain history of purchases, commodities, and volumes.PUR 16.00 Support three-way matching of documents for the Accounts Payable modulePUR 17.00 Support commodity code (e.g., NAICS, NIGP, etc.)/stock number.PUR 18.00 Capture and maintain buyer name to each order transaction.

PUR 19.00

PUR 20.00

PUR 21.00

PUR 22.00 Support updating general ledger accounts for all procurement transactions.PUR 23.00 Look up real-time status of in-process purchasing transactions.PUR 24.00 Track last purchase date and amount for any item.PUR 25.00 Attach scanned documents to a purchasing record (e.g. requisition)

PUR 26.00

PUR 27.00 Document output format- specific form printing

PUR 28.00

Enable a separate notes field for County bid analysis results (notation of resolution of bid exceptions, etc.)

Export solicitation information to a contract file upon user status change to 'awarded'.

Indicate vendor compliance (i.e. performance) with goal participation criteria after a contract is complete.

Interface automatic entry of purchasing information into the inventory module (e.g., stock received)

Support creation of a "shell record" from receiving information for the fixed assets module

Maintain history of all purchasing transactions, (e.g., requisitions, bid/quotes, vendor record changes, and receiver information).

If a purchase order is cancelled, re-use the requisition for another purchase order approval transaction

Support EDI or fax capabilities for purchase orders and other vendor/procurement functions.







PUR 29.00 Characterize vendor record status as:PUR 29.01 OpenPUR 29.02 GranteePUR 29.03 DebarredPUR 29.04 Temporary (one time)PUR 29.05 Hold payment(flexibility)PUR 29.06 Inactive

PUR 30.00 Create an enterprise wide, master vendor file which interfaces with other modules.

PUR 31.00 Capture 1099 information by vendor.

PUR 32.00

PUR 33.00

PUR 34.00

PUR 35.00

PUR 36.00

PUR 37.00 Retain history of deleted or deactivated vendor from vendor listing.PUR 38.00 Rate vendor at each event point based upon performance history

PUR 39.00

PUR 40.00 Create vendor groupings for specific commoditiesPUR 41.00 Create vendor groupings for specific locationsPUR 42.00 Maintain an online audit trail for changes to the vendor master file.PUR 43.00 Allow vendor file to contain the following data elements at a minimum:PUR 43.01 Parent/child relationshipsPUR 43.02 Federal FEINPUR 43.03 Vendor namePUR 43.04 Vendor phone & fax numbers

PUR 43.05 Multiple vendor business addresses to indicate multiple operating locations

PUR 43.06 Multiple vendor "remit-to" addresses

Track "pool of vendors" that have been pre-approved for contract services based on categories (i.e., architects)

Enable a field in the vendor record to capture a credit rating item (populated manually; no interface to a reporting agency)

Track the history of changes to the credit rating in the vendor record, with dates changes have been made

Maintain pricing information, quantity breaks, freight terms and shipping information for each vendor.

Consolidate vendor history from multiple, redundant records into a single vendor record

Search vendor files from within a purchasing processes (i.e. requisition and purchase order).







PUR 43.07 Vendor e-mail & web site informationPUR 43.08 Minority status, from a table of valid status typesPUR 43.09 Disadvantaged business flagPUR 43.10 Woman-owned business flagPUR 43.11 Small business flagPUR 43.12 Veteran business flagPUR 43.13 Vendor classificationPUR 43.14 Key vendor contactsPUR 43.15 Invoice dollar limit per vendorPUR 43.16 Default chart of accounts distributionPUR 43.17 Payment methodPUR 43.18 Payment TermsPUR 43.19 Delivery TermsPUR 43.20 Local PreferencePUR 43.21 Demographic informationPUR 43.22 Account number (assigned by vendor to County account)PUR 43.23 Business License NumberPUR 43.24 Dun & Bradstreet NumberPUR 43.25 EEO expiration datePUR 43.26 EEO numberPUR 43.27 Insurance certification (Y/N) and expiration datePUR 43.28 Type of company (e.g., corporation, partnership, etc.)PUR 43.29 Main commodity codesPUR 43.30 Transaction history

PUR 44.00

PUR 45.00 Detect duplicate vendor information.

PUR 46.00

PUR 47.00 Allow the selective purge of vendors via a user query routine

PUR 48.00

PUR 48.01 Payment historyPUR 48.02 Order historyPUR 48.03 Discounts taken

Require mandatory vendor information be entered prior to creation of the vendor file (e.g., registration / certification).

Include authorized distributors in a vendor's (e.g., manufacturer's) record in a parent-child relationship

Maintain statistics in dollar amounts for each vendor over a date range for the following criteria:







PUR 48.04 Discounts lostPUR 48.05 Purchase price variances (retainage)PUR 49.00 Search for a vendor by:PUR 49.01 Commodity codePUR 49.02 FEINPUR 49.03 Vendor NamePUR 49.04 Vendor NumberPUR 49.05 Vendor Description

PUR 50.00

PUR 50.01 Origin of procurement request (i.e., Department contact information.)PUR 50.02 Date encumbered / pre-encumberedPUR 50.03 Date requestedPUR 50.04 Date orderedPUR 50.05 Date filledPUR 50.06 Grant expiration date (if applicable)PUR 50.07 Requested delivery date at the line item levelPUR 50.08 Shipping address at the line item level PUR 50.09 Delivery instructions (pick-up, ship to, other)PUR 50.10 Invoice routing informationPUR 50.11 Requisition numberPUR 50.12 Commodity code (e.g., NIGP, NAICS, etc.)PUR 50.13 Vendor Name & AddressPUR 50.14 Vendor NumberPUR 50.15 Comment (text) field

PUR 50.16

PUR 50.17 Contract/Agreement NumberPUR 50.18 Total dollar amount per transactionPUR 51.00 Maintain separate competitive and non-competitive solicitation processes.PUR 52.00 Maintain the following "line item" data elements on procurement transactions:PUR 52.01 Quantity requestedPUR 52.02 Quantity received

PUR 52.03

Maintain the following "header" data elements in respect to procurement transactions:

Work Order Number (for internal service requests and maintenance activities that are contracted out)

Text field (to record reason for any difference between quantity requested and quantity ordered)







PUR 52.04 Unit of measurePUR 52.05 Description of unit of measurePUR 52.06 Unit pricePUR 52.07 DescriptionPUR 52.08 Commodity code (e.g., NIGP, NAICS, etc.)PUR 52.09 HAZMAT chargesPUR 52.10 Freight/Shipping chargesPUR 52.11 Account codesPUR 53.00 Allow negative numbers and zero in line items of purchase orders.PUR 54.00 Perform the following requisition functions online:PUR 54.01 InquiryPUR 54.02 AddPUR 54.03 ChangePUR 54.04 CancelPUR 54.05 RejectPUR 54.06 DeletePUR 55.00 Assign a priority code to a requisition record PUR 56.00 Include the following fields in a requisition:PUR 56.01 Vendor namePUR 56.02 Requestor / initiatorPUR 56.03 Ship to address from a drop down menuPUR 56.04 Receiver departmentPUR 56.05 Dollar valuePUR 56.06 Unit quantityPUR 56.07 Accounting distributionPUR 56.08 Item descriptionPUR 56.09 Funding source

PUR 57.00 Allow changes to all fields in a requisition record prior to it being finally approved

PUR 58.00

PUR 59.00

PUR 60.00

Allow a requisition transaction to move forward through the approval path with a negative and zero dollar value.

New purchase requisitions will test whether a commodity code item is already in County inventory prior to routing the requisition record for approval.

Requisitions that indicate a commodity code is a stocked item will display the amount on hand







PUR 61.00 Provide for multiple lines of input per individual requisition.PUR 62.00 Assign buyer responsibilities based upon user define requirements PUR 63.00 Display the results of the approval path for a completed procurement item:PUR 63.01 RequisitionPUR 63.02 Purchase order PUR 64.00 Capture the fixed asset classification code in the purchase requisition.PUR 65.00 Capture the fixed asset description in the purchase requisition.PUR 66.00 Inquire on requisitions by:PUR 66.01 By datePUR 66.02 By requesterPUR 66.03 By DepartmentPUR 66.04 By budget account codePUR 66.05 By commodityPUR 66.06 By user-defined field

PUR 67.00

PUR 68.00

PUR 69.00 Convert lines of requisitions to multiple purchase orders and different vendors.PUR 70.00 Record the following minimum quote data:PUR 70.01 Quote number (user-assigned)PUR 70.02 Minority status, from a table of valid status typesPUR 70.03 Disadvantaged business flagPUR 70.04 Woman-owned business flagPUR 70.05 Small business flagPUR 70.06 Veteran business flagPUR 70.07 Vendor Name & AddressPUR 70.08 Vendor contact personPUR 70.09 Vendor phonePUR 70.10 Vendor faxPUR 70.11 Contacted byPUR 70.12 Contact DatePUR 70.13 Item descriptionPUR 70.14 Bid bond expiration datePUR 70.15 Unit quantity

Edit against an account table for valid account codes (i.e., fund, department, object, and/or project).

Track requisitions and automatically date and time stamp (received, accepted, returned, re-received) with notes and comments.







PUR 70.16 Unit price (positive or negative number)PUR 70.17 Comment (text) fieldPUR 71.00 Tickler function to remind the buyer of a bid bond expirationPUR 72.00 Support the following types of solicitations: PUR 72.01 RFP / Request for Bids/RLI/RFIPUR 72.02 Informal solicitationPUR 72.03 Phone and fax quotesPUR 72.04 Written quotes

PUR 73.00

PUR 74.00

PUR 75.00 Create solicitation "mailing" lists of vendors by specific commodities.PUR 76.00 Allow inquiry into entire solicitation or solicitation item by:PUR 76.01 Vendor namePUR 76.02 Vendor numberPUR 76.03 Department/divisionPUR 76.04 Bid / Solicitation numberPUR 76.05 BuyerPUR 76.06 Commodity Code

PUR 77.00

PUR 78.00 Gather historical information of solicitation activity by:PUR 78.01 AwardsPUR 78.02 Dollar amountsPUR 78.03 VendorPUR 78.04 BuyerPUR 78.05 CommodityPUR 79.00 Track vendor solicitation activity by:PUR 79.01 Vendor request for bid packetPUR 79.02 Vendor response historyPUR 79.03 Past awardsPUR 79.04 Commodity codePUR 79.05 New vendors

Produce a list of potential vendors/bidders who provide the requested commodities based on a (NIGP, NAICS, etc.) commodity coding system.

Associate a list of goal participation criteria vendors/bidders to desired commodity codes

Support the entry of vendor solicitation responses by third parties via the Internet within the purchasing system.







PUR 80.00

PUR 81.00

PUR 82.00 Convert awarded solicitation to approved contract.PUR 83.00 Create and track Master agreement and SE's purchase ordersPUR 84.00 Assign multiple encumbrances to a single contract.

PUR 85.00

PUR 86.00 Flag a contract as living wage compliantPUR 87.00 Flag a contract as living wage applicablePUR 88.00 Close and reopen contracts across fiscal years.PUR 89.00 Assign a spending limit for each fiscal year over the life of the contractPUR 90.00 Generate a warning when a spending threshold on a contract will be exceeded.PUR 91.00 Maintain an audit trail of contract change orders

PUR 92.00

PUR 93.00 Generate milestone based notifications to vendors with an editable message. PUR 94.00 Manually override the system-assigned number for a contract recordPUR 95.00 Enforce a hard contract stop by:PUR 95.01 Contract date (expiration)PUR 95.02 Contract dollar amount (cap)PUR 96.00 Provide a notification/alert to indicate contract expiration date.

PUR 97.00

PUR 98.00 Link contract numbers to solicitation and Request For Proposal (RFP) numbers.PUR 99.00 Associate multiple contracts to a single Formal Sealed Bid or solicitationsPUR 100.00 Maintain the following historical information for all contracts:PUR 100.01 Dollar value of base agreementPUR 100.02 MilestonesPUR 100.03 Start datePUR 100.04 Expiration datePUR 100.05 Date of Legislative approvalPUR 100.06 Status (text reference field)PUR 100.07 Buyer (text reference field)

Capture a vendor's potential interest to bid (e.g., looking up a bid that has been posted on the Internet via ERP).

Email bid addenda to vendors that have in some way expressed an interest in bidding (e.g., inquired on a procurement)

Allow a user to assign encumbrance amounts each fiscal year for contracts spanning multiple fiscal years.

Monitor contractor insurance certification expiration dates (pre-qualification or construction projects).

Manually override system-assigned Formal Sealed Bid and Request For Proposal (RFP) numbers







PUR 100.08 Payment schedule & adjustments

PUR 100.09

PUR 100.10 Next insurance expiration datePUR 100.11 Retainage %PUR 100.12 Vendor number with drill down to vendor recordPUR 100.13 goal participation criteria goal %PUR 100.14 Performance bond? (Y/N)PUR 100.15 Bond in Lieu of Retention? (Y/N)PUR 100.16 Contract numberPUR 100.17 BuyerPUR 100.18 Contact information(i.e.)PUR 100.19 Contract administrator's namePUR 101.00 Tickler function to remind the Buyer of the next insurance expiration datePUR 102.00 View, online and in real-time, payments to/from contract parties.PUR 103.00 Include a free-form text field in each contract PUR 104.00 Track retainage to a holding account at the contract levelPUR 105.00 Provide a workflow for contract approval PUR 106.00 Attach document images to contract data files.PUR 107.00 tracking renewal and replacement of contracts on timely basis by buyerPUR 108.00 Assign a number to a purchase order automatically.PUR 109.00 Create purchase orders from requisitions, bid/quotes and contracts.

PUR 110.00

PUR 111.00 Provide free form text input at the purchase order header PUR 112.00 Allow free form text input at the purchase order line item level.PUR 113.00 Enforce threshold amounts for purchase orders in relation to: PUR 113.01 A solicitation limit (not in excess of $10,000)PUR 113.02 ContractsPUR 113.03 Approval thresholdsPUR 113.04 Approver or approversPUR 114.00 Assign line items from multiple requisitions to Purchase Orders

PUR 115.00

Contingency amounts by % of contract or flat dollar amount (above base agreement)

Populate the PO form with contact information for the Buyer and the ordering department

Aggregate requests for identical commodity codes into a single Purchase Order record







PUR 116.00 Indicate shipping information at the line item level in a Purchase Order record

PUR 117.00

PUR 118.00

PUR 119.00 Send purchase orders to vendors via e-mailPUR 120.00 Send purchase orders to vendors via fax within the ERP systemPUR 121.00 Maintain field data including:PUR 121.01 Guaranteed delivery datePUR 121.02 Quoted pricePUR 121.03 QuantityPUR 122.00 Maintain revisions to the following fields:PUR 122.01 Guaranteed delivery datePUR 122.02 Quoted pricePUR 122.03 QuantityPUR 123.00 Carry over open purchase orders to the following fiscal year.

PUR 124.00

PUR 125.00

PUR 126.00

PUR 127.00 Automatically match vendor invoice, purchase order and purchase order receipt.PUR 128.00 Review vendors and outstanding purchase orders during the match process.PUR 129.00 Maintain receiving discrepancy file by:PUR 129.01 VendorPUR 129.02 Stock numberPUR 129.03 CommodityPUR 129.04 user definedPUR 129.05 DatesPUR 129.06 Purchase order numberPUR 130.00 Override unmatched status with the proper security level.PUR 131.00 Update the fixed asset shell upon receipt of item flagged as a fixed asset. PUR 132.00 Audit receiving data by:

Prohibit changes to an approved Blanket Purchase Order (BPO) at the end user level. (e.g., commodity codes, pricing, value, etc.)

Direct Purchase Order requests against a BPO have an edit step to confirm pricing, commodity codes, etc.

Post procurement card transactions to a default general ledger account assigned to the card account number.

Enable the user to allocate individual procurement card transactions to the appropriate commodity code.

Allow for web-enabled requisitioning and order issuance with auto-management of P-card account assignment.







PUR 132.01 User IDPUR 132.02 Received datePUR 132.03 user definedPUR 133.00 Flag received goods for entry into inventory by commodity code.PUR 134.00 Ability to accommodate vendor self-service:PUR 134.01 vendor registrationPUR 134.02 address updatePUR 134.03 contact updatePUR 134.04 download of forms from websitePUR 134.05 submit forms onlinePUR 135.00 Ability to e-mail notifications of bid solicitations and RFPs to vendors.

PUR 136.00

PUR 136.01 Assessment of current spendPUR 136.02 Assessment of the supply marketPUR 136.03 Total cost analyses of current spendPUR 136.04 Identification of suitable suppliersPUR 136.05 Development of a sourcing strategyPUR 136.06 Negotiation with suppliers

PUR 136.07

PUR 136.08

PUR 137.00 Ability to develop customized catalogsPUR 138.00 Ability to have browser based ordering capability including the features:PUR 138.01 electronic multimedia catalogsPUR 138.02 search enginePUR 138.03 workflow approvalPUR 138.04 shopping cart order buildingPUR 138.05 user profiling for requisitioning

PUR 139.00

PUR 140.00 Ability to develop customized catalogs by vendor and item.

Ability to link the master service agreements to the electronic catalog and perform strategic sourcing services in Phase 1 that may include:

The ability to track results of strategic sourcing through a purchasing scorecard within the enterprise scorecard.

The ability to track Supplier information, including total spend, days to pay, and the ability to rank and track the overall satisfaction with the supplier as an organization and by product or service supplied.

Ability to allow via Intranet system status, frequently asked questions, policies and procedures, state and local codes, libraries of clauses and other Purchasing related information.







PUR 141.00

PUR 142.00

PUR 143.00 Provide an export feature to the MS-Office desktop application suite.

PUR 144.00

PUR 144.01 Vendor namePUR 144.02 Vendor numberPUR 144.03 Accounting distributionPUR 144.04 Purchase Order or Requisition numberPUR 144.05 Commodity codePUR 144.06 Length of time in approval path (days)PUR 144.07 Last date of actionPUR 144.08 BuyerPUR 145.00 Produce the following reports:

PUR 145.01 Requisition Report, which includes the fields of buyer, fund, and department

PUR 145.02 Listing of total contract amounts and unencumbered contract amountsPUR 145.03 PO vs. Invoice Variance Report

PUR 145.04

PUR 145.05

PUR 145.06

PUR 145.07 Vendor performance/expenditure reportPUR 145.08 Requisition StatusPUR 145.09 Sole Source / Emergency Monitor Report PUR 145.10 Vendor Report PUR 145.11 Performance Reports PUR 145.12 Master Agreement ListsPUR 145.13 Other user defined custom report as required by the organization

PROJECTSPR 1.00 Record and maintain data at the following levels of detail:

Ability to create on-line drafts and templates for use in drafting new online bids and quote requests.

Ability to target distribution of the on-line bid or quote to suppliers by commodity code.

Report on time a document is parked (open) for an approval decision in a workflow driven approval process:

The amount of time (in days) that a Purchase Order or Contract Record has spent in the approval path

The amount of time (in days) between the approval of a Requisition and the issuance of a Purchase Order

Change order report that includes the fields of original PO amount, date of change, revised PO amount, original PO date, revised PO date







PR 1.01 ProjectPR 1.02 Sub-projectPR 1.03 ProgramPR 1.04 Work Breakdown Structure (WBS)PR 1.05 Work orderPR 1.06 Project owner (e.g., responsible party)PR 1.07 Type of WorkPR 1.08 Associate projects to fund(s)PR 1.09 Associate projects to departmentPR 1.10 Associate ContractPR 1.11 Capture work order number at the transaction level, if appropriatePR 1.12 Establish a project life budget on a year-by-year basisPR 1.13 Accumulate project life to date spend activity on year-by-year PR 1.14 Flag a project as a capital project or user defined requirementPR 1.15 Criteria to define a project's status:PR 1.16 ActivePR 1.17 InactivePR 1.18 CancelledPR 1.19 HoldPR 1.20 Pre-fundedPR 1.21 PlannedPR 1.22 CompletePR 1.23 ClosedPR 2.00 Flag project as reimbursable or user defined requirement

PR 3.00

PR 4.00 Record timesheet information against a project to include costs/hours by:PR 4.01 DatePR 4.02 RolePR 4.03 Rate (e.g., overtime, holiday, acting up, etc.)PR 4.04 EmployeePR 4.05 Labor hoursPR 4.06 Application of overhead ratesPR 5.00 Project budgets (balanced) across funds.PR 6.00 Spread project costs among sub-project items on a % basis

Generate indirect cost data based upon a cost allocation plan (e.g., accrued leave, overhead, etc.).







PR 7.00 Spread project costs by different % for different phases of the WBS.PR 8.00 Spread project costs in a hierarchical structure, using absolute amountsPR 9.00 Support project forecasting and analysis tools.PR 10.00 Associate multiple funding sources with projects:PR 10.01 OperatingPR 10.02 Local fundingPR 10.03 State fundingPR 10.04 Federal fundingPR 10.05 Funds advancedPR 10.06 CapitalPR 10.07 Grants

PR 11.00

PR 12.00

PR 13.00 Establish annual project budgets, encumbrances and expenditures.PR 14.00 Establish project life budgets, track life to date expenditures.

PR 15.00

PR 16.00

PR 17.00 Budget and record project financial activity over multiple years.PR 18.00 Budget and record project cash balances over multiple years.PR 19.00 Ability to classify the project by:PR 19.01 Type of project based upon table driven criteriaPR 19.02 LocationPR 19.03 Administering Department/DivisionPR 20.00 Track multiple dates associated with a project: PR 20.01 approval datePR 20.02 Planned start datePR 20.03 Actual start datePR 20.04 Planned completion datePR 20.05 Other user defined datesPR 20.06 Project completion datePR 21.00 Track multiple dates associated with a WBS element:

Associate project funding source (capital only) to actual expenditure at the line item level

Test the total of annual project budgets against the lifetime project budget at the time of budget load

Apply project budget control with a hard stop to the user if the capital appropriation (annual) is exceeded.

Apply project budget control with a hard stop to the user if the cash budget at the project account level is exceeded.







PR 21.01 Planned start datePR 21.02 Actual start datePR 21.03 Planned completion datePR 21.04 Project completion datePR 22.00 Track project management details in the header record, including:PR 22.01 Project managerPR 22.02 Project manager contact informationPR 22.03 Department headPR 22.04 Unit headPR 22.05 GIS CodePR 22.06 Period of Probable UsefulnessPR 22.07 Bond Ordinance NumberPR 22.08 Remaining project cash balancePR 22.09 Remaining project budget balancePR 22.10 Capital funding flagPR 22.11 Capitalization flag (i.e. to be capitalized in the fixed asset record)PR 22.12 Flag a project as reimbursable

PR 23.00

PR 24.00 Associate projects with other projects in a hierarchical structure.PR 25.00 Associate projects into an overarching program.PR 26.00 Classify project costs according to task (i.e., inspection, design).

PR 27.00

PR 28.00 Validate charges against project master files to determine if:PR 28.01 Charges are to open projects

PR 28.02

PR 29.00

PR 30.00 Create user defined reimbursement categories.PR 31.00 Maintain tables of overhead cost allocations and apply to specified projects.

PR 32.00

Capitalize project expenditures for projects that have been flagged as capital once their status is "Complete"

Segregate funds dedicated for selected activities in projects (e.g., set aside funds for planned activities as they become known).

Accounts charged are valid for specified projects (e.g., costs are valid or budgeted for the project).

Allocate overhead/indirect cost to projects, including the use of multiple overhead rates.

Accumulate, track and report on costs associated with a particular activity or type of service.







PR 33.00

PR 34.00 Aggregate project costing information from the GIS code associated to a project

PR 35.00 Provide on-line access to actual & budgeted cost information PR 36.00 Maintain cost data across multiple fiscal years.PR 37.00 Track and report reimbursable percentages of costs.PR 38.00 Attach reimbursable percentage to associated expenditure.PR 39.00 Accumulate costs from the following sources:PR 39.01 Timekeeping & attendance systemPR 39.02 Pay variances including overtime, sick days, holidays, etc.PR 39.03 Accounts payable informationPR 39.04 Mileage/fuel expendituresPR 39.05 Equipment timePR 40.00 Drill-down from any field within the project accounting screen.PR 41.00 Cash balance by projectPR 42.00 Generate on-line error reports.

PR 43.00

PR 44.00 Calculate variance analysis on a life to date budget amount.GRANTS

GR 1.00 Track grant applications.

GR 2.00 Capture the following "header" information at a minimum for each grant, including:

GR 2.01 Grantor, w/ comprehensive contact informationGR 2.02 Sub-grantor, w/ comprehensive contact informationGR 2.03 Grant nameGR 2.04 Grant typeGR 2.05 Pass through fromGR 2.06 Grant NumberGR 2.07 Contract required? (Y/N)GR 2.08 Contract numberGR 2.09 Contract approved? (populated via completion of a workflow transaction)GR 2.10 Responsible departmentGR 2.11 Date of application

Enable billing of overtime hours to a project, even if the labor resource is not overtime eligible.

Query and create user-defined reports on project revenue and expenditure data in detail or summary form.







GR 2.12 Date of awardGR 2.13 Date(s) to request reimbursementGR 2.14 Planned grant term (start date and end date)GR 2.15 Actual grant term (start date and end date)GR 2.16 Grant draw down priorityGR 2.17 Grant closing dateGR 2.18 Grant total budgetGR 2.19 Grant AdministratorGR 2.20 Project/Grant ManagerGR 2.21 Ticker function for grant expiration

GR 3.00

GR 3.01 Federal fundsGR 3.02 State fundsGR 3.03 Foundation fundsGR 3.04 Legislative awardsGR 3.05 Local matchGR 3.06 Other user-defined fieldsGR 4.00 Track grant expenditure activity to the subcontractor level

GR 5.00

GR 6.00 Track revolving loan funds including associated interest and terms.GR 7.00 Account for grant revenues and expenditures for the following periods: GR 7.01 Fiscal yearGR 7.02 Grant yearGR 7.03 State fiscal yearGR 7.04 Federal fiscal yearGR 7.05 Grant life to dateGR 8.00 Associate multiple projects to a single grant.GR 9.00 Associate multiple grants to a single project.GR 10.00 Establish grant budgets based on multiple fiscal yearsGR 11.00 Establish grant budgets based on multiple grant years GR 12.00 Track administrative costs to a grant.GR 13.00 Carry forward appropriations at year end to the next grant year.GR 14.00 Track the following grant application information:

Enables tracking of multiple funding sources for an individual grant, the following at a minimum:

Grant activity over multiple years is available for on-line inquiry to County system users







GR 14.01 Grant numberGR 14.02 Grant typeGR 14.03 Grant nameGR 14.04 Grant descriptionGR 14.05 GrantorGR 14.06 Grantor contact informationGR 14.07 Date application submittedGR 14.08 Date application approvedGR 14.09 Grant application deadlineGR 14.10 Grant approval amount, with change historyGR 14.11 Grant budgetGR 14.12 Grant fiscal calendar GR 14.13 Grant beginning dateGR 14.14 Grant expiration dateGR 14.15 Local match amountGR 14.16 County point of contact informationGR 14.17 Reimbursement scheduleGR 14.18 Application approval by BoardGR 15.00 "Tickler" function to capture each date at the grant header level:GR 15.01 Grant application deadlineGR 15.02 Grant closing dateGR 15.03 Reimbursement deadlineGR 15.04 Report deadlineGR 16.00 Reset "tickler" at the user's discretionGR 17.00 Capture all grant financial activity through the accounting system of recordGR 18.00 Capture and report local match allocated to a County grant.GR 19.00 Capture and report local match of sub recipients where County is grantor. GR 20.00 Track expenditures and revenues for each grant by:GR 20.01 General ledger account numbersGR 20.02 GrantorGR 20.03 Payroll codesGR 20.04 Grant NumberGR 21.00 Track advances received from grantor agencies as deferred revenueGR 22.00 Track cash receipts from grantor agencies as revenueGR 23.00 Track actual expenditures against budgeted expenditures







GR 24.00

GR 25.00

GR 26.00 Create a reimbursement request formGR 27.00 Track grant advances made by the County to provider agenciesGR 28.00 Establish and adjust budgets at the individual grant level.GR 29.00 Perform a funds test against a grant record at:GR 29.01 The appropriation yearGR 29.02 The grant year(grantor's fiscal year)GR 29.03 The grant life to dateGR 30.00 Use existing grants as templates to establish a new grant.GR 31.00 Characterize a grant as an operating or capital grant.GR 32.00 Prioritize grant draw-downs (i.e., grant A first, grant B second, etc.).GR 33.00 Supports electronic grant checklist to facilitate application process.GR 34.00 Grant summary history available via on screen inquiry.GR 35.00 Archive expired grants or non-awarded grants.GR 36.00 Accept electronic wire transfers for draw-down/letters of credit.GR 37.00 Roll-up grant to higher levels for internal and external reporting.

GR 38.00

GR 39.00

GR 40.00

GR 41.00 Export reports into popular desktop applications (I.e., Microsoft Office).GR 42.00 Support report definitions with user-defined date rangesGR 43.00 Report on grant revenues less expendituresGR 44.00 Generate a grant budget to actual variance analysisGR 45.00 Perform "what if" scenarios on grant revenues/expenditures.GR 46.00 Provide the following reports:GR 46.01 Schedule of financial activity by granting agencyGR 46.02 Federal revenues and expendituresGR 46.03 Grant application aging report

Generate reimbursement requests (hard copy or electronic) to grantor agencies from expenditure data.

Grant reimbursement requests populate an invoice in the Accounts Receivable module

Route an electronic approval for permission to apply for a grant (after the header record has been created).

Establish an "accumulator" field to track the repayment activity. This "accumulator" activity does not result in a posting of data to the County's financial system.

Enable grant accounting to provide a self-balancing set of books without creating a separate fund for each grant.







GR 46.04 Grants trial balance, by year, with life to date accumulators

GR 46.05

GR 46.06 Other user-defined reports(ad-hoc) ReportsFIXED ASSETS

FA 1.00 Comply with GASB 34 reporting requirements, including:

FA 1.01

FA 1.02

FA 1.03 Capital assets reporting for governmental funds.FA 1.04 Component unit reporting for capital assets.

FA 2.00

FA 2.01 Commodity codeFA 2.02 Dollar amount ($X,000)FA 2.03 Account distribution

FA 3.00

FA 4.00 Account for assets category with tabled definitions:FA 4.01 LandFA 4.02 Land ImprovementsFA 4.03 BuildingsFA 4.04 Building ImprovementsFA 4.05 Leasehold improvementsFA 4.06 IntangiblesFA 4.07 EquipmentFA 4.08 Furniture and fixtures

FA 4.09

FA 4.10 Physical client and server hardware productsFA 4.11 Operating system software products and versionsFA 4.12 Application development software products and versionsFA 4.13 Networking products and versions

"Fiscal period" statements (grant income statement, balance sheet) generated on demand

Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets

Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds

Purchasing module to automatically create a fixed asset "shell" when a combination of the following criteria are met:

Identify fixed assets by purchasing transaction line item, commodity code, or account coding.

"Other" monitored assets (i.e., computers and communications equipment [hardware, software and documentation], cameras) with further table definitions:







FA 4.14

FA 4.15 "High risk" assets (e.g., firearms)FA 4.16 VehiclesFA 4.17 Capitalized leases / lease purchaseFA 4.18 Construction in progressFA 4.19 PipeFA 4.20 Other user defined table definitions as requiredFA 4.21 Infrastructure, with the subcategories:FA 4.22 SewersFA 4.23 BridgesFA 4.24 Buildings FA 4.25 BulkheadsFA 4.26 DrainageFA 4.27 Groundwater wasteFA 4.28 HighwaysFA 4.29 Paving of roadsFA 4.30 Parking lotsFA 4.31 Park roads & pathsFA 4.32 Traffic control devicesFA 5.00 Account for assets at the sub-category level (table driven).FA 6.00 Associate accounting purchase information at the individual asset levelFA 7.00 Project number associated with the assetFA 8.00 Locate an item by:FA 8.01 Asset NumberFA 8.02 Bar Code NumberFA 8.03 DescriptionFA 8.04 Grant numberFA 8.05 Serial (or VIN for vehicles) numberFA 8.06 Component itemsFA 8.07 LocationFA 8.08 Custodian or responsible partyFA 8.09 Cost center

Relationship of one IT asset to another must be recordable in each IT asset record (i.e. all hardware and software assets used to create a service must be related to that service. All data comm switches connected to a router must be related to that router)







FA 8.10 DepartmentFA 8.11 License plateFA 8.12 Acquisition dateFA 8.13 Acquisition costFA 8.14 ConditionFA 8.15 ValuationFA 8.16 Depreciation amountFA 8.17 Asset classFA 9.00 Specify the location of an asset including:FA 9.01 Building and room numberFA 9.02 Lot sizeFA 9.03 AddressFA 9.04 Parcel number FA 9.05 Legal descriptionFA 9.06 Floor PlanFA 9.07 Pole numberFA 9.08 Free form text field FA 9.09 UndergroundFA 9.10 GIS CoordinatesFA 10.00 Provide bar code associations to individual assets

FA 11.00 Support the fixed assets inventory process with handheld bar code reader capability.

FA 12.00 Drill back from the asset record to the transaction history that purchased the item.

FA 13.00 Track and maintain asset location history.

FA 14.00

FA 15.00

FA 16.00 Track the detailed cost of each item.

FA 17.00

FA 18.00 Track lease asset items with a zero valueFA 19.00 Associate warranty information to an individual asset

Manually assign specific asset number(s) that are generated from the third-party bar coding system.

The bar code number is a required field before a capital asset record can be posted to the system.

Flag assets with disposal restrictions and display the restriction message for user handling (e.g., federal grant items that must be returned to the federal government).







FA 20.00 Attach an image(s) and/or documents associated with the asset to the record.FA 21.00 Asset status to include:FA 21.01 ActiveFA 21.02 SurplusFA 21.03 Ready for disposalFA 21.04 Leased, not ownedFA 21.05 Trade-inFA 21.06 DisposedFA 21.07 DestroyedFA 21.08 MissingFA 21.09 DonatedFA 21.10 Cold SpareFA 21.11 Hot Spare

FA 22.00 Record assets into various acquisition categories based upon a table of definitions.

FA 23.00

FA 24.00 Capture the market value of an individual asset FA 25.00 Characterize an asset as purchased by grant funding (separate field).FA 26.00 Allow for parent/child relationships for assets (i.e., components).FA 27.00 Track non-capitalized assets below the fixed asset threshold (currently $5,000).FA 28.00 Apply a $1,000 equipment capitalization business rule.

FA 29.00

FA 30.00 Allow the use of the following depreciation characteristics at a minimum:FA 30.01 Straight line depreciation with half year convention

FA 30.02

FA 30.03 Salvage valueFA 31.00 Provide a useful life in whole years value.FA 32.00 Depreciate based upon defined asset categories.FA 33.00 Useful life of an asset to change.FA 34.00 Track the status of an asset with a record of each status change.

Maintain accountability and reporting of fixed assets that have actually been granted to, or owned by, another entity.

Apply a $500 or user defined electronic equipment capitalization business rule (value of data held within IT assets is as important or more important than the actual value of the asset).

Applied to all assets; but only equipment and vehicles which are $5,000 or greater (original cost)







FA 35.00

FA 36.00 Attach documentation of asset surplus authorization to the asset record.

FA 37.00

FA 37.00 Transfer an asset between location, funds, DepartmentFA 38.00 Initiate transfers at the Department level.

FA 39.00 "Flag" an asset as "available for use" to support a query by a Department with need.

FA 40.00

FA 41.00 Drill-down from any field within the Fixed Assets screen.FA 42.00 Report the current year changes in:FA 42.01 Asset additionsFA 42.02 Deletions/dispositionsFA 42.03 Transfers/reclassificationsFA 43.00 Sort by or filter any field.

FA 44.00

FA 45.00

FA 46.00 Ad-hoc user-defined reports as requiredFACILITIES

User Interface

FAC 1.00

FAC 2.00 Configurable portal

FAC 3.00

FAC 4.00Ability to support other handheld operating systems, and interfaces such as JAVA

FAC 5.00 Ability to update database via connected cradle or wireless communicationsFAC 6.00 Ability to create work requests in the fieldFAC 7.00 Ability to send and receive work assignments

Automatically to generate a gain or loss transaction based on the changed status of the asset (e.g., from enterprise fund to governmental fund).

Generate a physical listing of all assets by Department, location, or other user-defined category.

Provide workflow for the approval of transfers (Transferring Department, Purchasing, and Receiving Department).

Allow for depreciation charges and asset activity including transfers, disposals, gains, losses, and betterments

Allow for users to initiate asset transfers, retirements and other asset record maintenance transactions online

Browser user interface for all major system functions (planning, scheduling, material issue etc.)

Ability to support the Microsoft Windows CE Handheld (1/2 or 1/4 VGA) operating system







FAC 8.00 Ability to perform the following functions remotely: FAC 8.01 Update/generate work ordersFAC 8.02 Perform preventive maintenance proceduresFAC 8.03 Create time cardsFAC 8.04 Perform inventory cycle countsFAC 8.05 Perform purchase receivesFAC 8.06 Perform material counter releasesFAC 8.07 Perform material returns

SecurityFAC 9.00 Personalization options without source code changes

FAC 10.00Restrict user access to specific data (e.g. asset history in their organization only)

FAC 11.00

FAC 12.00

Document Management

FAC 13.00

FAC 14.00 Maintain a document descriptionFAC 15.00 Store the following types of documents:FAC 15.01 SpreadsheetsFAC 15.02 Word documentsFAC 15.03 pdf filesFAC 15.04 OLE objectsFAC 16.00 Assign documents to an organizationFAC 17.00 Ability to track necessary contract information and documentation by contractorFAC 18.00 Allow documents to be sharedFAC 19.00 Document effective dates (To-From)FAC 20.00 Support document version controlFAC 21.00 Support check in/check out

Business IntelligenceFAC 22.00 Integrated query toolFAC 23.00 Server-side reporting toolFAC 24.00 Drill down from aggregated KPIs to transaction detail

Restrict user access to specific functions (access to work order request but not PM scheduling)

Allow access outside enterprise firewalls, ot provide equilivant access that allows key county organizations to access facility maintenance screens

Maintain a central repository of maintenance documents to be attached to work orders, assets and/or operations







FAC 25.00 Standard system reportsWork FlowFAC 26.00 Configurable workflow integrated with applicationFAC 27.00 Support rules based routing (e.g. requisitions over $X,000)FAC 28.00 NotificationFAC 29.00 Send to email, pager and phoneFAC 30.00 Send to application workflow "inbox"

On-line HelpFAC 31.00 Access online documentation from screenFAC 32.00 Integrated tutorial documentation tool

Asset creationFAC 33.00 Import existing asset recordsFAC 34.00 Create Asset APIFAC 35.00 Load from spreadsheetFAC 36.00 Use existing asset numbersFAC 37.00 Automatically assign asset numbers by organizationFAC 38.00 Add prefix to automatically assigned number

Asset inquiry/look upFAC 39.00 Descriptive keywordsFAC 40.00 Asset numberFAC 41.00 Location/areaFAC 42.00 Owning department

Asset hierarchyFAC 43.00 Display graphical asset hierarchyFAC 44.00 Navigate up (parent) and down (child) hierarchy through graphical interfaceFAC 45.00 Support assets and rebuildable (inventory) items in hierarchyFAC 46.00 Unlimited number of parent-child levelsFAC 47.00 Support "virtual asset" levels in hierarchy (e.g. North Campus)FAC 48.00 Segment assets by organization/operating unitFAC 49.00 Allow users to view their assets onlyFAC 50.00 Allow authorized users to query across organizations to see all assetsFAC 51.00 Support enterprise-wide reporting/analysis across all organizations

Asset detailsFAC 52.00 Provide specific information tracking for:FAC 52.01 Equipment







FAC 52.02 BuildingsFAC 52.03 VehiclesFAC 52.04 Systems/NetworksFAC 52.05 Owning departmentFAC 52.06 Organization/operating unitFAC 52.07 CriticalityFAC 52.08 Parent IDFAC 52.09 Asset GroupFAC 52.10 Asset CategoryFAC 52.11 Maintain one-to-many record indices to:FAC 52.12 Property managementFAC 52.13 Fixed assets FAC 52.14 Production equipmentFAC 53.00 Add user-defined fields to the asset recordFAC 54.00 Specify field format (length, type etc.)FAC 55.00 Access a list of valuesFAC 56.00 Make requiredFAC 57.00 Establish valid value ranges (>0)FAC 58.00 Context sensitiveFAC 59.00 Organize new fields into "Groups" (warranty, nameplate etc.)FAC 60.00 Assign assets to routes (I.e. multiple assets per work order)FAC 61.00 Temporarily de-commission to turn off automatic WO generationFAC 62.00 Access serialized rebuildablesFAC 63.00 View rebuildable activities (work orders) from asset catalogFAC 64.00 Associate attachments to asset:FAC 64.01 Word documentsFAC 64.02 PDF filesFAC 64.03 CAD/engineering drawingsFAC 64.04 Access documentsFAC 64.05 Local driveFAC 64.06 Network driveFAC 64.07 External Web siteFAC 64.08 Asset groupFAC 65.00 Associate similar assets through asset type/group code







FAC 66.00Use Asset group to reduce data entry through linking/associating Asset Group with:

FAC 66.01 Preplanned work ordersFAC 66.02 Attribute groups (e.g. nameplate data)FAC 66.03 AttachmentsFAC 66.04 Preventive Maintenance SchedulesFAC 66.05 Asset bill of materials (parts lists)FAC 66.06 Meters

Bill of materials (BOM)FAC 67.00 Support unlimited levels in the Asset BOMFAC 68.00 For each item in the Asset BOM track:FAC 68.01 DescriptionFAC 68.02 RevisionFAC 68.03 Type (e.g. purchased item)FAC 68.04 StatusFAC 68.05 Engineered item flagFAC 68.06 QuantityFAC 68.07 Unit of MeasureFAC 68.08 Engineering change order (ECO) informationFAC 69.00 Allow users to personalize BOM formFAC 70.00 Change field labelsFAC 71.00 Change field display orderFAC 72.00 Store filters/queries

Asset statusFAC 73.00 Asset shutdown details available onlineFAC 74.00 Information presented to include:FAC 74.01 Start dateFAC 74.02 End dateFAC 74.03 Work orderFAC 74.04 Work order step/sequenceFAC 74.05 Shutdown descriptionFAC 75.00 Asbestos tracking and management

Configuration historyFAC 76.00 Maintain and view parent-child configuration history on lineFAC 77.00 View configuration history online through effective dates







FAC 78.00 Export configuration results to spreadsheetMeters

FAC 79.00

FAC 80.00 Support change (delta) and absolute (incremental) metersFAC 81.00 Support multiple reading types (increasing, decreasing ETC.)FAC 82.00 User-defined unit of measure (hours, miles etc.)FAC 83.00 Define meter template for like metersFAC 84.00 For each meter track:FAC 84.01 Initial reading and dateFAC 84.02 Effective dates (To/From)FAC 84.03 Add user defined fieldsFAC 84.04 Used in scheduling flagFAC 85.00 Establish readings rules (e.g. last reading cannot > current reading)FAC 86.00 Asset managementFAC 87.00 Attach multiple meters to an assetFAC 88.00 Display latest reading and dateFAC 89.00 Establish expected usage rate per dayFAC 90.00 Access meter history by asset with To/From date selectionFAC 91.00 From asset catalog and without creating a work order be able to:FAC 92.00 Enter meter readingFAC 93.00 Reset meter readingFAC 94.00 Disable meter

Asset cost historyFAC 95.00 Access on-line costs by Asset NumberFAC 96.00 User defined From/To periodsFAC 97.00 Option to include/exclude childrenFAC 98.00 Segment costs by period byFAC 98.01 LaborFAC 98.02 MaterialFAC 98.03 Equipment (Tools, Rentals etc.)FAC 99.00 Summarize costs byFAC 99.01 MaintenanceFAC 99.02 OperationsFAC 99.03 Contractors

Standard API for integration with multiple meter types (odometer, hubometer, operating hours etc.)







FAC 99.04 Other user defined cost categoriesCollection templates

FAC 100.00

FAC 101.00 Multiple templates per asset

FAC 102.00

FAC 103.00 Enter template readings against asset without creating a WOWork ordersFAC 104.00 Access work history by assetFAC 105.00 View work orders byFAC 105.01 AssetFAC 105.02 RebuildablesFAC 105.03 AllFAC 106.00 Export all work orders to external fileFAC 107.00 Work requestsFAC 108.00 View and access outstanding work requests by assetFAC 109.00 View and access associated work ordersFAC 110.00 Create new work request from asset catalogFAC 111.00 Export all work requests to external file

General Work Requests

FAC 112.00 Licensing metric to encourage use of work request by non-maintenance employees

Creating Work RequestsFAC 113.00 User can enter free-form description of problemFAC 114.00 User has option to assign request to asset number

FAC 115.00User can enter work request for another employee (e.g. admin for plant manager)

FAC 116.00

FAC 117.00 Valid budget account used on work requestFAC 118.00 Encumbrance control for budgeted funds is validated for work requestFAC 119.00 User is notified of duplicate work requestFAC 120.00 Requestor has the option to enter:FAC 121.00 Requestor priority

Attach user-defined templates for data collection (e.g. Reliability Centered Maintenance)

Automatically generate work order request or work order based on thresholds/reading limits

User can enter additional contact details (cell #, email etc.) not stored in employee file







FAC 122.00

FAC 123.00 Request by DateFAC 124.00 Single click export of work requests to external fileFAC 125.00 Automatically route request to owning department

Work Request ApprovalFAC 126.00 Option to automatically approve all work requestsFAC 127.00 Route work requests through configurable workflowFAC 128.00 The approver can:FAC 128.01 Approve the requestFAC 128.02 Reject the requestFAC 128.03 Request more information from the requestorFAC 128.04 Add comments to an approved requestFAC 129.00 Approval information can be viewed by the customer at any time

Managing Work RequestsFAC 130.00 Ability to retrieve work requests by:FAC 130.01 OriginatorFAC 130.02 BuildingFAC 130.03 Date RangesFAC 130.04 PriorityFAC 130.05 StatusFAC 130.06 Owning Department

Automatic notification of work request processingFAC 131.00 EmailFAC 132.00 Application inbox

Work RequestsFAC 133.00 Ability to convert a work request into a work order (WO)FAC 134.00 Ability to reference multiple work requests to a single work order

Work Order CreationFAC 135.00 WO NumberingFAC 136.00 Automatically assigned by systemFAC 137.00 Option to add work order prefix (e.g. EM = Emergency)FAC 138.00 Assign asset numberFAC 139.00 Default owning department based on asset numberFAC 140.00 Ability to override owning department

User-defined Work Request Type (hazard, general maintenance, construction request etc.)







FAC 141.00 Record WO detailsFAC 142.00 WO priority (separate from work request priority)FAC 143.00 WO Type (emergency, planned etc.)

FAC 144.00

FAC 145.00 User-defined work analysis codes for:FAC 145.01 Activity Type (Calibration, Inspection etc.)FAC 145.02 Activity Cause (Breakdown, Vandalism, Changeover etc.)FAC 145.03 Activity Source (Regulatory, Warranty, Requested, Routine etc.)FAC 145.04 Schedule informationFAC 145.05 Requested start dateFAC 145.06 Requested due dateFAC 145.07 Scheduled start dateFAC 145.08 Scheduled completion dateFAC 146.00 WO flags indicatingFAC 146.01 Tagout requiredFAC 146.02 Notification required (e.g. mobile asset movement)FAC 146.03 "Master" WO ManagementFAC 147.00 Ability to assign a WO to a capital projectFAC 148.00 Ability to capitalize maintenance costs as part of a capital projectFAC 149.00 Ability to create parent-child relationships between work ordersFAC 150.00 Ability to assign multiple shops to a work orderFAC 151.00 Ability to associate multiple contractors and contracts to a work orderFAC 152.00 Scheduling relationshipFAC 153.00 Cost relationshipFAC 154.00 Follow on work orders (e.g. corrective work generated from an inspection)FAC 155.00 Additional user defined work order detail fieldsFAC 156.00 Ability to print/e-mail/page the work order to multiple locationsFAC 157.00 Support copying a previous work order into a new work order

Work Order Estimating

FAC 158.00

FAC 159.00 Ability to use time slotting based on user definable rolling averages

Ability to build standard operating procedures/workflows by work category and track/change the statuses online

Ability to associate separate labor, material, equipment, and contract estimates to any work order/project task







FAC 160.00

FAC 161.00 Ability to establish an estimating workflow using statuses to include approvals

FAC 162.00

FAC 163.00

FAC 164.00 Ability to define a permitting workflow for regulatory compliance. MaterialsFAC 165.00 Add required materials to the WO step levelFAC 166.00 Review issued, open and on hand quantities for stock itemsFAC 167.00 RequisitionFAC 168.00 Stock materialFAC 169.00 Direct (non-stock) materialFAC 170.00 Direct (free form) materialFAC 171.00 Catalog ShoppingFAC 172.00 Access internal catalog of inventory and direct itemsFAC 173.00 Allow description based searchFAC 174.00 Support pictures/images integrated with catalogFAC 175.00 Support shopping carts and express check out functionsFAC 176.00 Automatically link WO and req/PO informationFAC 177.00 Seamless link to purchasing systemFAC 178.00 Punch Out to External CatalogsFAC 179.00 Automatically link WO and req/PO informationFAC 180.00 Seamless link to purchasing system

ResourcesFAC 181.00 Support assigning the following resources to a WOFAC 182.00 CraftsFAC 183.00 ToolsFAC 184.00 Rental EquipmentFAC 185.00 Track the following information for each resourceFAC 185.01 Type (person, machine, currency etc.)FAC 185.02 Inactive dateFAC 185.03 Unit of Measure (hours, half-days, weeks etc.)

Integration with industry-standard estimating price books (i.e., RS Means, Engineering Performance Standards), and PM Standards with the ability to easily change values and quantities

Ability to view estimate costs by single or multiple categories, at any logical division of a project

Ability to associate estimates to typical recurring problems and have them default on a work order automatically







FAC 185.04 Standard charge rateFAC 185.05 Charge type (manual, PO receipt etc.)FAC 185.06 Absorption accountFAC 185.07 Variance accountFAC 185.08 Overhead FAC 185.09 Access employee skills/competenciesFAC 185.10 Competence codeFAC 185.11 Qualification FAC 185.12 Skill level

FAC 186.00

FAC 187.00 Manage individual instances of resources (e.g. employees)FAC 188.00 Identify resources asFAC 188.01 BillableFAC 188.02 Automatic outside service processes (repeating service)

FAC 189.00

FAC 190.00

FAC 191.00

FAC 192.00 Add user defined fields at resource levelActivity (Preplanned Work Order) LibraryFAC 193.00 Maintain library of standard Preplanned WO TemplatesFAC 194.00 Create new WO from existing templateFAC 195.00 Save WO Template from Existing WOFAC 196.00 Associate Preplans to Asset Groups FAC 197.00 Establish effective dates (To/From) for Preplan-Asset Group combinationFAC 198.00 Edit Preplan details related to a specific to Asset (priority, effective dates etc.)FAC 199.00 In each WO template store:FAC 199.01 DescriptionFAC 199.02 Activity typeFAC 199.03 Activity causeFAC 199.04 Activity source

Ability to associate hazardous material information (MSDS) to equipment and materials that are used

Ability to view the entire history of the stages in the lifecycle of the work order and at any stage of the work orderAbility to launch the work order screen from within a CAD drawing to find, display, and edit all work orders for a given location or for a given equipment record

Ability to view a linked CAD drawing from a work order record to establish the physical location of active work orders







FAC 199.05 Indicator flags for:FAC 199.06 Notification required FAC 199.07 Shutdown flagFAC 200.00 Manage work order stepsFAC 201.00 Standard Operations

FAC 202.00

FAC 203.00 Copy operations into WOFAC 204.00 Allow/restrict changes to standard operations in a specific work orderFAC 205.00 Add work order specific stepsFAC 206.00 For each WO step/operation store:FAC 206.01 Step codeFAC 206.02 DescriptionFAC 206.03 DepartmentFAC 207.00 Indicator flags for:FAC 207.01 Shutdown requiredFAC 207.02 Dependency (to another step)FAC 208.00 Identify required resources to an Operation (labor, tools etc.)FAC 209.00 Add user-defined fieldsFAC 210.00 Maintain sequence numberFAC 211.00 Operations can run FAC 211.01 In parallelFAC 211.02 SequentiallyFAC 212.02 Dependent on other stepsFAC 212.00 Assign the following to a work order stepFAC 212.01 Resources (people, tools etc.)FAC 213.01 MaterialsFAC 213.00 Track revision history for Preplan Templates including:FAC 213.01 Revision tracking numberFAC 213.02 Effective datesFAC 213.03 Implementation dateFAC 213.04 Initiation date

Activity WorkbenchFAC 214.00 Centralized location for managing preplanned WO and assignment to assets FAC 215.00 Graphically display asset, activity, and route relationship

Create and store standard WO steps/operations (e.g. disconnect motor leads; follow electrical tag out procedure)







FAC 216.00 Query activity workbench by:FAC 216.01 Activity criteria (description, type, source, shutdown required etc.)FAC 216.02 Asset criteria (group, location, category, owning department)FAC 217.00 Execute the following tasks from the Activity WorkbenchFAC 217.01 Copy and edit existing activities into new activitiesFAC 217.02 Create or update PM schedulesFAC 217.03 Create or update suppression activitiesFAC 217.04 View or update last service informationFAC 217.05 View cost estimates for Asset number and Activity combinationFAC 217.06 Attach and edit Standard Operations in Activity templateFAC 217.07 Graphically display Activity Sequences/Steps and dependencies

Activity SchedulingFAC 218.00 Allow resources to be scheduled for a particular work order FAC 219.00 Start dateFAC 220.00 Completion dateFAC 221.00 Define schedule sequence on work order

FAC 222.00

FAC 223.00 Scheduler WorkbenchFAC 224.00 Ability to select/filter maintenance schedule by:FAC 224.01 DepartmentFAC 224.02 ResourceFAC 224.03 Work Order StatusFAC 224.04 Work Order informationFAC 224.05 Asset informationFAC 224.06 Activity informationFAC 224.07 ProjectFAC 225.00 Return a Gantt-chart/calendar display of Scheduled WorkFAC 226.00 Display work hierarchy (work order, steps/operations, assigned resources)FAC 227.00 Allow schedule manipulation through drag and drop

FAC 228.00

FAC 229.00

FAC 230.00 View resource loading

Flag Work Orders as "Firm" or available to be rescheduled by constraint-based scheduler

Automatically update work order record with changes in Gantt display (e.g. scheduled start date)

Enforce scheduling rules (e.g. dependent step cannot be executed before required step)







FAC 231.00 Select resources to viewFAC 232.00 Display resources required vs availableFAC 233.00 Change resource capacityFAC 234.00 Reschedule work with capacity changes

Collection templatesFAC 235.00 Attach user-defined templates for data collection (e.g. RCM) to a WOFAC 236.00 Automatically generate WO based on thresholds/reading limits

Work Order ChargesFAC 237.00 Record resource transactions against a work order/asset includingFAC 238.00 Labor hoursFAC 238.01 Equipment rentalsFAC 238.02 Tool chargesFAC 239.00 Record material transactions against a work order/asset includingFAC 239.01 Inventory locationFAC 239.02 Item numberFAC 239.03 QuantityFAC 239.04 Charge to the step/operation levelFAC 240.00 Record resource details (e.g.. employee name) in transactionFAC 241.00 Record comments (e.g. tradesperson notes on WO) and reason codeFAC 242.00 User-defined fields for resource transactionsFAC 243.00 Option for single time card entry system that collects (in a single screen)FAC 243.01 Payroll dataFAC 243.02 WO chargesFAC 243.03 Project charges

Work Order CompletionFAC 244.00 Access WO and/or steps (sequences) by asset or WO informationFAC 245.00 Close WO step (sequence) or WO (Activity)FAC 246.00 Record the following for each completion event:

FAC 246.01

FAC 246.02 Start DateFAC 246.03 DurationFAC 246.04 Meter ReadingsFAC 246.05 Shutdown History (Start/End Date)FAC 246.06 Complete data collection form(s) associated with

Reconciliation code (Completed, Production Would Not Release, Partial Repair etc.)







FAC 246.07 AssetFAC 246.08 ActivityFAC 246.09 Work OrderFAC 246.10 Operation

Activity (Preplan WO) TemplatesFAC 247.00 Allow Activity (Preplan WO) Template to be attached to a PM schedule

FAC 248.00

FAC 249.00 Support all Activity functionality (steps, resources, materials etc.) in PM systemFAC 250.00 Ability to allow the input of data from other subsystemsFAC 251.00 Organize PMs into Asset Routes

FAC 252.00Allow the promotion of the entire work request or just part of it to the work queue

Preventive Maintenance (PM) Schedules

FAC 253.00Manage multiple PM "sets" (Winter, Summer, Shutdown etc.) with effective dates

FAC 254.00 Support default setFAC 255.00 For each PM schedule maintain:FAC 255.01 PM schedule descriptionFAC 255.02 Start date (required)FAC 255.03 End date (optional)FAC 255.04 Add user-defined fields to PMsFAC 256.00 Assign PM schedules to:FAC 256.01 Assets, including multiple levels of preventive maintenance on each assetFAC 256.02 Asset Groups/TypesFAC 256.03 Rebuildable (inventory) itemsFAC 257.00 Support multiple PM schedules per Asset Group/Asset NumberFAC 258.00 From the PM Scheduling screen:FAC 258.01 View all asset schedules assigned to that PMFAC 258.02 Generate material requests assigned to that PMFAC 258.03 Access last service information for each assetFAC 259.00 Support Rule-based PM generationFAC 259.01 Day-interval rules (monthly, weekly, semi-annually etc.)FAC 259.02 Other-interval rules (holidays or weekends, other user-defined dates)

Allow multiple planned work requirements with multiple versions that can be associated to projects and promoted to the work queue when scope of work and funding are finalized







FAC 259.03 Run-time interval rules (200 hours; 2,000 miles etc.)

FAC 259.04

FAC 259.05 Calculate expected next PM date based in usage rate (25 miles per day)FAC 259.06 Trigger PMs based on meter reading input

FAC 259.07

FAC 259.08

FAC 259.09 Support List date PM generation (May 12th; Dec 29th)FAC 260.00 Support multiple schedule date algorithms:FAC 260.01 Calculate schedule start date based on last service start dateFAC 260.02 Calculate schedule end date based on last service start dateFAC 260.03 Calculate schedule start date based on last service end dateFAC 260.04 Calculate schedule end date based on last service end date

PM ForecastFAC 261.00 Ability to forecast upcoming PM work through user defined date

FAC 262.00

FAC 263.00

FAC 264.00 Ability to individually or mass release forecasted PMsFAC 265.00 Suppress overlapping PMs

FAC 266.00

FAC 267.00

FAC 268.00 Support tolerance rules for PM suppressionFAC 269.00 Number of days for time-basedFAC 270.00 Percentage of reading for interval based

FAC 271.00

FAC 272.00

FAC 273.00 User defined prompt in days to remind users of outstanding manual work orders

Support multiple run time rules for the same PM (e.g. every 100 hours up to 1,000 hrs; every 50 hrs over 1,000 hrs.)

Allows PMs to be generated based on combination of run-time and day-interval rules

Select priority of multiple rules (1st due date or last due date; e.g., 36,000 miles or 3 years)

Ability to forecast required materials for upcoming PM work through user defined date

Define lead times for PMs to be included in forecast (14 day lead time means a PM due in 45 days will appear in a 30 day forecast)

Identify PM suppression rules (e.g. do not print 3,000 mi. service when 15,000 mi. service also prints)

Allow one event to suppress multiple activities (1,000 hour service suppresses 500 hr., 250 hr. etc.)

Support "Manual" PMs (repetitive jobs that are not automatically scheduled by the system)

Option to include/exclude manual PMs in scheduling run (useful for budgeting/forecasting)







Employee Labor ManagementFAC 274.00 Maintain on-line employee informationFAC 274.01 User nameFAC 274.02 Password FAC 274.03 Password expiration (in days)FAC 274.04 Effective datesFAC 274.05 Employee nameFAC 274.06 EmailFAC 274.07 FaxFAC 275.00 Track skills/competencies data FAC 276.00 Competence codeFAC 277.00 Qualification FAC 278.00 Skill levelFAC 279.00 Assign employees to resource groups to support:FAC 279.01 Work Order Costing (Standard Rate)FAC 279.02 Scheduling

FAC 280.00

FAC 281.00 Add user defined fields to employee fileOrganizational ManagementFAC 282.00 Allow legal, tax, and organizational entities to be managed by the systemFAC 283.00 Allow segregation of data by maintenance organization (e.g. assets)FAC 284.00 Allow segregation of data by inventory location (e.g. stock items)FAC 285.00 Information roll up for multiple (segregated) organizationsFAC 286.00 Enable material issue requests by organizationFAC 287.00 Default valuation accountsFAC 288.00 MaterialFAC 289.00 Outside processing

Departments

FAC 290.00

FAC 291.00 Department DescriptionFAC 292.00 Default information (to be used throughout the application) for:FAC 292.01 Cost information including cost category and account codesFAC 292.02 Location code

Ability to track leave classes / codes, including user defined leave classes and leave codes

The system should maintain a look up table accessed throughout the EAM application for Department Codes







FAC 292.03 Project expenditure organizationFAC 292.04 Work management

FAC 292.05

FAC 293.00 Ability to assign resources (crews/crafts, tools etc.) to a departmentFAC 294.00 For each resource define:FAC 294.01 Unit of MeasureFAC 294.02 Units assignedFAC 294.03 Schedule at the instance (individual) level flagFAC 295.00 Identify resources as:FAC 295.01 Available for 24 hours per dayFAC 295.02 For resources not available 24 hours/day, identify available shiftsFAC 295.03 Available for sharing with other departmentsFAC 296.00 Track borrowed resources:FAC 296.01 DescriptionFAC 296.02 Owning departmentFAC 296.03 Unit of MeasureFAC 296.04 Units

Area/Location Codes

FAC 297.00

FAC 297.01 Maintain Area code and descriptionFAC 297.02 Effective dates (To-From)

RequisitionsFAC 298.00 Support requisitioning of the following items for maintenance work:FAC 298.01 Inventory itemsFAC 298.02 Material requests by line itemFAC 298.03 Direct items with usage historyFAC 298.04 Direct items (free-form text)FAC 298.05 ServicesFAC 299.00 Requestor/WO managementFAC 300.00 Ability to recommend supplier to buyerFAC 301.00 Link requisition/purchasing data to maintenance systemFAC 302.00 Ability to track parts in vendor catalogs for easier orderingFAC 303.00 Ability to search for parts in vendor catalogs by commodity code

Inactive date (when maintenance work can no longer be assigned to this department)

The system should maintain a look up table accessed throughout the application for Area Codes:







FAC 304.00 Ability to set up vendor preferences by partFAC 305.00 Ability to generate lead times by part for a vendorFAC 306.00 Material delivery datesFAC 307.00 Support multiple requisition modelsFAC 308.00 One-step material issueFAC 309.00 Two-step material issue (request & issue)

Inventory Location ManagementFAC 310.00 Support multiple maintenance organizations with one inventory organizationFAC 311.00 Enable/disable material requests by organization

FAC 312.00

FAC 313.00 Transfer inventory between sub-inventoriesFAC 314.00 Support multiple inventory organizations FAC 315.00 Segregate inventory data by organizationFAC 316.00 Ability to track warehouse binsFAC 317.00 Users only see their dataFAC 318.00 Authorized users can access multiple organizationsFAC 319.00 Transfer inventory between organizations

Inventory ItemsFAC 320.00 ControlFAC 321.00 Assign items to an organizationFAC 322.00 Restrict items by locationFAC 323.00 Item MasterFAC 324.00 Short descriptionFAC 325.00 Long descriptionFAC 326.00 Bar codeFAC 327.00 StatusFAC 328.00 Row/rack/binFAC 329.00 Flag stock items as reservableFAC 330.00 Use approved supplier flagFAC 331.00 Option to maintain item data on non-stock (direct) itemsFAC 332.00 Tax code

FAC 333.00

FAC 334.00 Weight

Maintain sub-inventory locations (within one inventory org) with separate re-order points

Unit of Measure (UoM) Data, including conversion of vendor UoM to Customer Issue UoM







FAC 335.00 VolumeFAC 336.00 DimensionsFAC 337.00 Lot TrackingFAC 338.00 Standard lot sizeFAC 339.00 Assign item prefixFAC 340.00 Establish starting numberFAC 341.00 Lot expiration (shelf days)FAC 342.00 Serial control (rebuildables)FAC 343.00 Assign item prefixFAC 344.00 Establish starting numberFAC 345.00 Taxable flagFAC 346.00 Add user defined fieldsFAC 347.00 Ability to create and maintain serialized equipment records that would:

FAC 347.01

FAC 347.02

FAC 347.03

FAC 347.04

FAC 347.05

FAC 348.00

FAC 349.00

ReplenishmentFAC 350.00 Flag items to be automatically requisitionedFAC 351.00 Manage and track lead times including windows (in days) for:FAC 351.01 PreprocessingFAC 351.02 Processing

Create a block and link an existing serialized equipment record to the block from within the CAD application

Update the location of any serialized inventory item moved from one location to another location when a CAD block is moved from one location to another within the same CAD drawing, and also update the location history on the serialized inventory record

Update the status of the associated serialized inventory record If a block is deleted

Create a serialized inventory record from within the facilities management application, and insert a linked block into a CAD drawing

Delete the associated CAD block when a serialized inventory item is relocated, with a new block inserted in the appropriate CAD drawing

Ability to access application screens from within a CAD drawing to find, display, and edit database entities related to a given piece of equipment, including location information, work orders, and related equipment records

Ability to access a a linked CAD drawing from a serialized inventory record, users can launch a viewer to view a linked CAD drawing







FAC 351.03 Post processingFAC 351.04 Fixed FAC 351.05 VariableFAC 352.00 For each stock item maintain:FAC 352.01 Min-max quantityFAC 352.02 Order quantity (min and max)FAC 352.03 Safety StockFAC 352.04 RFQ requiredFAC 352.05 Default buyerFAC 352.06 List priceFAC 352.07 Price tolerance (%)FAC 352.08 Expense accountFAC 352.09 Encumbrance account

ReceivingFAC 353.00 Flag item as receipt required (3 way match)FAC 354.00 Flag item as inspection required (4 way match)FAC 355.00 Overreceipt quantity tolerance (%)FAC 356.00 Early/late receiptsFAC 357.00 Days earlyFAC 358.00 Days lateFAC 359.00 Action taken code (None, Reject, Warning)FAC 360.00 Allow unordered receiptsFAC 361.00 Allow substitute receiptsFAC 362.00 Cross dock

Key ControlFAC 363.00 Ability to track key hooksFAC 364.00 Ability to track key cutsFAC 365.00 Ability to associate key cuts to hooksFAC 366.00 Ability to easily establish for which locations a key cut is usedFAC 367.00 Ability to link key numbers for every key cutFAC 368.00 Ability to have a status and individual associated to every key numberFAC 369.00 Ability to track checked-in, checked out, and lost keys easilyFAC 370.00 Ability to view key transaction histories (i.e., issues)FAC 371.00 Ability to track multiple keys for one room

Other Supported Functions







FAC 372.00 Cycle countingFAC 373.00 ABC Analysis

Request for Quotations (RFQs)FAC 374.00 Create quotes for MRO materials and servicesFAC 375.00 Issue quotes and analyze responses

Purchase OrdersFAC 376.00 Allow buyers to split requisitions across multiple purchase ordersFAC 377.00 Allow buyers to combine multiple requisitions onto a single POFAC 378.00 Link requisitions to purchase orders for requestor trackingFAC 379.00 Attach reqs to service contractsFAC 380.00 Attach reqs to existing blanket orders

FAC 381.00

FAC 382.00 Track exceeded price tolerancesFAC 383.00 Maintain supplier catalog data

Supplier ManagementFAC 384.00 Maintain supplier listFAC 385.00 Maintain list of approved suppliersFAC 386.00 Track supplier status (approved, new, review, debarred)FAC 387.00 Vendor performance statistics

Internet PortalFAC 388.00 Suppliers should be able to accessFAC 388.01 Purchase OrdersFAC 388.02 InvoicesFAC 389.00 Suppliers be able to FAC 389.01 Charge time to Work OrdersFAC 389.02 Complete steps/complete WO

Site Selection and AcquisitionFAC 390.00 Identify site candidates for lease or purchase FAC 391.00 Planning next store opening or office opening or relocation FAC 392.00 Track progress of dealFAC 393.00 Share among team members FAC 394.00 Share documents and drawings FAC 395.00 Version track living documents FAC 396.00 Track acquisition costs

Update EAM with purchasing details for maintenance planning (e.g. material delivery date)







FAC 397.00 Review and approve acquisition Construction ManagementFAC 398.00 Ability to create a project managerFAC 399.00 Store build outsFAC 400.00 Leasehold improvements FAC 401.00 Refurbishments FAC 402.00 Track costs & progress of construction projects FAC 403.00 Schedule resources (labor, materials, equipment) FAC 404.00 Ability to create a project workflow and track/change the statuses on-lineFAC 405.00 Ability to create project contracts by discipline (i.e., electrical, HVAC, etc.)FAC 406.00 Ability to generate the appropriate encumbering contract financial transactions

FAC 407.00

FAC 408.00 Ability to create multiple planned work requirements with multiple versions

FAC 409.00

FAC 410.00

CapitalizationFAC 411.00 Allocate costs to capital assetsFAC 412.00 Create capital assetsFAC 413.00 Adjust asset costs with late charges

Operations and Maintenance (O&M)FAC 414.00 Identify operational activities and responsibilitiesFAC 415.00 Identify maintenance programs and responsibilitiesFAC 416.00 Define budgets for operations activities and maintenance programsFAC 417.00 Manage actual costs vs. O&M budgets

Demolition and RetirementFAC 418.00 Track individual and aggregate site profitability FAC 419.00 Determine whether to keep or close site FAC 420.00 Capture cost of removal and salvageFAC 421.00 Retire asset from Assets module

Integration with Asset & Work Management

FAC 422.00

Ability to track inspections by accessing contract inspection data related to specific contract line items/progress

Ability to perform contract change orders and to generate the related encumbering or de-encumbering of financial transactions

Ability to utilize project scheduling, standardized milestones, Gant charts or Pert charts for time projection, cash flows and progress reporting

Ability to load building-floor-room hierarchies created in property management into EAM asset hierarchy







FAC 423.00 Track Property Management record ID in EAM asset catalogLease ExecutionFAC 424.00 Administer as tenant or landlordFAC 425.00 Create direct leases, third party leases, or subleases

FAC 426.00

FAC 427.00 Milestone management of critical dates FAC 428.00 Assign multiple locations per lease FAC 429.00 Assign landlord informationFAC 430.00 Assign lease classes and lease typesFAC 431.00 Assign multiple leases to a single location FAC 432.00 Track broker informationFAC 433.00 Track tenant information

FAC 434.00 Track rentable square footage, usable square footage, and common area factors

FAC 435.00 Maintain contact database by lease and property FAC 436.00 Audit trail of lease edits and amendments

Lease Payment and Billing TermsFAC 437.00 Base rent FAC 438.00 Variable rent (percentage rent) FAC 439.00 Rent Increases (CPI and other indices) FAC 440.00 Recoverable expenses FAC 441.00 Month-to-month FAC 442.00 Lease holdovers FAC 443.00 Charge-backsFAC 444.00 Mark-UpsFAC 445.00 Any user defined payment/billing term FAC 446.00 Recurring abatements FAC 447.00 Term templates

Space DefinitionFAC 448.00 Define/group properties by regions FAC 449.00 Distinct definition of land and building within a property FAC 450.00 Dynamic location naming: FAC 450.01 Store - Department - LocationFAC 450.02 Buildings – Floors – Offices

Abstract and manage critical lease information, agreements, other contractual obligations







FAC 450.03 Land – Parcels – SectionsFAC 451.00 Ability to interface with AutoCad documents

Geographical Information System (GIS)

FAC 452.00

FAC 453.00 Ability to access ESRI shape files.FAC 454.00 Ability to integrate with the ESRI Spacial Database Engine (SDE)

FAC 455.00

FAC 456.00

FAC 457.00Ability to browse all work orders, equipment and ESRI objects through GIS map view

FAC 458.00

FAC 459.00

Space AssignmentFAC 460.00 Date effective space definition FAC 461.00 Assign employees/customers to spaces FAC 462.00 Assignment history FAC 463.00 Maintain usage by relevant cost centers

FAC 464.00

FAC 465.00

FAC 466.00

FAC 467.00

FAC 468.00 Integration to Human Resources/Receivables Recoveries

FAC 469.00Automates common area maintenance (CAM) billing and reconciliation process

Ability to utilize integrated GIS functionality with Environmental Systems Research Institute (ESRI) database

Ability to associate work orders and/or equipment records to ESRI objects or locations through GIS mapping

Ability to create a work order while in the GIS map view based on the object location

Ability to access graphical mapping capabilities include ESRI drill-down and mouse locator navigation from within the application

Ability to individualize screen settings within the application when setting up GIS maps

Integration to CAD drawings to a floor of a given property through bi-directional linksAbility to scan drawings for assigned room numbers, that would would detect walls and generate a polyline based on the surrounding walls

Ability to scan CAD drawings for polylines with assigned room numbers and verify the existence of a corresponding location in the facilities database

Ability to launch application screens from within an CAD drawing to find, display, and edit database entities related to a given location, including employees, equipment, work orders, lease records, and the location records







FAC 470.00 Minimizes errors throughout the recovery calculation

FAC 471.00

Transaction ProcessingFAC 472.00 Automatically generate normalized lease billing and payment schedules FAC 473.00 Review and authorize payment and billing schedules FAC 474.00 Mass approval

FAC 475.00

FAC 476.00 Report on rent obligations and pro forma cash flow FAC 477.00 Drill down to accounts payables and accounts receivables in system of record

Utility ManagementFAC 478.00 Unlimited meter hierarchy capabilityFAC 479.00 Unlimited, user defined, utility type definitionFAC 480.00 Ability to create virtual meters

FAC 481.00Ability to create a service meter for non-utility services spread across multiple users

FAC 482.00 Ability to calculate rates for each utility type

FAC 483.00

FAC 484.00 Ability to do percentage and fixed price utility billing calculations

FAC 485.00

FAC 486.00 Ability to create meter groups for like types of operations

FAC 487.00

FAC 488.00 Ability to generate meter-reading routes

FAC 489.00

Facility Condition Assessment (FCA)

FAC 490.00

FAC 491.00

FAC 492.00 Ability to estimate costs for correction of deficiencies

Ensures complete recovery of all CAM expenses through direct integration with general ledger

Complete integration with accounts payables and accounts receivables in system of record

Ability to include cost of purchase, maintenance, and capital improvements in utility calculations

Ability to create invoices and customer bills for utility consumption and to generate appropriate financial transactions

Ability to perform meter readings through manual/batch input, and/or an interface to PDA device

Ability to process billings in EDI format through accounting, accounts payable, and energy management processes.

Ability to assess all assets, including administrative, athletic, and residential structures and various support facilities

Ability to identify and document current facility condition deficiencies and corrections to the deficiencies







FAC 493.00 Ability to develop present facility renewal budgetsFAC 494.00 Ability to forecast future facility renewal costs

FAC 495.00

FAC 496.00 Ability to classify, rank and prioritize all deficient conditions

FAC 497.00

FAC 498.00 Ability to Identify the extent and severity of the deferred maintenance liability

FAC 499.00

FAC 500.00

FAC 501.00

FAC 502.00

FAC 503.00

FAC 504.00

FAC 505.00

FAC 506.00

FAC 507.00 Ability to calculate the Facility Replacement Cost (FRC) for each facility and site

FAC 508.00

Ability to Identify and quantify all deficient conditions in terms of deferred maintenance, capital repair/plant renewal, and plant adaptation

Ability to classify, rank and prioritize correction projects and the associated building systems and deficiency classifications by severity and anticipated life-cycle

Ability to identify, prioritize, and schedule deferred maintenance reduction projects that best take advantage of available funds and improve facility functions (deferred maintenance)

Ability to identify the resources needed to maintain the operability, suitability, and value of the physical assets given their current function (capital/plant renewal)

Ability to identify what is necessary to adapt the facilities to meet the facility requirements of the institution, the requirements of today’s standards and codes, and the needs of changing technology as it impacts space (plant adaptation)

Ability to maintain a continuously updated facilities database for Current Replacement Value, and Facilities Condition Index

Ability to store, analyze, print, and update the facility condition data with the preferred database structure compatible with industry-standard Computerized Maintenance Management Systems (CMMS)

Ability to utilize nationally recognized estimating standards such as R.S. Means published construction and remodeling cost estimating applications

Ability to automate annual updating of correction costs based on published inflation rate indices

Ability to use life cycle cost analysis and remaining useful life to determine if an item should be repaired or replaced

Ability to analyze and model the standard life cycle deterioration of each facility and report on the annual reinvestment rate to replace components as they become unusable







FAC 509.00

FAC 510.00

FAC 511.00 Ability to analyze and project funding for time periods up to 25 yearsVariable Format Reports FAC 512.00 Rent Roll and Lease Expiration Report

FAC 513.00Billing Report, formatted according to account administrator, work order, or account

FAC 514.00 Lease Options FAC 515.00 Lease Milestones FAC 516.00 Space Assignment by Lease FAC 517.00 Space Assignment by Location FAC 518.00 Space Utilization by Lease FAC 519.00 Space Utilization by Location

FAC 520.00

Costing - General LedgerFAC 521.00 On-line integration with enterprise asset management (EAM) systemFAC 522.00 Account codes to EAM systemFAC 523.00 EAM costs to general ledger

FAC 524.00

EAM Cost ManagementFAC 525.00 Inventory CostingFAC 526.00 Record material charge account at issueFAC 527.00 Automatically record material credit accountFAC 528.00 Support multiple costing methods:FAC 528.01 AverageFAC 528.02 LIFOFAC 528.03 FIFOFAC 528.04 StandardFAC 529.00 Track inventory carrying cost (%)FAC 530.00 Support multiple labor rate costing methodsFAC 530.01 Average

Ability to establish rates of standard degradation of each component and the cost to replace/refurbish that component

Ability to analyze multiple year outlooks and various combinations of building type reinvestment rates

Benchmarking of utility consumption between customer groups, buildings, and other types of groupings

Option to transfer summary or detail costs to the general ledger at the organization level







FAC 530.02 LIFOFAC 530.03 FIFOFAC 530.04 StandardFAC 531.00 Track maintenance costs by:FAC 531.01 MaterialFAC 531.02 Material overheadFAC 531.03 ResourceFAC 531.04 Resource overheadFAC 531.05 Outside processingFAC 532.00 User defined cost categories (Contract, Maintenance, Operations etc.)FAC 533.00 Maintain cost elements within cost categories forFAC 533.01 MaterialFAC 533.02 LaborFAC 533.03 Equipment (tools, equipment rentals etc.)FAC 534.00 Track maintenance offset account (credit account)FAC 535.00 Asset/WO ManagementFAC 536.00 Automatically update asset history through WO chargesFAC 537.00 Automatically reflect purchase order/invoice variances on work order and asset

Organization FAC 538.00 For each organization establish:FAC 538.01 Inventory costing method (e.g. LIFO)FAC 538.02 Labor rate method (e.g. Average)FAC 538.03 Option to transfer summary or detail costs to the GLFAC 539.00 Track valuation accounts for:FAC 539.01 MaterialFAC 539.02 Outside processingFAC 539.03 Material overheadFAC 539.04 OverheadFAC 539.05 ResourceFAC 539.06 ExpenseFAC 540.00 Track account codes for:FAC 540.01 Intransit inventoryFAC 540.02 Purchase price varianceFAC 540.03 Invoice price varianceFAC 540.04 Inventory AP accrual







FAC 540.05 Cost variance accountDepartment FAC 541.00 Establish defaults for:FAC 541.01 Cost CategoryFAC 541.02 Expense account code

ProjectsFAC 542.00 Automatically roll up EAM work order costs to Project file if applicableFAC 543.00 Allocate WO costs to Fixed Assets when appropriate

INVENTORYINV 1.00 Establish, maintain, adjust and delete inventory stock item records in real time.INV 2.00 Capture, report, and use demand history to drive re-order points.INV 3.00 Allow for electronic approval for inventory: INV 3.01 ReceiptsINV 3.02 DisposalsINV 3.03 Transactions as defined by clientINV 3.04 IssuesINV 3.05 Returns to stock

INV 4.00 Track the following information in a base inventory record with the following fields:

INV 4.01 Item nameINV 4.02 Text descriptionINV 4.03 Issuance unit of measureINV 4.04 Unit costINV 4.05 Average price (calculated value)INV 4.06 Minimum stock (reorder point)INV 4.07 Maximum stock limitINV 4.08 Quantity on handINV 4.09 Issued year-to-dateINV 4.10 Commodity codeINV 4.11 Sub Commodity CodeINV 4.12 Controlled itemsINV 4.13 National Diagnostic Code (NDC)INV 4.14 UPC bar codeINV 4.15 Item category codeINV 4.16 Credit (Returned Merchandise) account number







INV 4.17 Credit Expense NumberINV 4.18 Shelf life or expiration dateINV 4.19 Text field for miscellaneous entryINV 5.00 Inventory status categories to include:INV 5.01 ActiveINV 5.02 ObsoleteINV 5.03 RecalledINV 5.04 Inactive

INV 6.00

INV 7.00 Inventory parts with a labor cost component:INV 7.01 Rebuilt parts from a core element (e.g., alternator)INV 7.02 Parts built with inventoried materialINV 8.00 Automatically assign stock requisition numbers.INV 9.00 Include requesting agency ID code on a stock requisition.INV 10.00 Allow inventory to be classified by purchasing commodity code.INV 11.00 Track MSDS inventory items in a table driven format to include:INV 11.01 Health hazard levelINV 11.02 Personal protective equipmentINV 11.03 Approved for purchaseINV 11.04 Chemical Abstracts Service (CAS) registry number

INV 12.00

INV 12.01 Stock locationINV 12.02 Manufacturer's part numberINV 12.03 Manufacturer nameINV 12.04 Item numberINV 12.05 Unit of measureINV 12.06 Expiration dateINV 12.07 Issuing unit by locationINV 12.08 Unit costINV 12.09 Commodity CodeINV 12.10 Sub Commodity CodeINV 12.11 Notes field

Flag an inventory item with a Restricted status (e.g., controlled substances, ammunition, etc.) that requires enhanced security to make entries against the record

Produce a hard copy stock tag (bar code label) which associates the following information to an inventory item:







INV 12.12 Part numberINV 13.00 Accommodate items with zero dollar value and/or zero quantity.INV 14.00 Provide a multi-level location structure, to include:INV 14.01 Building and RoomINV 14.02 Warehouse (for example - central supply)INV 14.03 AisleINV 14.04 BinINV 14.05 CartINV 14.06 Required environmental conditions for the specific locationINV 15.00 Charge parts directly from the Inventory module:INV 15.01 Via an interface with the work order moduleINV 15.02 Direct from the inventory module INV 16.00 Indicate stock on hand by each location or multiple locations.INV 17.00 Record transfer of inventory stock among locations.INV 18.00 Provide the following inventory costing methods, at a minimum:INV 18.01 LIFOINV 18.02 FIFOINV 18.03 Actual costINV 18.04 Replacement costINV 18.05 Rolling averageINV 19.00 Adjust demand history to reflect drop ship transactions of a stocked item INV 20.00 Create issue tickets automatically from approved supply requisitions.

INV 21.00

INV 22.00

INV 23.00 'Kit' backorder possible on out of stock item from an overall kit.

INV 24.00

INV 25.00 Trigger a message when a reorder point for an inventory item is reachedINV 26.00 Support Economic Order Quantity (EOQ) functionality/capability.

INV 27.00

INV 28.00 Provide for manual overrides of reorder points and reorder quantities.

Support 'kit' issuance for inventory items that are always linked together (e.g., light bar, MDT, gun rack, etc. for a squad car).

'Kit' issuance performs an available inventory edit across all kit items prior to issuing a pick order to assemble the kit.

Provide an automatic reorder process for all stock items including electronic request and approval.

Issue items in an established sequence from stock (e.g., issuing pre-numbered license forms in the order of their sequence)







INV 29.00

INV 30.00 Inventory adjustment capabilities with proper approval levels.INV 31.00 Define cause of inventory disposal, including:INV 31.01 SpoilageINV 31.02 ShrinkageINV 31.03 Reduction in maximum quantityINV 31.04 ObsolescenceINV 31.05 Damage in warehouseINV 31.06 Insurance claimINV 31.07 Expired INV 31.08 Hidden vendor damageINV 32.00 Provide automatic cycle count scheduling.INV 33.00 Select and sequence physical inventory and cycle count documents.INV 34.00 Provide a pre-defined interface to accept and interpret bar-coded data for:INV 34.01 Receiving documentsINV 34.02 Cycle countsINV 35.00 Issue or receive material using bar-coding with a third-party handheld device.INV 36.00 Support performing inventory counts with a bar code reading handheld.INV 37.00 Recognize SKU and multiple commodity codes via bar-code technology.INV 38.00 Associate parts to work orders or job orders using bar code technology.

INV 39.00

INV 40.00 Print bar code labels.INV 41.00 Freeze items to prevent issuance during an inventory period. INV 42.00 Print inventory worksheets by user selectable criteria to hard copy.INV 43.00 Export inventory items list, by user selectable criteria, to bar code reader.INV 44.00 Support physical inventory performed on a cycle count basis. INV 45.00 Manually assign a priority code to each inventory item for cycle count purposes

INV 46.00

INV 46.01 Priority code based upon unit cost threshold (e.g., over $500 is priority 'A')

INV 46.02

Automatically update inventory on-order information at the time that a requisition is created.

Scan and use manufacturers bar code to update inventory receipts, issues, returns, surplus, sold or work order.

Generate cycle count lists by location in the warehouse according to the following priority categories (only one category can be assigned per inventory item):

Priority code based upon sales unit volume threshold (e.g., over 12 turns per year is priority 'A')







INV 46.03 Priority code based upon nature of inventory item (e.g., syringes are priority 'A')

INV 46.04 Priority code based upon nature of inventory item (e.g., syringes are priority 'A')

INV 46.05

INV 46.06

INV 47.00 Generate physical inventory discrepancy report on screen or in hard copy.INV 48.00 Aggregate inventory adjustments for audit purposes.INV 49.00 Support business rules for surplus disposal.

INV 50.00

INV 51.00 Note item condition as a step in the surplus inventory disposal process.INV 52.00 Provide sampling tools for inventory audit counts.

INV 53.00 Automatically post inventory adjustments with appropriate approval and security.

INV 54.00 Produce the following reports by user selected criteria:INV 54.01 Inventory Count reportINV 54.02 Usage year-to-date or user defined periodINV 54.03 Inventory Item List by user selected fieldsINV 55.00 Provide inventory detail and summary reports sequenced by location.INV 56.00 Generate a transaction listing, by item, over a defined date range.

INV 57.00

INV 58.00 Create an immediate pull ticket for inventory items with a status of "Recall"INV 59.00 Provide issuances by item range.INV 60.00 Provide issuances by project.INV 61.00 Provide issuances by segment of the organization.INV 62.00 Create physical inventory reports, including the following:INV 62.01 Exception report of quantity variancesINV 62.02 Inventory value with value varianceINV 63.00 Ad-Hoc Reporting as required

HUMAN RESOURCES

Priority code assigned upon an expiration date of an inventory item (e.g., syringes are priority 'A')

Prompt warehouseman to perform cycle counts based upon priority code assigned to inventory item via hard copy count sheet.

Generate a surplus inventory disposal form that populates with information from the item record (e.g., description, unit of measure, cost).

Query the purchase activity of an item, including manufacturer's SKU, over a date range to research a manufacturer's recall







HR 1.00

HR 2.00

HR 3.00

HR 4.00

HR 5.00 Ability to have titles with varying attributes tying back to a general title

HR 6.00

HR 7.00 Ability to associate job titles with associated pay grades and step information

HR 8.00

HR 9.00

HR 10.00

HR 11.00

HR 12.00

HR 13.00 Ability to track reason codes associated with changes to job titles

HR 14.00

HR 15.00

HR 16.00

HR 17.00

HR 18.00 Ability to automatically set minimum and maximum values for salary on positions

HR 19.00 Ability to establish specific salary/grade parameters for all positions

Ability to setup and maintain a countywide job title table, including descriptions, qualification standards and salary information (pay plan)

Ability to create, edit and view job title related data for any effective date (e.g., history, current, future, cancelled) and maintain historically

Ability to create, modify and deactivate job title data and maintain historically (e.g., due to labor laws, grievances)

Ability to process variations and exceptions to the standard job titles identified in the system at the employee level

Ability to have a unique identifier for job titles and subtitles (that can be associated with the Civil Service issue codes)

Ability to maintain multiple salary schedules and other required fields for specific job titles

Ability to maintain historical FLSA status, EEO and Union requirements with the ability for employee level overrides within a job title

Ability to override the pay leave parameter and union designation associated with a single job title at the employee level

Ability to perform keyword text search and/or a search on job title data (e.g., jurisdictional classifications)

Ability to capture detailed job title specification information (including narrative text and/or context sensitive links to online Title Specification PDFs on the Civil Service web site)

Ability to allow a title to be reclassified while not affecting the incumbent employees

Ability to support the approval process workflow for the creation or update of job title information

Ability to segment data access to the Civil Service Master Title Index (master job title table)

Ability to flexibly implement full, partial or no position management either County-wide or segment position management method by population







HR 20.00

HR 21.00

HR 22.00

HR 23.00

HR 24.00

HR 25.00 Ability to adjust FTE count based on fundingHR 26.00 Ability to report/inquire on headcounts (FTEs) filling positionsHR 27.00 Ability to report/inquire on vacant or partially vacant positions

HR 28.00

HR 29.00

HR 30.00

HR 31.00

HR 32.00

HR 33.00

HR 34.00

HR 35.00

HR 36.00

Ability to determine employee's eligibility for premium pay based by searching against their position

Ability to update a position's attributes and automatically update the incumbent's records

Ability to maintain effective dated (e.g., history, current, future) position data information

Ability to determine position counts, full time equivalents (FTE), employee counts, and adjust the counts when position changes and employee changes occur

Ability to have maximum headcounts (FTE limits) or unlimited headcounts assigned to a position

Ability to maintain hiring and attrition rates related to a position for a specified date range.

Ability to allow multiple employees to share a single position (e.g., two people working part time sharing a role)

Ability for a system to link positions to recruiting functionality to ensure that positions must exist to create a recruitment action

Ability to change mapping of employees to position based on rules (to be defined and enforced outside of the system).

Ability to access by title and date, the number of incumbents by title and department

Ability to "freeze" a position and all linked payroll data (e.g., if funds run out for a position and the employee in the position must be laid off, all payroll related data must reflect the lay off immediately)Ability to encumber payroll for Full Time and Part Time positions

Ability to provide an applicant tracking system for both external and internal job applicants

Ability to automatically populate certain applicant information to employee data when hired







HR 37.00

HR 38.00

HR 39.00 Ability to establish unique ID on applicant record.

HR 40.00

HR 41.00

HR 42.00

HR 43.00 Ability to create and edit job postings and maintain historically.HR 44.00 Ability to post positions to the web to facilitate searching for positions

HR 45.00 Ability for agencies to post jobs internally (via intranet), and externally (via internet)

HR 46.00

HR 47.00 Ability to track job postings by user defined criteriaHR 48.00 Ability to specify open/close dates for job postingsHR 49.00 Ability to automatically de-activate a job posting on its closing date

HR 50.00

HR 51.00 Ability to view and search all open vacancies (that have been posted) electronically

HR 52.00

HR 53.00

Ability to create, edit and view application profile data for all effective dates (e.g., history, current, future) and maintain historically. Security levels would be necessary to restrict this functionality to those with the appropriate authorization

Ability to capture and view resume and applicant data (may include test scores, mental and physical ability test, background checks based on position). Security levels would be necessary to restrict this functionality to those with the appropriate authorization

Ability to capture metrics on applicants, including County employees that apply for positions (e.g., those who apply for positions, those who move on and do not move on through the application process, and how long they are in each step of the process)

Ability to accept, maintain and query from a pool of applications not linked to a specific position

Ability for the system to match/evaluate/rank application data against job requirements based on specified fields.

Ability to track where a job has been advertised / posted (e.g., internet sites, newspapers) to include date posted, length open.

Ability to refresh vacancy announcements on a set schedule (e.g., postings added/removed each day or week)

Ability to track online, the number of people applying for a vacancy and how long the vacancy has been open

Ability to provide online access for hiring authority to view qualified applicants and status updates during the recruiting process







HR 54.00

HR 55.00 W-4 form that is auto filled with information from the job applicationHR 56.00 I-9 form that is auto filled with information from the job application

HR 57.00

HR 58.00 Ability to specify fields as required on application

HR 59.00

HR 60.00

HR 61.00 Ability for the database to be continuously updated in real time

HR 62.00

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HR 69.00

HR 70.00

Ability to schedule and track applicants for exams/testing/screening process (interviews, panels, promotional exams, and physical ability tests)

Ability to create custom forms that populate form fields from information in the ERP system

Ability to receive applicant profile data from an external system via an interface (e.g., external job board, Civil Service applicant system)

Ability to provide access via a secure web browser and includes a functional web site incorporating selected system features

Ability to apply Florida's Veteran's Preference 5 and 10 point rules, and identify 30% disabled veterans and afford them the required preference on each step of the evaluation process

Allow for application function level security based on userid and complex password supporting multiple user groups/security set at event level

Ability to capture EEO data, screen it from recruiters and agency users, and allow users with EEO security to view and report on summarized EEO information

Ability to link to countywide job title table including descriptions, qualification standards and salary information

Ability to store specific knowledge, skills and abilities (KSAs), measured by applicant test scores or multiple independent subject matter ratings/evaluation comments

Ability to have an automatic internal and external e-mail notification function to send notifications based on event triggers to applicants and agency users

Ability to specify weighted values for specific KSAs matching proficiency level and years of experience, and if applicable, test scores and oral panel interview scores

Ability to tailor the content of the notifications as needed, including on a recruitment by recruitment basis

Ability to store, identify and view notifications by applicant name and/or requisition number







HR 71.00

HR 72.00

HR 73.00 Ability to establish archiving and purging rulesHR 74.00 For authorized users to simultaneously view a single applicant's profileHR 75.00

HR 76.00

HR 77.00

HR 78.00

HR 79.00 Ability to maintain detailed applicant history including historical test scoresHR 80.00 Ability to establish and maintain applicant eligibility and referral listsHR 81.00 Ability to preview available candidates before a job requisition is finalized

HR 82.00

HR 83.00

HR 84.00

HR 85.00

HR 86.00

HR 87.00

HR 88.00

HR 89.00

Ability to process hard copy notifications to applicants who do not have an e-mail address

Ability to print all screens through a browser, including completed candidate profile information

Ability for applicants to apply online for multiple positions with one submittal of applicant data, and for the data to be entered into a universal databaseAbility for applicants to be able to update their personal information ad check the status of their applications, and view their test scores

Ability for applicants to indicate work preferences such as full-time/part-time, and location/region

Ability for applicants to be able to inactivate themselves from a job title for which they no longer wish to be considered

Ability for applicants to file online job interest cards to be notified when desired job title(s) are available

Ability to customize workflows for routing, approvals and notifications based on agency configurations and revise as needed.

Ability to create different evaluation criteria (matching models) including requirements (KSAs) and hurdles by job title or category

Ability to handle multiple evaluation hurdles (e.g. a written test, performance (typing, driving) test, manual rating of experience/education, qualifying interview) in a single job title using event triggers

Ability for authorized agency users to access assigned requisitions, associated applicant profiles and reported knowledge, skills & abilities (KSA's) for evaluation purposes, and enter evaluation results into the KSA requisition database

Ability for multiple users to access/evaluate candidates in a requisition simultaneously

Ability to enter weighted job requirement KSA rating scores and editable evaluation comments over the secure web

Ability for automatic calculation of final scores considering individual test/multiple rater skills scores







HR 90.00

HR 91.00 Ability to fill multiple vacancies on a single requisition

HR 92.00

HR 93.00 Ability to search the universal database using filters and drop dead criteria

HR 94.00

HR 95.00

HR 96.00

HR 97.00

HR 98.00 Ability to automatically rank applicants on test score average by job title

HR 99.00

HR 100.00

HR 101.00

HR 102.00

HR 103.00

HR 104.00

Ability to track and record all requisition activities, status and progress and maintain detailed requisition history based on event triggers such as dates of creations, approval, hurdle completion, applicant interview, and applicant selection. Should also include the ability for users to enter comments into requisition history

Ability to pre-populate requisition with job title, job description, agency information, etc from information in the ERP system

Ability to pre-screen applicants on a requisition and move those candidates who are deemed qualified to proceed to the next evaluation hurdle

Ability to advance candidates through the various hurdles of the process while preventing candidates who have not successfully completed part of the evaluation process from advancing to the next hurdle

Ability for applicant information to be placed "on-hold" until all evaluation requirements have been met (such as completing all of the required tests) and applicant has been determined eligible or ineligible for the position. This includes tested and non-tested job classifications

Ability to allow recruiters to search the universal applicant database according to the job title requirements for eligible applicants based on test scores, weighted KSA requirements, and/or job preferences and obtain an overall percentage match

Ability to "snapshot" all applicants profiles (work/education history) once the evaluation process on a requisition has begun

Ability to refer selected eligible applicants electronically to hiring managers for selection interview, including application materials/applicant profile

Ability for hiring managers to enter selection statuses to record results of selection interviews

Ability to automatically inactivate candidates from future consideration from a job title who fail to respond to an interview

Ability to print the list of applicants at each hurdle and to print the profiles/resumes of the candidates to be evaluated/interviewed

Ability to identify applicants who are current County employees, and their current job classification, for promotional only opportunities







HR 105.00

HR 106.00

HR 107.00

HR 108.00

HR 109.00

HR 110.00

HR 111.00 Ability to design test plans, process scores and analyze results

HR 112.00

HR 113.00

HR 114.00

HR 115.00

HR 116.00

HR 117.00

HR 118.00

HR 119.00

Ability to allow County employees to be considered as a lateral transfer for vacancies within their current job titles without having to compete

Ability to automatically calculate years of experience based on hours and dates worked as indicated in the application work history

Ability for authorized users to access the requisition database and create, review, route, approve and submit requisition requirements online over the secure web

Ability to have an integrated skill and knowledge testing software including a battery of clerical and other skill tests which provide immediate (real-time) feedback of weighted evaluation results (e.g. test scores)

Ability to develop and publish/utilize County specific test material in a variety of formats

Ability to incorporate results from a third party testing system which may include different testing methodologies such as verbal instruction.

Ability to define tests, test keys/answers and set passing point per test and per job classification

Ability to apply the same modular tests to different job title examinations for the same applicant, taking into account rules for reuse of test scores and also the ability to group multiple tests together in one test session (e.g. require 3 tests for a clerical job classification)

Ability to access and proctor tests and have evaluation scores electronically scored and entered into database based on job classification requirements

Ability to administer same test to numerous applicants at the same time, an the ability to simultaneously administer different tests to different applicants at the same time

Ability to score and analyze applicant's test scores including overall scores, individual test scores for each test taker by userid, and test scores by job classification

Ability to track and store all previous and new applicant test scores by individual test, job title and requisition.

Ability for applicant test scores to automatically expire after one year, but still display and remain active on a requisition

Ability to manually reset date applicant is allowed to re-take test(s) on an applicant by applicant basis.







HR 120.00

HR 121.00

HR 122.00

HR 123.00

HR 124.00

HR 125.00

HR 126.00 Ability to identify employees with a unique identifier other than SSNHR 127.00 Ability to associate the I-9 document to an applicant record

HR 128.00

HR 129.00

HR 130.00

HR 131.00

HR 132.00 Track post offer medical exam completion status (Y/N)

HR 133.00

HR 134.00

HR 135.00

HR 136.00 Ability to record multiple employment actions containing the same effective date

Ability for test score expirations within a requisition to be governed by the closing date of a job posting.

Ability to analyze and report on test results to perform pass point analysis, check for adverse impact and applicant flow

Ability to quickly perform test analysis on mean and standard deviation of test items, item discrimination, reliability (inter-correlations, length of the test, etc), standard error of measurement, etc

Ability to update/enter employee hire/rehire information (e.g., enter information on benefits, tax information, payroll, etc.)

Ability to initiate the entry of selected employee hire/rehire information (e.g., employee updates their personal information during new hire orientation)

Ability to designate an applicant as a former or current county employee at any time during the hiring process

Ability to use automated workflow to submit and approve forms related to the Hire/Rehire process

Ability to use automated workflow to provide notification of hires/rehires to designated recipients

Ability to maintain a historical record of all employee IDs (all employee Ids are maintained separately)

Ability to maintain a checklist of items to review with new hires (e.g., covering various orientation sessions and new hire tasks)

Ability to create, edit, view, and maintain history of all employee data (including separated and retired employees) associated with personnel actions (e.g., promotions, transfers, separations, etc.)

Ability to maintain current and historical personal data (e.g., name, date of birth, emergency contact information, and multiple address and phone listings) with the appropriate security restrictions

Ability to maintain current and historical employment data (e.g., status, bargaining unit, etc.)







HR 137.00 Ability to view who deleted/expunged an action and why it was done

HR 138.00

HR 139.00

HR 140.00

HR 141.00

HR 142.00

HR 143.00 Ability to search historical records by last name

HR 144.00 Ability to cross-reference names/maiden names, prior address history, salary, etc.

HR 145.00

HR 146.00 Ability to create and track load outside personnel assignments into the system

HR 147.00

HR 148.00

HR 149.00

HR 150.00

HR 151.00 Ability to process employee leave without pay

Ability to maintain medical, physical, criminal data by employee for job and training restrictions (e.g., drug testing)

Ability to record and maintain non resident alien (NRA) data and information required by Immigration and Naturalization Service (INS) including visa information for non-US citizens and documentation of the I-9 registration process

Ability to track various employee types (e.g., temporary, seasonal, provisional, permanent intermittent), flag the end of seasonal and/or temporary employment, and flag them as active or inactive without losing any associated employee data

Ability to maintain employment type (e.g., hourly, part-time, full-time), work schedule (e.g., scheduled hours worked per week) and established duration (e.g., permanent, durational, temporary) to specify benefit and accrual eligibility for time and attendance

Ability to provide the capability for employees to view their own employment information (current and historical) and to provide corrections or updates to their information (in accordance with the restrictions of self service)

Ability to identify and link files for county employees that are married, domestic partners, children

Ability to maintain and view (via self service) the status of employee requests (used to track the progress of the employee's requests)

Ability to maintain action type, action reason and approval required for all personnel actions

Ability to assign multiple work locations to employees (e.g., department, division, office) and maintain historically

Ability to identify the funding source for an employee, and capture multiple funding sources for split-funded employees







HR 152.00

HR 153.00 Ability to maintain employee leave history with start and end datesHR 154.00 Ability to maintain employee pay changes

HR 155.00

HR 156.00 Ability to track the level of security clearance required for a position

HR 157.00

HR 158.00

HR 159.00 track post offer medical exam completion status (Y/N)

HR 160.00

HR 161.00

HR 162.00 Ability to track and manage random drug testingHR 163.00 Ability to track and manage RIFHR 164.00 Ability to restrict access to protected public record information (FS 119)

HR 165.00

HR 166.00 Ability to identify or swap the primary job for an employee who has multiple jobs

HR 167.00 Ability to allocate funds appropriately for multiple jobsHR 168.00 Ability to support headcount reporting for employees with multiple jobs

HR 169.00

HR 170.00 Ability to change employee labor distribution assignment

HR 171.00

Ability to manage leave programs, to include the Family and Medical Leave Act, and allow for updates as regulations change

Ability to track the level of security clearance required for an employee (e.g., fingerprinting)

Ability to interface with the ID card system that maintains employee photos and badges to associate the appropriate personnel information

Ability to maintain personnel data including: certifications, EMT training, emergency contact information, ID photos, uniforms, etc.

Ability to track multiple employee dates (e.g., original appointment date, leave progression date, longevity date, and special assignment date) based on defined criteria

Ability to create a data file for non-employee volunteers/interns (which would contain basic information (contact, address, etc.), but not require all fields normally associated with an employee on payroll)

Ability to identify and support multiple concurrent job assignments for an employee and maintain historically (e.g., An employee may have a job assignment with the same or different agency or across agencies and departments. Each employee’s job assignment is independent of another and must be uniquely identified and tied to the employer)

Ability to designate the appropriate benefit eligibility for employees with multiple jobs

Ability to track movement\reassignment (transfers), and promotions and maintain historically







HR 172.00 Ability to support the processing of mass personnel transactions (e.g., transfers)

HR 173.00 Ability to track job title by employeeHR 174.00 Ability to support the procedures associated with terminating an employee

HR 175.00

HR 176.00 Ability to pay accrued benefits and retroactive pay after employee separationHR 177.00 Ability to maintain employee exit interview data

HR 178.00

HR 179.00 Ability to provide real-time data for upload to web portals

HR 180.00

HR 181.00

HR 182.00 Ability to identify minimum and maximum salary rangesHR 183.00 Ability to view annual, weekly, daily and hourly compensation rates

HR 184.00

HR 185.00 Ability to prorate an employee's pay in payroll for a mid-period change

HR 186.00 Ability to define the time period between step increases or compensation process

HR 187.00

HR 188.00

HR 189.00 Ability to capture an unlimited number of pay components on an individual's pay

HR 190.00 Ability to add automated eligibility criteria for contract related salary changes

HR 191.00

Ability to turn off accruals, benefits, payments, and time and attendance when an employee separates

Ability to define and update a checklist upon termination -- checklist would include items such as: objects loan

Ability to maintain employee compensation changes and view all compensation data associated with an employee's union affiliation & assignment (e.g., salary, stipend, merit)

Ability to automatically calculate percentage based or flat amount salary adjustments for anniversary increase, collective bargaining increase, or awards

Ability to associate salary schedules to employees based on union affiliations, start and promotion dates with the ability to override

Ability to allow consideration of performance factors within the step increase process and include comments for the reason

Ability to consider employee status (e.g., leave without pay (LWOP)) in applying salary/step increases or compensation process

Ability to automatically identify eligibility for salary/ step increases or compensation process for all employees hired on a specific date (e.g. after 4/1/99) and update (for Civil Service employees)







HR 192.00

HR 193.00

HR 194.00 Ability to apply mass increases to individual components of pay

HR 195.00 Ability to apply mass changes forward through an employee's effective dated history

HR 196.00

HR 197.00

HR 198.00

HR 199.00 Ability to generate competency-based evaluations for employees

HR 200.00

HR 201.00 Ability for an employee to list goals for a specified time period- IDP

HR 202.00

HR 203.00 Ability to provide an overall performance rating

HR 204.00

HR 205.00 Ability to maintain performance standards for specific job classifications HR 206.00 Ability to maintain and track the appeal process for performance evaluations

HR 207.00

HR 208.00

HR 209.00 Ability to evaluate group performance

HR 210.00

HR 211.00 Ability to maintain and create a performance improvement plan for an employee

Ability to create and edit salary schedule (e.g., grades, step and banding) and apply mass changes (retroactive, current, and future) to salary tables based on user defined criteria and maintain historically

Ability to perform mass changes in "preview" mode prior to incorporating changes to employee records

Ability to assign a reason code to an employee's record which was updated through a mass change

Ability to apply mass changes (percentage based, flat amount) to multiple components of pay based on defined parameters and criteria

Ability to maintain historical information on performance evaluations/ratings for employees

Ability to maintain levels of demonstrated employee competencies through the performance evaluation process

Ability for a supervisor to evaluate employee goals and determine completion of employee goals

Ability for an employee to maintain an individual review plan containing their goals and tying those goals to specific training courses

Ability for a manager to make notes throughout the year on employee performance/conduct in a consistent form across agencies without being part of the employee's official record

Ability to document when an employee receives their performance standards and factors against which they will be measured

Ability flag an employee that does not have a performance rating and track by manager/supervisor







HR 212.00

HR 213.00

HR 214.00

HR 215.00

HR 216.00

HR 217.00

HR 218.00

HR 219.00

HR 220.00

HR 221.00

HR 222.00

HR 223.00 Ability to create, edit and view training data and maintain historically

HR 224.00

Ability to perform a retroactive pay adjustment based upon the results of the performance appraisal process

Ability to maintain awards for recognition of employee achievements and performance (e.g., attendance awards)

Ability to create, edit, view, and maintain history of all employee license, certification, accomplishment, and skill information, regardless of job title

Ability to maintain employee licenses and credentials pertinent to the employment field and job title held, through self-service, but subject to final approval before posting

Ability to track multiple licenses and certifications held by each employee and associated expiration and renewal dates, through self-service, but subject to final approval before posting

Ability to notify an employee's supervisor when a license or certification is going to expire in enough time to go through the renewal process (for positions where the license or certificate is required)

Ability to integrate employee competencies and skills identified during the recruiting process (e.g., an employee indicates that he/she is a certified DBA when applying for a position and the system is automatically updated to reflect this competency when the employee is hired)

Ability to associate required competencies and skills to a specific title and integrate the skill requirements with job postings in the recruitment module

Ability to historically maintain educational information for an employee (e.g., level of education, type of education, date of completion of education)

Ability to maintain language skills and rate an employee's proficiency level with a specific language, through self-service, but subject to final approval before posting

Ability to maintain military background in HR system, including DD214 form information (e.g., Veteran status, dates, branch, discharge information)

Ability to historically maintain data related to employees' college training courses taken for tuition reimbursement (e.g., employee name, labor unit, job classification, level of college training course (undergraduate vs. graduate), training course name)







HR 225.00

HR 226.00

HR 227.00

HR 228.00

HR 229.00 Ability to support wait list functionality for training classes

HR 230.00 Ability to reserve the number of seats in a training class based on specified rules

HR 231.00

HR 232.00

HR 233.00

HR 234.00 Ability to maintain pre-registration data and attendance registry by employeeHR 235.00 Ability to define prerequisites for classes and certifications

HR 236.00 Ability to maintain a history of reasons for employee absences to scheduled training

HR 237.00 Ability to maintain employee training course ratings (e.g., grade, pass/fail, scores)

HR 238.00

HR 239.00

HR 240.00

Ability to maintain costs of employee college training courses taken in order to submit for tuition reimbursement (e.g., track costs of each credit, college fees, other fees)

Ability to maintain tables related to tuition reimbursement (e.g., labor unit rules, working test period, employees current funding and reimbursement tables)

Ability to historically maintain data related to employee's training record (e.g., classes taken, dates taken, when class is due to be taken again, work location, funding, attendance certificate)

Ability to have dynamic training rosters (allow for registrations, cancellations, and rescheduling)

Ability to record employee attendance at all training sessions and conferences and provide a certificate

Ability to indicate category of training (e.g., OSHA training, Public Employee Health & Safety Act (PESH), union sponsored, department curriculum, conferences, agency vs. other sources)

Ability to maintain detailed data related to training courses (e.g., dates, hours, costs, credit hours, governmental and non-governmental hours of continuing professional education (CPE)/ continuing education units (CEU))

Ability to manage training course resources (e.g., room reservation, training course materials, seating limitations)

Ability to maintain a listing of all trainers and their individual competencies county-wide

Ability to define a training plan by position/title (e.g., training necessary to move from clerk to administrative assistant) and to modify that training plan as their position/title changes







HR 241.00

HR 242.00

HR 243.00

HR 244.00

HR 245.00 Ability to notify employees when new training courses are being offered

HR 246.00

HR 247.00

HR 248.00

HR 249.00

HR 250.00 Ability to review prior denials of employee training and reason for denial

HR 251.00

HR 252.00

HR 253.00 Ability to have training catalogue and class schedule available online

HR 254.00

HR 255.00

HR 256.00

Ability to link online training courses to an employee's training plan and update upon completion

Ability to automatically enroll an employee in mandatory training courses and notify the employee and/or supervisor of enrollment and when classes are going to be offered

Automatically send an email reminder to an employee /supervisor for their upcoming class based upon a user input date

Ability to track employees who are in long term training programs, including training courses taken and whether the training course was completed successfully

Ability to maintain information regarding in-service training (e.g., job shadowing and rotations) on the employee's training record

Ability to allow employees to enroll in offered training courses themselves (via self service)

Ability to maintain an approval process for both tuition reimbursement and training course registration (by employee and Central HR/Civil Service)

Ability to view the approval status for a training course, and/or tuition reimbursement

Ability to automatically reflect completed training, licenses and certifications on the employee’s skill/competency profile

Ability to track progress of an employee towards a certification or license (e.g., 80 hours of Continuing Professional Education (CPE) training every two years with a minimum of 20 CPE hours per calendar year - 24 of the 80 CPE/CEU (Continuing Education Units) hours must cover governmental subjects)

Ability to link time and attendance to training for verification of employee attendance

Ability to have employee's training plan follow the employee to another department or agency

Ability to restrict registration for training by user defined rules (e.g., limit those employees that repeatedly do not attend scheduled training from registering)







HR 257.00

HR 258.00

HR 259.00

HR 260.00

HR 261.00

HR 262.00

HR 263.00 Ability to track agency compliance with mandated employee training

HR 264.00

HR 265.00 Ability to manage Lending Library

HR 266.00

HR 267.00

HR 268.00

HR 269.00

HR 270.00

HR 271.00

HR 272.00 Ability to relate job title codes to job series and career pathsHR 273.00 Ability to maintain job family relationships among job titles

HR 274.00

Ability to administer training data on employees with multiple jobs (e.g., if employee is a part-time police officer and full-time health care worker, this employee would be required to take training associated with both jobs)

Ability to forecast and perform "what-if" scenarios regarding training based on historical data

Ability to identify anticipated training needs based on existing and newly created/budgeted classifications

Ability to capture demand for new or existing training courses throughout the year (e.g., via training plans)

Ability to track follow-up information on training courses (including training course evaluations and follow-up evaluations) in order to assist in determining training curriculum for the next fiscal year

Ability to forecast need for training courses based on employee certification expiration dates

Ability to define and maintain a target set of training courses for given positions; to match training needs to required skills; and to perform a gap analysis between required skills and employee skills

Ability to integrate workflow notification and approvals with notice sent to Microsoft outlook calendar

Ability to view classroom space, including size, seating, and availability throughout the county

Ability to maintain a career plan for employees which includes their training plan for career advancement

Ability to track training courses and/or training plan needed for career/job advancement for all employees

Ability to track employee progress against their training plan for career advancement

Ability to associate job titles to a career progression of job titles in a series (e.g., from officer to detective in the police department)

Ability to maintain career progression paths specific to a series or across a number of series







HR 275.00 Ability to create, edit, and view grievance-related data and maintain historically

HR 276.00

HR 277.00

HR 278.00

HR 279.00

HR 280.00 Ability to track and inquire on grievance timeline and statusHR 281.00 Ability to filter and sort grievance data based on outcome

HR 282.00

HR 283.00

HR 284.00 Ability to link or cross-reference related grievances

HR 285.00

HR 286.00 Ability to limit data changes to final grievance decisionsHR 287.00 Ability to select similar grievances and identify outcomes and past practices

HR 288.00

HR 289.00

HR 290.00

HR 291.00

HR 292.00 Ability to record manually assigned grievance numbers

HR 293.00

Ability to maintain and retrieve the number of grievances per bargaining unit and contract provision title

Ability to maintain and provide a summary of vital information about individual grievances, including the ability to report on the individual contract provision title (Focus on department level)

Ability to assign multiple codes and descriptions to various steps in the grievance process for grievances filed by employees and/or unions

Ability to track the section/subsections cited in a grievance, including the ability to track multiple claims per grievance

Ability to associate one grievance to many contract sections/subsections by bargaining unit

Ability to enter, edit and maintain institutional/ class action grievances (e.g., no specific claimant identified) as well as individual grievances

Ability to track multiple types of grievances (e.g., contract interpretation or discipline, PERB - Public Employee Relations Board, lawsuits)

Ability to create a unique identifier to track grievances based on case criteria (e.g., bargaining unit, agency tracking number, Labor Relations tracking number, employee, Collective Bargaining Unit agreement)

Ability to provide the flexibility to support the various contract interpretations associated with user defined criteria

Ability to report on number of grievances filed and detailed information, such as: date, employee, type of grievance (e.g., loss of overtime, money, discipline grievance)Ability to produce a report to track all disciplinary actions and steps taken to resolve (sorted by employee-specific record, number of employees receiving disciplines, gender, race, EEO standards)

Ability to create, edit, and view investigation and complaint-related data and maintain historically







HR 294.00 Ability to capture multiple dates and results of an investigation (e.g., fact finding)

HR 295.00 Ability to assign codes and descriptions to the various types of complaints/issue

HR 296.00

HR 297.00

HR 298.00 Ability to capture disability informationHR 299.00 Ability to view EEO discrimination complaints

HR 300.00

HR 301.00 Ability to monitor arbitration payments and time frames for responses

HR 302.00

HR 303.00

HR 304.00

HR 305.00 Ability to track seniority by bargaining unit

HR 306.00

HR 307.00

HR 308.00

HR 309.00 Ability to modify hiring and promotional goals related to affirmative action

HR 310.00

HR 311.00

HR 312.00 Ability to recalculate and analyze affirmative action data

HR 313.00

Ability to view the steps that supervisors/managers have taken when imposing disciplinary actions on an employee

Ability to assign an expiration date from a specific disciplinary action and maintain history

Ability to inquire on resolutions based on past decisions and contract interpretation associated with specific grievance types or user defined criteria

Ability to track arbitrator data and performance (e.g., name, previous rulings on cases)

Ability to maintain a standard set of codes used to evaluate arbitrators (e.g., rating outcome, severity of judgment, appearance of bias)

Ability to uniquely identify all unions, employee organizations and associations including non-union employees

Ability to track union contracts including contract dates, planned start dates, date required for union negotiation

Ability to create, edit, and view negotiation related data and maintain historically for the Office of Labor Relations

Ability to create, modify, inactivate and view affirmative action statistics and goals and maintain historically

Ability to maintain and view (with the appropriate authority) applicant data (e.g., demographics, recruitment source, classification, acceptance/rejection of employment by applicant) for comparison to affirmative action goals

Ability to maintain office locations (e.g., responsibility centers) within agencies in order to prepare affirmative action reports

Ability to electronically complete and send separation data forms via work flow process







HR 314.00

HR 315.00

HR 316.00

HR 317.00

HR 318.00

HR 319.00

HR 320.00

HR 321.00 Ability to import data and export human resources data

HR 322.00

HR 323.00

HR 324.00

HR 325.00

HR 326.00

HR 327.00

HR 328.00

HR 329.00 Ability to provide a report that reflects a roster of employeesHR 330.00 Ability to create 'canned reports' with user entered date parametersHR 331.00 Ability to support trend analysis

Ability to view claimant data, such as unemployment or workers compensation data (e.g., reason for separation, benefit rate, submission date, approval date)

Ability to access Human Resource employment data to identify why employee has separated and verify wage data

Ability to automatically notify Agency/Department when a former employee applies for unemployment or files an appeal to the unemployment compensation decision

Ability to identify if a former employee has filed for unemployment compensation while on Workers Compensation

Ability to automatically track status throughout the unemployment hearing and appeals process

Ability to track unemployment benefits paid to an employee based on specific criteria and view history

Ability to compile data on the number of unemployment applicants, their reason for collecting unemployment benefits (e.g., seasonal, part time, subsequent employment, retroactive payments), and the total dollar amounts associated to each type

Ability to download data, define/perform queries, and report from the HRMS system to user computer

Ability to import data from outside systems to compare or combine with related HRMS system data for reporting

Ability to export report-related data to other applications (e.g., Excel, Access) for further manipulation

Ability to produce statistical charts and graphs from the database without needing to export data to Excel or other programs

Ability to create, modify, save and view standard and adhoc reports and the specified reporting criteria

Ability to view reports online, save reports to a file, distribute information in electronic format, and route report signature documents in electronic format

Ability to report on data based on different frequencies - weekly, monthly, quarterly, and yearly (adhoc and on-demand)







HR 332.00 Ability to support standard regulatory reporting (e.g., EEO-4, EEO-5, OSHA, DOL)

HR 333.00

HR 334.00 Ability to access a specified number of years worth of data for reporting purposes

HR 335.00

HR 336.00

HR 337.00 Ability to query and report against real-time integrated data HR 338.00 Ability to report on all employees and/or applicants, and their related data

HR 339.00 Ability to produce a report on job titles, jurisdictional classifications, and positions

HR 340.00

HR 341.00

HR 342.00 Ability to produce a report on new hires and rehiresHR 343.00 Ability to produce a report on employee separations and unemploymentHR 344.00 Ability to produce a report on all personnel actions, competencies, and skills

HR 345.00

HR 346.00

HR 347.00 Ability to produce a report on compensation changesHR 348.00 Ability to produce a report on seniority and longevity (retirement)HR 349.00 Ability to produce a type of leave report (e.g., long term vs. short term)

HR 350.00

HR 351.00 Ability to produce workers compensation and other health and safety reportsHR 352.00 Ability to identify top wage earners

HR 353.00

Ability to generate reports at different organizational levels - department/agency, county

Ability to generate adhoc reports for third-party review (e.g., by department/agency)

Ability to generate an audit trail report that would detail each change made within the system (e.g., user, dates, field)

Ability to produce a report on applicant data and their associated recruiting activities/status

Ability to support Federal Consent Decree report associated with recruiting and application tracking

Ability to provide report for all personnel transactions (all transfers, salary increases, etc.) and to be able to sort in a variety of ways with date and range specifications

Ability to produce a report on employee training, career planning, and performance management

Ability to report on disciplinary actions per employee (overview report for Labor Relations)

Ability to report on the number of arbitrations associated with an employee or grievance







HR 354.00 Ability to generate union affiliation reports

HR 355.00

HR 356.00

HR 357.00 Ability to report on consolidated data pulled from various systemsHR 358.00 Ability to limit access to reporting data based on security restrictions

HR 359.00 Ability to report on pending transactions by department or by personnel action

HR 360.00 Ability to report on user information per transactionHR 361.00 Ability to report on employee profile information including history

HR 362.00

HR 363.00 Ability to output reports in the following formats: .pdf, .doc, .xlsHR 364.00 Ability to generate all county specific user defined reports as required

HR 365.00

HR 366.00 Ability to associate a particular account to an additional earning

HR 367.00

HR 368.00

HR 369.00

HR 370.00 Ability to perform mass update of chart of account strings

HR 371.00

HR 372.00 Ability to maintain history of chart of account strings

HR 373.00

HR 374.00

Ability to provide a consistent snapshot of data, calculations, and percentages for each department/agency (to allow the county to report on the same information)

Ability to generate forms for various employee supporting/source documentation (e.g., I-9, etc.)

Ability to generate reports that track the performance efficiency of personnel (used to determine areas of improvement and processing time)

Ability to default all of an employee's earnings, deductions, taxes, and employer deductions to the appropriate chart of account string and the ability to override the default

Ability to charge labor expenses to a grant or project number (hurricane and election)

Ability to charge labor expenses to the appropriate account(s) over fiscal, and calendar year end splits (e.g., Charge backs)

Ability to specify chart of accounts coding string processing options, such as: Activate, De-Activate, Open Date, Close Date

Ability to mass update of employee records to reflect updates to chart of account strings

Ability to record hours and dollars by labor distribution code on an employee's record

Ability to track employee work activity and whether it was charged to the appropriate fund







HR 375.00

HR 376.00

HR 377.00

HR 378.00

HR 379.00 Ability to capture detailed employee task information at point of time entry

HR 380.00

HR 381.00 Ability to capture information and summarize potential costs by project

HR 382.00

HR 383.00

HR 384.00 Ability to view labor on a weekly basis (e.g., time charges)

HR 385.00 Ability to report on allocated time versus time worked for selected employees

HR 386.00

HR 387.00 Ability to interface distributed labor expenses to the General Ledger

HR 388.00

HR 389.00

HR 390.00 Ability to report on the percentage of staff lost timeHR 391.00 Ability to review online timesheet entries and approvals for audit purposesHR 392.00 Ability to reprint scheduled time versus actual time for audit purposesHR 393.00 Ability to report on time worked by department or by project

HR 394.00

HR 395.00

Ability to track equipment usage by hour and associate that time with one or more projects/grants

Ability to create, edit and maintain start and end date funding for positions and identify positions for which funds will endAbility to capture split-funded positions (salary and fringe benefits) across departments and funds (e.g., grants, capital projects)

Ability to track employee program tasks (for projects and work functionality) to support a program budget model versus the line item budget used currently

Ability to allocate non-labor expenses to the appropriate location at point of time entry

Ability to generate Labor Distribution Summary Listing (summarizing pay) and the Labor Distribution Summary Report by dept & by fund on an ad hoc basis

Ability to charge/track labor expenses by physical location (e.g., to allocate security cost by square foot)

Ability to adjust payroll after the fact (e.g., retroactive labor distributions, correct an incorrect posting in general ledger)

Ability to report on time and leave data by Time Reason Code (Time Reason Codes are created for leave categories)

Ability to report on scheduled/unscheduled leave usage in order to facilitate manpower percentage and scheduling for departments

Ability to analyze leave balances, excessive/minimal leave usage and the correlation to overtime

Ability to view leave data and identify long-term leaves and long-term abandonment if necessary, viewable on a monthly basis







HR 396.00

HR 397.00

HR 398.00

HR 399.00 Ability to project termination cost payouts

HR 400.00

HR 401.00

HR 402.00

HR 403.00 Ability to report on deductions HR 404.00 Ability to report by different types of payrolls (e.g., seasonal, part-time, regular)HR 405.00 Ability to access payroll data by type of employee (i.e., union, uniform, non-uniform)

HR 406.00 Ability to calculate cost of remaining payrolls in the year by fund, dept, county wide

HR 407.00 Ability to report on number of workdays per month

HR 408.00

HR 409.00 Ability to report on overtime by agencyHR 410.00 Ability to analyze overtime versus the cost of a new hire

HR 411.00

HR 412.00 Other user-defined reports as required

HR 413.00

HR 414.00 Ability to automatically retro-adjust time based on the effective date

HR 415.00

HR 416.00

Ability to record and report the actual hours worked and be able to access this information real time

Ability to view current or point-in-time personnel actions on attritions, additions, separations and promotions by fund, department, union, employee attributes

Ability to access data regarding approaching retirements, number of years served, tiers

Ability to split employee time and payroll across different funds (this will lead to more accurate cost allocation of employees, especially partial FTEs)

Ability to reprint hierarchies (e.g., organization hierarchies -- who is signing off for certain employees, departments)

Ability to report on earnings, supplemental earnings, payouts, awards by all attributes

Ability to forecast and perform trend analysis for payroll and time & leave information (useful in assigning overtime in workforce/schedule management)

Ability to find average overtime rate paid out, broken out by type of employee (e.g., civilian, uniformed officer)

Ability to pay out accrued or holiday time, at current rate, the rate at which it was earned, or at a designated rate

Ability to provide an automated method to add to the sick leave bank using a standard time code

Ability to generate bi-weekly, annual, monthly, or other period accrual of leave for full time, part time, and hourly employees







HR 417.00

HR 418.00

HR 419.00 Ability to suspend accruals for ineligible employees

HR 420.00 Ability to define multiple proration accrual rules for less than full time employees

HR 421.00 Ability to accommodate the accrual of time for employees on a prorata basis

HR 422.00

HR 423.00 Ability to prorate leave accruals based on full-time percentageHR 424.00HR 425.00 Ability to provide restrictions regarding accrued vacation and sick leave

HR 426.00

HR 427.00 Ability to limit annual vacation/Sick carry-over

HR 428.00

HR 429.00 Ability to reset accrued time at end of a calendar/fiscal year

HR 430.00

HR 431.00

HR 432.00

HR 433.00

HR 434.00 Ability to reflect leave accrual amounts on paychecks

HR 435.00

HR 436.00

HR 437.00

HR 438.00 Ability to define leave accrual rules based on hire date

Ability to generate annual accrual of sick, vacation, and personal leave based on calendar or fiscal year

Ability to accrue time at the start of a specified term rather than every pay period or monthly

Ability to prorate leave when employees switch from unions and their leave plans change

Ability to automatically relate staff schedules to leave accruals

Ability to limit maximum accrued vacation/sick based on hire date and collective bargaining unit

Ability to zero out unused paid leave time at end of calendar year, or pay off time, or carry over the time for certain collective bargaining unit/job classes

Ability to pay out accumulated holiday/compensatory time based either on rate of pay in place when the time was earned, or on employee's current rate of pay

Ability to calculate accruals for employees holding multiple jobs at different accrual rates

Ability to automatically calculate and make changes to employees leave accrual rates based on length of service and type of appointment

Ability to automatically calculate and process retroactive accruals based on the appropriate rules, rates, and dates (can be user defined)

Ability to manage accruals that must be automatically deaccrued at the end of the year (e.g., Identify, renew, etc.)

Ability to automatically calculate additional termination pay (not previously accrued) based upon years of seniority

Ability to accommodate the credit of accrued time upon reappointment after resignation







HR 439.00

HR 440.00 Ability to automatically expire unused leave accruals

HR 441.00

HR 442.00

HR 443.00 Ability to adjust leave for employees who are classified as inactive on payroll

HR 444.00

LEARNING MANAGEMENT LM 1.00 Student’s name displays on home page of User Interface

LM 2.00 Ability to view courses by category for both instructor led and web based training

LM 3.00 Student has the ability to self enroll in both instructor led and web based training

LM 4.00

LM 5.00

LM 6.00 Student is able to view learning plans, skills and certifications

LM 7.00 Student able to launch and bookmark self-paced web based training from interface

LM 8.00 Student able to update personal information such as email, phone, supervisor, etc. LM 9.00 Student is able to search for courses using keywords within title and description LM 10.00 Student is able to view and print completion certificates LM 11.00 Student is able to create development plans LM 12.00 Student is able to assign classes to their development plansLM 13.00 Student is able to print their own transcriptLM 14.00 Student is able to complete a survey or testLM 15.00 Student is able to request permission to by-pass a prerequisite LM 16.00 Student is able to access a course-specific bulletin board and online resourcesLM 17.00 Web based access to administrative features, data, and reportingLM 18.00 Ability to assign different Administrative access levels

Ability to begin accruing bonus sick days starting from either the last sick day taken or the day a bonus sick leave day was last accrued

Ability to credit leave time after change of status, for example, part time to full time, probationary to permanent

Ability to turn off accruals when an employee exceeds allowable unpaid or Workers' Compensation time

Ability to adjust annual leave balances to the employee's appropriate leave ceiling at beginning of the leave year

Student has the ability to wait list themselves in both instructor led and web based training events

Student has the ability to cancel or change their enrollment request for both instructor led and online training events.







LM 19.00 Ability to add users manually or batch upload LM 20.00 Import user data from other systems/sources LM 21.00 Ability to set / change user status (active / inactive /deleted ) LM 22.00 Create / edit / assign / delete new permissions and roles LM 23.00 Create / change / view user information profile LM 24.00 Edit users manuallyLM 25.00 Enroll users in courses (individually and group/batch) LM 26.00 Assign users to groups and sub-groupsLM 27.00 Enroll and cancel registration for learning events LM 28.00 Create a class from scratch LM 29.00 Create a class from template LM 30.00 Create a class from a class / course from history classes LM 31.00 Create a class from a class / course from active classesLM 32.00 Define class / course business rules LM 33.00 Delete class / course LM 34.00 Assign different class / course ownersLM 35.00 Send class / course to historyLM 36.00 Add / Remove content objects to a class / courseLM 37.00 Change content object properties LM 38.00 Change content object sequence LM 39.00 Define a content object as a pre-testLM 40.00 Define maximum attempts for selected usersLM 41.00 Define registration screening rules for a group (i.e.: prerequisite and eligibility)

LM 42.00

LM 43.00 Assign prerequisites to a class / courseLM 44.00 Assign prerequisites to a specific groupLM 45.00 Manually override prerequisites requirements LM 46.00 Assign eligibility checking to a class / course LM 47.00 Assign eligibility to a specific group LM 48.00 Manually override eligibilityLM 49.00 Schedule all training types as events with start and end datesLM 50.00 Customize course title and descriptionLM 51.00 Track both web based and instructor led trainingLM 52.00 Support mixed training modalities (blended learning)

Define registration screening rules for a class / course (i.e.: prerequisite and eligibility)







LM 53.00 Maintain list of instructors LM 54.00 Assign resources to a class / course (i.e.: rooms, equipment, etc)LM 55.00 Organize online events and activities into categoriesLM 56.00 Customize and print certificates

LM 57.00

LM 58.00 Customized To-Do listsLM 59.00 Support minimum and maximum class / course size LM 60.00 Ability to move a registration from one class to another LM 61.00 Assign and track course credits (CEU’s and PDU’s) LM 62.00 Enable self enrollment for training events LM 63.00 Group enrollments by category

LM 64.00

LM 65.00

LM 66.00 Assign learning activity deadlines for employees

LM 67.00 Ability to print all communications for employees who do not have email address

LM 68.00 Assign auto-reminders to be sent via email LM 69.00 Ability to integrate with the calendar features of Outlook LM 70.00 Ability to provide supervisor manual or automatic email notifications

LM 71.00 Ability to require supervisor approval via manual or automatic email notifications

LM 72.00 Ability for supervisors to be copied on email notification to employees. LM 73.00 Ability to request / reserve rooms, equipment, and other training resourcesLM 74.00 Manually add an activity or event to a transcriptLM 75.00 Manually delete an activity or event from a transcript LM 76.00 Customizable work flows and business rulesLM 77.00 Ability to use wild cards to search for users and class / course LM 78.00 Create and schedule custom email messages for students with attachmentsLM 79.00 Generate class calendar LM 80.00 View and print a class calendar

LM 81.00 Create a curriculum (collection of courses targeted for a particular group or user)

Ability to limit the number of times a certificate is printed by the Student without a Administrator override

Automatically / manually update registration status (no show, cancelled, finished, and waitlist

Ability to send email notifications via Exchange/Outlook (SMTP) for confirmation, certifications, cancellation, reminders, class changes, etc







LM 82.00 Add courses to a curriculum LM 83.00 Remove courses from a curriculum LM 84.00 Create a curriculum group LM 85.00 Add groups to a curriculum LM 86.00 Remove groups from a curriculum LM 87.00 Ability to add new fields to the databaseLM 88.00 Edit / Modify existing fields in the databaseLM 89.00 Add look-up table information in databaseLM 90.00 Edit information in the look-up table in databaseLM 91.00 Set field properties such as size, type of date, edit LM 92.00 View / Print student transcriptsLM 93.00 Configurable security settings and password characteristics LM 94.00 Courses can be set to automatically renew on periodic basis (i.e.: yearly)

LM 95.00

LM 96.00

LM 97.00 Ability to assign instructors to class / course LM 98.00 Ability to enforce / override registration cut-off timeLM 99.00 Ability to define course pre-requisites, elective and learning paths

LM 100.00 Ability to create a wait list and notify pending participants when a vacancy occurs

LM 101.00 Ability to mandate class / course as mandatoryLM 102.00 Ability to mandate class / course as elective LM 103.00 Ability to track both web-based and instructor led training

LM 104.00 Ability to set and override the maximum / minimum students for a class / course

LM 105.00 Ability to create / change / view instructor biographies LM 106.00 Ability to include driving directions for all class locationsLM 107.00 Class / courses can be mapped to locations, assets, instructors, etc

LM 108.00 Ability to have multiple training sessions on the same day , time and/or location

LM 109.00

LM 110.00 Ability for instructor to assign training assignments to individuals or groups

Ability to track multiple training costs per class / course (i.e.: instructor, books, equipment deprecation, etc.)

Ability to manage physical inventory of training materials (i.e.: manuals, videos, books, etc.)

Ability to push pre-work and post work to participates before and after a training class / course







LM 111.00 Ability for instructors to attach files to assignmentsLM 112.00 Ability for instructors to grade individual assignmentsLM 113.00 Ability to create and print course / class rosters and sign-in sheets

LM 114.00 Administrator feature should provide Intuitive navigation for non-technical users

LM 115.00

LM 116.00 Ability to assign learning activity deadlines for employees

LM 117.00

LM 118.00 Built-in, full integrated Learning Content Management System

LM 119.00

LM 120.00

LM 121.00 Launch and track web-based learningLM 122.00 Built in content authoring tool LM 123.00 Authoring tool designed for use by non-programmersLM 124.00 Authoring tool provides a WYSIWIG interface for creating and editing contentLM 125.00 Drag-and-Drop object placement LM 126.00 Authoring tools supports template based authoring LM 127.00 Authoring tool supports streaming media, graphics, audio, animations, etc. LM 128.00 Authoring tools support version control

LM 129.00

LM 130.00 Built-in testing and survey creation tool LM 131.00 Ability to create new courses from Sharable Content Objects.LM 132.00 Create / edit reusable leaning Objects (RLO) LM 133.00LM 134.00LM 135.00 Support SCORM versions 1.2 and 2004

LM 136.00

LM 137.00 Links to other training sites or resources

Ability to assign to assign a learning / development plan to an individually user and globally to a group

Ability to create business rule to limit the number of employees from any one agency (over 87 different agencies) from enrolling in a class / course

Utility to upload / import third party AICC or SCORM compliant courses without vendor assistance

Interoperability with content that is not standard compliant course (i.e.: PowerPoint)

Ability to upload and use multimedia with built-in authoring tool (audio, video, images, flash, etc)

Built-in SCO (Sharable Content Object) Management Tool Built-in SCORM (Sharable Content Object Reference Model) manifest debugger

Ability to import / upload web based coursed developed by internal staff using third party authoring / simulation tools such as Lectora and Firefly







LM 138.00

LM 139.00 Ability to expire a courseLM 140.00 Disable a course without removing it from the LCMS LM 141.00 Course history audit trail LM 142.00 Authoring tool provides spell check and search features LM 143.00 Ability to create pre and post tests for each course moduleLM 144.00 Supports third party interactive simulations (Knowledge Planet – Firefly) LM 145.00 No limitation on the number of courses stored within system LM 146.00 Built-in code view designing tool

LM 147.00 Support integration with third party content providers such as Element K and Net-G

LM 148.00 Courses may be archived and retrieved later for subsequently use LM 149.00 Ability for multiple authors to contribute to developing a single courseLM 150.00 Support version control and rollback capabilityLM 151.00 Built-in assessment and survey tool that supports all question typesLM 152.00 Ability to import IMS-QTI compliant test banksLM 153.00 (IMS Global Learning Consortium Inc - Question and Test Interoperability) LM 154.00 Ability to support the Kirkpatrick’s four level of evaluation modelLM 155.00 Ability to create custom tests, surveys, and opinion polls LM 156.00 Ability to auto grade and display results to learner LM 157.00 Ability to set passing scores for testLM 158.00 Ability to administrate pre, post and inline testsLM 159.00 Display test results to learner

LM 160.00

LM 161.00 Ability to limit the number of attempts allowed per questionLM 162.00 Ability to collect student feedback and surveysLM 163.00 Ability to link images and other visuals to questionsLM 164.00 Ability to set time limits on assessments / testsLM 165.00 Ability to support randomized questions and answersLM 166.00 Ability to provide immediate feedback to user for each question

LM 167.00

LM 168.00 Ability to compile evaluations by class into an output report

Ability to set and override the maximum / minimum students for a course at the session level

Ability to support multiple choice, true/false, yes/no, fill-in-blank, and essay questions

Ability to display test results in real-time through a powerful grade book tracking system







LM 169.00

LM 170.00 Built-in spell check and search featuresLM 171.00 Integrated e-commence capability for payment of coursesLM 172.00 Ability to treat a group of courses as one training bundle LM 173.00 Ability to assign discounts to courses LM 174.00 Support credit card transactions without manual effort LM 175.00 Support multiple merchant accounts LM 176.00 Support VeriSign securityLM 177.00 Payment reporting featuresLM 178.00 Live web-casting and virtual meeting capabilities LM 179.00 Integrate with Exchange/Outlook 2003 email and calendar functionsLM 180.00 Supports live video and audio streaming LM 181.00 Supports the capability of virtual classroom LM 182.00 Ability to have real-time synchronous built-in chat forumsLM 183.00 Ability to have threaded discussion boardsLM 184.00 Web-based calendaring and scheduling though integration with Outlook 2003

LM 185.00

LM 186.00 Course specific bulletin boards LM 187.00 Web based reporting interfaceLM 188.00 Include pre-created out of the box standard reportsLM 189.00 Built in reporting toolLM 190.00 Ability to customize standard reports

LM 191.00

LM 192.00

LM 193.00

LM 194.00 Ability to run, view, export and print reports determined by user access level LM 195.00 Support the third party reporting tools Crystal Reports LM 196.00 Ability to schedule auto recurring reportsLM 197.00 Ability to view and print all reports graphically and textually

Ability report on test scores by user, class, instructor, or any other pre-defined group.

Ability to create and schedule customized email message for students with attachments

Ability to export and import data to and from Word, Excel, PDF, Crystal, Text and XML formats

WYSIWYG report creation for custom reports to allow non-technical users the ability to create robust analyses and report such as Skills, Capability, Bench Strength, Critical Skills in just a few clicks.

Ability for non technical users to sort and analyze data in a wide variety of ways (i.e.: organization unit, time periods, group designation, etc.)







LM 198.00 Ability to display a learning dashboard viewLM 199.00 Ability for Mangers to pull reports on their subordinatesLM 200.00 Ability to report on the learning object and question levelLM 201.00 Ability to create and print course / class rosters and sign-in sheets

LM 202.00 Ability to generate ad hoc queries and reports based on user-defined parameters

LM 203.00

LM 204.00

LM 205.00 Built-in spell check and search featuresLM 206.00 Ability to collect user demographic information

LM 207.00

LM 208.00

LM 209.00

LM 210.00

LM 211.00

LM 212.00 Ability to track all aspects of the talent management processLM 213.00 Ability to provide succession planning functionality LM 214.00 Ability to integrate the succession planning and development planning processLM 215.00 Ability to create individual talent profiles LM 216.00 Ability to track certifications LM 217.00 Ability to track formal education (AA, BA, BS, MBA, PhD)LM 218.00 Ability to identify high potential employees LM 219.00 Import third party skills libraries LM 220.00 Create / Modify customizable learning paths / plansLM 221.00 Create customizable certification tracks LM 222.00 Skill gap analysis tools and reporting

Ability to view online and print a talent profile showing skills, career history, education, career goals, succession planning considerations, past learning, etc. all in one comprehensive profile

Ability to report on learning / development plan progress for an individually user and globally for a group

Ability to designate talent polls by any user identified criteria and run analyses on resulting data

Ability to compare participation and performance between different departments and/or agencies of the organization

Ability for user to create a development plan for themselves which incorporates self-selected and manager development activities for current and future needs, create plans based on performance gaps and job roles

Ability to establish requirements for completing individual development plans based on predefined criteria

Ability to view and modify selected portion of development plan depending on users’ access rights







LM 223.00 Create configurable job profiles which link users to learning paths

LM 224.00

LM 225.00 Ability to set deadlines for individual task assignmentsLM 226.00 Ability to set deadlines for completion of entire learning path/planLM 227.00 Peer review and 360 feedback toolsLM 228.00 Ability to report on 360 responses by group

LM 229.00

LM 230.00

LM 231.00

LM 232.00

LM 233.00 Ability to assign multiple plans to a user

LM 234.00

LM 235.00 Ability to assign paths to selected group of users simultaneouslyLM 236.00 Ability to link skills to a course / classLM 237.00 Ability to remove skill links from a course / classLM 238.00 Ability to track certification deadlinesLM 239.00 Ability to track regulatory compliance deadlinesLM 240.00 Built-in spell check featureLM 241.00 Supports integration between succession planning and development planningLM 242.00 Succession planning functionalityLM 243.00 Ability to assign different security access levelsLM 244.00 Ability to send triggers based on workflow and security level

LM 245.00

LM 246.00 Ability to create/edit custom competencies and job rolesLM 247.00

LM 248.00

Create configurable skill profiles which can linked to users and used for performing skill gap analysis

Skill gap analysis, job progression and best math reporting for succession planning purposes

Configurable Skills which can be linked to users and use for performing skill gap analysis

Ability to give instant status on any defined sector of the organization and where they are in any predefined process

Ability to get a comprehensive picture of the predefined process status for any predefined process in any part of the predefined sector of the organization processes

Ability to send automated email reminders for approaching deadlines and overdue tasks

Ability to link and track alternative learning contact (i.e.: coaching/mentoring, job experiences/rotations, etc) to skill and competency requirements

System includes and/or is compatible with off-the-shelf competency diction and job profiles Ability for supervisors/managers to enroll direct reports in both Instructor led and web based training







LM 249.00 Ability for supervisors/managers to create development plans for direct reportsLM 250.00 Ability to view in one place transcripts for all direct reportsLM 251.00 Ability to view online development plans for all direct reports

LM 252.00

LM 253.00

LM 254.00

BENEFITS ADMINISTRATION

BEN 1.00

BEN 2.00

BEN 3.00

BEN 4.00

BEN 5.00

BEN 6.00

BEN 7.00

BEN 8.00

Ability for supervisors/managers to include a statement or request when approving an employee training request

Ability to automatically copy supervisors/managers on all email notifications sent to their direct reports

Ability to provide supervisor / manager notification of training their employees have requested

Ability to create, edit and view multiple types of benefit plans and related data (e.g., health, dental, savings bond, deferred compensation, optional, and retirement) and maintain historically

Ability to define all the benefit plans offered (e.g., benefit plan type, benefit plan name, rules, carrier for each benefit plan, deduction code, plan description, payee) and maintain historically

Ability to define benefit carrier and third-party administrator information (e.g., name, contact person, address, phone, and policy number) and restrict access to information for authorized employees

Ability to specify provider coverage limits for each benefit type and plan, according to the levels of coverage (e.g., employee only, family, domestic partnerships)

Ability to define employee deductions/contributions and employer share amount/percentage for benefit plans

Ability to define eligibility for benefit plans based on bargaining unit, employment, job status and agency

Ability to define benefit plans based on salary and/or percentage calculations pre-tax and/or after tax (e.g., health/dental insurance, deferred compensation plans, optional supplemental benefit package deductions, union dues and fees, credit unions, charitable organizations)

Ability to maintain eligibility for deferred compensation plans based on bargaining unit, employee status, service and agency, including 457,403(b), and state retirement systems (including optional retirement systems such as College TIAA-CREF)







BEN 9.00

BEN 10.00

BEN 11.00

BEN 12.00

BEN 13.00

BEN 14.00

BEN 15.00 Ability to use unique code values or identifier for benefits plan

BEN 16.00

BEN 17.00

BEN 18.00 Ability to maintain multiple deduction schedules

BEN 19.00 Ability to indicate that an employee’s benefit deduction is pre-tax and/or post-tax

BEN 20.00

BEN 21.00

BEN 22.00 Ability to support multiple plans including sub categories of related plans

BEN 23.00

BEN 24.00 Ability for the County to self administer the Flexible Spending Account Plan

Ability to define benefit eligibility rules based on multiple factors specified in sub-requirements below

Ability to override the pay leave parameter and union designation associated with a single job title at the employee level

Ability to verify employee eligibility for a requested benefit change, notify employees (through an auto-trigger alert) that the change has been accepted and identify when the change is effective

Ability to process different rate calculations and deductions for groups of employees

Ability to define coverage based on pre-defined selection criteria (e.g., self coverage, self plus one, family coverage, domestic partnership) and to define discrete rates for multiple providers

Ability to link benefit plans to governing labor agreement information (e.g., expiration dates of governing labor agreements, reference guides, documents) and maintain historically

Ability to establish and maintain changes to benefit plan rates (e.g., health/dental/vision)

Ability to identify employee and employer contribution and payment amounts separately

Ability to effectuate mass changes to employee record tables based on benefit plan changes

Ability to automatically trigger alerts to employees for changes made to benefit plans

Ability to support tiers of grouping in the benefits plans (e.g., a carrier's plan will have differing premiums assigned depending on enrollee status (e.g., active, LWOP, WC, retired, vestees, retirees) and type of coverage (e.g., single , family, Medicare, one over 65/one under 65))







BEN 25.00

BEN 26.00

BEN 27.00

BEN 28.00

BEN 29.00

BEN 30.00

BEN 31.00

BEN 32.00

BEN 33.00

BEN 34.00

BEN 35.00

Ability to set up 3rd party one time payment other than payroll for those enrollees (vestees, retirees) who want to pay premiums for a period of time (e.g., one year in advance)

Ability to compute and report value for tax purposes (e.g., car fringes, domestic partner, college housing etc.) to employees via e-mail or automatically update a template correspondence to be sent via mail anytime annually, or anytime a change is made to the value (e.g., domestic partner coverage added or deleted.)

Ability to permit/prevent continuity of benefits coverage for eligible employees during periods in which they are not receiving pay (or beyond the expiration date for terminated employees), submit both employee and employer share of the premiums due and track amounts owed to the County

Ability to create similar plan definition records without having to enter redundant data (e.g., numerous plans are created with many of the same attributes)

Ability to link changes to an employee’s benefit plan such that when adding a new plan the system will supersede the old plan while maintaining the old plan in history

Ability to provide benefit programs that support enrollment functions for two married County employees and verification/prevention of "dual coverage" based on governing labor agreement provision(s)

Ability to create, edit and view employee benefits eligibility data and related employee benefits data according to governing labor agreement, employee status, appointment status, and maintain historically

Ability to allow the establishment of benefit hierarchies and benefit preclusions/exclusions so that an employee cannot sign up for more than one health, dental, or vision care provider through their County employment, but can elect several optional benefits

Ability to automatically determine benefit plan eligibility rules based on status, governing labor agreement, and/or job title

Ability to track all employee benefit deductions by user date of entry, payroll deduction date, and by user effective date of benefit change

Ability for County employees to view their benefits enrollment related data on-line (e.g., health, dental, vision, and Flex Pre-tax Spending Plan )







BEN 36.00

BEN 37.00

BEN 38.00

BEN 39.00

BEN 40.00

BEN 41.00

BEN 42.00

BEN 43.00

BEN 40.00

BEN 41.00

BEN 42.00

BEN 43.00

BEN 44.00 Ability to perform multiple benefit related transactions related to one event

Ability for County employees to maintain data for employee-selected benefits (e.g., health/dental/vision dependent data)

Ability for employee to maintain dependent information (e.g., primary/contingent, age, Social Security Number, relationship)

Ability for County personnel to access benefit information maintained historically for active/inactive employees

Ability to edit and maintain benefits during enrollment and qualifying events and to maintain historically

Ability to perform automatic changes to benefits according to rules (e.g., termination of benefits, automatic enrollment in appropriate benefits)

Ability to allow authorized personnel (Comptroller's Health Benefits Division) to establish open enrollment periods for each benefit type, which can vary by benefit type or specific plan

Ability to provide automatic default benefits choice if no response is received from employee and generate notification letter to employee

Ability to restrict changes outside enrollment period or qualifying life changing events with the ability for authorized personnel (Comptroller's Health Benefits Division) to override the changes

Ability to maintain benefit enrollment data on employees who are on leave, who have separated, or who have returned for deduction and benefit eligibility status and maintain historically

Ability to re-enroll employees who have returned from leave or separation, in benefits, upon return to County employment according to benefit rules in effect at the time of reinstatement (e.g., teachers on sabbatical, personnel on military furloughs, leave without pay)

Ability to automatically coordinate employee benefits across job and agency assignments to determine eligibility when an employee is less than full time in all job assignments and prevent dual benefits when more than one job assignment meets eligibility

Ability to enroll employees in a benefit program and one or more associated plans as a single data input page (e.g., health/dental/vision)







BEN 45.00

BEN 46.00

BEN 47.00

BEN 48.00

BEN 49.00

BEN 50.00

BEN 51.00

BEN 52.00

BEN 53.00 Ability to provide security through use of login access

BEN 54.00

BEN 55.00 Ability to provide automated form processing to support open enrollmentBEN 56.00 Ability to provide pre-populated forms with personal information

BEN 57.00

BEN 58.00

Ability to split and provide dual coverage for employees and their dependents (e.g., allow eligible spouses that are County employees to co-cover each other under the same benefit) and to limit or exclude such coverage by benefit, by plan, and by provider

Ability for administrative personnel to generate periodic benefits statements showing current employee coverage for all plans and the value of employer paid benefits, such as health benefits coverage, and paid leave

Ability to generate flexible benefits open enrollment forms showing current elections, annual costs, costs per pay period (regardless of frequency) and flex dollars available

Ability to maintain the data necessary to identify all available benefit plans, coverage options, and employee premium costs for use in preparing a comprehensive benefits booklet

Ability to automatically generate notification letters to employees based upon certain events (e.g., open enrollment, or when a dependent reaches the age of majority, the covered employee may need to show proof of college enrollment to keep dependent eligible)

Ability for County to maintain dependent information (e.g., primary/contingent, age, Social Security Number, relationship)

Ability for employees to designate and view benefits elections through self-service the Internet and print a Benefits Summary

Ability to allow participants to perform County open enrollment functions and life event changes via online access (self-service) and to receive information on where to forward appropriate documentation for verification

Ability to control employees ability to change information based upon business rules and policy guidelines

Ability for employees to designate benefits elections through self-service using an interactive voice response system (e.g., phone)

Ability to provide useful information and instructions for the user (e.g., via self-service)







BEN 59.00

BEN 60.00 Ability for employees to print user selected benefit options

BEN 61.00

BEN 62.00

BEN 63.00

BEN 64.00

BEN 65.00 Ability to collect and maintain current and historical dependent data

BEN 66.00

BEN 67.00

BEN 68.00

BEN 69.00

BEN 70.00

BEN 71.00

BEN 72.00

BEN 73.00 Ability to define and apply a waiting period based on eligibility criteria

Ability for system to prompt employee for appropriate/suggested options or selections during open enrollment or during life changing events and to maintain history of responses to questions (e.g., Do you need to change your number of dependents in your health benefit option?)

Ability to confirm submission of open enrollment selections to user via online message or via email message

Ability to inform employee that open enrollment selections have been validated and processed via email message

Ability to automate the exporting of data to healthcare carriers based upon pre-defined business rules, including the notification of termination for all qualifying event coverage changes

Ability to utilize web based hot links to direct employees to other web sites with related benefit information

Ability to provide notification of a dependent's pending loss of eligibility to the agency and to the employee based on birth date of dependent

Ability to identify dependents who still qualify for dependent benefits (e.g., qualifying students, disabled adult dependent) Those no longer eligible will be flagged for action

Ability to prohibit two married employees, who have dependents (husband and wife who are both eligible for benefit program) from electing separate health insurance plans dependent upon controlling government labor agreements

Ability to change married County employees to participants or dependents without the need to re-key existing employee information

Edit for "double" family health coverage for two County employees that are committed to one another (e.g., domestic partners, married)

Option to restrict health insurance coverage based upon specific labor agreement conditions.

Ability to terminate benefits enrollment automatically upon separation from County service based on eligibility criteria, unless a future benefits termination date is provided or continued coverage is applicable, as indicated by the type of separation







BEN 74.00

BEN 75.00

BEN 76.00

BEN 77.00

BEN 78.00

BEN 79.00

BEN 80.00

BEN 81.00

BEN 82.00

BEN 83.00 Ability to track service enrollment with waiting period

BEN 84.00

BEN 85.00

BEN 86.00

BEN 87.00

Ability to initiate/change the appropriate deduction/contribution from employees and/or employer, and direct to the corresponding vendor/carrier

Ability to link to carriers electronically to process all new/changed/deleted benefit records in real time

Ability for employee to view enrollment information (e.g., Benefits packages) in advance

Ability to track and maintain alternate multiple IDs for an employee based on specific carrier

Ability to override eligibility rules by authorized personnel (within the Comptroller Health Benefit Division only)

Ability to track dependents regardless of dependent status and allow employee to access/update that information

Ability to generate, upon qualifying event, the appropriate Health Insurance Portability and Accountability Act (HIPAA) notification letters as well as additional notification letters as required by law (e.g., new Medicare Part D "creditable service" letter to be provided by employer to employee on demand) to covered employees, survivors, and dependents that indicate their coverage options as well as their responsibility for premium payments

Ability to track service (including prior service credit, for health coverage purposes, only) towards retirement

Ability to capture a waiting period for enrollment in retirement plan and expire retirement system reporting when employee separates from primary full-time job, if required by applicable retirement system reporting rules

Ability to automate changes in employee and County contributions to retirement plan

Ability to track, report, and maintain history employer-share contributions including escrow (which is 1st year of retirement membership)

Ability to support reports and interfaces between benefits/retirement providers and ERP

Ability to view and change Flexible Spending Account (FSA) information only during allowable dates (e.g., Open Enrollment season, qualifying life changing events, new employees)







BEN 88.00

BEN 89.00 Ability to elect multiple beneficiaries by flat dollar amount or by percentage

BEN 90.00

BEN 91.00

BEN 92.00

BEN 93.00

BEN 94.00 Ability to make retroactive mass changes to employee records

BEN 95.00

BEN 96.00

BEN 97.00

BEN 98.00

BEN 99.00

BEN 100.00

BEN 101.00

Ability to link to payroll information to ensure that employee's Flexible Spending Account deduction amount doesn't exceed maximum deduction limits when making changes

Ability to designate any excess funds over and above selected dollar amounts to distinct beneficiary

Ability to identify different beneficiaries for distinct insurance policies and/or outstanding earnings

Ability to maintain employee benefits and keep employees active on the HRMS system even though they don’t receive a paycheck (e.g., for accrued leave based on hours worked)

Ability to process multiple retroactive benefit changes to employee records (e.g., returning from leave of absence, labor unit stipulated agreements, error corrections, late submission of enrollment application and/or supporting documentation)

Ability to define parameters for retroactive adjustments for the affected population (e.g., all employees that fall within a certain date range are eligible for retroactive adjustment)

Ability to calculate premiums due (both County and employee portions) in the event of retroactive benefit processing

Ability to set up a deduction schedule (within payroll) and maintain an arrears balance for retroactive premiums due

Ability to accept various forms of lump sum payments for retroactive premiums due from employees (e.g., checks, money orders, credit cards, debit cards)

Ability to record and allocate lump sum enrollee premium payments to the proper period, including retroactive premium payments and advance premium payments (via payroll deduction for active employees (pre and post-tax) and checks for all enrollees other than active employees)

Ability to authorize/approve retroactive benefits changes, distinguishing approval roles based upon distinct criteria (e.g., governing labor agreement)

Ability to calculate retroactive calculation rules online, by benefit type and display onscreen for validation (e.g., health benefits calculations are straight forward, using existing rate table changes)







BEN 102.00

BEN 103.00

BEN 104.00

BEN 105.00

BEN 106.00

BEN 107.00

BEN 108.00

BEN 109.00

BEN 110.00 Ability to track the steps associated with the collection processBEN 111.00 Ability to integrate Retroactive Benefits with Benefits BillingBEN 112.00 Ability to set up billing for new and changed benefits programs

BEN 113.00

BEN 114.00

BEN 115.00

BEN 116.00 Ability to maintain current and historical benefit costs

Ability to utilize templates and download updated premium rates into such templates in the event of retroactive benefit processing

Ability to automatically calculate and refund retroactive adjustments to enrollees; refund claims to follow electronic approval path for payment authorization

Ability to automatically recognize and report retroactive Human Resources data changes that require a retroactive benefit action (e.g., additional premiums/contribution amounts due, qualifying event allowing election changes)

Ability to generate letters to employees (or if applicable, their department\HR representative) detailing amounts due, relevant data, coverage dates, plan/benefit details, explanation for retroactive charge, default deduction information, etc.

Ability to generate premium balance statements by employee name showing actual premiums paid from/to a certain period compared to updated retroactive premium due from/to certain period and resultant difference of balance due

Ability to segregate employee population for recoupment, based upon the employees governing labor agreement

Ability to generate refund letters/templates and download certain enrollee data into such templates - by instance or mass mailings

Ability to maintain history of retroactive benefits activity and report by specific parameters (e.g., governing labor agreement)

Ability to override table driven deductions (both negative and positive) and agency share portions by authorized personnel

Ability to automatically determine the employee premium amounts based on the plan type, membership option, and other parameters stored in the benefits plan structure database

Ability to display expected amount of premium and report any discrepancy in the actual amount received







BEN 117.00

BEN 118.00 Ability to automatically update payroll deduction if applicable

BEN 119.00

BEN 120.00

BEN 121.00

BEN 122.00

BEN 123.00

BEN 124.00 Ability to automate tracking ( e.g., Dunning notice report) of an enrollee's payments

BEN 125.00

BEN 126.00 Ability to process insufficient funds or debitsBEN 127.00 Ability to apply receivable to oldest unpaid month and to record date of receipt

BEN 128.00

BEN 129.00

BEN 130.00

BEN 131.00

BEN 132.00 Ability to determine eligibility for COBRA benefits based on qualifying eventsBEN 133.00 Ability to extend the continuation of COBRA benefits based on disability

Ability to process pre-payment of benefits to capture and track benefits for all enrollees including active employees (e.g., employees in advance of a leave without pay scenario)

Ability to capture and accumulate (in arrears) funds from employees who were or weren't receiving pay, but had the County pay the employee share of their benefit premiums

Ability to automatically adjust employees pay to account for funds in arrears, and to override for negotiated payment schedules

Ability to identify which employees have benefit premiums paid by the County and are in a non-pay status or have been terminated

Ability to include both employer and employee premiums for employees in certain types of non-pay status

Ability to automatically stop benefits for employees who have been in certain types of non-pay status for more than a specified period and notify employees

Ability to track a refund of an employee overpayment and to maintain a history of this transaction

Ability to scan all premium payment checks and endorse them to capture account information and total number of checks

Ability to generate letters to notify an employee on leave without pay of owed health, optical, and dental insurance premiums

Ability to issue notification based on employee status and age for enrollees and dependents

Ability to provide former employees, retirees, spouses, former spouses, and dependent children a temporary continuation of Health Insurance, including Dental and Vision







BEN 134.00

BEN 135.00

BEN 136.00

BEN 137.00

BEN 138.00

BEN 139.00

BEN 140.00

BEN 141.00

BEN 142.00

BEN 143.00

BEN 144.00

BEN 145.00

BEN 146.00

BEN 147.00

BEN 148.00

Ability to generate COBRA letter as soon as qualifying event occurs (e.g., employee separates from County and dependent comes off policy as a result of a qualifying event)

Ability to customize COBRA letter generated according to qualifying event that occurs

Ability to send notification letter of COBRA expiration at a specified number of days before the expiration date

Ability to automatically terminate coverage and generate a report for the carrier of the coverage

Ability to create reports of benefits costs for all individual agencies by benefit programs (e.g., health, dental, vision) with various sorting options

Ability to provide totals of amounts due to each benefits carrier based upon employee elections, status, and eligible dependents and produce corresponding reports (e.g., health insurance reconciliation report), with subtotals for employees in active and non-pay status

Ability to create, modify, save, rerun, and view standard and ad-hoc benefits reports and reporting criteria, based on any time period

Ability to create benefits reports that are agency specific and County-wide, with the appropriate security

Ability to report on data obtained from payroll, such as a report on calculated benefit deductions

Ability to generate an audit trail report that would detail each change/benefit transaction made within the system (e.g., user, dates, field, enrollments, disenrollment's, add/delete, dependent profile adds/updates)

Ability to produce an ad-hoc report that can sort retirees receiving benefits by former department and/or governing labor agreement coding

Ability to generate a report to identify those personnel who were notified but have not elected benefit coverage within designated windows after being hired or electing COBRA after termination

Ability to produce benefits deduction register for reconciliation to carrier claims and be able to support various sorts via ad-hoc reporting

Ability to generate and print mailing labels by employee address and carrier and premium option

Ability to generate standard letters by employee, including provision of password for benefits self-service and open enrollment notification







BEN 149.00

BEN 150.00

BEN 151.00 Ability to produce an on demand report for grant funded employees

BEN 152.00

BEN 153.00 Ability to report an annual enrollment statement to retirees & survivors

BEN 154.00

BEN 155.00

BEN 156.00

BEN 157.00

BEN 158.00 Ability to capture physical work location BEN 159.00 Ability to capture other health care benefitsBEN 160.00 Restrictions of enrollment by employee groupBEN 161.00 Ability to capture email to retireesBEN 162.00 Ability to track employees vesting

PAYROLL ADMINISTRATIONPAY 1.00 Payroll SchedulingPAY 1.01 Ability to schedule on and off cycle payrolls

PAY 1.02

PAY 2.00

PAY 3.00 Ability to run multiple payrolls on the same day/night

PAY 4.00

Ability to send health benefits letters, open enrollment notifications, etc. to employees, retirees, survivors, etc. electronically with encryption functionality

Ability to capture and utilize e-mail addresses of enrollees to transmit correspondence

Ability to produce report to monitor benefit enrollment completion status and vested status change

Ability to produce an accounts receivable aging schedule for premium payments not receivedAbility to generate an aging report that shows how long employees have been paying for benefits while on unpaid leave status (e.g., Leave Without Pay, workers comp, disciplinary actions)Ability to reconcile benefit billing and payment (including enrollment and premium data)

Ability to produce detailed billing statements for the purpose of carrier claim billing and payment reconciliation

Ability to process and produce payroll in a timely manner so that actual hours and leave, not estimates, can be included in relevant payroll calculations for the entire pay period for all county agencies.

Ability to run "mini-payrolls" in order to issue employee paychecks (including termination pay) on demand, as needed in certain situations (e.g., corrections, underpayments, late paperwork submission, missed payroll deadlines, etc.)

Ability to simulate payroll (in the production environment) without generating actual payroll transactions. Purpose is to perform an edit routine.







PAY 5.00

PAY 6.00 Ability to identify an earning type (e.g., flat amount, percentage, rate, hours)PAY 7.00 Ability to specify the calculation method of a pay event (or component of pay)

PAY 8.00

PAY 9.00

PAY 10.00 Ability to accommodate the entry of the following types of special pay: (examples)

PAY 10.01 Equipment pay (e.g., guns)PAY 10.02 Hazard PayPAY 10.03 Work clothing pay (e.g., uniforms)PAY 10.04 Premium Pay for work in specific facilities and/or with specific work crewsPAY 10.05 Additional academic degree PayPAY 10.06 Lead Worker Assignment

PAY 11.00

PAY 12.00 Ability to specify whether a deduction is eligible for a partial deduction

PAY 13.00

PAY 14.00 Ability to differentiate between pre-tax and after-tax deductions

PAY 15.00

PAY 16.00

PAY 17.00

PAY 18.00

Ability to accommodate at least 9,999 earnings codes and identify earning setup centrally

Ability to override the pay leave parameter and union designation associated with a single job title at the employee levelAbility to apply different withholding rules per IRS regulations to specific earnings (e.g., retroactive payroll adjustments, stipends, and awards) and to be able to deduct withholdings for differing types of pay that is paid on the same "regular" check

Ability to accommodate definitions of an unlimited number of deduction codes, effectively dated, prioritize and calculate deductions (e.g., based on a declining balance basis, percentage or a flat rate, and define deduction setup)

Ability to identify/differentiate between service fee deductions paid by non-union members and union dues paid by members of the same collective bargaining unit

Ability to specify to what mandatory and voluntary deductions an earning is subject to (e.g., retirement, contribution, deferred compensation, etc.)

Ability to link deduction amounts with pay frequencies (e.g., some deductions, including charitable donations are annual or periodic)

Ability to override an established earning (including regular earnings) or deduction amount for one pay cycle only, with the deduction or earning reverting back to its default amount on the next pay cycle

Ability to restrict use of an earning based on certain user defined criteria (e.g., agency, collective bargaining unit)







PAY 19.00

PAY 20.00

PAY 21.00 Ability to process deduction reversal

PAY 22.00

PAY 23.00

PAY 24.00 Ability to allow for up to a designated number of deductions per employee

PAY 25.00

PAY 26.00

PAY 27.00

PAY 28.00

PAY 29.00

PAY 30.00

PAY 31.00 Ability to perform mass deduction changes based upon specific input parameters

PAY 32.00

PAY 33.00

PAY 34.00

Ability to calculate, account and apply disciplinary fines to employees in either dollars or days/hours

Ability to distribute and post dollar fines to the affected employee's department's revenue codes

Ability to issue employee refunds of improper or excess payroll deductions, and process a "negative" deduction back through to the vendor (instead of the County processing a check/advice)

Ability to include start dates, stop dates and/or limit amounts ("goal amounts") on deductions to allow them to automatically begin or end and the ability to adjust such deductions partially or in full and have the "goal amount" reflect the year to date deduction balance

Ability to allow employees to change selected deductions an unlimited number of times per year

Ability to automatically charge a standard fee to employees with voluntary deductions

Ability to compute employer share of certain deductions and charge them to the appropriate account

Ability to restrict use of a deduction, based on certain user defined criteria (e.g., agency, collective bargaining unit)

Ability to flag employees who are no longer required to pay union dues due to assignment/status changes

Ability to mass load information on any organization dues into HRMS, base it on any union or organization agreements, and create specific deductions

Ability to prorate deductions and fringes in the same method as salaries into the financial system (for labor distribution)

Ability to calculate, withhold, maintain, and change additional federal, state, and/or county tax on an annualized or a percentage basis

Ability to calculate the appropriate taxes for taxable non-cash fringe benefit values that were reported, and to withhold the taxes from the employee's regular wage payments (e.g., personal use of a county vehicle, domestic partner benefits)







PAY 35.00

PAY 36.00 Ability to provide a net pay calculator to end users for "what if" deduction scenarios

PAY 37.00

PAY 38.00

PAY 39.00 Ability to default to single zero if no W-4 data is entered

PAY 40.00

PAY 41.00

PAY 42.00

PAY 43.00

PAY 44.00

PAY 45.00

PAY 46.00

PAY 47.00 Ability to maintain bond status and history

PAY 48.00

PAY 49.00

PAY 50.00 Ability to allow employees to purchase multiple bonds with a single deduction

PAY 51.00

Ability to maintain period, monthly, quarterly, year-to-date, and inception-to-date balances on some withholdings

Ability to flag those exemptions requiring employee's annual re-filings of W-4s in order to maintain W-4 non-exempt status

Ability to deduct an additional amount over and above W-4 tax status as indicated on W-4 form

Ability to process unlimited employee changes to the number of exemptions, maximum withholding amounts and/or number of changes per year to W-4

Ability to calculate and withhold Federal Insurance Contributions Act (FICA) taxes according to whether the employee is FICA exempt or subject to Medicare only and document non-exempt reasonsAbility to track FICA balance across multiple positions as well as automatically adjust FICA withholding when maximum is reached Ability to exempt FICA on anyone in 207C/Workers Comp or sick leave statuses in excess of an uninterrupted 6-month period of an event (per IRS regulations)

Ability to correctly calculate pay and withholding for Non Resident Aliens and produce 1042s

Ability to maintain Electronic Funds Transfer capability for up to three distinct accounts per employee and maintain required detail for each account (bank name, address, Automated Clearing House number, employee account number, and types of payments)

Ability to continue current direct deposit processing when an employee changes banks, until new direct deposit process is complete (dual transmission of employee data processed)

Ability to deduct for multiple U.S. Bonds and assign bonds after an employee accumulates the required balance and maintain bond status and history online

Ability to maintain issuance of individual savings bonds (current bond identification number issued by Federal Reserve)

Ability to maintain all data related to employee savings bonds (e.g., employee deduction amount, employee selected savings bond value, owner/co-owner/non-employee owner/beneficiary)







PAY 52.00

PAY 53.00

PAY 54.00

PAY 55.00

PAY 56.00

PAY 57.00

PAY 58.00 Ability to generate holiday pay based on governing contract agreement rules

PAY 59.00

PAY 60.00 Ability to allow at least four decimals places when calculating pay ratesPAY 61.00 Ability to allow for $999,999.99 to be paid (e.g., separation lump-sum pay)

PAY 62.00

PAY 63.00

PAY 64.00 Ability to integrate "reasonableness" edits into calculations

PAY 65.00

PAY 66.00 Ability to check gross amount earned per individual with mandatory salary limits

PAY 67.00

Ability to record data needed to properly process payroll accumulations towards the purchase of savings bonds

Ability to refund collected bond deductions or overpayments upon termination of employee enrollment in the bond purchase program

Ability to calculate gross payroll based on employee salary, pay policy, and hours worked and accumulate data on pay period, quarterly, calendar, and fiscal YTD basis by pay category and employee's cost and responsibility center and object code

Ability to perform gross pay calculations for premium pays or bonuses and rate differentials based on job titles and hours worked, per collective bargaining agreements and subsequent "Memorandums of Understanding" and/or arbitration awards and/or stipulations

Ability to maintain period, monthly, quarterly, year-to-date, and inception-to-date balances on deductions

Ability to maintain employee payroll history on a pay period, quarterly, and calendar YTD basis for specified number of years

Ability to generate payments based on salary, hours, days, and other units of measure (e.g., per session rates, per-diem rates)

Ability to pay employees with varying hourly rates within a pay period (e.g., per diem employees)

Ability to calculate and include flat dollar payments (e.g., longevity, beeper pay, stipends, education, shift differential, canine) based on governing labor agreement complex provisions as components of bi-weekly gross pay and include in gross pay calculation

Ability to check "reasonableness" of amount earned with the position of the employee and to compare similar positions within departments to ensure that there are no great fluctuations

Ability to pay employees who work multiple jobs within or across different county agencies at the same time







PAY 68.00 Ability to process multiple checks for an employee

PAY 69.00

PAY 70.00

PAY 71.00

PAY 72.00

PAY 73.00 Ability to produce a check for contract employees

PAY 74.00

PAY 75.00 Ability to capture, track, and adjust deductions not taken (deduction arrears)

PAY 76.00

PAY 77.00 Ability to prioritize deductions

PAY 78.00

PAY 79.00

PAY 80.00 Ability to recover overpayments

PAY 81.00

PAY 82.00

PAY 83.00

PAY 84.00

PAY 85.00 Ability to capture, track, calculate and apply pay differentials

Ability to process a single paycheck for employees with multiple jobs but still allow Civil Service to be able to differentiate between the various jobs and allocate expenses to the appropriate fund

Ability to pay employees who are "active" for only part of the pay period (due to Leave of Absence or if they were hired mid-period) by automatically paying the employee for the number of hours or days at the pro-rated appropriate old and new rates

Ability to pay deceased employees in accordance with IRS guidelines (e.g., part of the employee earnings would be reported on a W2 and part of the employee earnings would be reported on a 1099) including the ability to issue 1099's or transmit such information to the County's financial system (NIFS) to issue and release 1099

Ability to automatically pay terminated employees the appropriate necessary refunds

Ability to process partial deductions if an employee's pay is insufficient to cover the deduction

Ability to automatically recalculate tax withholdings if a tax exempt deduction is not taken due to insufficient funds

Ability to calculate, pay and track county share of benefit deductions regardless of whether or not an employee receives a paycheck

Ability to audit and edit paychecks both at the agency level and at a central location and identify paychecks that exceed a specified maximum amount

Ability to automatically pay additional earnings every pay cycle, on a specified schedule, or up until a specified amount is reachedAbility to calculate additional earnings for appropriate positions for employees with concurrent jobsAbility to restrict the use and editing of certain additional earnings to specific groups of employees

Ability to setup and process differentials and overtime based upon collective bargaining unit rules and FLSA







PAY 86.00 Ability to maintain an unlimited number of FLSA categories

PAY 87.00

PAY 88.00

PAY 89.00

PAY 90.00 Ability to separately tax retroactive payroll adjustments, stipends, and awards

PAY 91.00

PAY 92.00

PAY 93.00

PAY 94.00

PAY 95.00

PAY 96.00

PAY 97.00

PAY 98.00 Ability to calculate disposable earnings via applicable garnishment formulas

PAY 99.00

PAY 100.00 Ability to provide a W-4 calculator to end users

PAY 101.00

Ability to recalculate overtime compensation rates when an employee's FLSA code changes

Ability to make mass additional payments (e.g., as a result of class action awards, union stipulations, court orders)

Ability to automate additional payments based upon certain criteria that is captured in the system

Ability to process checks on an as needed basis outside of the batch process to supplement underpayments and replace overpayments made in error

Ability to process/maintain/update/apply multiple types of garnishments in accordance with federal, state, and local regulations

Ability to deduct multiple child support/family court deductions and/or individual garnishments resulting from Federal/State/Municipal Tax Levies

Ability to designate if multiple deductions should be made for a specific type of garnishment or if subsequent garnishments of the same type should automatically begin when a previous garnishment of the same type is completed (e.g., multiple child support garnishments should be deducted at the same time whereas unpaid debts (garnishments) should be deducted one at a time)

Ability to capture multiple garnishments for unpaid debts in the system and deduct only for the earliest garnishment on file, with subsequent garnishment deductions automatically beginning as previous garnishments are completed

Ability to calculate and apply garnishment setup based on a percentage of disposable earnings or a flat dollar amount

Ability to enter a deduction limit amount on garnishments (e.g., goal amount) that will cease deduction upon reaching deduction limit

Ability to enter garnishment payee information at a central location and/or agency level (decentralization)

Ability to maintain, edit and add to a valid vendor list (payee list) that interfaces with the financial system







PAY 102.00 Associate a pay location to an employee record for routing of hard copy pay checks

PAY 103.00

PAY 104.00

PAY 105.00

PAY 106.00

PAY 107.00

PAY 108.00

PAY 109.00

PAY 110.00

PAY 111.00 Ability to print customized messages on an employee's earnings statement.PAY 112.00 Ability to group and sort checks:PAY 112.01 Employee namePAY 112.02 Employee pay locationPAY 112.03 DepartmentPAY 112.04 Cost centerPAY 113.00 Segregate paychecks at the individual level by the following types:PAY 113.01 Regular pay

PAY 113.02

PAY 114.00

PAY 115.00

Ability to manage garnishment history including payee information, balances, case and/or docket numbers and vendor ID's/account numbers

Ability to generate a letter to the employee and the employee's home department HR representative notifying them of a new garnishment, garnishment completion, stop and start dates, and deduction amount

Ability to identify and flag vendor checks that will be held for pickup directly from treasury office

Route employee expense reimbursements from Accounts Payable to Payroll for a consolidated remittance

Ability to interface with the Treasury check printing system (Pay Base) to print and reprint paychecks and advices

Ability to produce detailed deduction descriptions (including employer paid deductions) on earnings statement (check stub), as well as YTD balances, leave balances, adjustments, pay rate data, gross pay, withholdings

Ability to view employee assignment data and department work location on paycheck

Ability to produce and reproduce an employee's earnings and leave statement for regular paychecks and for supplemental and replacement checks

Supplemental (including overtime, longevity, vacation buy-back, stipulation award payments)

Ability to cease/hold ("suspend") the production of checks for flagged employees (in advance/before payroll is run)

Ability to identify replaced paychecks/pay advices with a new number, and the ability to cross-reference such reissuance to the original number







PAY 116.00

PAY 117.00

PAY 118.00

PAY 119.00

PAY 120.00

PAY 121.00

PAY 122.00

PAY 123.00

PAY 124.00

PAY 125.00

PAY 126.00

PAY 127.00

PAY 128.00

PAY 129.00

PAY 130.00

Ability to change payee information to process checks for deceased employees and issue 1099s (as opposed to W-2s in these cases)

Ability to flag outstanding checks (checks that have not been cashed) spanning more than the specified number of pay periods and to generate outstanding check reports based on this information

Ability to generate stop payment, check/advice replacement and reversal (full or partial) request forms online

Ability to allow on-line cancellation of a previously issued check by entering the check number

Ability to change direct deposit date on the direct deposit file and advice forms while maintaining check date in the system (during the pre-note process)

Ability to have the option to issue a check instead of a direct deposit transaction advice (on an exception basis) for an employee on direct deposit (e.g., an employee may need to sign a release for certain arbitration award payments in exchange for award check)

Ability to search for an employee by bank account, check/advice number, and/or last name when viewing paycheck data

Ability to interface with bank reconciliation files that group employee paychecks by employer bank account numbers

Ability to view a history of checks/advices for employees (e.g., date, check number, amount, open/closed)

Ability to identify a "stale-dated" check - those paychecks that are no longer negotiable because they have not been cashed within 1 year after check date (1 year is the Treasurer's Office policy)

Ability to automate the process of stale-dating checks via a web-based interface from the bank

Ability to receive a file from the bank with stale-dated checks so BCG can create an exception report for cleared checks that were reported as stale

Ability to generate an aging report listing checks at risk for stale-dating (e.g., >6 mos & < 1 yr.) and to sort by user-defined parameters (e.g., by department)

Ability to produce pre-note advices for multiple pay cycles prior to EFT implementation (the county currently produces pre-notes for 2 cycles)

Ability to generate and transmit payroll information to the bank and print a report of direct deposits filed







PAY 131.00

PAY 132.00

PAY 133.00

PAY 134.00

PAY 135.00

PAY 136.00 Ability to reverse individual payroll transactions at any point in the payroll cycle PAY 137.00 Ability to adjust open deduction balances at the employee level including:PAY 137.01 process refunds PAY 137.02 transfer balances between deduction types

PAY 137.03 Close a deduction balance (e.g., flexible spending account) that has expired

PAY 138.00

PAY 139.00

PAY 140.00

PAY 141.00 Ability to process unlimited adjustments for each employee

PAY 142.00

Ability to generate and transmit file to bank containing all checks issued in a given pay cycle, including check number and amounts (positive pay file)

Ability to override direct deposit if the deadline for forwarding the file to the bank cannot be met

Ability to process a check reversal and partial check reversal using the check or advice number to automatically generate the adjustment transactions at any point in the payroll cycle

Ability to calculate employee salary overpayment(s) and implement declining balance payroll deductions to recoup (current year - net pay) OR recover (past year - gross pay) such overpayment(s) AND to adjust wages for current year and to note a prior period adjustment for past years

Ability to accept and apply a recovery (of an overpayment) via a certified or bank check from the employee/former employee without effectuating a payroll deduction

Ability to adjust balances for employee's year to date wages, taxes, etc., and/or specific deductions in accordance with IRS Rules and Regulations

Ability to account for external payments/adjustments and incorporate them into the system ensuring that balances are updated (tax balances adjusted where applicable) and flag appropriately to notify Comptroller (CO) Accounting to post or not post to financial system (NIFS)

Ability to perform automatic adjustments to pay based on all payroll personnel events (such as personnel actions - e.g., promotion, grade/step changes, annual increments awarded on 1/1 or on employee anniversary dates, Cost of Living Increase's per collective bargaining agreement updates, retroactive Collective Bargaining Agreement settlements, arbitration awards)

Ability to support historical information related to tracking docked pay or other adjustments to paychecks







PAY 143.00

PAY 144.00

PAY 145.00

PAY 146.00

PAY 147.00 Ability to pay mass salary changes retroactively

PAY 148.00

PAY 149.00

PAY 150.00

PAY 151.00

PAY 152.00 Ability to capture retroactive process datePAY 153.00 Ability to calculate non-taxable items on a retroactive payment

PAY 154.00

PAY 155.00

PAY 156.00

PAY 157.00 Ability to process overtime retroactive payments according to FLSA guidelines

PAY 158.00

PAY 159.00

Ability to capture comments related to pay adjustment reasons as well as the overall ability to capture comments in general by designated category with ability to add certain categories as needed

Ability to prorate accrued pay when a pay period covers two fiscal periods (County - calendar year and College 9/1 - 8/31 fiscal year)

Ability to have system notify payroll that automatic adjustments are ready to be finalized, thereby allowing for last minute changes (e.g., for employees whose pay adjustments are done on anniversary dates, the system should automatically make that change pending some approval. The notification would be for the purposes of seeking that approval)

Ability to capture pay history information for a specified number of years for each employee and to perform retroactive calculations utilizing this information for possible retroactive Collective Bargaining Agreement's, arbitration awards, class action lawsuits, etc.

Ability to perform mass pay scale reclassifications retroactively (e.g., step/grade increment)Ability to designate tax method on retroactive payments (supplemental withholding, or regular withholding per employee's latest W-4 on file)Ability to calculate retroactive payments according to complex formulas/scenarios and specific parameters

Ability to apply retroactive payments according to specific input parameters and apply to employee for certain defined timeframes

Ability to charge retroactive payments to the appropriate account(s) (e.g., employee cost and responsibility centers and expense object code) as of the effective date of the retroactive transaction Ability to pay retroactive payments to employees in a no-pay status (e.g., unpaid leave, retired, terminated) and enter the transaction with the appropriate effective dateAbility to calculate retroactive payments for applicable positions for employees with multiple positions

Ability to retroactively adjust FLSA compensation to reflect any retroactive salary adjustments to time and attendance for pay periods

Ability to retroactively adjust FLSA compensation to reflect any retroactive changes on an employee's title







PAY 160.00

PAY 161.00

PAY 162.00

PAY 163.00 Ability to calculate percentage and/or flat deductions for a retroactive change

PAY 164.00

PAY 165.00

PAY 166.00

PAY 167.00

PAY 168.00

PAY 169.00

PAY 170.00

PAY 171.00 Ability to add additional types of employee reimbursements in futurePAY 172.00 Ability to incorporate an electronic approval path for reimbursement claims

PAY 173.00

PAY 174.00 Ability to process and flag reimbursements as non-taxable payroll itemsPAY 175.00 Ability to produce payroll reports with various frequenciesPAY 176.00 Ability to support ad hoc reporting at the end user level

Ability to link retroactive payments back to the earnings type (e.g., overtime, shift differential)

Ability to pay retroactive payments in lump sums or installments split by defined period, and the ability to pay such retroactive pay on a regular paycheck while withholding supplemental tax on retroactive monies, and identifying and detailing such payments for reporting to retirement systems for proper determination if the payments are "pensionable"

Ability to automatically adjust balances (e.g., earnings, deductions) after retroactive payment(s)

Ability to maintain the regular payroll tax rules and deductions for retroactive payments that are a result of a delay in regular pay

Ability to capture comments related to supplemental/special payments that are related to retroactive payments

Ability to calculate retroactive adjustments based on the change in leave status (e.g., positive and negative leave)

Ability to for end-users to enter retroactive transactions online with appropriate central review, audit, and approval

Ability to incorporate electronic approvals/rejections (e.g., for a retroactive payment document provided by the Department) and the ability to review the status of the approvals/rejections (e.g., time, date of the request)

Ability to identify, categorize, itemize and track reimbursements in order to eliminate any duplicate reimbursements (e.g., expense reimbursements, mileage claims)

Ability to calculate mileage reimbursement based on applicable rates and miles traveled for current and past periods (need history of rates)

Ability for employee to enter mileage/reimbursement claims electronically (via self-service) with instructions to employee to submit documentation for audit and approval, follow appropriate approval path, and track the reimbursement approvals







PAY 177.00

PAY 178.00

PAY 179.00 Ability to create payroll registersPAY 180.00 Ability to generate Advice File for Bank Notification

PAY 181.00

PAY 182.00 Ability to generate General Ledger Exception Report: Error report

PAY 183.00

PAY 184.00

PAY 185.00 Ability to generate Pre & Post Payroll Duplicate Data Reports

PAY 186.00

PAY 187.00 Ability to report earnings by chart of accounts coding string by agency

PAY 188.00

PAY 189.00

PAY 190.00

PAY 191.00

PAY 192.00

PAY 193.00

Ability for departments to load up the full value of a contract to look up the hours worked/remaining and dollars spent/remaining against a contract

Ability to generate standard pre-payroll reports on demand, such as Pending Payment Register, Duplicate Data Entry

Ability to generate Check/Advice Stock Reconciliation Report (a report reconciling starting/ending check numbers with total items printed)

Ability to generate Employee Exception Reporting (listing all employees denied pay, union Employees without dues or agency fee deduction, employees not enrolled in retirement system, tax enrollment exceptions (employees with exempt status, employees with more than 10 exemptions))

Ability to generate rejected transaction report for any payments that go into the system and do not meet County standards

Ability to generate Employee/Check/EFT Summary by dept: Lists # of people, total amt of check funds by dept

Ability to generate the Gross to Net Statistics report (twice) annually (Summary of pay and deductions by department, used for Federal Labor Bureau of Statistics)

Ability to view earnings by responsibility center in each department throughout the year, and the ability to support the flexible categorization of titles as needed

Ability to generate Mixed Pay & Deduction Detail Report (an expanded check stub in the event of more pay and deduction details than will fit on the check stub)

Ability to produce a payroll certification report which indicates total pay and total deductions by employee

Ability to generate on an ad hoc basis the Paycheck Archive Report (to view the details of an employee paycheck or a range of checks that have been archived)

Ability to view and print employee earning statements and W-2's for the last 5 years online (self service)







PAY 194.00

PAY 195.00 Ability to report retroactive payments by various sequences

PAY 196.00

PAY 197.00 Ability to report on student interns

PAY 198.00

PAY 199.00

PAY 200.00

PAY 201.00

PAY 202.00

PAY 203.00

PAY 204.00

PAY 205.00 Ability to identify and report salary based deductions at the employee levelPAY 206.00 Ability to create a report listing all deductions not taken for current payroll

PAY 207.00

PAY 208.00

PAY 209.00

PAY 210.00 Ability to report an employee's garnishment history

Ability to enter various date ranges for earnings other than annual earnings only (e.g., quarterly, State fiscal year, etc.)

Ability to capture and report on employee and earnings information for the Weekend work

Ability to report an employee's earning, tax, and deduction information for any given pay cycle or time period

Ability to create a monthly or final payroll report including pay period, agency, employee number, SSN, employee name, gross salary, payroll deductions, net pay, and check number

Ability to create a payroll check list including pay period, agency, the number of checks, gross amount, deductions, and net pay

Ability to combine multiple payments for an employee when running reports based on specific user criteria

Ability to populate a report/form with employee information for various certification purposes (e.g., employee verification, mortgage verification, social security earnings request)

Ability to automatically extract payroll information and integrate data by Workers Comp tables and payroll processing (e.g., FICA adjustments, completion of workers comp forms with salary history, time restoration purposes)

Ability to generate a report that links substitute pay to the absent employee's attendance

Ability to create a payroll deduction report by deduction code, listing employee name, employee number, SSN, and totals for each deduction by pay period or on an ad hoc basis

Ability to generate VBSE Summary Transaction Listing (summary report of deductions paid to vendors) & VBSE Credit Summary Report (summary of deduction credits applied to the next positive payroll)

Ability to generate Special Deduction Reports (Family Court, Garnishment, Tax Levies)







PAY 211.00 Ability to create a report listing employees claiming tax exempt status

PAY 212.00

PAY 213.00 Ability to generate Quarter-to-date tax reporting

PAY 214.00

PAY 215.00 Ability to print duplicate W2's on demand

PAY 216.00

PAY 217.00

PAY 218.00 Ability to issue 1042's for NRA (Non Resident Aliens)

PAY 219.00

PAY 220.00 Ability to generate employee FICA, and Medicare reportsPAY 221.00 Ability to generate Savings bond reporting (e.g., balances, purchases)PAY 222.00 Ability to generate retirement system reports on demand PAY 223.00 Ability to meet state and federal quarterly and year end reporting requirements

PAY 224.00

PAY 225.00

PAY 226.00 Other user-defined reports

UTILITY BILLINGUTIL 1.00 Store a minimum of seven (7) years of monthly reading and consumptionUTIL 2.00 Consumption and meter readings available for entire account historyUTIL 3.00 Sum multiple registers of a compound meter

UTIL 4.00

UTIL 5.00 User-defined security settings (role based)

Ability to create a report for 5500 tax filing indicating how many employees participated in tax-exempt benefits program and the amount of compensation exempted (Flexible Spending Program)

Ability to create, issue, and print W-2 forms according to Federal, State, and Local regulations and transmit electronically (per IRS's requirements) a file containing W-2 information to the IRS

Ability to create/generate multiple W-2c's for an employee (and interface on line with Social Security Administration) based on the corrections made to an employee's W-2

Ability to produce a dollar statement for car fringes for applicable employees for tax purposes

Ability to issue 1099s for fringe benefits to retired employees (e.g., domestic partner health benefits which are taxable), or to interface with County's financial system to send such 1099 information for release from that system

Ability to generate state and federal quarterly information to the agencies and the IRS

Ability to forward all withholdings and deductions to state and federal agencies electronically

Import and Export data via commonly used applications (MS Office Suite, Excel, Word)







UTIL 6.00 Receive, adjust, refund customer deposits

UTIL 7.00

UTIL 8.00 Workflow capabilities for all modules and functionality

UTIL 9.00 Transfer customers from one premise to another with customer history information.

UTIL 10.00

UTIL 11.00 Full/entire customer historyUTIL 12.00 Full/entire premise historyUTIL 13.00 Create Braille and large print bills and meet other ADA requirementsUTIL 14.00 Create bills in multiple languages (example: Spanish)UTIL 15.00 Ability to interface w/ truck scales and comply w/ regulationsUTIL 16.00 Ability to import transactional ticket data from Wheelabrator and BeckUTIL 17.00 Ability to bill by location (landfill, Wheelabrator plant)UTIL 18.00 Ability to bill by company (Broward County, Debris Management Center)UTIL 19.00 Real time transactional ticketingUTIL 20.00 Post scale and misc tickets

UTIL 21.00Update customer and vehicle records real-time so remote site landfill gets updates

UTIL 22.00 Allow magnetic strip reading of drivers' licenses in ticketing moduleUTIL 23.00 Ability to import/export hauler vehicle records to Wheelabrator

UTIL 24.00

UTIL 25.00 Mass conversion of records and customer data based on annexationUTIL 26.00 Mass change of records and customer data based on annexationUTIL 27.00 Export data to Excel and other spreadsheet applications (MS Office Suite)

UTIL 28.00

UTIL 29.00 System must interface with automated meter reading systemsUTIL 30.00 System must interface with GIS (The City currently uses ESRI)UTIL 31.00 System must integrate with financial applications in real timeUTIL 32.00 Ability to integrate via open API with other user-defined systemsUTIL 33.00 Bill To capabilities (ability to determine who to bill)UTIL 34.00 Default customer capabilities

System can allow meter exchange during a billing cycle and maintain total consumption and reads for both old and new meters

Bill internal departments and post payment to the appropriate budgetary account at the same time.

Import data when an annexation occurs from an external source (Town, County, Assessor)

System must accept meter readings in either thousands without entering additional zeros or other user-defined







UTIL 35.00 Mass-update / global rate change capabilities (5% global rate increase)

UTIL 36.00

UTIL 37.00 Notes are searchable UTIL 38.00 Integration with IVR (interactive voice response)

UTIL 39.00

UTIL 40.00 System maintains an audit trail for any changesUTIL 41.00 Automatic letter generation

UTIL 42.00

UTIL 43.00 Email directly out of utility billing moduleUTIL 44.00 One-Time billing capabilities

UTIL 45.00 Non-service billing capabilities ( i.e. 3rd party, someone knocks over a fire hydrant)

UTIL 46.00 Customer email notification for bill availabilityUTIL 47.00 System capabilities for on-line billing (online customer payments) UTIL 48.00 Online bill presentment UTIL 49.00 View account history online for a minimum of two (2) yearsUTIL 50.00 Request creation and closure of account onlineUTIL 51.00 Reset password capabilitiesUTIL 52.00 Multiple payment methods:UTIL 52.01 Credit, DebitUTIL 52.02 ACH

UTIL 52.03

UTIL 53.00UTIL 54.00 Assigns a unique account number to a new customer record

UTIL 55.00

UTIL 56.00 System can attach electronic documents to customer record

UTIL 57.00

UTIL 58.00 Supports single accounts with multiple meters and service linesUTIL 59.00 Customer records include:

Free form notes entered on customer or property records will display by note type, chronological order or other user defined criteria

System can accept meter readings from multiple methods including leading meter reading technologies in real time

Global data carry-over - (Current customer information is displayed as default when new forms are opened, if necessary)

Other payment options (PayPal) Use comment field to indicate supported methods

System can automatically set and change meter reading routes and sequence based on user-defined criteria

System can divide a single property unit into multiple accounts based upon installed meters (irrigation meters or house with multiple apartment units, etc.)

Pop-Up screen on customer records to alert staff to important information (examples: Utility truck needs police escort)







UTIL 59.01 Account number (customer & premise)UTIL 59.02 Payment arrangementsUTIL 59.03 PremiseUTIL 59.04 Customer #UTIL 59.05 Last nameUTIL 59.06 First names or initials. (e.g. Bob & Betty Smith or B.)UTIL 59.07 Social Security Number or Federal Employer Identification NumberUTIL 59.08 Drivers License numberUTIL 59.09 Date of birthUTIL 59.10 Bill ToUTIL 59.11 Default UTIL 59.12 Payment date receivedUTIL 59.13 Payment date collectedUTIL 59.14 Payment amountUTIL 59.15 Service address or number, including 9 digit zip codeUTIL 59.16 Name of neighborhood/community of service addressUTIL 59.17 Billing address, including 9 digit zip codeUTIL 59.18 Secondary Billing address (POA, parent child)UTIL 59.19 Customer can opt out of mailingUTIL 59.20 E-mail address (multiple)UTIL 59.21 Municipal sewer statusUTIL 59.22 Web addressUTIL 59.23 Telephone number (multiple)UTIL 59.24 Customer language codeUTIL 59.25 Bankruptcy type codeUTIL 59.26 Lien statusUTIL 59.27 Credit ratingUTIL 59.28 Property owner's first name (or initial)UTIL 59.29 Property owner last nameUTIL 59.30 Telephone number (Landlord)UTIL 59.31 Property owner mailing addressUTIL 59.32 Imports file from Post Office with zip codesUTIL 59.33 Interested party: UTIL 59.34 First name (or initial) (multiple)UTIL 59.35 Last name







UTIL 59.36 Telephone numberUTIL 59.37 Mailing addressUTIL 59.38 RelationshipUTIL 59.39 Meter numbers (customer can have multiple meters on the same account)UTIL 59.40 Account statusUTIL 59.41 Last billing dateUTIL 59.42 Current balance dueUTIL 59.43 Payment due dateUTIL 59.44 Service fee charged dateUTIL 59.45 Special consumptionUTIL 59.46 Billing cycleUTIL 59.47 Read routeUTIL 59.48 Municipality codeUTIL 59.49 Account status (e.g., active, inactive, or pending ("initial on"))UTIL 59.50 Account type (residential, multi-family, commercial, etc.)

UTIL 59.51

UTIL 59.52 Types of water service (i.e.. water, fire protection, etc.)UTIL 59.53 Types of sewer service (i.e.. regular, treatment, etc.)UTIL 59.54 Type of use (I.e., residential, industrial, restaurant, etc.)UTIL 59.55 Maximum units limitationUTIL 59.56 Minimum unit limitationsUTIL 59.57 Maximum ratesUTIL 59.58 Minimum ratesUTIL 59.59 Permit numberUTIL 59.60 Collection AgencyUTIL 59.61 Other user defined fields

UTIL 60.00

UTIL 61.00 Service property/Premise characteristics, including:UTIL 61.01 Parcel numberUTIL 61.02 GIS coordinatesUTIL 61.03 Legal descriptionUTIL 61.04 Special Improvement District CodeUTIL 61.05 Service address

Customer bank information including multiple accounts (checking account, credit card etc)

System can mask and encrypt information (bank account numbers, social security numbers)







UTIL 61.06 Number of dwelling/commercial property units, waterUTIL 61.07 Number of dwelling/commercial property units, sewerUTIL 61.08 Sewer customer type codeUTIL 61.09 Sewer disposal codeUTIL 61.10 Site information (e.g., mean dog)UTIL 61.11 Current customer at propertyUTIL 61.12 Service start dateUTIL 61.13 Number of units on propertyUTIL 61.14 Water service line sizeUTIL 61.15 Sewer service line sizeUTIL 61.16 Meter sizeUTIL 61.17 Fire line sizeUTIL 61.18 Storm water UTIL 61.19 allocation amount (e.g. NPDS fee):UTIL 61.20 UnitUTIL 61.21 Solid Waste Recycling:UTIL 61.22 Unit (number of bins)UTIL 61.23 Facility typeUTIL 61.24 Company phone numberUTIL 61.25 Company contactUTIL 61.26 Old billing account number

UTIL 61.00

UTIL 62.00 Other user defined fieldsUTIL 63.00 Non-residential customer accounts to include:

UTIL 64.00

UTIL 65.00

UTIL 66.00 Customer payment history maintained across changes in service address.

UTIL 67.00

UTIL 68.00 Capture date and time stamp information in a free form text field.

System must allow adding user defined fields (Please identify in comments field any limitations)

Commercial, industrial, government (create user-defined fields within each customer account)

System will prompt user if assigning an address to an account that is already assigned (e.g., validates that address is multi-unit property)

Capture customer deposits in a subsidiary ledger and associate with the customer record in relation to status changes (e.g., deactivation) to prompt an action by user.







UTIL 69.00

UTIL 70.00

UTIL 71.00

UTIL 72.00UTIL 72.01 Gross receiptsUTIL 72.02 Per UnitUTIL 72.03 ActivityUTIL 72.04 LocationUTIL 72.05 Other user-defined criteria

UTIL 73.00

UTIL 74.00 System can distinguish between special district charges and other feesUTIL 75.00 System displays balance amount on screen when application is enteredUTIL 76.00 System displays rate computation and fee amount before posting

UTIL 77.00

UTIL 78.00 Calculate, generate, and track multi-tiered fees

UTIL 79.00

UTIL 80.00 Calculates fees based on a fee schedule with varying penalty and interest ratesUTIL 81.00 Calculates fees based on a prorated schedule

UTIL 82.00

UTIL 83.00 Allows users to suppress fees (subject to appropriate security)UTIL 84.00 Reports on types of licenses issued over a user-defined periodUTIL 85.00 Look-up license by multiple fields including:UTIL 85.01 Proprietor nameUTIL 85.02 Business nameUTIL 85.03 Doing business as name (DBA)UTIL 85.04 Address

System provides a special customer flag for bulk customers that can be searched in case of emergency.

All accounts- commercial account is a premise ( if it changes from a law office to a beauty shop) system needs to prompt user that facility use has changed

Calculates standard fees with effective dates using user provided formulas or tables, with history of any changes madeSystem can calculate fees based on the following: gross receipts, per unit basis, activity, location within the city (inside or outside a special district), or other criteria

System can distinguish between city taxes and special district charges and treat each differently

Tracks fee collections and receivables, provide for late penalties and interest as appropriate, and generate payment receipts

Calculate fees with a base fee plus additional charge based on various user-defined factors from multiple tables (e.g. square footage, numbers and types of employees)

Allows users to override default fee with a manual amount (subject to appropriate security)







UTIL 85.05 SSN or Tax ID NumberUTIL 85.06 Parcel numberUTIL 85.07 Mailing nameUTIL 85.00 Generates a report on expired licenses

UTIL 86.00

UTIL 87.00 Prints renewals and renewal notices by the same groupings as LIC 31.00UTIL 88.00 Prints billing statements by the same groupings as LIC 31.00UTIL 89.00 Generates ad hoc reports based on any element in the Licensing moduleUTIL 90.00 The following are standard reports the system must produce:UTIL 90.01 Activity on the account, broken out by payment/credit/adjustmentUTIL 90.02 Statistical issuances (e.g., number of licenses issued, etc)UTIL 90.03 Certified licenses reportUTIL 90.04 Cash report daily and/or by user-defined date rangeUTIL 90.05 Cash summary daily and/or by user-defined date rangeUTIL 90.06 Licenses needing decalsUTIL 90.07 Remit daily cash disbursementUTIL 90.08 Signup business licenses w/no tax infoUTIL 90.09 Unposted paymentsUTIL 90.10 Certified contractorsUTIL 90.11 Certified hold licenses reportUTIL 90.12 Closed businesses with a balanceUTIL 90.13 License memo statusUTIL 90.14 Licenses missing certificate of occupancyUTIL 90.15 NSF business licenses reportUTIL 90.16 Penalty assessment reportUTIL 90.17 Aging management reportUTIL 90.18 Aging work reportUTIL 90.19 Business improvement district (BID) charge reportUTIL 90.20 BID charge detail reportUTIL 90.21 Bulk data entry report (assessment values, gross receipts, etc)UTIL 90.22 Business license with rollover (balance carried forward)UTIL 90.23 Business tax record – certifiedUTIL 90.24 Business tax record – non-certifiedUTIL 90.25 Licenses with an extension

Produces a report on the licenses that will expire within a user-defined time period by type of license







UTIL 90.26 New business createdUTIL 90.27 Proactive residential inspection program (PREP) surcharge reportUTIL 90.28 Gold seal program report (PREP exemptions)UTIL 90.29 All active accountsUTIL 90.30 Un-issued certificate of occupancy reportUTIL 90.31 Other user-defined reports UTIL 91.00 Support billing for a minimum of twenty(20) agenciesUTIL 92.00 Provide exception audit reports with user-defineable parametersUTIL 93.00 Allow for multiple corrections and reports to be run multiple times

UTIL 94.00

UTIL 95.00

UTIL 96.00

UTIL 97.00

UTIL 98.00

UTIL 99.00

UTIL 100.00

UTIL 101.00

UTIL 102.00 Autmatically assess delinquent fees and allow for overrides.

UTIL 103.00

UTIL 104.00

UTIL 105.00 Allow for monthly, quarterly, and annual billing.UTIL 106.00 Prorate charges based on number of days of service

Generate bills that allow for a minimum of nine(9) services with one(1) or more taxes on one(1) or more services. Each service should be recorded separately on the bill and billing history.

Billing register must contain both the consumption and billing amount. Printable in user defined order.

Allow entry of free form messages on the billing statement. Should be date activated and print by individual bill, route, range, and.or zip.

System should provide for multiple types of workorders. Must track work order history by type and date.

Generate account history including acct no., acct name, activity, and status of the bill to include if estimated and why.

Allow for multiple occurrences of corrected bills, negative corrections and use blocks for a minimum of six months.

Provide detailed report for accounts not billed and summary report of for total bills issued.

Allow for manual adjustments, including dollars and consumption tracking method which can print daily as well as by date range including adjustments.

Provide delinquent billing register including both detailed by zip and a summary report.

Generate reports such as meter with zero consumption and estimated accounts by date range.







UTIL 107.00 Provide adequate field length for account number is use today.UTIL 108.00 Provide minimum of fifty(50) user defined work order types.UTIL 109.00 Automatically generate work orders based on selected criteria.

UTIL 110.00

UTIL 111.00

UTIL 112.00 Provide a note history for customer information including the user idUTIL 113.00 Track number and type of telephone inquires

UTIL 114.00

UTIL 115.00 Generate report that shows pending liens, actual liens, and interest amounts.

UTIL 116.00

UTIL 117.00 Recognize deliquent accounts and print them by user defined parameters

UTIL 118.00

UTIL 119.00

UTIL 120.00

UTIL 121.00

UTIL 122.00

UTIL 123.00 Track customers with pulled and turned off meters.

UTIL 124.00

UTIL 125.00

Allow monthly billing charges to be corrected mulitple times and reversed and recalculated for a period of up to six(6) months.

Provide online entry of customer requests and print an end-of-day report which specifies the user id

Provide online calculations, by date, of lien interest and billing charges based on current and previous rate tables.

Allow customer inquiry by customer number, cycle and location, customer name, service address, meter number, folio number, telephone number, and social security number.

Allow creation of automatic cutoff work orders by user defined range with override capabilities.

Generate report of all delinquent customers by user specified amount and date range.

Automatically assess service charges upon completion of work orders and generate customer notices.

Track payment installment commitments and include the user ID and notes, generating reports when commitments are not met and report on number of payment commitments and defaults within a given period.

Allow maintenance of owner names, address, folio numbers, and property descriptions in addition to customer information.

Provide online, realtime access to Point of Sale devices including PC, ATM, cash drawer, and receipt printer. Should also provide access via e-commerce and check cashing facilities.

Recognize customer deposit requirements including double deposits, if required.







UTIL 126.00 Provide batch interface with automated meter reading systemsUTIL 127.00 Provide minimum of cycle/route based meter readingUTIL 128.00 Generate meter reader time sequence reportsUTIL 129.00 Allow for batch interface with existing Maximo work order systemUTIL 130.00 Provide meter sequencing per routeUTIL 131.00 Provide manual input and correction of meter readings

UTIL 132.00

UTIL 133.00

UTIL 134.00

UTIL 135.00

UTIL 136.00

UTIL 137.00 Generate customer deposit report.UTIL 138.00 Generate budget to actual revenue reports

UTIL 139.00

UTIL 140.00 Generate a final account of deposit refund report by user specified date range.

UTIL 141.00 Generate fixed and variable rate revenue reports.UTIL 142.00 Generate report on payment priorityUTIL 143.00 Provide revenue and consumption modeling.UTIL 144.00 Allow for identification and sorting of accounts by revenue class.UTIL 145.00 Provide a miscellaneous billing process

UTIL 146.00

UTIL 147.00 Provide for purge of old history records by date.

Generate, at a minimum, revenue and consumption reports by agency, categorized into separate section and detailed by cycle, rate code and meter size including summaries for revenue consumption and average rate issued.

Generate Unbilled Revenue Report by rate comparison and cycle in summary form.

Generate Aged Accounts Receivable Report to include a detail and summary section with both active and inactive accounts by receivable type.

Generate a Billing and Payment summary, a journal voucher, and a batch file for transmission to the accounting office.

Create an exception file containing accounts from returned customers liens on demand for transmission to the remittance processing system.

Provide projected revenues based on proposed rates, growth and seasonal factors.

Provide support for special mailings, including system history of date and type of mailing







UTIL 148.00

UTIL 149.00 Maintain an audit trail for all editsUTIL 150.00 Provide capability to integrate with MAPI compliant email system.UTIL 151.00 Provide API's for technical staff to create interfaces and customization.

UTIL 152.00

UTIL 153.00

UTIL 154.00

UTIL 155.00 Provide full database schema and data dictionary

LICENSING

LIC 1.00

LIC 2.00 Validate that a business is/is not physically located within the City

LIC 3.00

LIC 4.00

LIC 5.00

LIC 6.00 System maintains a history of license renewalsLIC 7.00 The system provides the following letters/statements:LIC 7.01 Renewal lettersLIC 7.02 User-defined fieldsLIC 8.00 System can produce billing statements

LIC 9.00

LIC 10.00 The system is capable of performing mass updatesLIC 11.00 System can restrict issuance of (a) license(s)LIC 12.00 Maintains information on applicant including:LIC 13.00 Integrated customer information from common database

Provide global and restrictive editing features so edits can be performed for all or some customers.

Providing scripting or other feature to automate manual processes or repetitive tasks.

Provide built-in redundancy for disaster recovery planning that includes hot failover, snapshot or backup recovery and rollback.

Provide adequate password protection and encryption to meet minimum standards as set forth by user agency.

System can accommodate an unlimited number of user defined licensing categories (e.g. business licenses, dog licenses, etc.) - Please indicate any limitations in comment field

The system can capture basic application data and tracks approval process across multiple departments

System can attach electronic documents (e.g. scanned images) to applications so user has look-up capabilities

Module is integrated with other functions, such as accounts receivable (Please list any limitations in the comments column)

Identifies non-renewable license types and automatically removes these upon expiration from active license list







LIC 13.01 Applicant nameLIC 13.02 Business nameLIC 13.03 Doing business as name (DBA)LIC 13.04 Business typeLIC 13.05 Geographic districtLIC 13.06 NAIC and SIC codeLIC 13.07 Address (multiple)LIC 13.08 9- digit zip codeLIC 13.09 Telephone (multiple)LIC 13.10 Email (multiple)LIC 13.11 Date of issuance of licenseLIC 13.12 Date of expiration (if applicable)LIC 13.13 Account managerLIC 13.14 User-definedLIC 14.00 Maintains the following information on each license:LIC 14.01 Calculation of fees based on a scheduleLIC 14.02 Period of time for which the license is good

LIC 14.03

LIC 14.04 Moratorium/cap on license(s) based on:LIC 14.05 Date rangesLIC 14.06 Type of businessLIC 14.07 User-defined (appropriate security)

LIC 14.08 Departments from which approval is required (e.g. Certificate of Occupancy)

LIC 14.09 Department which must be notified that license will be issuedLIC 14.10 Relevant section of code including URL linkLIC 14.11 List of documents to be provided applicant along with licenseLIC 14.12 Name change notification and automatic update

LIC 15.00

LIC 16.00 Automatically assigns license numbers

LIC 17.00

LIC 18.00 Maintains a history of renewal license applicants

Prerequisite documents (e.g. sales tax permit, fictitious name, health permit, etc)

Routes certain licenses through multiple departments for approval (Different licenses may need different routing processes)

Routes certain licenses through multiple departments as notification (approval not required)







LIC 19.00 System can print all information, including scanned documentsLIC 20.00 Creates a receivable that notifies Collector of a bill to be collectedLIC 21.00 Creates and maintains business license records (e.g. Registrations)LIC 22.00 System can automatically flag applications with unmet requirements

LIC 23.00

LIC 24.00

LIC 24.01 Gross receiptsLIC 24.02 Per UnitLIC 24.03 ActivityLIC 24.04 LocationLIC 24.05 Other criteria

LIC 25.00

LIC 26.00 System can distinguish between special district charges and other feesLIC 27.00 System displays fee amount on screen when application is enteredLIC 28.00 System displays rate computation and fee amount before posting

LIC 29.00

LIC 30.00 Calculates, generates, and tracks multi-tiered fees

LIC 31.00

LIC 32.00 Calculates fees based on a fee schedule with varying penalty and interest ratesLIC 33.00 Calculates fees based on a prorated schedule

LIC 34.00

LIC 35.00 Allows users to suppress fees (subject to appropriate security)LIC 36.00 Reports on types of licenses issued over a user-defined periodLIC 37.00 Look-up license by multiple fields including:LIC 37.01 Proprietor nameLIC 37.02 Business nameLIC 37.03 Doing business as name (DBA)

Calculates standard fees with effective dates using user provided formulas or tables, with history of any changes made

System can calculate fees based on the following: gross receipts, per unit basis, activity, location within the city (inside or outside a special district), or other criteria:

System can distinguish between city taxes and special district charges and treat each differently

Tracks fee collections and receivables, provides for late penalties and interest as appropriate, and generates payment receipts

Calculates fees with a base fee plus additional charge based on various user-defined factors from multiple tables (e.g. square footage, numbers and types of employees)

Allows users to override default fee with a manual amount (subject to appropriate security)







LIC 37.04 AddressLIC 37.05 SSN or Tax ID NumberLIC 37.06 Parcel numberLIC 37.07 Mailing nameLIC 37.00 Generates a report on expired licenses

LIC 38.00

LIC 39.00

LIC 40.00 Provides a report indicating which licenses are pending department approvalLIC 41.00 Allows users to print licenses by the following:LIC 41.01 En masseLIC 41.02 individualLIC 41.03 By license typeLIC 41.04 Other criteriaLIC 41.00 Prints renewals and renewal notices by the same groupings LIC 42.00 Prints billing statements by the same groupings LIC 43.00 Generates ad hoc reports based on any element in the Licensing moduleLIC 44.00 The following are standard reports the system must produce:LIC 44.01 Activity on the account, broken out by payment/credit/adjustmentLIC 44.00 Statistical issuances (e.g., number of licenses issued, etc)LIC 44.01 Certified licenses reportLIC 44.02 Cash report daily and/or by user-defined date rangeLIC 44.03 Cash summary daily and/or by user-defined date rangeLIC 44.04 Licenses needing decalsLIC 44.05 Remit daily cash disbursementLIC 44.06 Signup business licenses w/no tax infoLIC 44.07 Unposted paymentsLIC 44.08 Certified contractorsLIC 44.09 Certified hold licenses reportLIC 44.10 Closed businesses with a balanceLIC 44.11 License memo statusLIC 44.12 Licenses missing certificate of occupancyLIC 44.13 NSF business licenses reportLIC 44.14 Penalty assessment report

Produces a report on the licenses that will expire within a user-defined time period by type of license

Provides reports indicating the date range during which the license is effective by type of license







LIC 44.15 Aging management reportLIC 44.16 Aging work reportLIC 44.17 Business improvement district (BID) charge reportLIC 44.18 BID charge detail reportLIC 44.19 Bulk data entry report (assessment values, gross receipts, etc)LIC 44.20 Business license with rollover (balance carried forward)LIC 44.21 Business tax record – certifiedLIC 44.22 Business tax record – non-certifiedLIC 44.23 Licenses with an extensionLIC 44.24 New business createdLIC 44.25 Inspection ReportLIC 44.26 Exemption ReportLIC 44.27 All active accountsLIC 44.28 Un-issued certificate of occupancy reportLIC 44.29 User-defined custom reports

FLEETFLT 1.00 Repair / Work Orders

FLT 1.01

FLT 1.02 Repair order can be printed locally.

FLT 1.03

FLT 1.04

FLT 1.05

FLT 1.06

FLT 1.07

System supports the ability to provide the customer with a completed repair order immediately upon completion of the work order, if requested.

Repair Order Process supports tracking multiple components.(Equipment Number, Odometer Reading, Date, Site, Repair Order Number, Date/Time In, Completed Date, etc.)

Able to produce EMAIL notification for the using division which explains where and when to bring their equipment for scheduled maintenance or repair work.

List of equipment being worked on is available on-line by the following means: Maintenance sites, Type of equipment, Make of equipment, User departments, Date worked on pieces of equipment.

Daily work order Activity Summary which includes parts, labor, sublet, etc. can be produced.

System supports tracking by work order that a replacement piece of equipment has been rented while the subject piece is in the maintenance shop. This is accomplished through the Motor Pool using the assignment feature to affect downtime.







FLT 1.08

FLT 1.09

FLT 1.10

FLT 1.11 A missing work order can be identified.

FLT 1.12

FLT 1.13

FLT 1.14 Bar code entry of repair order data is supported. FLT 1.15 Use of an equipment priority number to assist in repair scheduling is supported.

FLT 1.16

FLT 1.17

FLT 1.18

FLT 1.19 The system supports tracking time worked on a vehicle.

FLT 1.20

FLT 1.21

FLT 1.22 The system supports shop labor rate changes as cost increases. FLT 1.23 Supports use of multiple labor rates. FLT 1.24 Provides the ability to report upon man hour utilization.

FLT 1.25

FLT 1.26

System supports on-line work load scheduling to selectively schedule equipment for special repair or installation work.

Able to identify, via report or query, equipment being worked on by sublet contractors.

System supports voiding of open work orders and produces an audit list of voided work reorders each month.

The following processes provide input to the billing process (custom interface): Fuelman transactions - VIA Dial-up, Repair Order billing by Vehicle Maintenance, Stock by Inventory System, Fuel, Manually logged by Fuel Dispensing System, Rental fee by Rental of equipment.

Keyed data entry of repair order information on-line at distributed maintenance site is supported.

Labor is captured for each maintenance job by a maintenance labor code and unique mechanic identifier.

The system supports comparison of labor performed to standard labor times based on labor code.

The following information can be captured for each mechanic: Salary, pay differential, start date, termination date, job classification, ASE certification, primary work location, stand by pager number, training scheduled, training completed, direct or indirect labor code classification.

The system supports tracking nonproductive time such as meetings, schools, sick, and annual time off.

Tracks both direct and indirect labor costs in the process of analyzing service cost recovered by the standard shop labor rates.

Supports multiple mechanics and multiple work hours against one labor code for a piece of equipment.

Maintenance operation module transactions are sent to the billing module for periodic billing.







FLT 1.27

FLT 1.28

FLT 1.29 Supports electronic approval of transactions at various levels. FLT 2.00 External Repair Work

FLT 2.01

FLT 2.02

FLT 2.03

FLT 2.04

FLT 3.00 Rental Fleet Operation

FLT 3.01

FLT 3.02

FLT 3.03 Update mileage of returned rental equipment.

FLT 3.04

FLT 3.05 Display cost centers on-line by department.

FLT 3.06

FLT 3.07

FLT 3.08 Rental transactions are captured, updated, and edited on-line.

Supports the ability to report upon excessive labor hours against standard labor rates in combination with the equipment’s vehicle equivalent value.

Supports the ability to keep track of performance rate and cost recovery rate for each site.

The system supports capture of special outside fleet services repair agreements for individualized tasks.

Equipment being worked on by sublet contractors is flagged for reporting, and a report exists.

Sublet repair work may be tracked by vendor, type of repair, repair site, type of vehicle and repair order number.

Generate and review an example of a standard report format which identifies all equipment that had repairs during a specified time period.

System supports generation of: Rentals Profit and Loss Statement, Equipment Number, Flat rate per piece of equipment, Miles used, Mileage cost, Total cost, Profit or loss Monthly Service Billing, Date, Equipment Number, Description of charged for rental, Number of days rented, Rate per day, Miles operated, Rate per mile, Amount billed Motor Pool Reservation (can be printed), Customer Number, Class Code, Tag Number, Equipment Number, Motor pool Number, Starting Date, Ending Date, Begin mileage, Ending mileage, Rented to Replace Equipment Number, Rental for Work Order Number, Gas Card Issued (number or yes/no)

Display of a list of equipment available for rent by site. Process a vehicle assignment.

System supports tracking and on-line display of issuance of gas, commercial or County card for rental equipment.

System supports partial billing at the end of the month for rented equipment which has not been returned based on an acceptable billing methodology.

System supports different rates for each equipment type with additional charges per mile (table driven).







FLT 3.09

FLT 4.00 Preventative Maintenance

FLT 4.01

FLT 4.02FLT 4.03 Rental transactions are captured, updated, and edited on-line.

FLT 4.04

FLT 5.00 Warranty Component TrackingFLT 5.01 Provides for after-market component warranty tracking.

FLT 5.02

FLT 5.03

FLT 6.00 Acquisition and DispositionFLT 6.01 A complete Vehicle Identification Number can be tracked in the equipment file.

FLT 6.02 Specifications - engine size, transmission, fuel injected - are kept on all equipment.

FLT 6.03

FLT 6.04

FLT 6.05

FLT 6.06 The equipment file can be updated with requisition and purchase order numbers.

FLT 6.07

FLT 6.08

Provides a method for recording mileage out and in and capturing user signature and printed name.

System supports partial billing at the end of the month for rented equipment which has not been returned based on an acceptable billing methodology. System supports different rates for each equipment type with additional charges per mile (table driven).

Provides a method for recording mileage out and in and capturing user signature and printed name.

The system supports tracking of major components -transmissions, alternators, tires etc - in view of performance of the original component as well as warranty tracking on re-built components.

System supports tracking the following warranty coverage by piece of equipment: Type of warranty, Standard warranty, Extended (Handled as an additional warranty policy), When expired, What is covered, What is the Deductible

When equipment is scheduled for sale, a report can be prepared which includes the following from the Equipment History Module:

Equipment number, Make, model, year, type, Cost Center, Fixed asset number, Odometer or Hour meter reading, Original purchase price

The system provides documentation such as requisition specification and estimated costs to support the procurement process.

The system supports use of status codes to defer billing the using organization for a new piece of equipment until after all data has been entered for that new piece of equipment.

Equipment flagged as surplus can be segregated for reporting.







FLT 6.09

FLT 6.10

FLT 7.00 Parts Management

FLT 7.01

FLT 7.02

FLT 7.03 Control of minimum and maximum stock levels is supported.

FLT 7.04

FLT 7.05 Tracking vendor performance and merchandise quality.

FLT 7.06

FLT 7.07 Parts can be reserved for certain equipment scheduled for repair. FLT 7.08 Inventory transactions from non-automated sites can be manually recorded.

FLT 7.09

FLT 7.10 Availability of parts can be checked for a work order before the work begins.

FLT 7.11

FLT 7.12

FLT 7.13

FLT 7.14

FLT 7.15

The system maintains a “birth certificate” for each piece of equipment containing tag, license, purchase date, type of data.

Add new pieces of equipment to the system, assigning a unique equipment identification number.

Inventory system includes the following fields: Inventory location County Part number (based on ATA numbering system) Vendor Part number Unit price Bin location of item Quantity on Hand Unit of measure Unit price

The following standard processes are supported, with audit trails provided: Stock Receipts/reduction of on-order quantity Stock Issue for Repair Orders Stock Transfer Stock Requisition/Order Physical Inventories Inventory Adjustments.

The system supports maintaining an inventory of special tools and keeping track of the mechanics who have signed out each special tool.

An audit list is provided of inventory transactions and their charge values for all parts issued, received, transferred, or adjusted during the period.

Bar Code technology can be used in the inventory system to capture issues, transfers, receipts, and physical inventories.

Parts can be reserved and notification made to the storekeeper of the need for potential special orders.

The system supports use of “parts kits”, so that when a standard preventive maintenance job is requested the mechanic can request a “kit” of parts which will automatically update the inventory for the kit with one transaction rather than several.

The system supports issuance and receipt of large numbers (99,999) of units per month for each item.

Application security can limit update access to selected individuals, while giving broad inquiry access.

On-line query access to inventory levels by part number and inventory location is supported.







FLT 7.16 It is possible to maintain multiple locations for each part line item. FLT 7.17 New, used, and rebuilt items can be tracked.

FLT 7.18

FLT 7.19

FLT 7.20 The system supports multiple reorder methods for maintaining stock levels.

FLT 7.21

FLT 7.22

FLT 7.23

FLT 8.00 Fuel Management

FLT 8.01

FLT 8.02

FLT 8.03 The system supports cost markup on fuel by percentage increase and dollar add-on.

FLT 8.04

FLT 8.05

FLT 8.06 Additional fuel types and fuel units of measure may be established and tracked. FLT 8.07 Billing

FLT 8.08

FLT 8.09 The system supports different terms for leased equipment. FLT 8.10 A 30 digit cost center code is supported.

FLT 8.11

FLT 8.12 Automated calculation and recording of equipment depreciation is supported.

FLT 8.13

The system allows for inventory adjustments or write-off of obsolete items on a secured basis.

The system handles returns and keeps track of credits for application to accounts payable and purchase order balances.

The system provides for entry of physical inventory counts by item when counts are different that on-hand book values. A one-time purchase of special parts is possible without adding a new item number for each part, but keeping track of that purchase.

The system supports tracking of purchases and provides audit lists/files for interface to the County’s Financial System for Accounting and Purchasing updates.

It is possible to capture and edit manually recorded fuel dispensing transactions. Fuel orders can be recorded on-line.

A perpetual inventory of fuel (diesel, regular, or un-leaded) at each site is maintained.

The system maintains fuel usage by dollar value, fuel type, and physical unit of measure. The system supports the ability to handle multiple fuel types such as gas, gas diesel, natural gas, propane, electricity, etc.

Partial billings, allowing a work order to stay open but billing the using division for labor hours completed, sublet repairs completed, and parts issued as of the billing date is supported.

Secured on-line updates/corrections to billing, with audit trail provided, is supported.

Special charges or adjustments can be entered for billing purposes, and an audit trail is provided.







FLT 8.14

FLT 8.15

FLT 8.16

FLT 8.17

FLT 9.00 Capital Recovery

FLT 9.01

FLT 10.00 History

FLT 10.01

FLT 10.02

FLT 10.03

FLT 10.04 Equipment can be re-activated under a new number. FLT 11.00 Security

FLT 11.01

FLT 11.02 Application, file, and field level security is available, as is field value level security.

FLT 11.03 ReportingFLT 11.04 The system includes parameter driven standard reports and queries. FLT 11.05 The system includes an intuitive report/query generation tool. FLT 11.06 The “report generator” supports creation of ad hoc reports. FLT 11.07 Report specifications can be saved and resubmitted.

Internal billing via journal entry and external billing via invoice generation is supported.

System supports charging using divisions for insurance based on rates established by the County’s Risk Management Division for the Insurance Service Fund.

An audit list of these charges per piece of equipment can be produced on a monthly basis.

It is possible to process information for other jurisdictions or elected officials as a “service bureau” type arrangement, and a chargeback technique with an audit trail is available.

The system supports the straight line method for equipment depreciation, capital recovery, and due for replacement. The time frame is flexible, and depreciation schedules can be set up in advance.

It is possible to produce, on request, a list of equipment due for replacement based on equipment history and the formulas stored for each piece of equipment, and on selection criteria entered at the time of the request.

Event triggers can be designed to flag equipment due for replacement based on reaching selected table driven values.

System supports update to the equipment file with sold/retired equipment, retention of historical records for 3 to 5 years, and making historical records accessible via selective search criteria.

Application includes a multilevel security system which can be applied by user logon identification code to specific portions of modules within the total system.







FLT 11.08 The system supports on-line report preview.

FLT 11.09 The system supports the ability to download data into a PC for data manipulation.

FLT 11.10

FLT 11.11

FLT 11.12 Replacement modeling reports exist or can be developed. FLT 11.13 Daily Work Order Summary Report includes Parts, Labor, and Sublets.

FLT 11.14

FLT 11.15 System provides the ability to capture/calculate operating cost on a per mile basis.

FLT 11.16

FLT 11.17

FLT 11.18 Can generate an operating cost report with down time percentages.

FLT 11.19

FLT 11.20

TRAFFIC ENGINEERING TRA 1.00 General Traffic Engineering

TRA 1.01

TRA 1.02

It is possible to query the equipment master file and retrieve accident information by equipment type, driver, using organization.

Equipment on Order information is available in hard copy report and/or on the screen by the following: Cost Center User organization name Type of equipment Requisition and purchase order number Vendor Purchased by department Equipment number Make and model of piece of equipment

On-line screens capture: Equipment flagged for replacement Requisition and purchase order numbers related to equipment scheduled for replacement Estimated cost by equipment type Returned/sold equipment New equipment added to the system fixed asset numbers Equipment “birth certificates” including registration and tag information

Schedules on annual PMC list and allows for adjustments where needed to compensate for scheduling based on available shop labor hours.

Report available of uptime percentage by type within general purpose, special purpose, construction equipment, fire trucks, and small equipment.

Supports cost analysis of general purpose equipment by user agency, and cost by year and model summary.

Supports cost analysis of special purpose equipment, cost by type code, and cost by type code for special purpose equipment.

Provide a web based automated work order system for Traffic Engineering Division related tasks.

Provide an automated work order system that can process both routine and declared emergency tasks related to a specific emergency event.







TRA 1.03

TRA 1.04

TRA 1.05

TRA 1.06

TRA 1.07

TRA 1.08

TRA 1.09Ability to generate report files in delimited, ASCII, PDF, MS WORD, and XML formats.

TRA 1.10Ability to export report files to delimited, ASCII, PDF, MS WORD, and XML formats.

TRA 1.11 Electronic Tracking, Escalation and Execution of Events.TRA 1.12 Method to ensure no duplicate tasks are issued.

TRA 1.13

TRA 1.14

TRA 1.15

TRA 1.16

TRA 1.17

TRA 1.18

Electronically process work order, job request, trouble report and data collection tasks using LAN or wireless connectivity for both routine work and declared emergency events.

Provide a damage assessment module which automatically produces declared emergency work orders. This feature should be available both by LAN and wireless.

Provide a print attachment program that will produce a report of all work order tasks (emergency or routine) and all associated attachments filtered by a specific timeframe. This program should output to a FTP file or produce a hard copy printout.

Provide a local data repository, avoid data redundancy, and provide data accessibility/availability.

Facilitate Coordination between Work Order Participants and other County Agencies.

Tightly integrate internal Division Sections to enhance communication and accountability.

Provide access both using LAN and wireless to a signalized intersection inventory with photos and scaled drawings of the signalized intersections.

Provide access both using LAN and wireless to a school flasher inventory with photos and scaled drawings.

Document and report the cost of labor, materials and vehicles for both routine maintenance and individual declared emergencies events.

Provide statistical data and reporting for FEMA & FHWA reports for individual declared emergencies events.

Provide a restoration level status of the signalized intersections and school flashers after a declared emergency event.

Provides the EOC with GIS map data of the current restoration level of the signalized intersections and school flashers after a declared emergency event.







TRA 1.19

TRA 1.20 Provide online User defined address books.TRA 1.21 Provide on demand read only data views of system data.

TRA 1.22

TRA 1.23 Supports Object Linking and Embedding (OLE) file attachmentsTRA 1.24 Provide Interfaces with 3rd party Applications.TRA 1.25 System to run on the most current database platform.TRA 1.26 Future Enhancement requests to the System be available.

TRA 1.27

TRA 1.28

TRA 1.29 Provide performance measurement tools and reports.

TRA 1.30

TRA 1.31 User GUI be easy to navigate.TRA 2.00 Data Structures

TRA 2.01

TRA 2.02 Provide table structures for signalized intersection timing data.TRA 2.03 Provide table structures for street light data.

TRA 2.04

TRA 2.05 Provide table structures for attachments of scaled drawings and photos.TRA 2.06 Provide a table structure for signalized intersection FPL accounts.TRA 2.07 Provide a table structure for computer and network equipment inventories.TRA 2.08 Provide a table structure for portable radio inventory.TRA 2.09 Provide a table structure for vehicle radio inventory.TRA 2.10 Provide a table structure for vehicle inventory.TRA 2.11 Provide a table structure for signage inventory including costs.

TRA 2.12Provide a table structure for all traffic signal equipment inventory including costs.

TRA 2.13 Provide a table structure for Traffic Planning Division Quarterly Count data.

Ability to interface with GIS and Microsoft Office applications including SharePoint and Exchange.

Eliminate/reduce paper trails transforming and enhancing Division policies and procedures with electronic capabilities.

Future FEMA , FHWA and Broward County Daily FEMA Reports Enhancement requests be available.

Provide capabilities and support to generate statistical and decision Management Reporting on demand.

Provide system performance measurement reporting and ability to generate customized reporting.

Provide table structures for signalized intersection data with attachments of scaled drawings and photos.

Provide table structures for school flasher data with attachments of scaled drawings and photos.







TRA 2.14Provide a data table with types of damage to report during a declared emergency

TRA 2.15 Provide a data table of Broward County street names.TRA 2.16 Provide a data table of Broward County municipality names.TRA 2.17 Provide a inventory data table of Broward County signage including location.

TRA 2.18

TRA 3.00 Job Request

TRA 3.01

TRA 3.02

TRA 4.00 Job Requests Reports

TRA 4.01


TRA 4.03

TRA 4.04

TRA 5.00 Trouble Calls

TRA 5.01

TRA 5.02

TRA 5.03

TRA 5.04

TRA 5.05 Capture signage information and status if trouble call is traffic sign related.

TRA 5.06

TRA 6.00 Trouble Calls Reports

Provide a inventory data table of Broward County traffic signal equipment including location.

Electronically process Job Requests data. Job Requests are internal User requests and Citizen concern requests.

Provide a method for job requests to be checked for duplicate tasks that have already been issued.



Provide a task report of all job requests issued to specific location during a specific time frame.

Electronically process Trouble Call data. Trouble Reports are critical dispatched calls to the Technicians in the field from either Broward County Central Dispatch or a BCTED Supervisor. Trouble reports to be custom for Traffic Signals, Signs and Communications Sections.

Provide a method for trouble reports to check that a duplicate work orders duplicate tasks has not been previously issued.

Capture dispatch source, dispatch time, arrival time, completion time, odometer, vehicle, Technician, reported issue and issue found.

Capture traffic signal controller information and status if trouble call is traffic signal related.

Automatically generate a work order task based on the type of problem dispatched if warranted.







TRA 6.01

TRA 6.02 Provide performance measurement tools and reports.TRA 6.03TRA 6.04 Provide time and date report of all trouble reports dispatchedTRA 6.05

TRA 6.06

TRA 7.00 Data Collections & Traffic Counts & MOT & Review

TRA 7.01

TRA 7.02

TRA 7.03Provide ability to attach documents including PDF to the Data Collection request.

TRA 7.04 Provide a two tier approval system to the Data Collection request.TRA 7.05 Electronically process Broward County Traffic Planning Traffic Count tasks. TRA 7.06 Electronically populate and filter the ADT traffic count data into the system.

TRA 7.07

TRA 7.08

TRA 7.09 Capture MOT address book.

TRA 7.10

TRA 7.11 Capture Plat Review address book.TRA 8.00 Data Collections & Traffic Counts & MOT & Review ReportsTRA 8.01 Data Collection monthly activity report filter by a specified date range.TRA 8.02 ADT detailed report filter by year.TRA 8.03 ADT routing report filter by year and count zone.TRA 8.04 ADT daily/monthly report filter by date and Technician number.TRA 8.05 ADT station report filter by date and count region.



Provide a trouble call report of all dispatched calls issued to specific location during a specific time frame.Provide performance measurement tools and reports to measure response time of all trouble calls. Response time to include completed within one hour 7 days.

Electronically process Data Collection work orders. Data Collections are Traffic Studies requested within the Division.

Provide a method for Data Collections to be checked for duplicate tasks that have already been issued.

Traffic count data to include the location ID, location, directions, region and status flag.

Capture MOT (Maintenance of Traffic) requests including location, Requestor, permit type, permit information, municipality, approved date, closure type, barricade company, contractor info, status and closed date.

Capture Plat Review paving and drainage projects, Data to include reference number, project name, Plat name, Plat number, Plat details and status.







TRA 8.06

TRA 8.07 MOT report filter by location.TRA 8.08 MOT report filter by query filter search.TRA 8.09 Pavement & Drainage projects filter by status and date range.TRA 9.00 Traffic Engineering Administration Section TRA 9.01 Provide an automated method to process internal requisitions and purchases.TRA 9.02 Provide a method for tracking PC and network requests. TRA 9.03 Provide a method for tracking telephone requests.

TRA 9.04

TRA 9.05 Provide a method to track computer/network equipment inventory and repairs.TRA 9.06 Provide a method to track vehicle inventory, maintenance and repairs.TRA 9.07 Provide warehouse inventory control with barcode controls.

TRA 9.08

TRA 10.00 Traffic Engineering Administration Section Reports

TRA 10.01


TRA 10.03

TRA 10.04 Reports for internal requisitions and purchases.TRA 10.05 Reports for PC & Network service requests.TRA 10.06 Reports for PC & Network equipment inventories.TRA 10.07 Reports for PC & Network equipment repairs.TRA 10.08 Reports for vehicle service requests.TRA 10.09 Reports for vehicle equipment inventories.TRA 10.10 Reports for vehicle equipment repairs.TRA 11.00 Traffic Engineering Traffic Signal Section

ADT station report filter by daily/monthly report filtered by date and Technician number.

Provide a method for requesting vehicle maintenance and repairs from the Vehicle Liaison.

Provide automated method to review and modify labor rates, materials and vehicle costs.









TRA 11.01

TRA 11.02 Capture Loop/microwave data.TRA 11.03 Capture Video Detection data.TRA 11.04 Capture GPS data.

TRA11.05

TRA11.06

TRA11.07

TRA 12.00 Traffic Engineering Traffic Signals Section Reports

TRA 12.01

TRA 12.02

TRA 12.03 Provide trouble report history and performance statistical reports.

TRA 12.04

TRA 12.05 Provide traffic signal equipment inventory reports

TRA 12.06

TRA 12.07

TRA 13.00 Traffic Engineering Special Projects Section

TRA 13.01

Electronically process Trouble Call data. Trouble Reports are critical dispatched calls to the Technicians in the field from either Broward County Central Dispatch or a BCTED Supervisor. Trouble report data to include origin of dispatch, date, radio number, time received, in service time, arrive time, out of service time, departure time, odometer start, odometer end, trouble reported, trouble found, controller serial number, action. This trouble report should automatically issue a work order if warranted.

Process traffic signalized inventory and automatically route to the System Design Engineering for approval.

Capture Street light inventory including pole number, arterial, cross street, municipality, signal tech call out zones, street direction, pole location, pole type and status.

Capture history of purchases and repairs of traffic signal equipment including traffic signal controllers, video and GPS equipment.



Provide a historical and statistical report of a signalized traffic signal based on a time frame and location

Street light inventory report with query filters for pole number, municipality, signal tech call out zones, street direction, pole location, pole type and status

A report of the history of purchases and repairs of traffic signal equipment including traffic signal controllers, video and GPS equipment.

Provide table of Police Department contacts including Department, Name and phone number.







TRA 13.02

TRA 13.03

TRA 13.04

TRA 13.05 Import and update annual form letters mailed to schools.TRA 13.06 Traffic Engineering Special Projects Section ReportsTRA 13.07 Provide Locations by school.TRA 13.08 Provide Zone listing.TRA 13.09 Provide School flasher timing sheet.TRA 13.10 Provide School list.TRA 13.11 Provide School letter.TRA 14.00 Traffic Engineering System Communication SectionTRA 14.01 Electronically process a Communication trouble report.TRA 14.02 Provide a table structure for Communication Lists.TRA 14.03 Provide a table structure for Communication Channel & Drop locations.TRA 14.04 Provide a table structure for Communication Junction Box locations.TRA 14.05 Provide a table structure for Communication Cable Cut locations.TRA 14.06 Provide a table structure for Communication line amplifier locations.TRA 14.07 Provide a table structure for Communication Fiber installation locations.TRA 14.08 Provide a table structure for Communication RCU inventory and repair historyTRA 15.00 Traffic Engineering System Communication Section ReportsTRA 15.01 All communications by arterial excluding channel 0TRA 15.02 All communications by channel and address excluding channel 0TRA 15.03 All communications by arterialTRA 15.04TRA 15.05 Intersections by arterial with Telco communicationsTRA 15.06 Intersections by channel with Telco communicationsTRA 15.07 Intersections by arterial with Telco equipmentTRA 15.08 Ups locations by arterialTRA 15.09 Line amplifier locations by channelTRA 15.10 Action form (trouble report)

Provide table of schools including school number, school name, opening and closing times of the schools and magnum school open and close times.

Provide table of school flasher including flasher number, arterial and cross street and direction.

Capture school flasher information including flasher number, available flasher numbers, area, arterial, cross street, direction, city, KWH, FDOT account, device status, operation date, removal date, pager zone, id, serial number, structure type, call out zone and restoration level.

All communications by channel and address







TRA 15.11 Communication status reportTRA 15.12 Junction box by numberTRA 15.13 Junction box by arterialTRA 15.14 Cable cuts reportTRA 15.15 Cable cuts summary reportTRA 16.00 Traffic Engineering System Design Section TRA 16.01 Traffic Signal Florida Power & Light (FPL) account detail information tableTRA 16.02 Traffic Signal detailed intersection tableTRA 16.03 Systems Design current project list TRA 16.04 Systems Design inspection request formTRA 16.05 Systems Design traffic signal inventory approvalTRA 17.00 Traffic Engineering System Design Section ReportsTRA 17.01 Cad projects, alphabetical TRA 17.02 Cad projects, numerical TRA 17.03 Construction report, in-house TRA 17.04 Construction report, others TRA 17.05 FPL form 1270 TRA 17.06 FPL illuminated street sign summary TRA 17.07 FPL traffic signal account for each city TRA 17.08 FPL traffic signal account summary TRA 17.09 Signal devices on state highway system in Broward County, numerical TRA 17.10 Signal devices on state highway system in Broward County, alphabetical TRA 17.11 Signal index, alphabetical TRA 17.12 Signal index, numerical TRA 17.13 Signal inventory TRA 17.14 Signalized inventory blank report TRA 17.15 Signalized inventory blank report without file no info TRA 17.16 Signalized inventory report TRA 17.17 Signalized inventory text summary report TRA 17.18 Signalized inventory no overhead signage report TRA 17.19 Signalized inventory overhead signage report TRA 17.20 Signalized inventory ISNS report TRA 17.21 Signalized inventory SNS report TRA 18.00 Traffic Engineering System Retiming Section







TRA 18.01

TRA 18.02Capture history of all modifications of the actuated traffic signal timing sheet data

TRA 19.00 Traffic Engineering System Retiming Section Reports

TRA 19.01

TRA 19.02 Provide reports for signalized traffic retiming sheets.

TRA 19.03

TRA 19.04 Provide reports for blank signalized traffic retiming sheets.TRA 20.00 Traffic Engineering Signs Section

TRA 20.01

TRA 20.02 Capture signs installed and maintained throughout the County (over 40,000)TRA 20.03 Track materials used and costs for sign installationsTRA 20.04 Monitor labor and vehicle costsTRA 20.05 Capture signs installed and maintained throughout the County (over 40,000)TRA 20.06 Track materials used and costs for sign installationsTRA 20.07 Monitor labor and vehicle costsTRA 20.08 Scheduling appropriate personnel for emergency standby dutiesTRA 20.09 Ability to process internal purchase requisitionsTRA 20.10 Ability to scheduling vehicles for maintenance and repair bimonthlyTRA 20.11 Process and track motor pool repairs and costsTRA 20.12 Track expenditures for Section needs related to the budgetTRA 20.13 Track performance measures TRA 20.14 Ability to send documents/reports electronically to various departmentsTRA 20.15 Access work orders and phasesTRA 20.16 Ability to track and follow-up on complaintsTRA 20.17 Monitor Sign Shop productivity, inventory & costs

Capture actuated traffic signal timing sheet data. Data to include intersection number and intersection timing fields

Provide Compliant report for Job Requests and Citizen Concerns issued during a specific timeframe. This report is sent to the State of Florida

Provide the history of the system retiming sheet data for a specific intersection number

Electronically process Trouble Call data for the Signs Section. Trouble Reports are critical dispatched calls to the Technicians in the field from either Broward County Central Dispatch or a BCTED Supervisor. Trouble report data to include origin of dispatch, date, radio number, time received, in service time, arrive time, out of service time, departure time, odometer start, odometer end, trouble reported, trouble found, action. This trouble report should automatically issue a work order if warranted.







TRA 21.00 Traffic Engineering Sign Section ReportsTRA 21.01 Provide Sign Reports monthly and quarterly, daily on demandTRA 21.02 Ability to batch task reportsTRA 21.03 Sign Shop monthly and quarterly reports for budgetTRA 21.04 Ability to print internal purchase requisitionsTRA 22.00 Traffic Engineering Sign Shop

TRA 22.01

TRA 22.02 Work order trackingTRA 22.03 Location Tracking (GPS LOCATIONS) possible Photos of the location.

TRA 22.04

TRA 22.05 OUTSIDE billing for service requisitions connected to the systemTRA 23.00 Traffic Engineering Sign Shop Reports

TRA 23.01

TRA 23.02

TRA 23.03 Cost reports (materials, labor, equipment)TRA 23.04 Monthly reports for division and individualsTRA 23.05 Yearly reports for division and individualsTRA 23.06 Sign Shop reports for materials and production TRA 24.00 Traffic Engineering Pavement MarkingsTRA 24.01 Capture data for weekly production status report TRA 24.02 Capture data for materials production

TRA 24.03

TRA 24.04 Capture P/M (Preventive Maintenance) log dataTRA 24.05 Capture weekly thermo quantity dataTRA 24.06 Capture weekly pavement marking quantity dataTRA 25.00 Traffic Engineering Pavement Markings Reports

TRA 25.01

TRA 25.02 Reports for materials and production TRA 25.03 Report for weekly production status report

Sign Shop Inventory connected to warehouse to keep stock up to date and ahead of demands

SIGN LAYOUT (design) connected to location report to keep uniformity in sign design and number of signs at the location

Location report to see who did work and when work was completed at a specific location

History report for location ( could suggest replacement of sign after time line of reflectability expires)

Capture data for repairs to long line truck. This is to include repair cost and down time

Monthly/quarterly/annual reports for Division/Section/individual production and quantity







TRA 25.04 Report for P/M log reportTRA 25.05 Report for weekly thermo quantity reportTRA 25.06 Report weekly pavement marking quantity data

· XLS file · Web viewStatement of Fiduciary Net Assets - Fiduciary Funds ......

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Transcript of · XLS file · Web viewStatement of Fiduciary Net Assets - Fiduciary Funds ......