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XIX International AIDS Conference www.aids2012.org
Conference Hubs
Engage your community and
be part of the conference.
Organize a hub!
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XIX International AIDS Conference www.aids2012.org
WHAT is a conference hub?
• A “mini conference” held in conjunction with the IAC by local organizations active in the AIDS response.
• Organizers can screen selected presentations from the IAC free of charge.
• These sessions are typically followed by moderated discussions with local or regional experts
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XIX International AIDS Conference www.aids2012.org
WHY organize a conference hub?
• Many stakeholders may not be able to attend the conference due to:– Immigration constraints– Travel constraints– Financial constraints– Time constraints
• Conference hubs ensure the global discussion includes all key stakeholders and allow organizers to target issues relevant to their region.
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XIX International AIDS Conference www.aids2012.org
WHEN can I organize a conference hub?
• Conference hubs may be hosted at the same time as or after the international conference.
• The portal where conference sessions may be downloaded will be active until 31 December 2012.
*Applications accepted until 15 September 2012
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XIX International AIDS Conference www.aids2012.org
WHO can organize a conference hub?
• Community organizations• State and local health departments• Ministries of Health• Non-governmental organizations (NGOs)• PLHIV networks• Faith-based organizations• Clinics and hospitals• Universities and medical schools• Government entities• UN bodies
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XIX International AIDS Conference www.aids2012.org
HOW can I organize a conference hub?
• Secure an appropriate venue• Attract 20+ participants, marketing the event
locally/regionally• Invite and coordinate moderators, additional
speakers, and/or rapporteurs• Show at least two conference
presentations• Provide interpretation/translation services
if needed• Participate in monitoring and evaluation
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XIX International AIDS Conference www.aids2012.org
What’s provided to hub organizers?
• Approved organizers will have access to a variety of conference tools:– A pre-planning guide that walks you through
each stage of the process– A help desk for IT, programme development
and audio visual technical support– Assistance with monitoring and evaluation
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XIX International AIDS Conference www.aids2012.org
What’s provided to hub organizers?
– Hub in a Box, a DIY toolkit with instructions and templates on:• Marketing & Outreach• Meetings• IT/AV• Budget • Fundraising• Eval/Monitoring
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XIX International AIDS Conference www.aids2012.org
WHICH sessions will be available?
• Most conference sessions are captured and uploaded.
• Recorded sessions will be available with a delay of approximately 24 hours.
• A complete list of available sessions will be posted on the conference website mid-June 2012.– Please note that not all conference content will be
available online and sessions are subject to presenter approval.
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XIX International AIDS Conference www.aids2012.org
In which languages will the sessions be available?
• All of the content will be available in English and Spanish.
• For other languages we invite host communities to organize translation in advance.
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XIX International AIDS Conference www.aids2012.org
How much does it cost?
• Downloadable or telecast presentations will be available free of charge.
• Hubs can be held at minimum cost to the organizer if a venue, computer, projector, or screen, etc. is readily available.
• Providing food and beverages are optional.– *Extra expenses incurred are the
responsibility of the hub organizer.
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XIX International AIDS Conference www.aids2012.org
Things to Consider
• Creating your conference programme – Should address HIV/AIDS, co-infections or
related issues – Can be population or issue specific– Tailored for target audience– List of sessions from 2010
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XIX International AIDS Conference www.aids2012.org
Things to Consider
• Hub Timing: Selecting a date and time– The date and time of each conference hub is
at the hub organizers’ discretion.– Possibilities:
• 25 – 28 July, AIDS 2012• 12 August, International Youth Day• 27 September, National Gay Men’s HIV/AIDS
Awareness Day• 1 October, International Day of Older Persons• 1 December, World AIDS Day• Series – one per month
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XIX International AIDS Conference www.aids2012.org
Things to Consider
• Session Breakdown– Can be designed around any combination of
plenary sessions, symposia, bridging sessions etc.
– Local or regional experts to facilitate the discussions and/or prepare additional sessions or workshops are encouraged.
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XIX International AIDS Conference www.aids2012.org
Things to Consider
• Partnerships– Implementing agencies that have
complementary services or facilities– Developing partnerships can:
• Strengthen the local response• Increase networking opportunities• Cement the reputation of your department• Create new opportunities
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Example – Carinthia University
• Target audience: (60 – 100)
– Healthcare professionals– Healthcare management students– General public and local stakeholders
• Date/Format: October 4, 2012
• Partners: Aidshilfe Kärnten (NGO)
• Title: For Sensitization Against Discrimination!
XIX International AIDS Conference www.aids2012.org
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XIX International AIDS Conference www.aids2012.org
Example – Carinthia University
• Hub objectives:
– Build awareness, especially in health professionals
– Combat stigma in the healthcare sector– Contribute to high quality of care in the
treatment of PLHIV
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XIX International AIDS Conference www.aids2012.org
Example – Carinthia University
Day 1
Session Type (from list)
Session Topic Total Time Allotted
Moderated Discussion:
Format & Length
Session 1
Welcome Conference hub report 2010Programme for 2012
9:00 – 9:15 Overview and Introduction
Session 2
Bridging Session
Why focus on stigma-reduction? Positioning stigma as a key strategy for prevention and treatment
9:15 – 10:15 30 minutes; 30minute discussionand Q&A fromaudience
Session 3
Special Session
Nurses' Needs and Roles as They Pertain to Care and Treatment Challenges of PLHIV
10:15 – 11:30 30 minutes; 45minute discussionand Q&A fromaudience
Session 4
Speaker Combatting Stigma: Recommendations for Future Action
11:30 – 12:00 30 minute closing presentation
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XIX International AIDS Conference www.aids2012.org
Example – Carinthia University
• Venue: – Carinthia University of Applied Sciences
• Programme – Format & Sessions:– 1 day, 3 hours– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)– 2 moderators/speakers
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Example – ARCS
• Target audience: (40 per event)
– Community service providers (HIV/HCV)– Perinatal medical and support service
providers (MTCT)– Regional PLHIV
– Regional coordinators for MSM prevention programmes
– Religious faith-based leaders in HIV education
XIX International AIDS Conference www.aids2012.org
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Example – ARCS
• Date/Format: August and September 2012
• Partners: Westchester Medical Center, County Health Departments (7), PLWHA Living Together group, Family Services of Westchester
• Title: TBD
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Example – ARCS
XIX International AIDS Conference www.aids2012.org
• Presentation Possibilities: *(examples of sessions if hub focus is community services)
– Issues and Needs of Families While Disclosing the HIV Status of Children
– Communities in Action: Mobilization of African-American MSM Populations
– Imaging Intimacy: Challenging Stereotypes of Age, Sex, and Health
– Optimizing and Simplifying the Toolkit (Drugs, Dosing, and Diagnostics) and Delivery of ART
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XIX International AIDS Conference www.aids2012.org
Example – ARCS
• Venue: – ARCS Training Room (50 pax)
• Programme – Format & Sessions:– 1 day, 3 hours– 2 presentations (conference materials) and 1
closing speaker (locally-coordinated)– 2 moderators/speakers
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Example – ICWO
• Target audience: (75 – 100)
– FSW– MSM– Transgender
• Date/Format: August 23, 2012
XIX International AIDS Conference www.aids2012.org
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Example – ICWO
• Partners: Lions Club of Eden, Rotary Club of Chennai Gemini, SCI TN Group, Action Aid, Gruppo Madras Switzerland
• Title: AIDS Hub 2012 Washington to Chennai
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XIX International AIDS Conference www.aids2012.org
Example – ICWO
• Hub objective:
– Strengthen the existing interventions through education and moderated discussion
• Hub outcome:
– Implementation of effective targeted and holistic interventions among KAPs in Tamilnadu
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Example – ICWO
• Implementation Plan:– Identification of venue (31 March 2012)– Invite and ensure participation of KAPs– Involve MoH officials, UN representatives,
donor agencies, religious leaders, government enforcement departments, etc.
– Prepare and distribute best practice materials– Organize local and regional media
XIX International AIDS Conference www.aids2012.org
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XIX International AIDS Conference www.aids2012.org
Example – ICWODay 1
Session
TypeSession Topic Total Time Allotted Moderated Discussion
Session 1 Review existing TI among core groups
30 minutes; 20minute discussion; 10 minutes Q&A
Dr. Bimal Charles,APAC VHS-USAID
Session 2 Gaps and Challenges in existing TI
30 minutes; 20minute discussion; 10 minutes Q&A
Ms. Esther Mariaselvam,Action Aid India
Session 3 Best Practices 30 minutes; 20minute discussion; 10 minutes Q&A
Dr. Illanchezian,APAC VHS-USAID
Session 4 Future Actions 30 minutes; 20minute discussion; 10 minutes Q&A
Dr. Williams, MACMr. Bakthavatchalam, ARMMr. Valan, ADRA
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Example – ICWO
XIX International AIDS Conference www.aids2012.org
• Presentation Possibilities:– Law of Gender Identity: an Essential Step to
Achieve Advances in Transgender Quality of Life
– Challenges for Reinvigorating HIV/AIDS Prevention Among Gay Men
– Community Run Advocacy Groups as a Tool to Fight HIV. The Inclusive Approach of the French Sex Workers Union
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Example – ICWO
XIX International AIDS Conference www.aids2012.org
• Presentation Possibilities:– Cost Effectiveness of Targeted HIV
Prevention Interventions for Female Sex Workers in India
– Decriminalization of Sex Work: Renewed Optimism in India
– Exploiting the Potential of New Technologies for Online HIV/AIDS Outreach and Prevention for MSM: Engaging in Community-Based Behavioural Research
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Example – ICWO
XIX International AIDS Conference www.aids2012.org
• Presentation Possibilities:– Female and Transgender CSW Empowered
to Fight Against Discrimination and Other Human Rights Violations: a Multi-sectoral Experience Ongoing in Four Regions of Peru
– Key Recommendations in the Fight Against AIDS:Transgender Fieldwork Practices
– Arrest the Violence and Halt HIV: Strategies for Reducing Police Abuse Against Sex Workers
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XIX International AIDS Conference www.aids2012.org
Example – ICWO
• Venue: – TBD
• Programme – Format & Sessions:– 1 day, 4 hours– 2 presentations (conference materials)
followed by 2 moderated discussions about the local response; 1 speaker and 1 panel discussion on local epidemic
– 6 moderators/speakers
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XIX International AIDS Conference www.aids2012.org
Example - BAI
• Target audience: Community-based orgs that work with Young Black MSM; Young Leaders
• Date/Format: July 26, 2012 / 3 hubs, 3 geographic locations (NYC, LA, College Station, Texas)
• Partners: NGBMAC, AIDS United, Advocates for Youth, Youth Coalition for Sexual and Reproductive Rights (YC), GYCA, Hetrick-Martin Institute, Emory University
• Title: Young Black MSM and HIV: Strategic Interventions – Awareness & Behavior Change
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XIX International AIDS Conference www.aids2012.org
Example - BAI
• Hub objectives: – To showcase the needs of young black
MSM community within the US – To educate community-based partners on
new strategies for connecting with constituencies
– To discuss and create regional advocacy and peer education plans
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XIX International AIDS Conference www.aids2012.org
Example - BAI
• Programme – Format & Sessions:– 1 day, 3 locations across US, 7.5 hours– 3 sessions (conference materials); 3
speakers/3 locations, 3 moderators (locally-coordinated)
– 2 breaks– Brown Bag Lunch– *Refer to chart
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XIX International AIDS Conference www.aids2012.org
Example - BAI
• Venue: Harvey Milk School (NY), Charles Drew University (LA), Texas A&M
• Local & regional stakeholders: – Phil Wilson, BAI– Venton Jones, NGBMAC– Allen Kwabena Frimpong, Harm Reduction
Coalition, GYCA– Charles Stephens, AIDS United– Trina Scott, Advocates for Youth
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XIX International AIDS Conference www.aids2012.org
Hub Contact Information
• Questions: [email protected]
• Applications: [email protected]