Integrated Resource Management

Demand Management Challenge in Dynamic Organizations

Multiple Demand Sources

Hard to Track Utilization & Costs

+ Resource Pool

+ Time Tracking

Difficult to Manage Allocation

Common Resource Management Challenges

• Consolidation (Integrated)– “Manual attempts to understand demand and allocation are time consuming and inaccurate” (lost time)

– “Disconnect between resource management and financials requires manual controlling” (error prone)

– “Current tools and systems cannot be replaced as they serve departmental purposes” (limitations of legacy systems)

• Visibility (Demand)– “Difficult to see who is booked/planned for which activities – unclear impact of re-allocations” (no transparency)

– “Decentralized planning makes it difficult to analyze costs as well as to plan future budgets (no optimization)

– “Decentralized resource allocation makes it impossible understand availability and manage capacity” (no alignment)

• Control (Management)– “Lack of central view makes it impossible to ensure maximal resource utilization” (wasted resources)

– “Impacts of allocation changes must be evaluated manually requiring cumbersome alignment” (inaccurate)

– “Siloed project planning and governance blocks management from taking corrective actions” (no control)

Xeraphic Integrated Demand Management

Automated Demand Consolidation

Integrated Planning and Allocation of Resources

Demand and Financial Planning• All demand activities in aggregated view (Projects, Changes, Incidents)• Automatically plan & track costs per team, project, customer etc.

Resource Management• Drag and Drop allocation of resources to demand activities• Clear understanding of capacities & allocations for all stakeholders

Skills & Availability Management• View skills capabilities across the entire organisation• Refine search to identify resources and availability

Consolidation of Demand Activities & Available Resources

Multiple Demand Sources

Before

Centrally Manage Current & Future Demand

Dem

and

Res

ou

rces

Find Available Skills & Resources

Proactively Identify Resource Conflicts and Delays

Centrally Manage Allocation and Proactively Resolve Conflicts

Before

Difficult to Manage Allocation

Adjust Allocation or Timing to Resolve Conflicts

Centrally Manage Allocation and Proactively Resolve Conflicts

Before

Hard to Track Utilization & Costs

+ Resource Pool

+ Time Tracking

Near Real-Time Resource Costs on Activity Level

Understand Staff Allocation & Utilization

The Integrated Platform AdvantageSave money while getting better information faster – Leverage existing systems & sources

Business Logic •Full Transparency on Dependencies (Lower Risk)•360 Degree View of Data (Transparent)

Business (Visibility)

Workflow & Apps

•Pre-Configured Applications (Best Practice)•Configure own Use Case / App in Days (Agile)

Planning (Control)

Oracle, MySQL,…

Doctrine ORM

Service Layer / API

Controllers

Front End Components

> 80

% C

on

figurab

le (Flexible)

•Adjust Data Model in Real-Time (Faster)•Automated Data Harmonization (Cheaper)

Integrated (Consolidate)

Adaptive Data Model

4. Leverage Business Applications

Four Steps to Value Generation

1. Load Current Data

2. Map Data & Ensure Quality

AssetsPeopleProjectsVendorsContractsCost CentersEtc…

Fully Configurable Data Model

3. Configure Usability

Configure Business Logic

Frontend Adjustment & Portal Integration

AND/OR

Data Load within Days – Go-Live in Weeks – Save on External Consultancy

Tailored Logic & Frontend

Expand Integration Vertically and/or Horizontally

Project

HR

Vendor Mgt.

Purchasing

Controlling Dis

con

nec

ted

eBest

Expand into Automated Alignments Across DepartmentsExpand Automated Alignments Across Departments

Disconnected Tools

Interdependent Components

eBest

Automated Harmonization &

Central View on ANY Misalignment

Integrated Business Logic

Expand through Additional Modules

Integrated Service Costing

Update only new itemsManage Vendors and Relationships

Financial Planning & Budgeting

Manage True Consumption of Contracts &Funds

Answer the „Easy“ Questions Quickly, Finally

Built by Experienced Business Leaders Next Generation Platform Technology Not Silo Focused

Full Customer Focus Flexible & Secure Delivery Model Low On-Boarding Risk

Xeraphic as Holistic Solution Provider

Unique Technology – Flexible Operations – Expert Knowledge – Ongoing Partnership

•Annual Contract

•Lite

•Pro

•Enterprise

Platform Licenses

•SaaS

•On Premise

Operations•On-Boarding

•Data Gathering

•Configure Logic

•Enablement

Customer Success

•Business Apps

•APIs

•Frontend Integrations

Tailored Configuration •Ongoing Support

Support

Business Model Driven by Customer Satisfaction

Any Questions?Ask me!

Call me: +48 604 694 159Write me: Tim@Xeraphic.com