Xenia Community SchoolsBoard of Education

State of the Schools

Expectations, Excellence, Extraordinary Students, Every Day

October, 2012

Tell the Story of the Xenia Schools

State of the SchoolsOctober, 2012

Under Construction; Transformation in Motion Agenda:

Visible Transformation (Business and Technology Updates)

Transformational Changes: Curriculum/Instruction (Strategic Plan)

Introducing the Office of School Improvement and Innovation

Financial Fast Facts

State of the SchoolsOctober, 2012

Switched to Xerox Copiers

• Approximate savings of $40,000 per year

• Use of Local Business

Public Computer At Every School…Helps Us Serve Our

Families

HB 264 – Approx. $2MCost of project covered by energy

savings

11 McQuay units at XHS2 Trane units at Central Middle School New lights at Benner,

Warner and XHS

New Boiler at Benner

Building Automation

New Bus Features and Buses

• GPS Units• Digital Cameras• Crossing Control

Arms• Child Check Mate

On Every Bus• 11 New Buses

Coming In October

Roof Replacement – Approximate Value To The District $2.5M

McKinley, Central, Benner, Warner, and XHS

Project Paid For Through

Insurance Monies

Solar Panels – Approximate value to the district $10M

ESA Renewables and Kastle ElectricSave approx. $70,000 in electric

Earn approx. $36,000 in lease arrangement

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Fiber Network Build:

District-wide, High-Speed Internet

5 New Elementary Buildings

Moving To New Buildings Over Holiday Break

Strategic Plan: Vision 2015

Stakeholders have been asking…

“What’s the plan for our schools and our students?”

The district answered with a strategic plan in May,

2011

Strategic Plan: Vision 2015

The Strategic Plan is designed to create a transformed school district.

The focus of our work together is about student achievement.

For a more effective school district we are under construction, we are experiencing

Transformational Change

State of the SchoolsUnder Construction; Transformation in Motion

Transformational Change Defined

Radical Changes: Capable Of Altering

Entire Industries And Cultures…

The Strategic Plan: Building Blocks of Transformational Change

Strategic Plan: A District Road Map

Six Objectives; Each With Multiple Action Steps

Cultivate High Academic Expectations

Standards (CCSS, New Standards) Power Standards: teach what is important to teach Narrow the focus, teach concepts with greater depth

Reliable Assessments Periodic checks on student understanding

Increase Access to Instructionally Driven Technology

1. Identify a list of all existing district technology programs and software to build a comprehensive inventory. Use the inventory list as the starting point for increasing student/teacher access and effective use.

2. Strengthen district hardware and software technology infrastructure to expand access (2013-2014…some items require additional funding)

Provide Targeted, High Quality Professional Development

1. CCSS and New Standards

2. Peer Assistance and Review: strong, teacher-led professional development

3. OTES and OPES: framework for mandated evaluation procedures requiring student achievement/student growth measurements/HB 153

Each of these PD initiatives are paid for by RttT, SIG, and other grants

Communication (Internal)

Administrative Team (all levels) taking the lead to promote and model communication at all levels-building productive relationships

Restructured administrative meetings: problem solving time

Weekly updates from Principals to Staff

Q and A with District Leaders (printed or in person)

Communication (External)

Increase positive success stories in the media

Board of Education Members: Community Engagement Plan

State of the Schools: Information Nights

Key Communicator Team

Citizens Advisory Council

Dynamically Strengthen Internal and External Communication

The work of communications falls to

everyone in the organization and everyone

connected to the organization.

Fiscal Responsibility and Soundness

1. Balance the Budget: we are proud of balancing the budget each year; we are not proud of staff cuts or benefit cuts

2. Drastically reduced expenditures and the number of district staff

3. Pay freezes and benefit cuts have balanced the budget

4. (The only increase is through educational attainment)

5. Innovative methods utilized to create efficiencies and save dollars

Financial Fast Facts

District Commitment to Sharing Quick, Transparent Financial Information

Declining Revenues

• Fiscal Year 2011:$47,734,359 • Fiscal Year 2012:$44,911,462

• Fiscal Year 2013:$44,741,754 (projected)

Declining State Revenues

2009 2010 2011 2012 2013*$16,500,000.00

$17,000,000.00

$17,500,000.00

$18,000,000.00

$18,500,000.00

$19,000,000.00

$19,500,000.00

$20,000,000.00

Ed JobsSFSFFoundation

* 2013 last estimated on May 2012 5 year forecast

Actual/Projected Income Taxes

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013*$2,900,000.00

$2,950,000.00

$3,000,000.00

$3,050,000.00

$3,100,000.00

$3,150,000.00

$3,200,000.00

$3,250,000.00

$3,300,000.00

Income Tax Collection

* FY 2013 is estimated from May 2012 5 year forecast

New Information

• Possible 8.2% cut in all federal funds effective January, 2013

This equals $251,179.30 for Xenia

This money would be absorbed by the general fund

Total Expenditures

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013*40000000

42000000

44000000

46000000

48000000

50000000

52000000

* FY2013 Estimate based on May 2012 Five Year Forecast

2013 Expenditures by Type

48%

17%

25%

2%

0%

1%

6%

FY13 Expenditures

SalariesBenefitsPurchase ServicesMaterials & SuppliesCapital DebtOther

FY 2009 FY 2010 FY 2011 FY 2012 FY 2013*$0.00

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

Total Revenue

Special Ed Expenditures

*FY2013 is based on May 2012 Five Year Forecast Estimates

Special Education Revenue vs. Expenditures

Major Expenditures Other Than

Salaries And Benefits

1. Community/Charter School payments = $1,815,192

2. Open Enrollment Charges (Other Districts) = $998,211

3. STEM Schools = $257,263

4. Utilities = $925,378

Total = $3,996,044

As of September 5, 2012

Quick Review: How Did We Get Here?

Declining local and state revenueLoss of federal stimulus moneyUnfunded mandatesXenia’s dollars going to other schools and

communitiesConstantly changing school funding structuresIncreased costsDramatic Cuts and Realignment of Services

Response of the Xenia Schools

• The school board and administration have responded with over $10 million in cuts during the last two years. This cut represents over 20% of our budget.

• Make no mistake; we are taking strong steps to manage every dollar in a wise and practical manner

*Financial information has been confirmed by an outside auditor.

Household Budget Comparison

Household Budget : $36,000 (Yearly)

Take Home Pay: $504 (Weekly)

20% CUT

New Budget: $28,000New Take Home: $403 (Weekly)Weekly bills remain the same (bills exceed income)

What choices would remain for you???

Foster a “Can-Do” Climate for Success

1. PBiS at all district buildings

2. Accountability for the Strategic Plan at all levels Superintendent Walk-Through Principal Walk-Through Collect other evidence Post the Key Objectives of the Plan Create The Office of School Improvement and

Innovation

Creating the Office of School Improvement and Innovation

One of the key building blocks of

Transformational Change

*Substantial cost savings to the district

The Office of School Improvement and Innovation: For Students and Staff

A support structure (fit for the 21st century) within a drastically reduced budget, to address a multiplicity of district needs:

CurriculumInstructionAssessment

Mandated School Improvement Initiatives Communication: Internal and External

Strategic PlanFederal Programs and Grants

SIGRttT

Like all other school districts in Ohio, there must be support services to the building and for the

classroom

Office of School Improvement and Innovation…Quick Rationale (WHY?)

1. Realign and Define roles and responsibilities (many positions cut)

2. Team Approach for school improvement efforts, implementing the strategic plan, focusing on student achievement

3. Collaborative work environment for creativity, innovation and produces a high quality service for the students and families of the district

4. Dynamic work flow: accelerate transformational change, propel the district into the future, work the Strategic Plan

5. Savings to the district: The Office of School Improvement and Innovation means working smarter not harder

Office of School Improvement and Innovation

The Facts:

Jobs Cut “New” Jobs (Office of School Improvement)

Assistant Superintendent for Curriculum K-12 Curriculum SupervisorSecondary Curriculum Supervisor Special Education Supervisor Elementary Curriculum Supervisor Administrative Specialist Special Education Supervisor Coordinator of Federal

Programs* Title I coordinator Improvement Specialist* Entry-Year Facilitator Community Relations Coordinator *fully funded by federal grants Secretary to the Superintendent

Bottom Line Annual Savings=$496,530

Good News: State Report Card

4 out of 5 Elementary Schools EXCELLENT

Value Added: MET

Growth Gains at all levels

District MET 16 of 26 Indicators (up from 12)

XHS MET 10 of 12 indicators

Overall Rating: Effective

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Our Students, Our Community

State of the SchoolsTransformational changes

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Our Students, Our Community

State of the SchoolsTransformational Changes

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Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools

Our Schools, Our Community

State of the Schools