Web viewNew service providers/supplier/stakeholders must provide proof of banking details in the...
3
P.O. Box 9809, Centurion, 0046 South Africa, 1303 Heuwel Avenue, Riverside Office Park, Hennops House, Cnr Lenchen and Heuwel Avenues, Centurion, Tel: (012) 622 9500, Fax: (012) 663 9585, E-mail: [email protected] , Website: www.wrseta.org.za Board: Thami Mazwai (Chairperson), Joel Dikgole (CEO), Patricia Pillay, Carin Strydom, Sizakele Moloko, 6th December 2012 TO: W&RSETA Service Providers/Suppliers SUBJECT: W&RSETA ANNOUNCES NEW PAYMENT PROCESS Dear Stakeholders, Public entities are required by National Treasury to pay invoices within 30 days from receipt of invoice . In our quest to exceed our stakeholder expectation and comply with this Treasury Regulation, the Wholesale and Retail SETA wishes to announce changes in the processing of supplier/service provider and stakeholder invoices related to Discretionary Grant Funding in order to improve payment turnaround times and also consistently meet the Treasury requirement. In order for the SETA to honour its promise, it is important for service providers/suppliers/stakeholders to play their part by doing the following: All Grant Claim Forms must be forwarded to the respective Regional Office where the project or contract is being managed. Before an invoice is issued to the W&RSETA, it is important that the Grant Claim Form is verified and signed off by the relevant Manager or Regional Manager. All the deliverables will be checked and verified to ensure that the service or product has indeed been delivered according to the terms of the contract; Once the relevant Manager /Regional Manager has verified the deliverables and is satisfied that the contractual obligations have
Transcript of Web viewNew service providers/supplier/stakeholders must provide proof of banking details in the...
P.O. Box 9809, Centurion, 0046 South Africa, 1303 Heuwel Avenue, Riverside Office Park, Hennops House, Cnr Lenchen and Heuwel Avenues, Centurion, Tel: (012) 622 9500, Fax: (012) 663 9585, E-mail: [email protected], Website: www.wrseta.org.za
Board: Thami Mazwai (Chairperson), Joel Dikgole (CEO), Patricia Pillay, Carin Strydom, Sizakele Moloko, Michael Lawrence, Isaac Motaung, Margaret Bango, Ivan Molefe, Abieda Abrahams, Phillemon Sito, Mike Tau,
Peter Madisa, Nat Ketlele, Thami Skenjana, Sibusiso Busane
6th December 2012
TO: W&RSETA Service Providers/Suppliers
SUBJECT: W&RSETA ANNOUNCES NEW PAYMENT PROCESS
Dear Stakeholders,
Public entities are required by National Treasury to pay invoices within 30 days from receipt of invoice. In our quest to exceed our stakeholder expectation and comply with this Treasury Regulation,
the Wholesale and Retail SETA wishes to announce changes in the processing of supplier/service
provider and stakeholder invoices related to Discretionary Grant Funding in order to improve payment
turnaround times and also consistently meet the Treasury requirement.
In order for the SETA to honour its promise, it is important for service providers/suppliers/stakeholders
to play their part by doing the following:
All Grant Claim Forms must be forwarded to the respective Regional Office where the project
or contract is being managed.
Before an invoice is issued to the W&RSETA, it is important that the Grant Claim Form is
verified and signed off by the relevant Manager or Regional Manager. All the deliverables will
be checked and verified to ensure that the service or product has indeed been delivered
according to the terms of the contract;
Once the relevant Manager /Regional Manager has verified the deliverables and is satisfied
that the contractual obligations have been complied with, the service provider/supplier will then
be notified to generate an invoice based on the amounts agreed to.
Invoices must be couriered or mailed to the W&RSETA Head Office, for the attention of The Invoice Administrator - Finance Department;
The invoice must bear the correct details including the date of invoice, relevant order number
or contract name or reference number;
It is important to note that invoices should no longer be addressed to the Regional Office or an
individual in the SETA, but to W&RSETA Head Office, The Invoice Administrator - Finance Department;
New service providers/supplier/stakeholders must provide proof of banking details in the form
of an original bank letter. Cancelled cheques are no longer acceptable.
P.O. Box 9809, Centurion, 0046 South Africa, 1303 Heuwel Avenue, Riverside Office Park, Hennops House, Cnr Lenchen and Heuwel Avenues, Centurion, Tel: (012) 622 9500, Fax: (012) 663 9585, E-mail: [email protected], Website: www.wrseta.org.za
Board: Thami Mazwai (Chairperson), Joel Dikgole (CEO), Patricia Pillay, Carin Strydom, Sizakele Moloko, Michael Lawrence, Isaac Motaung, Margaret Bango, Ivan Molefe, Abieda Abrahams, Phillemon Sito, Mike Tau,
Peter Madisa, Nat Ketlele, Thami Skenjana, Sibusiso Busane
Existing service provider/supplier/stakeholders are also required to update the banking details
as and when the bank accounts are changed.
The SETA will endeavour to pay invoices within the prescribed 30 day (on receipt of invoice) period provided all the requirements have been met.
Your co-operation is highly appreciated.
Yours faithfully
W&RSETA Management
PAYMENT PROCESS FLOW CHART
Negotiations on Contract Terms Contract agreed and signed by
Service Provider/Supplier and W&RSETA
Services delivered are checked and agreed upon by the Service Provider/Supplier and W&RSETA
Submit Invoice to W&RSETA Head Office: The Invoice Administrator – Finance Department
Invoice has order/contract Number?Banking details are current?Invoice must be issued in the name of W&RSETA?
Service Provider/Supplier generates an invoice based on agreed amounts
Invoice Administrator receives and date stamps the invoices and records in a register
Invoice Administrator Accepts compliant invoice for processing
Rejects non-compliant invoices and sends back to Service Provider/Supplier
Deliverables are definedBy reference to defined deliverables
