Www.see-grid-sci.eu SEE-GRID-SCI Ognjen Prnjat, Project Coordinator Anna Loukakou, Project Financial...

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SEE-GRID-SCI

Ognjen Prnjat, Project CoordinatorAnna Loukakou, Project Financial Administration

GRNET

NA1: Project Administrative and Technical Management

PSC06 Meeting, Istanbul, 7-8 December 2009

The SEE-GRID-SCI initiative is co-funded by the European Commission under the FP7 Research Infrastructures contract no. 211338

NA1 Objectives

Ensure the consistency of the overall resources used and the work performed.Control the progress of the work so the results of the project adhere to the grant agreement.Organise and co-ordinate the production of deliverables, meetings, workshops.Resolve any project internal conflicts and build accountability into the project's work.Report on project progress to the EC and to potential project sponsors.

PSC06 meeting, Istanbul, 7-8/12/09

NA1 Activities

NA1.1 - Organize meetingsNA1.2 - Establish and maintain project management information systemNA1.3 - Establish and maintain “grant agreement” relationshipsNA1.4 - Prepare 3-monthly, yearly and final progress reportsNA1.5 - Prepare cost statements and transfer interim paymentsNA1.6 - Assess the project deliverables and conformance to requirements

Lead: GRNET; A1.6 UoM


NA1 Deliverables and Milestones

DNA1.1 - Project management information system and “grant agreement” relationships - M01 - GRNETProject notebook

+ 6 Quarterly reports and 1st year reports

MNA1.1 Kick-off meetingMNA1.2 Successful completion of first year reviewMNA1.3 Successful completion of project - final project audit


NA1.1: Organization of meetings

PSC01 Athens 05/08; SEE-GRID-2 reviewPSC02 Belgrade 09/08EVO1 11/08PSC03 Bucharest 01/09; meteorology workshopPSC04 Sofia 05/09; environmental workshopPSC05 09/09 DubrovnikPSC06 12/09 + User Forum (regional dissemination) + Regional users training– IstanbulPSC07 22-23-24/03/09 – Zabljak, ME - to coincide with conference

VOs use EVO

(Regional projects PM concentration workshop, September 2009, Athens)


NA1.2: Establish and maintain project management information system

Notebook is an effective and living document; a set of spreadsheets with full project management information

Activity NameActivity

ID: 1A4

Planned start dateActual start dateResponsibleParticipants GRNET CERN IPP ICI TUBITAK SZTAKI ASA-INIMA UoBL UKIM UOB UOM RENAM RBI TOTAL

Planned person-months 0,40 0,30 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,70

To: SEE-GRID-2 consortium

From:

Investigate additional sources of funding and cooperation

Disseminate Project results & get feedback

Project brochure,Project presentation,Project workshops,Project website

Obtain additional sources of funding & cooperation

From: SEE-GRID-2 consortium

Input Objectives OutputProject Notebook Provide expert opinion on technical matters & help seeking

additional supportEstablish Industrial Advisory Board

From: SEE-GRID-2 consortium To: SEE-GRID-2 consortium

Ognjen Prnjat GRNET

1/5/2006 Actual end date Actual duration

Participate in liaison activities with other projects

1/5/2006 Planned end date 30/4/2008 Planned duration 24 months

From:


NA1.3: Establish and maintain “grant agreement” relationships and other

agreements

Contract amendment now finalized, payments from EC will followConsortium AgreementMoUs: EELA2; Belief; EGEE3; GENESI-DR; EDGES (report?) BSI tbd?

EAB: the need was not identified


NA1.4: Prepare 3-monthly, yearly, final progress reports

This task will coordinate the preparation of interim (quarterly) and periodic (yearly) progress reports covering the status of project major achievements, Activity progress (including any deviations and corrective actions taken), use and dissemination of project results, monitoring of milestones, ongoing tasks and resource consumption. Quarterly Reports 6th QR now being finalised SZTAKI input consistently late


NA1.4: Resource Consumption (PMs)


NA1.4: Resource Consumption


0

500.000

1.000.000

1.500.000

2.000.000

2.500.000

1Q 2Q 3Q 4Q 5Q 6Q 7Q 8Q

Actual budgetconsumption

Planned budget

Expected consuption

NA1.4: Resource Consumption

Travel consumption is lower (Use you budget for travel, i.e. User Forum now, EGEE UF)


NA1.4: Year 1 consumption per partner


Budget redistribution

Formula: Q7+8 = Q5+6Some partners overspend with justification, some under-spend with justification. Partners with no particular extra justified work so far are set to 0.10K each taken from top 3 overspending partners (GRNET, IPP, UoB).

Extra work (that extends into EGI), and is dictated by external developments i.e. EGEE/EGI tools GRNET: support for regionalization, Nagios, MyEGEE portal. Bulgaria: helpdesk, regional dashboard, accounting. Serbia: OAT? Tools testing over-the-board? RT integration. Turkey: ?

Some fine-tuning performed, such as ULAKBIM +10k organization of UF and the related costs, and PSC in Montenegro +3k for UoM.


Budget redistribution


NA1.4: Main problems identified & corrective actions

AL application


NA1.4: Main deviations from workplan & corrective actions

None


NA1.5: Prepare costs statements and transfer advance/interim payments

Total EC pre-financing is up to 90% of maximum EC contributionThe remaining 10% will be paid after the approval of final reports plus the 5% guarantee fund which was withheld from 1st EC prepayment As a result we expect to receive 250K euro right after Forms C are submitted in NEF and approved (3 partners are not validated in URF!!)This is hardly enough to cover the 6Q expenses that were not being paid in the previous pre-financing and 7Q expensesAll partners should afford to pay their last Q expenses with their own funds until final reports are sent and approved by EC

Organisation short name

EC maximum contribution for

the entire project

Budget allocation from total advance

payment received

*Revised* 2Q planned

prefinancing

*Revised* 3Q planned

prefinancing

112.016 56.008 0,00 € 4.842,00 €

103.985 51.992 14.135,00 € 15.363,00 €

210.529 105.265 39.372,00 € 32.367,00 €

80.075 40.038 3.904,00 € 0,00 €

259.501 29.750 6.448,00 € 8.276,00 €

112.558 56.279 15.798,00 € 7.681,00 €

69.016 34.508 4.000,00 € 10.000,00 €

72.210 36.105 3.814,00 € 6.464,00 €

UoBL

RBI

UOB

IIAP NAS RA

UOM

RENAM

UKIM

GRENA


NA1.6: Assess the project deliverables and conformance to requirements

Lead: UoMExternal reviewer of project deliverablesImplement and perform appropriate quality control on project deliverables in order to ensure that they conform to the high quality and standards of the project goals QC effectively helps to double-check the quality of the work of the projectPerformed on all deliverables

DELIVERABLE DELAYS ISSUE


Review Recommendations

DJRA1.5 suggested ToC and content.

JRA1 leader and the responsible deliverable editor ICI / Gabriel should consider this recommendation carefully.



"In the second year of the project, the partners will need to place more emphasis on dissemination of the scientific outputs from the project".

Travel funds available, and publications should be made in refereed conferences and journals, with an emphasis to conferences in scientific field of interest.Also NA4 leader and DNA4.4 editor RBI-Davor should consider this recommendation carefully.



For all activity leaders: "Based on the tools and applications being developed, in the 2nd year of the project the consortium should attempt to get additional users and stakeholders from outside the project involved." The external collaboration has to be intensified, specifically: JRA1 should promote OTs and ASsNA4 the applications should be advertised in wider communitySA1 tools and procedures should be presented to other projects.


NA1 risk & issues

Personnel and skills in Albania, Moldova Applications

Deliverables timeline for release not followed


NA1 actions

Grant agreement: amendment being finalized by ECURF updatesPayments to partnersBSI MoU

DJRA1 deliverable to be carefully writtenMore publicationsJRA1 should promote OTs and AssNA4 the applications should be advertised in wider communitySA1 tools and procedures should be presented to other projects.


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