www.procurement.scotland.gov.uk

National Procurement Training

Jackie Foster & Graeme Cook

Scottish Procurement & Commercial Directorate

1st March 2011

www.procurement.scotland.gov.uk

• Procurement Reform Programme Update • National Programme Workstreams • Accessibility of Contracts • Collaborative Procurement Process Overview• Consortia Bidding• National Framework Strategy Development• Networking

Agenda

Public Sector Procurement Vision

Category A

Category B

Category C1

National Strategies

& Contracts:Goods or services of

a similar standard or nature

Where a single interface with the public sector facilitates efficiency and competitiveness of suppliers.

E.g. IT HW, Telecoms, Office Equipment & Supplies

Sector Specific Strategies & Contracts:

commodities and Services that tend to be unique to a specific sector,

yet common within that sector

General Strategies & Contracts: Commodities not categorised as A or B.

Establishment of contracts will be conducted as the remit of a single organisation. e.g. niche IT applications.

Where interface coordinated via a sector CoE. E.g. Wheelie bins, Medical

Equipment, Care Services

Commodities& Services categorised as A, B or C

Category C

Where interface coordinated via regional hub or

local organisation Local/Regional Strategies & Contracts:

where it is appropriate to consolidate requirements on local/ regional basis

Accessibility to Contracts

All Procurement Scotland contracts advertised to ensure that the Scottish Public Sector has access. The Scottish Public Sector will be fully defined in the tender advert but does include:

• Police• Fire• NHS• Local Authorities• Central Government (Core departments, Agencies and NDPB’s)• Higher and Further Education

National Category Forums (NCFs)

• Cross-sectoral advisory groups; • Bring particular expertise in the goods or services in scope for Cat A procurement;• Comprise sectoral procurement staff and representatives from technical and end-user communities;• Nominated by sectoral COEs or appropriate protocol;

• Ensure pragmatic procurement strategies are developed and deployed that deliver best value;• Represent support/lead/facilitate wider stakeholder communications and engagement within their sector.

Who?

Role?

Menu of Support for Suppliers

• Partnership Bids (involving small, medium and / or large firms) have succeeded in winning many places on Procurement Scotland national agreements (a case study will follow)

• Bidding in collaboration with other firms can:– Increase your geographical coverage;– Increase the range of services you can offer; and– Allow you to demonstrate a wider range of experience;

• Partnership Bids (in any form) will be evaluated by the team– Consortia;– Sub-contracting bids; and– Innovative solutions?

• Bidding in partnerships can be very successful but does take time and, should you be successful, will involve legal costs. There is no need to form legally-binding partnerships until you’re sure you’ve won business

• Start exploring options today during the networking event• Further opportunities for networking:

– Online after this event– Post PQQ /pre ITT?

Partnership Bidding

National Procurement Training

• Relevant Processes & Policies

– Procurement Journey– Procurement Competency Framework– The Procurement Policy Handbook– The Scottish Sustainable Procurement Action Plan– Procurement Capability Assessments

Procurement Journey 1

Procurement Journeys 2 & 3

Procurement Competency Framework

Technical Skills; Procurement Process

Negotiation

Strategy Development & Market Analysis

Financial

Legal

Results Focus

Systems Capability

Inventory, Logistics & Supply Chain

Non Technical Skills; Organisational Awareness

Self Management

Leadership

Communication

Relationship ManagementProcurement

Competency Framework

• Procurement Policy Handbook; The Procurement Policy Handbook sets out the fundamental rules, behaviours and standards applicable to public procurement activity in Scotland

• Scottish Sustainable Action Plan; The Scottish Government has produced the Action Plan to assist the public sector to build sustainable procurement into their corporate culture, take proper account of sustainability in procurement activity and to be able to demonstrate how this is being achieved.

• Procurement Capability Assessments; The objective of the PCA is to assist organisations to improve their structure, capability, processes and

ultimately performance, by attaining a level of performance that is appropriate to the scale and complexity of their business.

Supporting Policy

Procurement Capability Assessment Guide

Scottish Sustainable Procurement Action

Scottish Procurement Policy Handbook

Customer Base

• 185 major procuring organisations across the Scottish public sector

• Review of Public Procurement in Scotland identified just over 250 ‘professionals’ (no definition of ‘professional’)

• Total number of procurement officers (part of role)/procurement professionals (majority of role) in Scottish public sector unknown however;

• BPIs Jan-Mar 08 data for 39 organisations;• 337 procurement officers (definition more than 50% of time on

procurement); 82 with MCIPS• 61 procurement officers (50%+ time on procurement) undertaking formal

training for a procurement qualification

• Sept 2009; @ 300 staff attended National Procurement Law Training

• CIPS Membership in Scotland (October 2009)• Fellows 5• Members 203• Students 106• Others 144

Potential Scope of Contract

CIPS Professional Qualification

Procurement Law

Softer Skills

Technical Procurement

Procurement Training

CIPS Professional Qualification

Procurement Law

Softer Skills

Technical Procurement

Procurement Training

Technology

Technology

Potential Scope of Contract

Sustainable Benefits

• Social - Accessibility to training through technology - enables staff with mobility problems to easily access training

• Economic - Enabling suppliers of all sizes greater access to competition through: the use of lotting strategies, advertising; encouraging supply base collaboration

• Environmental - Using technology to provide training, reducing travel/emissions