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WVEIS Discipline Reporting & Management System: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools 9/30/13 1

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The Concept 1.Transform the current discipline Reporting system to a discipline Management system 2.Shift to reporting Incidents, then making referrals of Individuals involved in those incidents 3.Expand information data Collection and Reporting Capabilities to be more useful 2

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What is an Incident An occurrence of inappropriate behavior or behaviors, by one or more individuals, that disrupts the learning environment Can involve one or more persons o One student cheating on a test o Two or more students harassing another student, a teacher, a visitor, Generally characterized in one of several categories 3

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What are Incident Categories Tardiness and Truancy Skipping class Failure to Obey Rules/Authority Cheating Disrespectful/Inappropriate Conduct Inappropriate Language Legal Concerns Fraud/Forgery Aggressive Conduct Battery Against a Student Illegal Drugs/Substances Possession/Use of Tobacco Weapons Possession/Use of Dangerous Weapon 4 Increasing Severity

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Incident Based Reporting 5

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Step 1: Specify the Incident District/School Date and Time of Day the incident took place Type of Incident overall, what was the nature of the incident? Location the incident took place Number Students and/or Staff Involved 6

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Step 2: Provide Information for Each Person Involved Identify the Person Discipline OffenseInappropriate Behaviors Up to three behaviors may be entered The most severe MUST be reported as the PRIMARY Offenses may vary for each person involved School and Community Social Skill Standard Commentary Just the Facts 7

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Step 2: Provide Information for Each Person Involved (Cont) Motivation Action what was the response to the offense for this person? This may be different for each person involved List of actions is substantially expanded from the previous policy Duration If the action is detention/ suspension/ expulsion Commentary Just the Facts 8

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9 Levels of Access TeachersAdministrators Enter incidents for any for all students Make discipline referrals for all behaviors at all levels of severity Can take actions for only Minimally Disruptive (Level 1) Behaviors Can take actions for all behaviors at all levels of severity Can view reports for only individual students they have referred Can view reports for all students Can view reports for the whole school

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Step 3: Use the Data Reports, Charts, Crosstabs Number and/or Average Incidents per Day/Month/Year/etc. Number and/or Average Students per Incident. Incidents and/or Discipline Reports by Problem Behavior Location Time of day Student Staff/Teacher Etc 10

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As required in Policy 4373 At a minimum schools shall: analyze school climate/culture data annually make data driven decisions based on analysis of student behaviors implement comprehensive and effective interventions targeting behaviors disruptive to the educational process and place students at higher risk of poor education/health outcomes evaluate school climate/culture improvement and revise as needed 11

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Demonstration of the System (DMS) WVEIS (DMS) WVEIS 12 Training Tools (Login) TSTDISCT(Password) WVEIS Teacher View (Login) TSTDISCP(Password) WVEIS Principal View

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Admin Dashboard

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Teacher Dashboard

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Bottom of both

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Filtered Dashboard

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Drilldown on Grade 8

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Frequent Referred Details

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Add a New Incident

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New Incident (step 2)

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New Incident (step 3)

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Incident Summary

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Parent Letter

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Search Option You must place a checkmark in the Select box in addition to selecting a value from the drop down list in order to search on a category and for a specific value. * If you leave all check boxes un-marked, the search results will return everything you have entered into the system.

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Search Results Notice the Letter, View, Edit and Delete columns some options are not available. Teachers cannot Edit or Delete an incident in which action has been taken.

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Behavior Code Report You can run a report for any/all behavior codes, with/without notes, get the summary data only, sorted in the order of your choice and for any date range.

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cont.

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Details

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Summary

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West Virginia School Climate Surveys: A Critical Component of Implementing Expected Behaviors in Safe and Supportive Schools 30

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Safe and Supportive Schools (S3) Grant Program In 2010 WV was awarded the USED Safe and Supportive Schools grant Provide grants to support measurement of, and targeted programmatic interventions to improve, conditions for learning Conditions for learning = School Climate Accomplished through 3 federal priorities 31

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What is School Climate? School Climate refers to the quality and character of school life is based on patterns of students', parents' and school personnel's experience of school life reflects norms, goals, values, interpersonal relationships, teaching and learning practices, and organizational structures. Source: National School Climate Center www.schoolclimate.org/climate/ 32

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Proposed Federal Model for School Climate Measurement 33

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Who is involved in the surveys? Spring 2012 86 schools (includes the 22 S3 intervention schools) Fall 2012 122 schools Fall 2013 164 schools (includes the 22 S3 intervention schools) 34

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Planning for the Survey 35

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The Surveys Four surveys adapted from the California School Climate, Health, and Learning Survey questionnaires Elementary Middle/High Staff Parent Use is granted under permissions from the California Department of Education PDF Print versions available All surveys are conducted online Voluntary, anonymous, and confidential 36

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Sample Login Page 37

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Initial Planning Minimum six week survey window Fall 2013 window likely will be October through Mid November Spring 2014 window likely will be March through Early May Schools must register to participate in the survey Fall 2013 registration will open about September 1 Identify district / school survey coordinators Lead survey planning, scheduling, and administration Seek assistance from the respective TA provider(s) Ensure that surveys are carried out in an appropriate and consistent manner 38

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Companion Guidance Document 39

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Student Surveys 40

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Informed Consent 41 Parental consent is required Generic consent forms are included in the survey guidance document Should be sent to parents at least two weeks prior to the scheduled survey date(s). Schools should document their attempts to notify and provide consent forms to parents. It is extremely important that schools carefully track the return of forms so only students with permission are surveyed

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Passive Informed Consent Given that participation is voluntary passive parental consent has been deemed appropriate Parents are provided a written consent form describing: The nature and content of the survey The benefits and risks of participation Their rights and the rights of their children as participants Parents sign and return forms ONLY IF THEY WITHHOLD CONSENT FOR THEIR CHILDS PARTICIPATION 42

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Active Informed Consent Active parental consent may also be used Parents are provided a written consent form describing: The nature and content of the survey The benefits and risks of participation Their rights and the rights of their children as participants Parents MUST SIGN AND RETURN FORMS IF THEY GRANT CONSENT FOR THEIR CHILDS PARTICIPATION 43

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Census or Sample? It usually is not necessary to conduct a census of all students to obtain reliable data For logistical reasons, schools may choose to survey all students Required sample sizes depend on many complicating factors Enrollment, margin of error and confidence levels, etc. WVDE Recommendation: Smaller schools ( 400 students) may consider a sample of students 44

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Staff Surveys 45

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Which Staff Should Participate? Should be conducted as a censusthat is, all professional and support staff within a school should be provided an opportunity to participate. Staff may fill out the survey online from any computer, either at school or elsewhere. 46

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Parent Surveys 47

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Which Parents Should Participate? Getting parents to participate is a much more challenging Schools should make every effort to ensure parents are aware of and have access to the survey. Should be conducted as a census of households that is, only one response per household which has one or more children at school Need at least 10 completed responses to generate reports 48

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Making Parents Aware of the Survey Generic parent invitation letter form is included in the survey guidance document Instructions and parent login codes should be distributed by Notices sent home with students Notices posted at the school, on the school webpage, on Edline; in school newsletters Announcements/handouts distributed at public meetings Any other way you can think of 49

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Survey Products 50

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WVDE Provides Student Sampling Plan (if needed) Survey Guidance Document One-page school specific instruction sheets for all surveys Periodic survey response rate reports All data analysis and reporting products 51

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What School Get from Participating Survey summary reports for each survey Student, Staff, and Parent School Climate Index Score Assistance in using the data to improve school climate conditions 52

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Survey Summary Reports 53

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54 WV School Climate Index

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Available only for schools with middle and high school grades each school based on how it compared to all schools combined Uses (9-point) Scale Scoring whereby scores are assigned to each school based on how it compared to all schools combined Three levels of scores Overall school climate conditions Scores on twenty school climate indicators Summary data on 56 measures making up the 20 indicators Asset BasedHigher index scores indicate positive or desirable school climate conditions 55 WV School Climate Index

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56 School Climate Index For this school the overall WVSCI is 4.63.

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Using the Data 57

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Using the Data Implementation of Expected Behaviors in Safe and Supportive Schools (Policy 4373) Developing and implementing 5-year strategic plans Goal setting for educator evaluation School improvement efforts 58

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School Climate Survey

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Thank you Who should you contact regarding the Surveys? Andy Whisman swhisman@access.k12.wv.us Coordinator, Research and Evaluation WVDE Office of Research Building 6, Room 722 304.558.2546 Who should you contact regarding DMS? Justin Boggs jboggs@access.k12.wv.us Coordinator, School Climate WVDE Office of School Improvement Building 6, Room 330 304.558.8830 60