WVEIS Discipline Reporting & Management System: A Critical Component of Implementing

Expected Behaviors in Safe and Supportive Schools

9/30/131

The Concept

1. Transform the current discipline Reporting system to a discipline Management system

2. Shift to reporting Incidents, then making referrals of Individuals involved in those incidents

3. Expand information data Collection and Reporting Capabilities to be more useful

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What is an “Incident”

An occurrence of inappropriate behavior or behaviors, by one or more individuals, that disrupts the learning environment

• Can involve one or more personso One student cheating on a testo Two or more students harassing

another student, a teacher, a visitor, …

• Generally characterized in one of several categories

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What are “Incident” CategoriesTardiness and Truancy

• Skipping classFailure to Obey Rules/Authority

• CheatingDisrespectful/Inappropriate Conduct

• Inappropriate LanguageLegal Concerns

• Fraud/ForgeryAggressive Conduct• Battery Against a Student

Illegal Drugs/Substances• Possession/Use of … Tobacco

Weapons• Possession/Use of Dangerous Weapon

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Incident Based Reporting

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Step 1: Specify the Incident

•District/School

•Date and Time of Day the incident took place

•Type of Incident • overall, what was the nature of the incident?

• Location the incident took place

•Number Students and/or Staff Involved

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Step 2: Provide Information for Each Person Involved

• Identify the Person

• Discipline Offense—Inappropriate Behaviors• Up to three behaviors may be entered• The most severe MUST be reported as the PRIMARY• Offenses may vary for each person involved

• School and Community Social Skill Standard

• Commentary• “Just the Facts”

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Step 2: Provide Information for Each Person Involved (Cont’)

•Motivation•Action– what was the response to the

offense for this person?• This may be different for each person involved • List of actions is substantially expanded from the previous

policy

•Duration— If the action is detention/ suspension/ expulsion

• Commentary• “Just the Facts”

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Levels of AccessTeachers Administrators• Enter incidents for any for all

students• Enter incidents for any for all

students

• Make discipline referrals for all behaviors at all levels of severity

• Make discipline referrals for all behaviors at all levels of severity

• Can take actions for only Minimally Disruptive (Level 1) Behaviors

• Can take actions for all behaviors at all levels of severity

• Can view reports for only individual students they have referred

• Can view reports for all students

• Can view reports for the whole school

• Can view reports for the whole school

Step 3: Use the Data—Reports, Charts, Crosstabs

• Number and/or Average Incidents per Day/Month/Year/etc.• Number and/or Average Students per

Incident.• Incidents and/or Discipline Reports by

• Problem Behavior• Location• Time of day• Student• Staff/Teacher• Etc… 10

As required in Policy 4373 At a minimum schools shall:

• analyze school climate/culture data annually•make data driven decisions based on analysis of

student behaviors• implement comprehensive and effective

interventions targeting behaviors disruptive to the educational process and place students at higher risk of poor education/health outcomes•evaluate school climate/culture improvement

and revise as needed11

Demonstration of the System(DMS) WVEIS

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Training Tools (Login) TSTDISCT (Password) WVEIS Teacher View(Login) TSTDISCP (Password) WVEIS Principal View

Admin Dashboard

Teacher Dashboard

Bottom of both

Filtered Dashboard

Drilldown on Grade 8

Frequent Referred Details

Add a New Incident

New Incident (step 2)

New Incident (step 3)

Incident Summary

Parent Letter

Search Option

You must place a checkmark in the “Select” box in addition to selecting a value from the drop down list in order to search on a category and for a specific value.

* If you leave all check boxes un-marked, the search results will return everything you have entered into the system.

Search Results

Notice the Letter, View, Edit and Delete columns – some options are not available. Teachers cannot Edit or Delete an incident in which action has been taken.

Behavior Code Report

You can run a report for any/all behavior codes, with/without notes, get the summary data only, sorted in the order of your choice and for any date range.

cont.

Details

Summary

West Virginia School Climate Surveys: A Critical Component of Implementing

Expected Behaviors in Safe and Supportive Schools

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Safe and Supportive Schools (S3) Grant Program

In 2010 WV was awarded the USED Safe and Supportive Schools grant

Provide grants to support measurement of, and targeted programmatic interventions to improve, “conditions for learning”

Conditions for learning = School Climate

Accomplished through 3 federal priorities31

What is School Climate?School Climate

…refers to the quality and character of school life

…is based on patterns of students', parents' and school personnel's experience of school life

…reflects norms, goals, values, interpersonal relationships, teaching and learning practices, and organizational structures.

Source: National School Climate Center www.schoolclimate.org/climate/32

Proposed Federal Model for School Climate Measurement

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Who is involved in the surveys?

Spring 2012 86 schools (includes the 22 S3 intervention schools)

Fall 2012 122 schools

Fall 2013 164 schools (includes the 22 S3 intervention schools)

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Planning for the Survey

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The Surveys

Four surveys adapted from the California School Climate, Health, and Learning Survey questionnaires

Elementary Middle/High Staff Parent

Use is granted under permissions from the California Department of Education

PDF Print versions available All surveys are conducted online Voluntary, anonymous, and confidential

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Sample Login Page

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Initial Planning

Minimum six week survey window• Fall 2013 window likely will be October through Mid November• Spring 2014 window likely will be March through Early May

Schools must register to participate in the survey• Fall 2013 registration will open about September 1

Identify district / school survey coordinators • Lead survey planning, scheduling, and administration • Seek assistance from the respective TA provider(s)• Ensure that surveys are carried out in an appropriate and consistent manner

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Companion Guidance Document

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Student Surveys

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Informed Consent

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• Parental consent is required

• Generic consent forms are included in the survey guidance document

• Should be sent to parents at least two weeks prior to the scheduled survey date(s).

• Schools should document their attempts to notify and provide consent forms to parents.

• It is extremely important that schools carefully track the return of forms so only students with permission are surveyed

Passive Informed Consent

• Given that participation is voluntary passive parental consent has been deemed appropriate

Parents are provided a written consent form describing:

The nature and content of the survey The benefits and risks of participation Their rights and the rights of their children as participants

Parents sign and return forms ONLY IF THEY WITHHOLD CONSENT FOR THEIR CHILD’S PARTICIPATION

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Active Informed Consent• Active parental consent may also be used

Parents are provided a written consent form describing:

The nature and content of the survey The benefits and risks of participation Their rights and the rights of their children as participants

Parents MUST SIGN AND RETURN FORMS IF THEY GRANT CONSENT FOR THEIR CHILD’S PARTICIPATION

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Census or Sample?

• It usually is not necessary to conduct a census of all students to obtain reliable data

• For logistical reasons, schools may choose to survey all students

• Required sample sizes depend on many complicating factors Enrollment, margin of error and confidence levels, etc.

• WVDE Recommendation: Smaller schools (<= 400 students) survey all students Larger schools (> 400 students) may consider a sample of students

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Staff Surveys

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Which Staff Should Participate?

• Should be conducted as a census—that is, all professional and support staff within a school should be provided an opportunity to participate.

• Staff may fill out the survey online from any computer, either at school or elsewhere. 46

Parent Surveys

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Which Parents Should Participate?

• Getting parents to participate is a much more challenging

• Schools should make every effort to ensure parents are aware of and have access to the survey.

• Should be conducted as a census of households —that is, only one response per household which has one or more children at school

• Need at least 10 completed responses to generate reports

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Making Parents Aware of the Survey

• Generic parent invitation letter form is included in the survey guidance document

• Instructions and parent login codes should be distributed by…

Notices sent home with students

Notices posted at the school, on the school webpage, on Edline; in school newsletters

Announcements/handouts distributed at public meetings

Any other way you can think of… 49

Survey Products

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WVDE Provides

• Student Sampling Plan (if needed)

• Survey Guidance Document

• One-page school specific instruction sheets for all surveys

• Periodic survey response rate reports

• All data analysis and reporting products

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What School Get from Participating

• Survey summary reports for each survey Student, Staff, and Parent

• School Climate Index Score

• Assistance in using the data to improve school climate conditions

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Survey Summary Reports

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WV School Climate Index

Available only for schools with middle and high school grades

Uses (9-point) Scale Scoring whereby scores are assigned to each school based on how it compared to all schools combined

Three levels of scores Overall school climate conditions Scores on twenty school climate indicators Summary data on 56 measures making up the 20 indicators

Asset Based—Higher index scores indicate positive or desirable school climate conditions 55

WV School Climate Index

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School Climate IndexFor this school the overall

WVSCI is 4.63.

Using the Data

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Using the Data

• Implementation of Expected Behaviors in Safe and Supportive Schools (Policy 4373)

• Developing and implementing 5-year strategic plans

• Goal setting for educator evaluation

• School improvement efforts58

School Climate Survey

Thank you

Who should you contact regarding the Surveys? Andy Whisman

swhisman@access.k12.wv.us Coordinator, Research and Evaluation

WVDE Office of ResearchBuilding 6, Room 722

304.558.2546

Who should you contact regarding DMS?

Justin Boggsjboggs@access.k12.wv.us

Coordinator, School Climate WVDE Office of School Improvement

Building 6, Room 330304.558.8830

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