WTP ERP PS FAQ

8122019 WTP ERP PS FAQ

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BSNL

Quick Reference Manual Project System

Transmission Projects Reference Business Process No- BSNL_BBP_PS_TP

Version10

18042011



Module Name-Business Process-

Project SystemTransmission Projects

of 28

Version Control

Date Version Author Change Description

01 Abhinav Bhalla Draft02 Gaurav Verma Review

10 Rajesh JainRajeevSharma

Final Submission and agreement

The document has been prepared to be used by the following stake-holders

bull End Users Performing day to day transactions as per their Roles and Authorizations in SAPSystem

bull Business Process Owners ndash Respective Business Leaders involved in validating theprocess design

bull

Important Note

The information in this document is only meant to be a reference for ERP Process configured as per the BusinessProcess approved by BSNL Management for Project System Module and is not a complete description of the SAP product and its functionalities Its main purpose is to serve as a reference Document for User handholding andSupport





Page 2 of 28

OverviewSAP Project System supports comprehensive functions for planning controlling and organizing

all the activities carried out during the course of a project It helps you manage your project

structures dates and costs throughout the entire project lifecycle Manual have list of Important

steps which help in handholding of end user to carry out smooth functionality in SAP Project

System

Prerequisites

bull Knowledge of navigating SAP systems

bull User ID in SAP PRD 500

bull Required Roles and Authorization





Page 3 of 28

983124983137983138983148983141 983151983142 983107983151983150983156983141983150983156983155

1 GENERAL SAP FAQ- 6

11 FAQ - HOW TO RUN SAP ON MY SYSTEM 6

12 FAQ - I HAVE OPEN LOG ON PAD OF SAP WHERE SHOULD I CLICK TO WORK ON 6

13 FAQ - WHAT IS THE CLIENT NUMBER WHICH I NEED TO PUT 6

14 FAQ - HOW TO RESET MY PASSWORD 6

15 FAQ - AFTER LOG IN INTO SYSTEM WHERE SHOULD I CLICK 6

16 FAQ - HOW DO I GAIN ACCESS TO SAP 6

17 FAQ - WHO IS MY USER ADMINISTRATOR AND WHAT CAN THEY DO 6

18 FAQ - HOW DO I ACCESS SAP IF IT SAYS MY PASSWORD IS INCORRECT 6

19 FAQ - WHAT DO I DO IF I FORGET MY PASSWORD 6

110 FAQ - WHAT CAN I DO IF IM LOCKED OUT 6

111 FAQ - I AM JUST TRANSFERRED FROM ONE SSAAREA TO ANOTHER DO I NEEDANOTHER TO HAVE ANOTHER SAP ID 6

112 FAQ - WHAT IS THE TRANSACTION CODE WHAT DOES IT REFERS TO 7

113 FAQ - WHERE SHOULD I WRITE THE TRANSACTION CODE TO MOVE ONTO SCREEN 7

114 FAQ - WHAT DOES THE BUTTON AVAILABLE ON TOOLBAR IN INITIAL SCREEN REFERSTO 8

115 FAQ - WHAT IS THE MEANING OF REQUIRED DEFAULT INPUT GREY-OUT ANDOPTIONAL FIELDS REFERRING TO 10

116 FAQ - WHAT IS THE MEANING OF STATUS BAR 10

117 FAQ - WHAT DOES SAP USER SCREEN REFERS TO HOW CAN I SELECT SAME 11

118 FAQ - WHERE I CAN SEE MY SAP MAILBOX NOTESHEET TASK LIST TRAY 12

119 FAQ - WHAT ARE THE DIFFERENT KIND OF TOOL BAR BUTTONS AVAILABLE IN SAP ampIS THERE ANY KEYBOARD COMMAND FOR SAME 12

120 FAQ - I AM NOT AWARE WHAT VALUE DO I NEED TO FILL INTO THE FIELD 16

121 FAQ - HOW TO SEARCH FOR THE VALUE FOR A SINGLE FIELD 16





Page 4 of 28

122 FAQ - WHEN I CLICK ON TO SEARCH FIELD I DO NOT SEE ANY VALUE I GOTANOTHER WINDOW 16


124 FAQ - I AM SEEING SO MANY VALUES NOT RELEVANT TO MY SELECTION HOW DO ISEE ONLY RELEVANT VALUES 18

125 FAQ - HOW DO I INSERT VALUES IN PERSONAL LIST 18

126 FAQ - HOW CAN I TAKE A PRINT OUT FROM SAP 20

127 FAQ - IrsquoM NOT ABLE TO TAKE A PRINT OUT FROM SAP 20

128 FAQ - I NEED TO TAKE A PRINT OUT OF A REPORT AVAILABLE IN SAP 20

129 FAQ - WHAT IS THE REPORT VARIANT 22

130 FAQ - HOW CAN I MAINTAIN A REPORT VARIANT 22

131 FAQ - I HAVE CERTAIN FIXED PARAMETERS IN REPORT IS THERE ANY WAY BY WHICHI CAN CALL TRANSACTION AND EXECUTE SAME WITHOUT ENTERING ANY SELECTIONPARAMETER 22

132 FAQ - I DO NOT NEED TO SEE ALL COLUMNS OF A REPORT CAN I GET THE REPORT WHICH IS SPECIFIC TO MY REQUIREMENTS 22

133 FAQ - I CALL UP THE REPORT BUT DO NOT WANT TO TAKE PRINT OUT OF ALLCOLUMNS HOW CAN I HIDE SAME AND TAKE A PRINT 22

134 FAQ - IN SYSTEM STATUS BAR MESSAGE IS COMING ldquoYOU ARE NOT AUTHORIZErdquo 25

2 PROJECT SYSTEM FAQ- 25

21 FAQ - WHICH TRANSACTION SHOULD I REFER TO CREATE THE PROJECT 25

22 FAQ - WHO ALL CAN CREATE THE PROJECT 25

23 FAQ - I AM A JTO IN TELECOM OFFICE I EXECUTE THE PROJECT AT MY LOCATION BUTIrsquoM NOT ABLE TO CREATE A SINGLE PROJECT 25

24 FAQ - AT WHICH TRANSACTION SHOULD I ATTACH SURVEY REPORT 26

25 FAQ - I HAVE ATTACHED THE DOCUMENT BUT IT IS NOT OPENING 26

26 FAQ - IN MY OLD FILES I USED NOTE-SHEET HOW CAN I CREATE NOTE-SHEET INTOSYSTEM 26

27 FAQ - I AM NOT ABLE TO SEE MY NOTE-SHEET FOR ALL CUTOVER PROJECTS 26

28 FAQ - WHAT SHOULD I ENTER IN SENT MAIL TO 26





Page 5 of 28

29 FAQ - I HAVE ENTERED THE NOTE SHEET BUT IT IS VISIBLE PROPERLY TO THEPERSON I HAVE SENT 26

210 FAQ - I AM NOT ABLE TO DO THE GOOD ISSUE AGAINST PROJECT 27

211 FAQ - AT THE TIME GOODS ISSUE AGAINST RESERVATION I AM GETTING AN ERRORMESSAGE ldquoDOCUMENT DOES NOT CONTAIN ANY ITEMSrdquo 27





Page 6 of 28

1 General SAP FAQ-

11 FAQ - How to run SAP on My System12 FAQ - I have open log on PAD of SAP where should I click to Work on13 FAQ - What is the client number which I need to put14 FAQ - How to reset my password15 FAQ - After Log in into System where should I click

Answer - Answer of all the above question (11 to 15) can be found in the attacheddocument which helps any user to run and navigate the SAP on to their system

16 FAQ - How do I gain access to SAP17 FAQ - Who is my User Administrator and what can they do18 FAQ - How do I access SAP if it says my password is incorrect19 FAQ - What do I do if I forget my password110 FAQ - What can I do if Im locked out111 FAQ - I am just transferred from one SSAArea to another do I need another

to have another SAP ID

Answer - Depending on the BSNL business needs of your position you and your

supervisor will determine the kind of access you need For example if you areresponsible for accounting you need access to run financial transaction Forordering materials you need MM or procurement access If you are responsible forpayroll you need access to one or several HRPayroll profiles Then you cancontact your User Administrator to create your SAP account which is an employeeid

Your User Administrator should be listed under your department Your UserAdministrator can sign you up for an SAP ID or can edit your profile The UserAccess can also change a profile for a positionroles and authorization in case you

have been transferred from one place to another In case you have been transferredonly roles and authorization shall be changed SAP user ID will remain same

In case you trying to login to SAP(Authentic Login) you get the message passwordincorrect first check your caps lock button is not on Passwords are case sensitiveand must be typed in properly If you still get the password incorrect messagecontact you system administrator for your password reset

SAP Logon amp

Navigationpdf





Page 7 of 28

112 FAQ - What is the Transaction code what does it refers to

Answer - A transaction code is an alpha numeric character command that tells the system

location of atask Each SAP screen has a unique transaction code A transaction codemay contain only letters such as ZMPR or a combination of letters and numbers

such as me51

In SAP you can use transaction codes as a shortcut or alternative to using thenavigation path to get to a system task Type n followed by the transaction codeand press the EnterReturn key

For example instead of following the navigation path User Menu gtgt Role DGMgtgtPurchasing gtgt Requisitions gtgt Create a Requisition from the SAP User Menuscreen you can type nme51 in the Command field of any screen In either case theCreate Purchase Requisition Initial Screen is displayed

113 FAQ - Where should I write the Transaction code to move onto screen

Answer - Transaction Code should be entered into Command field

Command Field

The Command field is used to enter transaction codes that take you directly to asystem task without using menus Sometimes the Command field is closed bydefault To open it click the arrow to the left of the Save button To use it type thetransaction code in the blank field to the left and press enter

Closed Command Field

Open Command Field





Page 8 of 28

114 FAQ - What does the button available on toolbar in Initial screen refers to

Answer - The SAP buttons displayed on the Toolbar provide quick access to

commonly used SAP functions If a Toolbar button is gray it is not available for useon that particular screen

Button KeyboardShortcut Description

EnterEnter key

Click on the Enter button when you want the system tovalidate your field entries and move to the next function

or screen in a system task Note that clicking

on Enter does not save the information you entered

(see Save below)

SaveCtrl S

Click on the Save button when you want to save data orsave changes to data in a system task

BackF3

Click on the Back button when you want to move back to

the previous screen or menu level

Exit

Shift F3

Click on the Exit button when you want to exit the currentmenu level or system task without saving the data

CancelF12

Click on the Cancel button when you want to cancel thedata you entered in the current system task

PrintCtrl P

Click on the Print button to print the SAP documentdisplayed on the screen

Find Ctrl F Click on the Find button (binoculars) when you want the

system to search for words and alphanumeric

combinations in the open document or display screen

Continue

Search

Ctrl G Use the Continue Search button (the binoculars with the

+ sign) to continue searching for a previously selected





Page 9 of 28

search item

Paging These four Toolbar buttons are called the Paging buttonsYou use them to move through a long list or report

Ctrl Page Up To move to the first page click the button with two up

arrows

Page Up To move up one page click the button with the up arrow

Page Down To move down one page click the button with the downarrow

Ctrl Page Down To move to the last page click the button with two down

arrows

Help F1 The yellow question mark is the Help button It displays

generic (ie not MIT-specific) SAP Online Help Select a

field or message click the Help button and a definition of

the field or message will be displayed Not all fields havedefinitions and not all MIT workstations have the SAP

Online Help installed (due to disk space constraints on thespecific workstation)

(PC only)

None Create a new SAP session

(PC only)

Alt F12 Displays a menu that lets you change some of the options

on your PC such as cursor size and position Also allowsyou to print your screen (Hardcopy)





Page 10 of 28

115 FAQ - What is the meaning of Required Default Input Grey-out andOptional fields referring to

Answer - SAP has three field types Required Default and Optional-

bull Required Entry fields are usually flagged with a tick mark You must enterdata in Required Entry fields in order to proceed with a system task

bull Default Entry fields already have a system entry However you may be able tooverwrite the system entry depending on the system task and or your SAPprofile

bull Grey-out Fields are those fields in which no data entry or data change isallowed These fields might have entry depending upon some other field data ormay be blank

bull Input EntryOptional Entry fields are those in which you may enter data but anentry is not required by the system in order to proceed with a system task SomeOptional Entry fields may become required depending on the values entered inother fields

116 FAQ - What is the meaning of status Bar

Answer - The Status Bar located at the bottom of the SAP screen displays systemmessages and other session information

The large field to the left displays system messages or errors such as Make an entryin all required fields Double-click on the message or click the red circle and adialogue box pops up that explains the message and what action to take

The second field defaults to display the system information such as system name(session number) and (client number) In the example above the system is PRD thesession number is (1) and the client number is (500)

If the Status Bar is closed on your PC click the arrow in the bottom right corner of

the screen to open it





Page 11 of 28

To change the information displayed in this area click the Selection List button tothe right of the client number and select from the list that pops up

The third field to the right displays the host name for example PSE03ER1

The fourth field to the right indicates the input mode either overwrite or insertClick to switch between the two modes

117 FAQ - What Does SAP user Screen refers to how can I select same

Answer - There are one of two main screens you see when you first log on to SAP-

bull The SAP Menu screen which is the general screen delivered standard with SAP

bull The SAP User Menu screen is customized for BSNL transactions and shouldbe the default screen It displays at least three main menu folders labeled 1 Usermenu 2 Role (there may be more than one Roles folder) 3 Favorites

1 The User menu contains the Role folders and is personalized with your name2 The Role folder is the area menu such as Role DGM which contains transactionson the BSNL ERP System navigation menu You can have more than one Rolefolder depending on which area menus you are authorized to use

3 The Favorites folder can be used to store a list of your favorites ie frequentlyused transaction codes





Page 12 of 28

118 FAQ - Where I can see my SAP Mailbox Notesheet task list tray

Answer - After login into system on the initial screen SAP mailbox Notesheet user task

tray can been seen by clicking onto SAP mailbox button available in system tray

119 FAQ - What are the Different kind of tool bar buttons available in SAP amp isthere any keyboard command for same

Answer - To display the button name and keyboard shortcut place the cursor overthe button Keyboard shortcuts may be different depending on the SAP function youare using

Standard Toolbar Buttons

Button

KeyboardShortcut Description Button

KeyboardShortcut Description

Enter key EnterContinue Ctrl G Continue Search

Ctrl S Save F1 Help

F3 Back Ctrl Page Up Scroll to top ofdocument

Shift F3 Exit System

Task Page Up

Scroll up onepage

F12 Cancel Page Down Scroll down one

page





Page 13 of 28

Ctrl P Print Ctrl Page Down Scroll to last pageof document

Ctrl F Find (PC only) None

Create newsession

(PC only) Alt F12

Customize locallayout

Application Toolbar and Screen Buttons

Button



F8 Execute None UpdateRefresh

F5 Overview Shift F5 Get variant

Shift F2 Delete Shift F6 Selection screen help

Navigation Buttons

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

Enter EnterContinueCopy F12 Cancel

F8 Scroll left Shift F1Shift F7

Scroll rightNext item

Ctrl Shift

F1 Move Favorites Up Ctrl Shift F2

Move FavoritesDown

Ctrl F7 Previous layout Ctrl F8 Next layout

Ctrl F10 User menu Ctrl F11 SAP menu

F6 Display Periodscreen





Page 14 of 28

Matchcode Buttons

Button

Keyboard

Shortcut Description Button KeyboardShortcut Description

(Mac) F4 Display Matchcodelist (PC)

F4 Display Matchcode list

F6

Insert in personallist Click on anitem then on thebutton

Shift F6

Display personal valuelist After you create thepersonal list click on thebutton to end the list

Shift F6

Restores the

original Matchcodelist (PC only) Shift F4

Hold list displayed whileyou make a selection

Click on the button thendouble-click to select avalue

Working with Data

Button



Ctrl F1 Select all items onscreen Ctrl F2

Deselect all itemson screen

Ctrl F3

Startend of blockSelect the first itemclick the button Selectthe last item click thebutton

Ctrl F6 Display results

F7 Display all possiblevalues F8 Collapse all levels

Ctrl ShiftF5

Sort in ascending orderChange sort order todescending orascending (Fund Analysis rpt)

Ctrl ShiftF4

Sort in descendingorder

F2 Selection optionsChoose values gt lt etc Shift F4

Dynamic selectionsSelect additionalfields for searchcriteria

(Mac) F5

Display -gt ChangeSwitches from display tochange mode

Shift F5 Filter restrict valuesto search onMatchcode list





Page 15 of 28

None

Multiple SelectionInclude or excludesingle values or rangesof values

None Replace item backinto workflow inWorkflow Inbox

Using Transactions (Reqs JVs etc)

Button



F6 Display headerdetails F2

Display line itemdetails

F2 Display additionalinfo for PO line item None

Services for object(Display JVs Reqs)

Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery

schedule for a PO lineitem

Ctrl F11 Display deliveryaddress Shift F6

Display conditions for aPO line item

F7 Display the vendoraddress for a PO

Ctrl ShiftF6

Show release strategyfor PO

Formatting Text (Reqs JVs)

Button KeyboardShortcut Description Button KeyboardShortcut Description

Shift F2 Delete selection line (PC only)

Ctrl Shift F2 Copy text (JV lineitem)

(PC only) Ctrl Shift F1 Cut text (JV line item)

Ctrl F10

Shift F6 Item text (POs)Detailed text (JVs)

F9

Paste text into fieldafter you copy or cut itPosition the cursor andclick the button

(Mac only) Shift F4

Search andreplace words inthe JV text screen

F9 Select Click in a lineitem then on thebutton

F6 Create text (JVs)





Page 16 of 28

120 FAQ - I am not aware what value do I need to fill into the field121 FAQ - How to search for the value for a single field122 FAQ - When I click on to Search field I am not do not see any value I got

another window123 FAQ - I am not aware what value do I need to fill into the field

Answer - For many entry fields but not all SAP provides a search function called aMatchcode Matchcodes allow you to select a value from a list or search for a valueby categories of data if there are many possibilitiesTo display the Matchcode button click in an entry field The Matchcode appears onthe right of the field

Types of Matchcodes -

Matchcodes fall into three basic categories

1) Short list or hit list

The values are listed on one screen For longer lists you may need to scroll down tosee all the values

2) Restrict Value Range

Many entries are available for the field A number of tabbed screens with differentcategories display so that you can enter your search criteria

3) Calendar search

A calendar-type dialog box is displayed so that you can select day month and yearThis is used in date fields such as invoice posting date

Hit List Matchcode -

This type of Matchcode is displayed for a list of values An example is theMatchcode for the Business Area field on the Create Project Initial Screenrdquo

bull Click on the Matchcode button in the Business Area field





Page 17 of 28

bull Scroll down to see all values if necessarybull Double click on to a value such as 6101 to select it Same value shall get copied

into Business area field

Restrict Values

bull You can search the hit list for more than one value at a time for example allprofit center available in controlling are ldquo1000rdquo

bull Click the Enter buttonbull Result A list of the values you specified is displayed Double-click to select one





Page 18 of 28

Calendar Search Matchcode-

Click on the Matchcode button The calendar dialog box displays the date on topand from left to right the monthyear week number and dates of the month

To change the month and year

bull Scroll up and down in the navigation bar on the right (see the month and yearchange in the left side of the box)

or

bull Click on either the month day or year displayed on the top Use the up anddown arrows on the right to change them See below

Double-click on the number of the day in the middle corresponding to the month

Result The entire date is copied into the entry field

124 FAQ - I am seeing so many values not relevant to my selection how do I seeonly relevant values

125 FAQ - How do I Insert Values in Personal List

Answer - You can restrict the values and customize your selection though addingthem into ldquoPersonal list optionrdquo





Page 19 of 28

For example User wants to select the Company code during creation of Project forWestern telecom Project and he wants the company code to be inserted into hispersonal list He will follow the below steps

bull Select the value from the drop down list

bull Click on to insert the value in the personal list (Please select the values one

by one)

bull Click on Personal Value List icon to view the values listed in the Personal

list

Note Personal List will be used wherever you want to restrict the values to yourrelevant values only

bull You can move rename or delete favorites or Favorites folders Use the menu

path or Toolbar buttons described below to perform these tasks

Function Procedure

Create a Favorites folder Follow the menu path Favorites gtgt Insert Folder





Page 20 of 28

Move the Favorites folder to the bottom of the list of folders

Follow the menu path Extras gtgt SettingsSelect Display favorites at end of list

Move a favorite within a list offavorites

1 Select the favorite

2 Click the Down or Up buttons

Move a Favorites folder within

a list of Favorites folders

1 Select the Favorites folder


Rename a favorite See Renaming a Favorite

Rename a Favorites folder 1 Select the Favorites folder

2 Follow the menu path Favorites gtgt Change or click

the Change Favorites button

3 Type in the new name and press the Enter button

Delete a favorite or Favoritesfolder

1 Select the favorite or Favorites folder2 Follow the menu path Favorites gtgt Delete or click

the Delete Favorites button

126 FAQ - How Can I take a Print out from SAP127 FAQ - Irsquom not able to take a Print out from SAP128 FAQ - I need to take a Print out of a report available in SAP

Answer - Getting Hardcopy of SAP Data and Documents

SAP provides hardcopy output of the electronic data and documents stored in thesystem via the many SAP reports The printed reports are formatted and organizedfor use on paper

If you need a hardcopy of your SAP transactions or data you should use thesereports





Page 21 of 28

bull Make sure you know approximately how many pages of output will be printedby paging through the report on the screen first You can also use the PrintPreview button available on the Print screen after you click on the Print

button

bull Make sure you know where you are printing The default printer in your userprofile is typically one close to your office Your user profile should have adefault printer If it doesnt you will be prompted to enter the printer name atthe time you print the report

bull When you click the Print button you will see a message in the Status Bar withthe print spool number Write down the print spool number You may need it ifthere is a print problem

bull Check the Output device field and make sure that the correct printer name andlocation are showing





Page 22 of 28

bull Note down the Spool requested created at the status bar at the bottom of thescreen

bull Go to transaction SP02 to check the status of Print

129 FAQ - What is the report variant130 FAQ - How can I maintain a report variant131 FAQ - I have certain fixed parameters in Report is there any way by which I

can call transaction and execute same without entering any selectionparameter

132 FAQ - I do not need to see all columns of a report can I get the report whichis specific to my requirements

133 FAQ - I call up the report but do not want to take print out of all columnshow can I hide same and take a print

Answer -A report variant allows you to save the values that you entered into theselection fields on a report Once the variant is saved it can be used every time thereport is run To use a previously saved variant click on the Get Variant button andselect the desired variant The selection fields of the report are then pre-filled withthe values that were saved when the variant was created or last changed Each timeyou run the report using a variant you dont need to retype or select all the values inthe fields

You can create several variants for the same report each one containing differentvalues If you want to use identical selection criteria for multiple reports for

example the same range of cost objects you must create a separate variant for eachreport and then save it with the report where the values will be used

Creating a Report Variant

You can create a variant before a report In the following example a variant iscreated for the Project progress report though the procedure is the same for creatinga variant of any report

1 Enter the values that you want to save in the report fields





Page 23 of 28

2 Click the Save as variant button

3 Type in the name of the variant

4 Type in a Description so that you and others can identify the variant

5 Click the Save button

bull Result The report screen returns with a message at the bottom that the varianthas been saved





Page 24 of 28

Finding a Report Variant

1 Click the Get variant button on the report entry screen

Result A list of variants you searched for is displayed

2 Double-click on a variant to select it

3 Click the Execute button to run the report





Page 25 of 28

134 FAQ - In system status bar message is coming ldquoYou are not authorizerdquo

Answer -When ever user is not authorized to carry out certain transaction system

pop up with the message ldquouser is not authorize to perform the taskrdquo

In case if you still want to take the authorization as a business need take a approvalof your supervisor and inform your system administrator with the approval

In certain cases you are authorized for the transaction but still system give you theerror message ldquoyou are not authorizedrdquo in that case immediately go to transactionSU53 take a screen shot and send same to your system administrator

2 Project System FAQ-

21 FAQ - Which transaction should I refer to create the project22 FAQ - Who all can create the Project23 FAQ - I am a JTO in Telecom office I execute the project at my location but

Irsquom not able to create a single Project

Answer -After log-in into system Go to transaction ldquoCJ01 ndash Create Project initialscreenrdquo to create the projectIn all the areas only EOrsquos and DErsquos are allowed to create the Project and its structure





Page 26 of 28

24 FAQ - At which transaction should I attach survey report25 FAQ - I have attached the document but it is not opening

Answer -Any document related to Project can be attached via CV01n transaction

Note - Any document which need to be attached into SAP System against Project itshould be PDF MS office 2003 files (eg doc) or MS Office 2007 file (docx) only

26 FAQ - In my Old Files I have use used Note-sheet how can I create note-sheet into system

27 FAQ - I am not able to see my Note-sheet for all cutover projects28 FAQ - What should I enter in Sent mail to29 FAQ - I have entered the note sheet but it is visible properly to the person I

have sent

Answer - As in post ERP scenario note-sheet was widely used with every file sameway in ERP a note-sheet has been developed (transaction code ZPS_Notesheet)which will act in same way and can be used against each Project

To use an ERP note sheet just go to Transaction ZPS_notesheet then enter the WBSElement for which note sheet need to createdupdate Enter the HRMS number towhom it should be sent keeping in mind that the first digit from the HRMS numbershould be removed (in case HRMS number is not known same can be search viaclicking into match code button) Enter the comments in the Note sheet from the first

line ie without leaving any line in between as well as the first line and click on tosent button Note sheet will be available in SAP inbox of the person to whom it wassent to

Note - For all previous Project data (cutover project) note sheet has not beentaken into ERP and need to be referred manually by a respect person or the samecan be scanned and can be attached as document in ERP





210 FAQ - I am not able to do the Good Issue against project211 FAQ - At the time Goods issue against reservation I am getting an error

message ldquoDocument does not contain any itemsrdquo

Answer - Note that this issue might be there for projects related to ldquoCut OverrdquoOnly Next In order to overcome this issue please check the following settings andmake the necessary changes as shown below-

bull Go to T Code - CN22

bull Select the internal ActivitySelect the component Overview-Go to Component

overview details

bull Go to ldquoProcurement Parameterrdquo Tab

bull Check that the setting for ResPurchase Req is shown as ldquoNeverrdquo and as a result

the Indicator on ldquoMovement Allowedrdquo is not ticked

bull Change this setting manually to-

bull Save and then try the Goods Issue

bull The new settings will allow the Goods issue now





Page 1 of 28

Version Control

Date Version Author Change Description

01 Abhinav Bhalla Draft02 Gaurav Verma Review

10 Rajesh JainRajeevSharma

Final Submission and agreement

The document has been prepared to be used by the following stake-holders

bull End Users Performing day to day transactions as per their Roles and Authorizations in SAPSystem

bull Business Process Owners ndash Respective Business Leaders involved in validating theprocess design

bull

Important Note

The information in this document is only meant to be a reference for ERP Process configured as per the BusinessProcess approved by BSNL Management for Project System Module and is not a complete description of the SAP product and its functionalities Its main purpose is to serve as a reference Document for User handholding andSupport





of 28





System

Prerequisites








Page 3 of 28

983124983137983138983148983141 983151983142 983107983151983150983156983141983150983156983155



























Page 4 of 28



























Page 5 of 28








Page 6 of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





Page 7 of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 2 of 28





System

Prerequisites








of 28

983124983137983138983148983141 983151983142 983107983151983150983156983141983150983156983155



























Page 4 of 28



























Page 5 of 28








Page 6 of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





Page 7 of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 3 of 28

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of 28



























Page 5 of 28








Page 6 of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





Page 7 of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 4 of 28



























of 28








Page 6 of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





Page 7 of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 5 of 28








of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





Page 7 of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 6 of 28

1 General SAP FAQ-










SAP Logon amp

Navigationpdf





of 28




such as me51





Command Field



Open Command Field





Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 7 of 28




such as me51





Command Field



Open Command Field





of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 8 of 28





EnterEnter key




(see Save below)

SaveCtrl S


BackF3



Exit

Shift F3


CancelF12


PrintCtrl P





Continue

Search







of 28

search item



arrows




arrows






(PC only)


(PC only)







Page 10 of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 9 of 28

search item



arrows




arrows






(PC only)


(PC only)







of 28

















Page 11 of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 10 of 28

















of 28














Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 11 of 28














of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 12 of 28







Button




Ctrl S Save F1 Help



Task Page Up

Scroll up onepage


page





of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 13 of 28



Create newsession

(PC only) Alt F12



Button






Navigation Buttons

Button

Keyboard


Keyboard





Ctrl Shift


Move FavoritesDown








of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 14 of 28

Matchcode Buttons

Button

Keyboard




F6


Shift F6


Shift F6

Restores the




Working with Data

Button





Ctrl F3




Ctrl ShiftF5


Ctrl ShiftF4




(Mac) F5







of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








Page 16 of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 15 of 28

None




Button







Shift F5Ctrl F12

General Statistics

(Reqs)PO History

Shift F5

Display delivery





Ctrl ShiftF6







Ctrl F10


F9


(Mac only) Shift F4








of 28










3) Calendar search









Page 17 of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 16 of 28










3) Calendar search









of 28



Restrict Values







Page 18 of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 17 of 28



Restrict Values







of 28





or











Page 19 of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 18 of 28





or











of 28




by one)


list




Function Procedure






Page 20 of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 19 of 28




by one)


list




Function Procedure






of 28


























Page 21 of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 20 of 28


























of 28


button








Page 22 of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 21 of 28


button








of 28

















Page 23 of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 22 of 28

















of 28










Page 24 of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 23 of 28










of 28










Page 25 of 28














Page 26 of 28






have sent














overview details











Page 24 of 28










of 28














Page 26 of 28






have sent














overview details











Page 25 of 28














of 28






have sent














overview details











Page 26 of 28






have sent














overview details
















overview details







WTP ERP PS FAQ

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Transcript of WTP ERP PS FAQ