Writing a Thesis using Microsoft Word...Writing a Thesis using Microsoft Word • Microsoft Word is...
Transcript of Writing a Thesis using Microsoft Word...Writing a Thesis using Microsoft Word • Microsoft Word is...
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Writing a Thesis using Microsoft Word
Graduate Research School Seminar SeriesJuly 2016
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Writing a Thesis using Microsoft Word
• Microsoft Word is the most commonly used text editor but designed predominantly for Business
• Often users use only fraction of capacity of program whilst simultaneously being frustrated by default functions
• Improve your use of Word – attend a course, read a manual, Google
• Talk to other students ‐ collectively large amount of knowledge (functions and ‘tricks’)
• Today – screenshots from MS Word 2011
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Writing a Thesis using Microsoft Word
• Customising the interface & functions
• Creating a template
• Working with a document
• Editing and sharing documents
• Alternate text editors
• Resources
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Take the time to familiarise your self with Word interface.
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You can customise the interface & functions
• Turn off annoying autoformat functions
• autoformat as you type
• Turn off autocorrect functions and/or adapt them to your needs
• correct your repeated typing errors• add terms to your dictionary• create your own text shortcuts
• Set language default
• Autosave and autorecover if you lose a document
• See formatting marks in your document
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What auto functions drive you crazy? Turn them off using Options menu.
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Customise some auto functions to save time ‐ Autocorrect your typos.
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Customise the dictionary with your research terms.
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Develop your own shorthand.
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Is your spellchecker suggesting US English rather than AUS or UK English? Change your default setting.
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Want to know what your grammar checker is checking?
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Want to declutter your screen? Customise or hide the ribbon.
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Don’t lose any text ‐ autosave. Lost your document before saving? Autorecover.
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Want to speed up? Know the keyboard shortcuts / create your own.
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Create a Template (possibly……)
• Set your page layout (margins, orientation, page numbering)
• Set what your text looks like (styles)
– Font (Size & Type face – consider serif fonts Palatino, Times New Roman)– Headings– Spacing– Levels
• Become familiar with outline view
• Consider using a Master Document if a chapter(s) is large
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Set your margins.
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Change page orientation with section breaks.What to keep the position of your page numbers consistent? See https://uknowit.uwgb.edu/page.php?id=26346
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Number your pages – able to choose format & start number for each section.
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Spend some time to learn about styles – important for creating TOC & master documents.
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Another component of styles is level. Allocate a level to each style.
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Outline view will help with changing styles, creating master documents & editing flow.
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Save your customised formatted version as a template.
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If your thesis file is large create a Master document with subdocuments.
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Working with your document
• Create and update a table of contents (based on styles)
• Insert images (insert, compress)
• Create captions and cross‐reference (for both figures and tables)
• Page layouts & section breaks (portrait–landscape–portrait changes)
• Insert footnotes
• In text citations, reference lists, bibliographies should be managed using referencing software– UWA supports Endnote but common alternatives include Mendeley,
Zotero, OneNote (consider what is common in your discipline / what your supervisor supports)
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Automatically generate a table of contents (TOC). Update as required.
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Insert an image. Compress the image?
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Create a caption when labelling figures and tables.
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You can generate a list of figures and a list of tables from your captions.
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Link you in text reference to a figure to the figure caption.
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Create footnotes using Insert Footnote.
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Editing and sharing a Document
• Zoom out to preview structure
• Track changes
• Add comments
• Compare documents
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Zoom out to check your distribution of text, figures & tables.
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Become familiar with comments, track changes and compare documents.
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Alternate text editors
• LaTeX
• Scrivener
• Freeware: Vim / Geany
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Resources
• Doug Lowe. 2010. Word 2010 All‐in‐One For Dummies. UWA Library ‐ Online access.
• Microsoft Word 2010 Digital Classroom. UWA Library ‐ Online access.
• Jacques Raubenheimer. 2013. Doing your dissertation with Microsoft® Word: A comprehensive guide to using Microsoft® Word for academic writing Updated for Microsoft® Word 2007 & Microsoft Word® 2010. Available from Amazon at http://www.amazon.com/Doing‐your‐dissertation‐Microsoft%C2%AE‐Word/dp/0868868140
• Clive Huggan. Bend Word to Your Will (Mac users) http://word.mvps.org/Mac/Bend/BendWordToYourWill.html
• Microsoft Word help tutorials
• Youtube & Google – such as Subversive Copy Editor Blog http://www.subversivecopyeditor.com/blog/ and Ms Word Know How ‐ a Place for Coolest Word Tips and Tricks…… https://wordknowhow.wordpress.com/
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