PowerPoint Presentation

Writing III3rd class : 15th of March 2015Meiliza Fitri meiliza.fitri@gmail.comUniversitas Terbuka Korea Selatan

Course IntroductionText book : Writing 3, Rahmat Budiman, Universitas Terbuka 2011 Tutorial module consists of 9 parts but will be cover in 8 classes.Class 1 : Descriptive ParagraphClass 2 : Personal LettersClass 3 : Business LettersClass 4 : Basic EssaysClass 5 : Narrative 1Class 6 : Narrative 2 & ComparativeClass 7 : Cause and EffectClass 8 : ArgumentativeTutorial method: Online (Justin TV or Ustream) and In classGrading ComponentsTask 1, Task 2, and Task 3ParticipationFinal ExamCourse material can be found at Portal UT Korea

Module 3 Business LettersUsed in formal situationsFormal language must be used Diction (word selection), has to be picked carefully in order to show respect to the person we send the letter toThree types of business letters Complaint lettersMemosLetters to the editorThe purpose of this unit are that you are expected to be able to write business letters

Unit 1 Complaint LettersWRITING: Writing Complaint LettersThere are some steps in writing a complaint letters, they are:Know who you are writing toNever write in anger or emotionallyNever wait more than a weekType it, dont writeKnow who you are addressing, be specific in your opening address\Be directDrive home your factsDont embellish, stick with the factExplain what you want to accomplish, but dont be unrealisticLet them know what you plan to do if your issues are not addressedGive contact informationThank the person reading your letter in advance

Model for Complaint Letter:

GRAMMAR : Simple Past and Past Progressive TenseFORM Simple Past [VERB+ed]

USE 1 Completed Action in the Past

USE 2 A Series of Completed ActionsUSE 3 Single Duration

GRAMMAR : Simple Past and Past Progressive TenseUSE 4 Habit in the Past

IMPORTANT When clauses happen firstClauses : groups of words which have meaning but not complete sentences. When clauses is clauses begin with the word when.

ACTIVE/PASSIVE Simple Past

GRAMMAR : Simple Past and Past Progressive TenseFORM Past Progressive [WAS/WERE] + [VERB + ing]

IMPORTANTClauses with the Past Continuous usually start with while. While expresses the idea during the time.

USE 1 Interrupted Action in the Past

USE 2 Specific Time as an Interruption

IMPORTANTGRAMMAR : Simple Past and Past Progressive Tense

USE 3 Parallel Actions

USE 4 Atmosphere

USE 5 Repetition and Irritation with Always

GRAMMAR : Simple Past and Past Progressive TenseIMPORTANT Non-Continuous Verbs/Mixed Verbs

ACTIVE/PASSIVE Past Continuous

Unit 2 MemosWRITING: Writing MemosMemos are used either in a formal an informal situationYou will learn business memosBusiness memos are more formal and complicated than informal memos, but the intention is sameParts of memo:1. Heading Segment

2. Opening SegmentThe purpose of a memo is usually found in the opening paragraph and is presented in three parts:The context, is the event, circumstance, or the background of the problem you are solvingThe specific assignment or task, you should describe what you are doing to help solve the problemThe purpose of the memo, gives your reason for writing it and forecast what is in the rest of the memo3. Closing Segment

Model of Writing Memo:

GRAMMAR : Future TenseConcentrate on the future simple, the future continuous, be going to, the present continuous and the present simple

Shall/will are used when we want to say that we are willing to do something in the future:I shall/will tell you the way the machine works. Shall/will future is used to describe future speculations and possibilities:Stephanie thinks Manchester United will win the match.Will future describes instant decisions which had no previous plan:We forgot to install Jims computer. Ill give him my notebook.Two actions in the future, one happening before the other can happen. The first action has present perfect, the second has the future tense:My mom will send me some money as soon as she has read my letter.

The Future Continuous [shall/will + be + present participle]

Be going to

The Present ContinuousThe Present Simple

Unit 3 Letters to the EditorWRITING: Writing Letters to the EditorUsually written to express idea, comment, opinion, or share experience about something that might happen to anyone elseTips in writing letters to the editors:Letters to the editors should be written shortAlways try to refer the article you are respondingBe concise and stick to the pointAlways be polite, do not say someones name or get nasty in anywayFeel free to use humor if it is needed

GRAMMAR : Gerund, to infinitive and infinitiveGerundA noun formed from a verb, ends with ing. Gerunds function as nouns. Gerunds will be subject, subject complements, direct object, indirect objects, and object of prepositions.

To infinitive

Gerund, to infinitive or infinitive without to

Gerund, to infinitive or infinitive without to

EXERCISEActivity 1 unit 1Activity 3 unit 2Activity 4 unit 3LANGUAGE IN USE: choosing between gerunds and infinitives page 3.43