WP1 report

The SEE-GRID-2 initiative is co-funded by the European Commission under the FP6 Research Infrastructures contract no. 031775

www.see-grid.eu

SEE-GRID-2

WP1 report

Ognjen PrnjatGreek Research & Technology Network

SEEGRID PSC 06 Meeting – Sarajevo, 22.11.2007 2

WP1 Activities

A1.1 Organize meetings GRNET/Ognjen-Valia

A1.2 Establish and maintain project management information system GRNET/Valia

A1.3 Establish and maintain contractual relationships GRNET/Valia-Ognjen

A1.4 Participate in liaison activities with other projects GRNET/Ognjen

A1.5 Prepare 3-monthly, yearly and final progress reports GRNET/Valia-Ognjen

A1.6 Prepare costs statements and transfer advance/interim payments GRNET/Valia-Ognjen

A1.7 Assess the project deliverables and conformance to requirements UKIM – Margita

A1.8 Coordinate national and regional activities towards sustainability GRNET/Ognjen-Ioannis


WP1 Timeline - Milestones

month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

WP1 Project administrative and technical management

A1.1 Organize meetings

A1.2 Establish and maintain project management information system D1.1

A1.3 Establish and maintain contractual relationships

A1.4 Participate in liaison activities with other projects

A1.5 Prepare 3-monthly, yearly and final progress reports D1.2a D1.2b D1.2c D1.3a D1.2e D1.2f D1.2g D1.3b

A1.6 Prepare cost statements and transfer interim payments

A1.7 Assess the project deliverables and conformance to requirements

A1.8 Coordinate national and regional activities towards sustainability

WP2 Studies & Strategies for sustainable operational, organizational and policy schemes

A2.1 Study deployment solutions for Grid Certification Authorities, distributed ROCs, and M/W components D2.1

A2.2 Sustainable roadmap for SEE National Grid Initiatives and SEE Resource Centers structures D2.2 D2.3a D2.3b

WP3 eInfrastructure expansion and operations support

A3.1 Implementation of an advanced SEE-Grid infrastructure D3.1a D3.1b D3.4

SA3.1.1 Expand the existing SEE-GRID topology by inclusion of new sites per SEE country

SA3.1.2 Deploy M/W components and OS in SEE Resource Centers

SA3.1.3 Test the site installations in local and Grid mode

SA3.1.4 Operate the SEE-Grid infrastructure

SA3.1.5 Monitor the infrastructure performance and assess its usage

SA3.1.6 Certify and Migrate SEE-Grid sites from Regional Pilot to Global production-level eInfrastructures

A3.2 Network resource provision and Bandwidth-on-Demand requirements

A3.3 Deployment and Operational support for accredited Grid Certification Authorities D3.2

A3.4 Provide a User-friendly, multi-Grid access Portal D3.3

WP4 User community enlargement and application support

A4.1 Study and propose multi-disciplinary grid applications D4.1

A4.2 Adopt applications for the SEE user communities at national and regional level D4.2

SA4.2.1 Gridify the adopted application

SA4.2.2

SA4.2.3 Test the application in local and Grid mode

SA4.2.4 Deploy the application in the regional infrastructure

A4.3 Support the deployed applications D4.3

SA4.3.1 Establish and operate a user help-desk per each deployed application

SA4.3.2 Debug applications and enhance their performance

A4.4 Assess application usage and adoption in SEE user communities D4.4

WP5 Training, dissemination and communication

A5.1 Develop and maintain communication infrastructure D5.1

A5.2 Prepare and update project promotional package D5.2a D5.2b

A5.3 Prepare project dissemination and use material D5.6a D5.6b

A5.4 Organize and Participate in PR events and conferences D5.3 D5.4a D5.4b

A5.5 Organize and Participate in technical workshops and training events D5.5a D5.5b

Workplan

D1.1 is a living document. Partners should send updates whenever they happenQ5 report submitted, Q6 in preparationThere will be a cost optimisation exercise coming up.


WP1 Deliverables/Reports - Editors

D1.1 Project management information system and contractual relationships M01 (GRNET/Valia)

D1.2 3-Monthly progress report M03/06/09/12/15/18/21/24 (GRNET/Valia-Ognjen)

D1.3 First period progress reports M13 (GRNET/Valia-Ognjen)

D1.4 Final period progress reports M24 (GRNET/Valia-Ognjen)


Progress of WP1 activities (A1.1)

A1.1: Organization of the kick-off meeting, regular coordination (management/technical) meetings (one every quarter during the first year and one every semester in the second year), review preparation meetings, project reviews/audits, conference calls, etc.

Agenda topics Project technical reviews Meeting logistics

From: Coordinator, SEE-GRID-2 consortium To: SEE-GRID-2 consortium

Presentations Review preparation meetings Meeting participants list

From: SEE-GRID-2 consortium To: SEE-GRID-2 consortium

Participants Regular management and technical meetings (quarterly) Meeting minutes


Input Objectives OutputVenue information Organisation of kick-off meeting Meeting agendas

From: Host To: SEE-GRID-2 consortium


Meetings

PSC06 - Nov 2007 Sarajevo

4 big events left:

Albania How does current situation influence this? April, together with review preparation

Policy-makers event (GRNET: Athens, week 18-22 Feb – or earlier?)

Regional admin training (IPP: Sofia March): invite AM and GE

Review: (UoB: Belgrade, combine with SEE-GRID-SCI kick-off, 1st May + Eurovision)



A1.2: Preparation and maintenance of the project handbook/notebook, including the project definition (project concept, description of work, project objectives, project results), contractors coordinates, staff coordinates, work breakdown structure, responsibility matrix, deliverables schedule and workplans, WPs definitions and planned effort per partner/activity/month.



A1.3: This activity deals with the preparation of any third-party agreements, preparation and signing of NDAs, preparation of any necessary contract amendments, etc.



Contract amendmentAlbanian issue – not clear yet



EAB composition: Fabrizio Gagliardi (Microsoft), Vasilis Maglaris (NRN PC),

Luciano Milanesi (BioInfoGrid)

EAB review should be received now.



A1.4: This activity will oversee the liaison activities with other eInfrastructure and regional projects.


Establish Industrial Advisory Board, Investigate additional sources of funding and cooperation, Disseminate Project results & get feedback

Project brochure,Project presentation,Project workshops,Project website

Obtain additional sources of funding & cooperation


From:

Input Objectives OutputProject Notebook Provide expert opinion on technical matters & help seeking

additional support

From:



MoUs signed with: EGEE-II, EUMEDGRID, EUCHINAGRID, EELA, Belief Baltic: cancelled

Pending common actions: Concertation workshop – Budapest

WP2: guidelines immediately to other projects WP4 applications

WP4 send guidelines to related projects: action on Zorko?



A1.5: Preparation of interim (quarterly) and periodic (yearly) progress reports covering the status of project major achievements, workpackage progress (including any deviations and corrective actions taken), use and dissemination of project results, monitoring of milestones, ongoing tasks and resource consumption.

Problems identified and corrective actions Cost Statements

From: EC, SEE-GRID-2 consortium To: EC, SEE-GRID-2 consortium

WP overall achievements Preparation of Final project report Final project report

From: WP leaders To: EC, SEE-GRID-2 consortium

Summary of partners achievements Preparation of Yearly (periodic activity/financial) report with monitoring of the project milestones, ongoing tasks and resource consumption

Yearly reports

From: SEE-GRID-2 participants To: EC, SEE-GRID-2 consortium

Input Objectives OutputProject Notebook Preparation of 3-monthly (interim activity) reports with monitoring of the

project milestones, ongoing tasks3M reports

From: Coordinator To: EC, SEE-GRID-2 consortium



Important points: still not followed Assessment of work performed by 3rd party and 1-

paragraph justification of work by the contractor If *issue* is reported then it must be followed up NGI metrics



A1.6: Cost statement preparation and the transferring of pre-financing to contractors as per EC contract and Project consortium agreement guidelines

Communication from EC on actual transfers Transfer of interim payments

From: EC To: contractors

Yearly project reports Integrated cost statements

From: SEE-GRID-2 consortium To: EC

3M reports Maintainance of cost statement preparation tool Contractors cost statements

From: SEE-GRID-2 consortium To: EC

Input Objectives OutputProject Notebook Preparation of interim cost statements and transfer advance and interim

paymentsTransfer of advance payments

From: SEE-GRID-2 consortium To: contractors



A1.7: ensure that all produced project deliverables and reports comply with pre-agreed quality criteria, project templates and guidelines. The project results will be continually measured against the objectives it has set and the work it has committed to perform.

Assess the overall project results and project processes

From: To:

Assess and Manage Risk Deliverables assessment report

From: To:

Contract, CPFs, MM distribution Assess all project deliverables with regard to quality, content and structure Risk reduction plan

From: EC, SEE-GRID-2 consortium To: SEE-GRID-2 consortium

Input Objectives OutputProject deliverables Translate the project objectives into operational goals and identify the

means to achieve them. Describe what measure of "success" will be usedMeasure of success rules




Lead: MargitaExternal reviewer of project deliverablesImplement and perform appropriate quality control on project deliverables in order to ensure that they conform to the high quality and standards of the project goals QC effectively helps to double-check the quality of the work of the project



A1.8: This cross-WorkPackage activity will oversee in a coordinated way all undertaken actions of the project to ensure that they contribute to the sustainability plan and vision at regional and national level.

Assess the overall project results and project processes

From: To:

Assess and Manage Risk Deliverables assessment report

From: To:

Contract, CPFs, MM distribution Assess all project deliverables with regard to quality, content and structure Risk reduction plan

From: EC, SEE-GRID-2 consortium To: SEE-GRID-2 consortium

Input Objectives OutputProject deliverables Translate the project objectives into operational goals and identify the

means to achieve them. Describe what measure of "success" will be usedMeasure of success rules



Progress of WP1 activities (A1.8) sustainability

Bosnia and Albania highlighted again at review

Other WP2 actions must be pursued – WP2 overview


R1

“The consortium must continue to make every effort to ensure grid uptake in those partners who only started this activity in SEE-GRID-2.”

Moldova: Original site: certification stage 3 new sites with 29 CPUs: ongoing. All sites must be installed by end

of project. Technical University of Moldova (RENAM 3rd party) will deploy the

“Patterns restoration using neuron networks simulation” application: ongoing. Not satisfactory progress

Montenegro Deploy Eilenberger in production mode. Ongoing MREN CA: Ongoing Increase the NGI membership: already done.


R1

Bosnia-Herzegovina Expanding current NGI with 3 new members: 2 meteo institutes and

SARNET 3 sites expanded 2 new applications will be continued 2 potential new applications have been identified PARSIMLOC, PFE for CBIR and ETFIS. Another one from UoBL

abandoned.

Albania: Establishment of NGI with new members: delayed due to situation.

Event in March/April? Status of all the sites: INIMA inactive, FIEE, FECO and FNS only 3

extra new nodes each? Gate + 1 new application: 2 candidates – should investigate.


R2

“Meetings in Albania and Bosnia”

Albania pending


R3

“All deliverable reports should include a concise executive summary that is to the point and describes the report, its key findings, along with conclusions and recommendations”

Deliverable editors please keep in mind.


R4

“Underspend issue”

ClarifiedPartners should carry out work as explainedEvents in Albania and Bosnia are part of this

Re-distribution will be done in Q7.


R5

“Amendment regarding Albania”

Pending


R6

“The project is interacting with a number of Framework 6 projects. Deliverable 1.3b (final progress report) should include a description of these interactions, focusing particularly on what the interactions comprised of, what was achieved in concrete terms, and the benefits to the SEE-GRID-2 project and the other projects concerned.”

OK


R7

“Deliverable 1.3b (final progress report) should include a concise summary of what the SEEGRID-2 infrastructure comprises: e.g., CPUs per installation, machine configurations, disk storage, memory, bandwidth availability, which user communities are using it, for what applications, and what its utilisation is. As part of this, the use by member countries should also be described.”

Action on WP3 to establish metrics. Status?


R8

“High quality presentational material (presentations and glossy handouts) for the three flagship applications needs to be developed. This should describe the problem being tackled and why it is important, why grid computing is appropriate, what has been achieved, and why it is significant. The primary target groups should be national representatives from research funding bodies, politicians and industry.”

Done


R9

“The industry day in Thessalonica in September 2007 is important. Key drivers for the meeting should be to show why eInfrastructures and grid R&D can be of significant importance to the long term scientific and economic development of SEE countries. A short report on the impact and outcomes of the meeting should be prepared for the Commission and included in the following 3-monthly progress report (deliverable 1.2) as well as the deliverable 1.3b.”

Done


R10

“The project is advised to do more in terms of dissemination of knowledge targeting policymakers from research funding bodies, since this is a very clear and efficient way to achieving sustainability of the SEE grid infrastructure.”

A10: This will be carried out as part of national-level dissemination activities and is also related to the answer to recommendation number 8.

All must do this; WP5


R11

“The consortium partners should capitalise on the community they have developed. Together, they potentially have a critical mass to jointly influence decision making in areas such as the European Grid Initiative. The collective team spirit is of value beyond the project deliverables, and mechanism should be sought to sustain the team beyond the SEE-GRID-2 project. This could possibly be in the form of a SEE regional grid initiative similar to those seen in other regions of Europe.”

A11: The longer-term possibility of forming the regional grid initiative or similar mechanism will be considered during and after the project; also EGI developments will be followed.


R12

R12. For the future, the consortium is advised to analyse the possibilities of buying hardware (within or beyond the SEE-GRID-2 project) at a consortium level since significant cost reductions could be obtained.

A12: Since the purchases have been already carried out in large majority of countries, this will be considered for the future.


R13

R13. Though the recommendations from the final SEE-GRID review have been well addressed by the consortium, the recommendations are still relevant and it would be prudent to ensure that they are acknowledged and pursued even further.

A13: This will be done.


WP1 Actions

Events finalise

Moldova, BiH, Albania actions

Contract amendment needed, especially for Albania?

WP2 and WP4 dissemination

Review recommendations’ implementation must be followed by the WP leaders

(Consortium Agreement for SEEGRIDSCI)

WP1 report

Documents

Transcript of WP1 report