Wounspe Oaye Tokahe-First Level of Education HS/EHS Program

OglalaLakotaCollegeWounspeOyateTokaheHeadStart/EarlyHeadStartAnnualReport18-19

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WounspeOayeTokahe-FirstLevelofEducationHS/EHSProgram


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Mitakuye-All my relatives

The completion of our 2018-2019 Program Annual Report marks 5 years of serving as the director of the program. These past five years have been filled with exciting changes as we moved the program toward building a culturally based foundation for our children and families. Raising our enrollment as we made progammatic changes based on our Community Assessment.

We were able to offer Lakota Language & culture trainings for our staff each year, we developed a comprehensive Children & Family life plan that empasses School Readiness, Lakota Mental Health, Lakota Language, Comprehensive health screenings, and our Individual Family Partnership Agreement.

Our goal is to have our children whom move onto kindergarten transition with this plan. This plan will tell each child and families story from the time they enrolled in our program to when they complete the moving on ceremony. Their first Lakota word spoken, when they received their Lakota caje-name, when they first learned to spell their name, sing their ABC’s or numbers.

Building a strong partnership with all our K-8 schools and Tribal Program has been a key to bridging the gap between Head Start, Kindergarten and all service providers. It has been our focus to bring more awareness of the importance of Early Childhood Education and Development within our reservation. Its my belief that this is the very foundation in which we can begin buildling on developing strong families, helping them to become their childs first educator, offering our child educational opportunities by ensuring that all their learning experiences are integrated with our Lakota Language & Culture.

It was a great honor for me to serve your children and familes.

Pilamaya pe,

Janice Richards

Director


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Annual Report

(2) Each Head Start agency shall make available to the public a report published at least once in each fiscal year that discloses the following information from the most recently concluded fiscal year, except that reporting such information shall not reveal personally identifiable information about an individual child or parent:

(A) The total amount of public and private funds received and the amount from each source. 4

(B) An explanation of budgetary expenditures and proposed budget for the fiscal year. 6

(C) The total number of children and families served, the average monthly enrollment (as a percentage of funded enrollment), and the percentage of eligible children served. 7

(D) The results of the most recent review by the Secretary and the financial audit. 17

(E) The percentage of enrolled children that received medical and dental exams. 17

(F) Information about parent involvement activities. 18

(G) The agency's efforts to prepare children for kindergarten. 20

(H) Any other information required by the Secretary. 23

Disabilities 23

Transporation 24


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(A) The total amount of public and private funds received and the amount from each source.

Federal Head Start Program $6,214,998 OLC Non-Federal Share $107,971 Better Way Foundation $100,000 + carryover from 16 and 17 Child and Adult Nutrition Program See below

Nutrition Department The nutrition program at Oglala Lakota College Wounspe Oaye Tokahe is funded by participation in the Child and Adult Care Food Program (CACFP). Employees of the Nutrition program are required to serve and document meals according to standards set forth by the CACFP, and by doing so, OLC HS/EHS receives funding for each meal served. Because we are a Head Start program, all students in our program qualify for the free reimbursement rate, without families having to submit a Free and Reduced Price Meal Application. The current reimbursement rates for free meals for the 2018-2019 school year are $1.79 for breakfast, $3.31 for lunch, and $0.91 for snack. OLC also elects to receive cash-in-lieu of commodities, which adds $.23 of reimbursement per lunch served to enrolled children and adults.

Due to enhanced recruitment efforts across the reservation in 2018-2109, 150,206 meals were served to enrolled students. During the 2017-2018 school year, we served 140,667 meals, a very slight increase over the 2016-2017 school year. October of 2018 showed the value of strong recruitment efforts, netting the cooks of 2018-2019 the honor of serving the most student meals ever in one month within the

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Wounspe Oaye Tokahe Program;21,893. 9,539 more meals were served this school year than in 2017-2018. Adverse weather conditions such as icy roads, extreme cold, and snow accumulation during the months of December, January and February continue to effect overall average daily production for the school year.

In the 2017-2018 school year only 83% of costs were food purchases, 4% were spent on kitchen supplies, and 13% on other costs such as the repair and upgrading of cook and bakeware, appliances, and other equipment required to serve and store food safely. This year, as in previous years, the costs of administering the nutrition program are mostly food purchases. For the 2018-2019 school year, 92% of the reimbursements we receive from the CACFP Program were spent on food. 8% of the reimbursements received were spent on Kitchen Supplies, appliances and equipment.

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2018-2019Nutri:onOpera:ngCostsFood$291,883.09

KitchenSupplies$11,128.94

OtherOperaXngCosts$15,464.27

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The Expenses and Reimbursements for the 2018-2019 school year follow the trends seen in the past three years. Expenses are slightly higher than Reimbursement in the beginning of the school year as we use inventory down as far as possible the previous school year. During the year, the reimbursements out-weigh the cost of food. As the year ends, our Reimbursement exceeds expenses more as we use down inventory in the centers in preparation for summer. When comparing data from the last three years, lower attendance in December, January, and February decreased overall reimbursements during those months.

2018-2019 was a great year for the nutrition department. By the close of the school year, the number of meals served, as well as expenses and reimbursements, far surpassed the previous years. Increased enrollment and student attendance increased the reimbursed received from the CACFP program.

Nutrition Activities have been a focus in the Nutrition Department and will continue to be in the 2019-2020 school year. Documented nutrition activities dropped in 2016-2017 to 164. In 2017-2018 there was

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an improvement with 211 Nutrition Activities completed. 2018-2019 saw a drop in Nutrition Activities again; procedures changed for implementation, and continued staff education will be vital in beginning to increase the number of activities completed. Major barriers to completing and documenting Nutrition Activities continue to be staff turnover and vacancies. As vacancies fill and new staff receive training in the implementation of Nutrition Activities, the number of documented activities will rise.

(B) An explanation of budgetary expenditures and proposed budget for the fiscal year.

Head Start Federal

Personnel $3,581,968 Fringe $1,074,474 Travel $12,689 Equipment $107,971 Supplies $129,581 Other $622,036 ______________________________ Direct Costs $5,528,718 Indirect Costs $686,280 Total $6,214,998 Non-Federal Share $151,626 Better Way Foundation We had carryover from 2 previous grants of about $12,000 which was spent on Lakota books and materials for the classrooms including drums. We received the new $100,000 for 18-19 and spent it on prenatal and honoring ceremonies, Lakota language classes, One Voice Meetings, and program promotion. We also printed 660 Makoce Owapi Life Plans and 500 One Voice Resource booklets. We had a carryover of $48,000 in 19-20. (C) The total number of children and families served, the average monthly enrollment (as a percentage of funded enrollment), and the percentage of eligible children served.

The following data is an overview of our Early Head Start and Head Start programs for the 2018-2019 school year. There are 9 Early Head Start classrooms and 22 Head Start classrooms in our program. Monthly enrollment data, average daily attendance by month and classroom, average daily attendance by month for the Early Head Start program and Head Start program is included in this report. Types of medical insurance, health services, dental information, services for families, parent family information and staff educational levels are also included in this report. Our enrollment information for the Early Head Start and Head Start program for the months of August 2018 through June 2019 are as follows:


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Average Daily Attendance (ADA) for Early Head Start and Head Start students for the 2018-2019 School Year.

ADA is calculated by dividing the number of children who attend school that day by the number of children enrolled in that classroom. The monthly ADA rate for the Early Head Start and Head Start programs for every classroom should be 85 percent or greater. If the ADA falls below 85 percent, the ERSEA coordinators will review the attendance for that classroom. If the absences are excused due to health reasons or a family situation then nothing else will be done. If a child has chronic unexcused absences the child will be dropped from the program and the next child on the waiting list will enter the program. Some challenges that we have faced that our ADA is low in some centers is because we didn’t have enough bus drivers at all of our head start centers. Several bus drivers were hired with the contingency that they had to complete their CDL within 90 days of employment. Our transportation manager provided guidance and training to assist them with this process. Our

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2018-2019AnnualEnrollmentforEarlyHeadStart&HeadStart

EHS HS

Month HS EHS Aug-18 -- 161 Sep-18 387 162 Oct-18 373 161 Nov-18 374 165 Dec-18 362 163 Jan-19 382 163 Feb-19 370 161 Mar-19 387 166 Apr-19 387 167 May-19 376 172 Jun-19 0 160


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administrative team has identified lower attendance rates for EHS and HS students during Christmas break. Student’s siblings in elementary schools do not have school during this time so parents will keep EHS/HS students home during this time. Our ADA is lower during December because families will attend social events such as Oglala Lakota Nation. We are adjusting our school calendar to minimize the impact on our ADA. There are 9 Early Head Start (EHS) classrooms; Kyle EHS, Manderson EHS, Oglala EHS, Pine Ridge EHS 1, Pine Ridge EHS 2, Pine Ridge EHS 3, Porcupine EHS, Wakpamni EHS and Wounded Knee EHS. There are 22 classrooms in our Head Start (HS) classrooms. The classrooms are listed as follows; Allen HS, Kyle HS 1, Kyle HS 2, Kyle HS 3, Manderson HS 1, Manderson HS 2, Martin HS 1, Martin HS 2, Oglala HS 1, Oglala HS 2, Pine Ridge HS 1, Pine Ridge HS 2, Pine Ridge HS 3, Pine Ridge HS 4, Pine Ridge HS 5, Pine Ridge HS 6, Pine Ridge HS 7, Porcupine HS 1, Porcupine HS 2, Wanblee HS 1, Wanblee HS 2 and Wounded Knee HS 1.. EHS ADA charts are sorted alphabetically by classroom and include the following six month time periods (August 2018-December 2018 and January 2019-June 2019. HS ADA charts are sorted alphabetically by classroom and the following time periods (August 2018-December 2018 and January 2019-June 2019). This chart shows our EHS classrooms average ADA for the months of August thru December.

Aug Sept Oct Nov Dec Kyle EHS 86.86 86.71 94.51 87.40 79.70 Manderson EHS 66.96 76.56 76.14 75.85 75.88 Oglala EHS 93.73 83.08 87.03 83.74 76.14 Pine Ridge EHS 1 88.14 88.89 83.93 86.22 86.54 Pine Ridge EHS 2 69.85 68.77 72.54 75.30 59.80

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WakpamniEHS

WoundedKneeEHS

AverageEHSADAforAugust-December

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Pine Ridge EHS 3 56.03 72.58 78.51 80.31 69.12 Porcupine EHS 64.91 83.33 82.14 80.86 71.50 Wakpamni EHS 73.53 69.35 72.16 73.95 69.70 Wounded Knee EHS 74.82 68.65 54.30 57.08 45.14

Our average EHS ADA for January thru June is as follows:

Jan Feb Mar Apr May Jun Kyle EHS 78.11 76.61 81.33 89.53 80.86 78.67 Manderson EHS 65.67 60.68 56.84 79.83 81.82 77.12

Oglala EHS 78.26 71.89 72.44 78.63 66.67 64.22 Pine Ridge EHS 1 83.88 77.67 76.61 85.39 76.25 64.71

Pine Ridge EHS 2 68.13 65.38 63.21 74.39 65.02 53.26

Pine Ridge EHS 3 74.22 73.74 76.54 80.15 80.63 56.98

Porcupine EHS 70.41 61.41 69.32 75.70 68.86 65.37 Wakpamni EHS 77.63 75.23 86.72 81.95 76.77 72.03 Wounded Knee EHS 54.47 61.18 67.69 64.77 66.28 72.73

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WoundedKneeEHS

AverageEHSADAforJanuary-June

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Our Head Start Average ADA for the months of September thru December

Sept Oct Nov Dec Allen 78.60 76.22 74.09 72.31 Kyle HS 1 85.29 86.99 85.16 75.31 Kyle HS 2 72.48 86.79 78.09 65.38 Kyle HS 3 81.88 71.72 80.58 64.50 Manderson HS 1 83.97 75.79 0.00 63.98

Manderson HS 2 85.26 87.00 0.00 73.65

Martin HS 1 92.73 80.24 84.70 78.85 Martin HS 2 80.83 79.80 85.35 79.62

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Allen KyleHS1 KyleHS2 KyleHS3 MandersonHS1

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ADAforSept-Dec

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This is the average ADA for the same classrooms for the months of January thru May,

Jan Feb Mar Apr May

Allen 47.11 46.85 39.2 54.95 45.85 Kyle HS 1 72.98 78.11 76.79 79.17 76.79 Kyle HS 2 71.74 77.69 77.7 82.19 80.63 Kyle HS 3 74.25 67.58 74.04 83.17 67.71 Manderson HS 1 64.35 61.33 71.88 81.25 77.08 Manderson HS 2 70.27 67.95 62.50 81.18 83.33 Martin HS 1 78.92 80.31 80.56 82.50 82.69 Martin HS 2 61.32 74.69 64.17 77.70 64.21

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Allen KyleHS1 KyleHS2 KyleHS3 MandersonHS1

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ADAforJan-May

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Pine Ridge Head Start classrooms 1-7’s average ADA for the months of September thru December are shown below:

Sept Oct Nov Dec Pine Ridge HS 1 80.37 77.11 82.95 77.73

Pine Ridge HS 2 82.08 74.53 72.69 61.54

Pine Ridge HS 3 86.52 79.78 78.29 74.09

Pine Ridge HS 4 86.73 78.51 76.15 66.67

Pine Ridge HS 5 64.74 69.42 76.86 63.26

Pine Ridge HS 6 75.44 75.35 77.96 64.09

Pine Ridge HS 7 65.55 65.48 68.91 67.60

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ADAforSept-Dec

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The average ADA for Pine Ridge HS 1-7 is listed as follows:

Jan Feb Mar Apr May Pine Ridge HS 1 67.63 80.45 77.96 78.62 78.75

Pine Ridge HS 2 59.28 63.90 63.43 68.40 62.50

Pine Ridge HS 3 77.78 66.67 59.87 70.73 62.62

Pine Ridge HS 4 69.57 72.76 72.26 79.58 75.88

Pine Ridge HS 5 69.18 70.82 68.15 77.19 67.06

Pine Ridge HS 6 69.11 68.25 68.48 74.23 73.07

Pine Ridge HS 7 75.00 68.03 72.37 71.38 59.09

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ADAforJan-May

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The following graph shows the rest of our HS classrooms average ADA for the months of September thru December.

Sept Oct Nov Dec Oglala HS 1 80.17 82.98 81.97 76.07 Oglala HS 2 79.26 77.42 77.22 68.63 Porcupine HS 1 68.99 88.73 80.16 64.78 Porcupine HS 2 76.25 81.75 78.71 70.28 Wanblee HS 1 51.69 47.01 66.07 48.95 Wanblee HS 2 63.11 52.00 85.64 66.27 Wounded Knee HS 1 70.81 68.05 60.82 55.56

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ADAforSept-Dec

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Jan Feb Mar Apr May Oglala HS 1 80.25 76.52 77.93 82.76 82.35 Oglala HS 2 67.92 70.37 75.2 71.37 56.18 Porcupine HS 1 59.89 57.92 59.74 50.72 61.09 Porcupine HS 2 80.70 77.63 72.93 58.67 70.57 Wanblee HS 1 55.51 55.56 50.39 53.10 59.56 Wanblee HS 2 65.35 57.63 64.71 62.36 61.45 Wounded Knee HS 1 60.07 63.45 56.08 64.77 65.09

The annual average ADA for our EHS and HS classrooms are as follows:

Average ADA for EHS classrooms

73.86

Average ADA for

HS classrooms

74.15

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(D) The results of the most recent review by the Secretary and the financial audit.

The audit was performed by CPA firm Casey Peterson of Rapid City, SD for the period 10/1/17 through 9/30/18 according to Government Auditing Standards. Head Start was included in the audit. The Auditor's opinion was as follows. Opinion on Each Major Federal Program In our opinion, Oglala Lakota College complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended September 30, 2018. The one audit fiinding for 2017 was stated as resolved. There were two findings for 2018 but no questioned costs. There were two findings. 001 in relation to financial statements for construction and 002 need for an adequate system of pay for extra duties. Managements response was that 001 was an isolated instance. There is a system in place and an additional level of review will be added. In terms of 002 the College is adding extra columns to the time sheets to show bus routes driven. (E) The percentage of enrolled children that received medical and dental exams.

EHS HS Physical exam 71 203 Vision Screening 98 245 Hearing Exam 89 242 Immunizations 59 323

Dental information completed by each program

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EHS HS Dental Exams 68 247 Received preventive care 34 202 Needs dental treatment 14 85 Received dental treatment 3 58

(F) Information about parent involvement activities.

Duringthe2018-2019schoolyear,weprovidedservicesandparenteducationopportunitiesatourParentFamilyCommunityEngagementactivities.Theseincludedculturalbasedactivitiesfourtimesthroughouttheschoolyear.Theseopportunitieswereprovidedforour9EarlyHeadStartclassroomsand22HeadStartclassrooms.EveryParentFamilyCommunityEngagementincludedover500studentsperevent.

Culturalactivitiesincludedtracinglineageactivitiessuchasbuildingafamilytreeortracingtiyoapyesinacommunity,learningLakotasongs,buildingtipisusingclassroomsupplies,buildingawintercount,makingmoccasins,dreamcatchers,etc..

TiyospayetreechildrenbuiltatWoundedKneeHeadStart

OtherParentFamilyCommunityEngagementactivitiesincludeactivitiesforGrandparent’sDay,Veteran’sDay,Dr.Seuss’birthdayandParent’sDay.

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HonoringveteransatWakpamniEarlyHeadStart

SpecialactivitiesthatwehavecompletedincludeanamingceremonyforstudentswhowereinterestedinreceivingtheirLakotanames.Therewas37studentsfromPineRidgeHeadStartwhoreceivedtheirLakotanames.

SomeofouractivitiesduringourParentFamilyCommunityEngagementnightsfeatureedMath,Scienceandliteracyevents.

FamiliesmakingslimeatWakpamniEarlyHeadStart

WealsoprovidedopportunitiesforparentsandcommunitymemberstoreceiveServSafeandFoodhandler’strainingandCDLtraining.WealsoworkedwithGEDcounselorstoreferourparentstobeginGEDclasses.

DeltaDentalalsoprovidedfreedentalscreeningstofamiliesduringthesummer.Theyalsoprovideddentalscreeningsandcleaningsforourstudentsthroughouttheschoolyear.GundersonGlobalPartnersprovidedfreephysicalexamsforover180students.


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(G) The agency's efforts to prepare children for kindergarten.

The charts below illustrate the percentage of children who show No Evidence, are Emerging, Meeting or Exceeding our program’s expectations in all nine developmental areas of Creative Curriculum from the Fall of 2018 to the Spring of 2019.

Social/Emotional Language and Art Skills were the developmental areas showing a 20% or more increase from Checkpoint #1 to Checkpoint #3. While Physical, Science and Social Studies Skills showed a %5 or lower increase from Checkpoint #1 to Checkpoint #3.

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Head Start Children moving on to Kindergarten

No evidence Emerging Meets/exceeds program expectations Column1

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Head Sart - Children enrolled one year or less

No Evidence Emerging Meets/exceeds program expectations Column1

The charts below compare the child outcomes of the children enrolled in OLC Head Start for more than one year to those moving on to Kindergarten in each of the nine domains of the Creative Curriculum. As illustrated, 50 percent or more of the children moving on to Kindergarten are meeting program expectations in all nine of the Creative Curriculum domains; while most of the remaining children show their development skills are emerging in all nine domains. Some children, enrolled one year or less, are meeting program expectations in Social/emotional, Physical and Literacy Development while some have not shown evidence of developmental skills in Social/Emotional, Physical, Language, Cognitive Literacy and Mathematics.


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(H) Any other information required by the Secretary. Disabilities According to Head Start Standard 1302.14(b)(1) A program must ensure at least 10 percent of its total funded enrollment is filled by children eligible for services under IDEA.

Early Head Start had 12.5% or 17 Early Head Start Children on an Individual Family Service Plan (IFSP) during the 2018/19 School Year.

10.07% or 43 Head Start children have a delay and are on an Individual Education Plan (IEP).

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Transportation

490mileseachday

15buses

rundailyHS-78,400

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EHS-98,490milesfortheschoolyear

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SixtyThreeMaintenancerequestfortheyearfortransportation.

Datasystem:MyHeadStartallowsbusdrivertologinroutesandsubmitmaintenance

orders.

NextSchoolyeardriver’swillsignin/outchildrenwithIpads.Dailyinspectionswillbe

loggedintoourdatasytemaspartofmanagingandmonitoringcostandcollectingdata.

Wounspe Oaye Tokahe-First Level of Education HS/EHS Program

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