World Ortho ReCon -...
Transcript of World Ortho ReCon -...
CONTACT INFORMATIONCONFERENCE SECRETARIAT ILLRS&ASAMI 2017
ILLRS-ASAMI-BR2017.ORG
Meeting Point Professional Congress OrganizersTel. +351 214 159 900Fax +351 214 159 909Email: [email protected]
30 August - 2 September 2017
Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
SUPPORTERS
& EXHIBITION
PROSPECT
US
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 2
Welcome Letter
Congress Topics
Preliminary Scientific Programme
Sponsors
Floor Plans
Exhibition Layout
Sponsor details & Contacts
Benefits
Additional Sponshorship Opportunities
Exhibition Space/ Form A
Exhibitors
Exhibitors’ Registration
Accomodation
Accomodation / Form B
Policies, Disclaimer, Terms and Conditions
03
04
06
09
10
11
12
13
15
18
19
20
21
TABLE OF CONTENTS
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus
Dear Friends and Colleagues,
“On behalf of ILLRS and ASAMI, I would like to invite the orthopedic industry to join colleagues from around the world to learn from experts and have the opportunity to exchange ideas in a comfortable environment designed to stimulate the interchange of scientific research and ideas and foster interactions between the speakers and participants.
This Congress will include a full spectrum of topics on Limb Reconstruction of Bones and Joints with External and Internal fixation methods for the Upper and Lower Limbs in Children and Adults. The subjects will range from cutting-edge basic science research to clinical outcome studies on a wide array of subjects relevant to these fields of study.
The congress will also be a confluence of Science with Industry. There will be special industry workshops as well as industry display booths. Meeting space will also be provided for industry-participant special meetings and presentations.”
Welcome to Lisbon!
Nuno Craveiro Lopes
Chairman of 3rd World Ortho ReCon
ILLRS & ASAMI Congress
Lisbon 2017
3
)
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 4
PRELIMINARY CONGRESS TOPICS
• Reconstruction after lower limb trauma
• Reconstruction after upper limb trauma
• Reconstruction after malconsolidation
• Reconstruction after pseudarthrosis and resection of lesion (infection, tumor)
• Bone graft and bone substitutes
• Reconstruction after articular lesions
• Regenerating agents of articular cartilage
• Reconstruction of upper limb deformity in children
• Reconstruction of multiphocal deformities in children
• Reconstruction of lower limb deformity in children
• Congenital dislocation of the hip
• Legg-Calvé-Perthes disease
• Slipped capital femoral epyphisis
• Complications of osteotomies and lengthenings
• Basic Research
• New procedures and apparatus
• Correction of Limb length inequality and cosmetic limb lengthening for short stature in adults
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 5
ORGANIZING COMMITTEE
CONGRESS OVERVIEW
TUE, 29 AUG
WED, 30 AUGTHU, 31
AUGFRI, 01
SEPSAT, 02
SEP
AM
Build up
Build up Full Day Sessions
Full Day Sessions
Half Day Sessions
Lunch breakLunch break
PM
Basic Pre-Congress
Course of Deformity Correction
Advanced Pre-Congress Course of Congenital Lower Limb
Deficiency
Full Day Sessions
Full Day Sessions
• Nuno Craveiro Lopes, MD (Portugal)
• Maurizio Catagni, MD (Italy)
• Jose Carlos Bongiovanni, MD (Brazil)
• Dror Paley, MD (USA)
• Kevin Tetsworth, MD (Australia)
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 6
PRELIMINARY SCIENTIFIC PROGRAMME
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 7
PRELIMINARY SCIENTIFIC PROGRAMME
30 August - 2 September 2017
Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
SUPPORTER LEVELS&
OPPORTUNITIES
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 9
FLOOR PLANS
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 10
EXHIBITION LAYOUT
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 11
LEVELS OF SUPPORT
DIAMOND
PLATINUM
GOLD
SILVER
(limited to two sponsors)
(limited to two sponsors)
Depending on the level of support provided, sponsoring entities will be acknowleged as:
€ 35.000,00 and up
€ 20.000,00
€ 12.000,00
€ 6.000,00
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 12
PROMOTIONAL SUPPORT OPPORTUNITIES
SYMPOSIUM
• A company may organize a non-CME approved symposium (60 minutes). The topic will be subject to approval by the chairpersons of the congress, and it is expected to follow the controversies theme of the congress. The speakers or moderators will be subject to approval of the chairpersons so that they can be included in the scientific programme as either speakers or moderators or both, and should be available for the entire duration of the scientific programme (Thursday, Friday).
• One symposium hall and basic audiovisual equipment
• Company profile in the programme book
• One full page color advertisement in the programme book
• Brochure in the participants’ congress bag
Special industry sponsored symposia time slots will be allocated on a first come, first-served basis, based on receipt of a signed contract. In addition to the agreed sponsorship amount, the company should cover all speakers’ expenses, including registration, accommodation and travel expenses.
CONGRESS APP (SOLE SUPPORT)
This specially developed App can be downloaded by the delegates directly on to smart phones and tablets. It combines all program information and abstracts in a handy way and can be accessed by the delegates at all times.
• Every time an attendee requires event information, they will be accessing the application.
• Prior to arriving at the home page, they will be exposed to your logo Brochure in the participant’s bags
• Brochure in the participant’s bags
INTERNET AREA (SOLE SUPPORT)
The Internet Area will be outfitted with internet workstations for participants
• Display logo as a screen background
• Opportunity to provide branded mouse pads
€ 8.000,00
€ 7.000,00
€ 5.000,00
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 13
PARTICIPANTS’ BAGS (SOLE SUPPORT)
The opportunity to provide branded bags for all participants of the Congress.
• Company give away in the participants’ bags
• Logo of the company on the bag + congress logo
NOTE PADS AND PENS (SOLE SUPPORT)
Opportunity to provide branded note pads and pens to be distributed in the participants’ bags
CONGRESS LANYARDS (SOLE SUPPORT)
Opportunity to provide branded lanyard and will be available on a first-come, first-served basis.
BROCHURE INSERT
Company brochure to be inserted into the participants’ bags
Provided-in-kind + € 3.000,00
Provided-in-kind + € 1.000,00
Provided-in-kind + € 3.000,00
€ 1.000,00
BEST-POSTER AWARD
• Non-exclusive grant to support one of the four best-poster awards
• Sponsor’s company logo will be printed on best-poster prize diploma
• Sponsor’s logo will be projected in the auditorium during awarding ceremony
Note: Selection of awardees and definition of selection criteria at discretion of the scientific committee
€ 2.500,00
E-POSTER AREA
The scientific posters will be presented in a designated e-poster area and will be an opportunity for the researchers to share new and exciting outcomes from their studies.
• Company logo in the poster areaDisplay logo as a screen background
• Acknowledgment: Congress website, Congress program book, on-site thank you banner
€ 5.000,00
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
14Supporters & Exhibiton Prospectus
RECHARGING STATIONS
There will be recharging stations that will allow participants to keep their devices charged. Your company’s logo will be prominently displayed. The supporting organization will receive:
• Opportunity to display company logo
• Acknowledgment: Congress website, Congress program book, on-site thank you banner
SPEAKER’S READY ROOM
Facilities will be available at the meeting centre for speakers/abstract presenters to check their presentationsThe supporting organization will receive:
• Supporter’s name/company logo will appear on sign in roomDisplay logo as a screen background in each workstation
• Acknowledgment: Congress website, Congress program book, on-site thank you banner
COFFEE BREAKS PER DAY
• Exclusive sponsoring of the coffee breaks on one of the Conference days
• Featured recognition with corporate logo on a banner in the coffee service area
• Acknowledgment: Congress website, Congress program book, on-site thank you banner
HOSPITALITY SUITE & CLOSED INDUSTRY MEETINGSMeeting rooms
Hospitality suites can be rented at the congress venue for private discussions led by the industry.Meetings of a scientific nature will not be permitted.Hospitality suites can be reserved subject to availability.
Half Day Full Day (up to 4 hours AM or PM) (up to 8 hours)Rooms D (each) 1.500 3.000Rooms F 1 to 6 (each) 1.500 3.000
Note: AV equipment and F&B are not included
• Acknowledgment: Congress website, Congress program book, on-site thank you banner
€ 5.000,00
€ 5.000,00
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 15
SUPPORTER DETAILS & CONTACTS
COMPANY NAME
COMPANY NAME
CONTACT PERSON
CONTACT PERSON
ADDRESS
ADDRESS
POSTAL CODE
POSTAL CODE
COUNTRY
COUNTRY
PURCHASE NUMBER
INVOICE ADDRESS
YES
THE SAME
NO
OTHER
(please specify below)
PLACE
PLACE
PHONE
PHONE
MOBILE
MOBILE
NR.
VAT NR.
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
Supporters & Exhibiton Prospectus 16
EXHIBITION SPACEFORM
APLEASE RETURN THIS FORM TO: [email protected]
PLEASE INDICATE YOUR PREFERENCE
CONTACT PERSON
1ST CHOICE
2ND CHOICE
3RD CHOICE
Space nrº
Space nrº
Space nrº
+
+
+
+
+
+
ADDRESS
POSTAL CODE
PHONE
VAT NR.
FAX
PURCHASE NUMBER
YES
NO NR N. ENC.:
PO NR:
SUB-TOTAL
23% VAT
TOTAL
30 August - 2 September 2017
Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
EXHIBITORS
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
18Supporters & Exhibiton Prospectus
EXHIBITION
The exhibition will be held at the Congress venue. The exhibition floorplan is designed to maximize exposure to the participants. Coffee breaks and work lunches will be held in the exhibition area.
Exhibition space will be available on a first-come, first-served basis, with priority given to supporters.
• The minimum booth size is 3x3 sq.m.
Exhibition space rental includes: • Net stand area
• Company profile in the program book
• Two exhibitor registrations ( up to 9 sq. m)
• Four exhibitor registrations ( up to 18 sq.m)
• 8 exhibitor registrations ( up to 36 sq. m)
• Additional exhibitor registrations available for €150 per badge
• General cleaning of public areas
Stand equipment and additional services may be ordered by means of the forms in the Supporters’ manual on the website:Furniture, partition walls, carpets, telephone and data lines, electricity, stand cleaning, Supporters’ insurance, logistics, etc.
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
19Supporters & Exhibiton Prospectus
EXHIBITORS REGISTRATION
Each company will have two free registrations per 9 sqm stand space. Each extra Exhibitor will be charged at € 150,00 per person. Lunch is included in the exhibitor registration. The maximum number of exhibitor is 4 for 9 sqm., 6 for 18sq. m and 10 for 36sq. m. Excess personnel must be registered as participants.
FREE EXHIBITOR 1
FREE EXHIBITOR 2
EXTRA EXHIBITOR SUB-TOTAL
ADDITIONAL EXHIBITOR € 150,00 X = €
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
20Supporters & Exhibiton Prospectus
ACCOMODATION
HOTEL PALÁCIO DO ESTORIL *****Single € 220,00 | Double € 240,00300m walking distance from the Congress Center.
HOTEL AMAZÓNIA ****Single € 114,00 | Double € 121,00 | Sea view suplement € 18,00500m walking distance from the Congress Center.
HOTEL INGLATERRA ****Single € 130,00 | Duplo € 140,00350m walking distance from the Congress Center.
HOTEL VILA GALÉ ESTORIL ****Single € 174,00 | Duplo € 174,00450m walking distance from the Congress Center.
HOTEL VILA GALÉ CASCAIS ****Single € 174,00 | Duplo € 174,005,6km from the Estoril Congress Center.
LIDO ESTORIL HOTEL ****Single € 90,00 | Duplo € 100,00850m walking distance from the Congress Center.
RESERVATION PROCEDURE:Prices are per rom and per night. They include breakfast, service and VAT. The Secretariat will then confirm the booking and the hotel details.
CANCELLATION POLICY:Until 31st March: full refund, €30,00 handling fee will applyFrom 1st April to 1st June: 25 % of total stay will be refunded From 2nd June and beyond: 100% charge / no refund
HOW TO BOOKPlease send the Form B duly fullfilled, by Fax or e-mail to the Executive Secretariat – Meeting Point, Lda.
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
21Supporters & Exhibiton Prospectus
ACCOMODATIONFORM
BPLEASE RETURN THIS FORM TO: [email protected]
CONTACT PERSON
COMPANY NAME
ADDRESS
POSTAL CODE
PHONE
VAT NR.
FAX
PURCHASE NUMBER
YES
SINGLE ROOMS
HOTEL PALÁCIO DO ESTORIL *****Single € 220,00Double € 240,00
VILA GALÉ ESTORIL ****Single € 174,00 Double € 174,00
HOTEL AMAZÓNIA ****Single € 114,00 Double € 121,00Sea view Supl. € 18,00
VILA GALÉ CASCAIS ****Single € 174,00 Double € 174,00
HOTEL INGLATERRA ****Single € 130,00 Double € 140,00
LIDO ESTORIL HOTEL ***Single € 90,00 Double € 100,00
DOUBLE ROOMS FROM AUG. TO SEP.
NO NR N. ENC.:
PO NR:
SIGNATURE AND DATE
PLEASE BOOK
PLEASE NUMBER 1-6 IN ORDER OF PREFERENCE
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
22Supporters & Exhibiton Prospectus
POLICIES, DISCLAIMER, TERMS AND CONDITIONS
CONFIRMATION AND PAYMENT
A sponsoring arrangement will be confirmed in writing between Meeting Point, based in Portugal, acting on behalf of ILLRS & ASAMI and the sponsoring/supporting entity. An invoice with payment details will be sent to the sponsoring/supporting entity, and payment will then be expected within 4 weeks of invoice date.
All amounts mentioned in this document are exclusive of VAT. VAT will be added as applicable according to tax legislation.
EXHIBITION POLICY
If benefits granted to the sponsor/supporter include the opportunity to exhibit at the conference venue, the sponsoring/supporting organization and its agent(s) must comply with the rules and regulations governing the conference exhibition, as detailed in the exhibition manual or imposed by the venue. The technical manual and rules and regulations imposed by the venue will be provided to sponsoring/supporting organizations at least 6 weeks before the opening date of the conference.
CANCELLATION POLICY
In case of cancellation of a sponsoring arrangement by the sponsoring organization, a cancellation fee of 25% of the total agreed sponsoring fee applies if the cancellation notice is received more than three months before the opening date of 3rd World Ortho Recon ILLRS&ASAMI , Lisbon 2017. If the cancellation notice is received three months or less before the opening date of the conference, a cancellation fee of 100% of the total agreed sponsoring fee applies. Cancellation notices must be sent in writing to the Congress Secretariat.
DISCLAIMER
Funding for 3rd World Ortho ReCon - ILLRS&ASAMI Congress, Lisbon 2017 is requested solely on behalf of ILLRS&ASAMI, not its partners. Any grants/fees provided by sponsorship/supporting organizations will go toward defraying the expenses of ILLRS&ASAMI in direct relation to offering the 3rd World Ortho ReCon - ILLRS&ASAMI Congress.
TERMS & CONDITIONS
1. The Exhibitor agrees to abide by all regulations and rules adopted by the Congress Organising Committee in the best interests of the exhibition and agrees that the Congress Organising Committee shall have the right to amend and add to or delete from any and all rules and regulations at any time, in the sole discretion of the Organising Committee.
2. All electrical wiring and outlets used by the Exhibitor in excess of the standard electrical outlet provided by the Congress Center or its appointed agents shall be at the Exhibitor’s sole risk and expense.
3. Space contracted by the Exhibitor may not be sublet without the prior written permission of the Congress Organising Committee or its appointed agents.
4. The Exhibitor is responsible for the placement and cost of insurance related to his participation in the exhibition.
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
23Supporters & Exhibiton Prospectus
5. It is understood that the Congress Organising Committee or its appointed agents has sole discretion in the assignment of booths. The Organising Committee reserves the right to alter or change the Exhibitor’s assigned location at any time if deemed in the best interests of the exhibition.
6. The Congress Organising Committee or its appointed agents reserves the right at any time to reject, prohibit, alter or remove exhibits or any part thereof, including printed materials, product, signs, lights or sound, and to expel exhibitors or their personnel if, in the Organising Committee’s opinion, their conduct or presentation is objectionable to other show participants.
7. The Exhibitor agrees to confine his display within the contracted space only, and within the maximum height set by the exhibition rules and regulations and to maintain staff in the assigned booth during exhibition hours.
8. All goods shipped to the exhibition must be clearly marked with the name of the Exhibitor and the number of his allocated space. Goods must not be shipped to the exhibition with shipping charges to be paid on arrival as these will not be accepted by the Congress Organising Committee. The Organising Committee assumes no responsibility for loss or damage to goods belonging to the Exhibitor before, during the period of the exhibition, or after its closing.
9. The Exhibitor agrees that no display may be dismantled nor may any goods be removed during the entire run of the exhibition. The Exhibitor also agrees to remove his exhibit and equipment from the exhibition building by the final move out time limit, or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred by the Congress Orga- nising Committee.
10. The Congress Organising Committee reserves the right, at its sole discretion, to change the date or dates upon which the exhibition is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, the Congress Organising Committee shall not be lia- ble in damages or otherwise for failure to carry out the terms of this Agreement in whole or in part where such failure is caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike, or by any cause whatsoever beyond the control of the Congress Organising Committee whether similar to or dissimilar from the causes enumerated here in.
11. The Congress Organising Committee reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this con- tract or refuses to abide by the exhibition rules and regulations, in which case the Exhibitor shall forfeit as damages all space rental payments made by him and any further occupancy of such space.
12. Partnership Sponsors have first choice accordingto the contracted Sponsorship level. All other sponsors will be treated on a ‘first come, first served’ basis.
13. Any legal dispute will be ruled by the Portuguese Law.
30 August - 2 September 2017 Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
24Supporters & Exhibiton Prospectus
This agreement is made available in 2 copies; each party receives one copy and approving and legalising the agreement by signing below
It is the responsibility of the supporters and exhibitors to comply with the regulations of the local authorities, EFPIA, IFMPA and EUCOMED.
The Congress Organizer reserves the right to accept or decline offers of support and application for exhibition space.
Name
Position
Conference Secretariat 3rd World Ortho ReCon - ILLRS&ASAMI Congress
Name
Position
Company
signed on behalf of the organizer signed by the Sponsor
Signature
30 August - 2 September 2017
Estoril Congress Centre, Lisbon – Portugal
World Ortho ReCon3rd
ILLRS&ASAMI CongressLisbon 2017
IMPORTANT DATES27 January 2017Podium and e-Poster Abstract Submission deadline
28 February 2017Noti�cation of Podium and e-Poster abstract acceptance/refusal
31 March 2017Deadline for registration and payment of presenting authors
CONTACT INFORMATIONCONFERENCE SECRETARIAT ILLRS&ASAMI 2017
ILLRS-ASAMI-BR2017.ORG
Meeting Point Professional Congress OrganizersTel. +351 214 159 900Fax +351 214 159 909Email: [email protected]