Workspace for Pc User Guide

8/10/2019 Workspace for Pc User Guide

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TABLE OF CONTENTS

OUT WORKSP CE 4

Technical Requirements 4

Getting Started 5

Downloading and Installing WorkSpace 5

Registering the Software 5Checking for Software Updates 6

Setting Up WorkSpace Connect 6

Setting Up MobiView 6

Setting Up Mobi Learners 7

Setting Up the DualBoard via USB 8

Setting Up the DualBoard via Wireless Kit 8

Setting Up the Touch Board and Touch Board Plus via USB 9

Connecting the Touch Board Plus 9

Mouse Actions 10

Touch Gestures 10

The WorkSpace Toolbar 11WorkSpace Modes 11

WorkSpace Window 12

PREFERENCES 13

Options 13

New Page Setup 15

Transparency and Language 16

Toolbar Settings 17

Creating a Custom Button 17

Customize Toolbar 18

Adding a Tool to the Toolbar 18Removing a Tool from the Toolbar 18

Creating a Custom Scheme 19

Gradient Page Setup 19

Changing a Gradient 19

Tablet Settings 19

THE WORKSP CE TOOL R NDMENUS 20

Toolbar 20

Table 1: WorkSpace Modes 20

Table 2: Tools Available in Lesson and Annotate Over Desktop Mode 21

Table 3: Tools Available in Office Mode 25

Menus 26

Other Options 28

Selecting the SRS 28

Creating a Flow Question 29

Asking a Flow Question 29

Device Manager 30

einstruction.com/workspace-overview


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WorkSpace for PC 3

Selecting Device Manager 30

WORKSP CE MODES 31

Lesson Mode 31

Accessing Lesson Mode 31

WorkSpace Tools 32

Mouse Mode 33

Enabling Mouse Mode 33Capture 33

Annotate Over Desktop Mode 33

Annotating Over the Desktop 34

Multi-User Mode 34

Selecting the Multi-User Menu 34

Setting Up Multi-User Mode 35

Setting Up Quick Start 36

Selecting the Presenter 36

Presenter Tools 36

Locking Tablets and Clickers (If Applicable) 37

Exiting Multi-User Mode 38Office Mode 38

Whiteboard Mode 39

Enabling Whiteboard Mode 39

Using Whiteboard Mode 39

USINGWORKSP CE 40

Using Layers 40

Copying an Object 41

Locking and Unlocking an Object 41

Creating Page Transitions 42

Exporting a Presentation Object or Entity 42Distributing Files 42

Distributing Files as GWB (PC Only) 43

Distributing Files as IWB 43

Exporting Files 43

THE G LLERY 44

Searching the Gallery 45

Selecting a Gallery Object 45

Adding a File to the Gallery 45

Building a Database 46

Importing a File from a Device 46

Editing Gallery Files 46

Exporting Gallery Files 47

Adding a New Category 47

Adding a File to Favorites 47

Deleting a File from the Gallery 47

CONT CT US 49



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ABOUTWORKSPACE

WorkSpace allows instructors to create, assemble and present content while engaging students. The software can be used

with any program - content or curriculum - and features more than 50 tools for building, displaying, annotating, organizing,

controlling, importing, capturing, recording and sharing teaching materials.

WorkSpace allows you to interact with any form of digital content and can be used in combination with DualBoard, Touch

Board, Touch Board Plus, MobiView, Mobi Learner tablets, Student Response Systems (Pulse) or ResponseCard NXT.

This chapter covers the following sections:

Technical Requirements

Getting Started

The WorkSpace Toolbar

WorkSpace Modes

WorkSpace Window

Technical Requirements

The following are required for WorkSpace to properly function:

NOTEAdministrative privileges are required to install the software.

l Microsoft Windows XP SP 2, Vista, 7 or 8

l Intel Pentium dual-core processor, 2 GHz or higher (or equivalent)

l 2 GB RAM

l 1 GB hard disk space for installation (600 MB for additional Gallery content)

l DVD-ROM drive for installation

l USB port

l XVGA (1024x768) or higher resolution with minimum 24-bit color

l Video card with support for DirectX 9 or greater

l Speakers and microphone for audio and video files

l Adobe Flash Player 9.0 or higher



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WorkSpace for PC 5

Getting Started

This section covers the following topics:

Downloading and Installing WorkSpace

Registering the Software

Checking for Software Updates

Setting Up WorkSpace Connect

Setting Up MobiView

Setting Up Mobi Learners

Setting Up the DualBoard via USB

Setting Up the DualBoard via Wireless Kit

Setting Up the Touch Board and Touch Board Plus via USB

Connecting the Touch Board Plus

Downloading and Installing WorkSpace

WorkSpace can be installed from a disc, www.turningtechnologies.com/responsesystemsupport/downloadsor from a direct

setup file.

Prerequisites

Verify that your system meets the Technical Requirements.

1 Insert the WorkSpace disc into the CD-ROM drive.

2 Double-clickSetup.exe.

The WorkSpace Software window is displayed.

3 ClickInstall Software.

4 Select the appropriate language from the drop-down menu and clickOK.

The InstallShield Wizardopens.

5 ClickNext.

6 Select the I accept the terms in the license agreement radio button if you agree to the End User License Agreement

(EULA).

7 ClickNext.

8 SelectComplete and clickNext.

9 ClickInstall.

10 ClickFinish.

11 Restart your computer before using WorkSpace.

Registering the Software

Registering the WorkSpace software allows you to receive notices of software updates.

1 Open WorkSpace.

2 Click the Main Menu icon on the toolbar, mouse overHelp and selectRegister Online.

Your default web browser opens the product registration web page.

http://www.turningtechnologies.com/responsesystemsupport/downloads


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3 Enter the required information in the fields provided and clickSubmit.

Checking for Software Updates

Periodically, Turning Technologies releases software updates. Follow the steps below to check for WorkSpace updates.

1 Click the Main Menu icon on the toolbar, mouse overHelp and selectCheck for Updates.

NOTE

IfCheck for Updatesis gray in color, the most up-to-date version of WorkSpace is installed.

Setting Up WorkSpace Connect

The Turning Technologies Device Manager must be installed on your computer prior to using WorkSpace Connect.

WorkSpace Connect turns your tablet into an interactive mobile whiteboard that is compatible with most Android and iPad

tablets.

NOTE

Using WorkSpace Connect is optional. Skip this task if you do not want to use the WorkSpace Connectapp.

1 Open WorkSpace.

2 Click the Main Menu icon on the toolbar and selectPreferences.

The WorkSpace Preferenceswindow opens.

3 Click the Tablet Settingstab.

4 Check the box labeled Allow Tablet Connection.

5 Enter the Host Name and Password in the boxes provided.

6 ClickSave/Update to save your changes, and clickOKto close the Preferenceswindow.

Next Steps

Download and install the WorkSpace Connect app for your tablet from the appropriate app store. See the WorkSpace Connect

User Guide for Technical Requirements and instructions on how to use the app.

Setting Up MobiView

The Turning Technologies Device Manager must be installed on your computer prior to using the MobiView. The MobiView

communicates with Turning Technologies software through the wireless MobiView receiver. The receiver is a USB device

stored in the charging stand or on the backside of the MobiView.

1 Turn on the classroom computer on which WorkSpace is installed.2 Insert the Mobi receiver into a USB port on the classroom computer.The blue LED on the Mobi receiver will light up.

NOTE

If a USB hub is needed, you must ensure that you use a powered USB hub.

3 Turn on the MobiView by pressing the blue Power button on top of the unit.

The messageAttempting to Connectis displayed on the MobiView screen.



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When the MobiView connects to the Mobi receiver, the Home Screen appears.

TIPIf the message,Unable to Connectis displayed, verify that the Mobi receiver is inserted into a

working USB port.

When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain

a solid blue until one of the following three instances occur:

l the Mobi receiver is removed from the computer

l the MobiView is turned off

l the computer is turned off

Pairing the device is a one-time operation.

Setting Up Mobi Learners

The Turning Technologies Device Manager must be installed on your computer prior to using the Mobi Learners. Mobi Learners

must be able to communicate with the WorkSpace software. Communication is established either by a USB connection or

through wireless (RF). The RF (Radio Frequency) receiver plugs into a USB port on the computer or a powered USB Hub.

1 Turn on the classroom computer on which WorkSpace is installed.

2 Insert the Mobi receiver into a USB port on the classroom computer.The blue LED on the Mobi receiver will light up.

NOTE

If a USB hub is needed, you must ensure that you use a powered USB hub.

3 Press the activation button on the Mobi receiver.The blue light will begin to blink.

4 Turn on the Mobi.

5 Press the blue activation button on the back of the Mobi to activate the RF signal. The button is located next to the

battery opening.

IMPORTANTYou have two minutes to press the activation button.

When the two devices have been successfully paired, the blue button on the Mobi receiver will stop blinking and remain

a solid blue until one of the following three instances occur:

l the Mobi receiver is removed from the computer

l the Mobi is turned off





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Setting Up the DualBoard via USB

The Turning Technologies Device Manager must be installed on your computer prior to using the DualBoard. Device Manager

is automatically installed with the following software: WorkSpace, CPS, Response and Flow.

1 Connect the AC/DC power adapterto the controller box.

2 Plug the opposite end of the AC/DC power adapter into a wall outlet.

3 Connect the USB cable to the DualBoard controller box.

4 Plug the opposite end of the USB cable into an available USB port on your computer.

5 Click the Power switch to the On position.

NOTEThe AC/DC power adapter is only used to charge the electronic pens.

Setting Up the DualBoard via Wireless Kit

The Turning Technologies Device Manager must be installed on your computer prior to using the DualBoard. Device Manager

is automatically installed with the following software: WorkSpace, CPS, Response and Flow.

An RF (Radio Frequency) receiver plugs into a USB port on your computer or a powered USB Hub. A second receiver isconnected to the DualBoard controller box via USB cable. The receiver is seated in a holster that slips over the frame at the top

of the board.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a

powered USB extension cable to remove the RF receiver from under furniture that may shield the RF signal.

1 Connect the AC/DC power adapterto the DualBoard controller box.


3 Plug the end of the USB cable (RJ12) into the DualBoard controller box located on the back of the board. The

controller box is located on the bottom left of the board, if the board has already been hung up.

4 Slide the RF COM plastic grey holsterover the boards frame at the top of the DualBoard.

5 Seat the receiver into the plastic grey holster.


7 Plug the RF receiverinto an available USB port on your computer.

8 Press the pairing button on the receiver.

9 Press the pairing button on the RF receiver.The blue light will begin to blink.

IMPORTANTYou have two minutes to press the pairing button.

When the two devices have been successfully paired, the blue buttons on the receivers will stop blinking and remain a

solid blue until one of the following three instances occur:

l the RF receiver is removed from the computer

l the DualBoard is turned off





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Setting Up the Touch Board and Touch Board Plus via USB

The Turning Technologies Device Manager must be installed on your computer prior to installing the Touch Board. Device

Manager is automatically installed with the following software: WorkSpace, CPS, R esponse and Flow.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use a

powered USB extension cable to remove the RF Hub from under furniture that may shield the RF signal.

1 Connect the AC/DC power adapterto the controller box.


3 Connect the USB cable to the Touch Board controller box.

4 Plug the opposite end of the USB cable into an available USB port on your computer.


Connecting the Touch Board Plus

Turning Technologies Device Manager version 7.3 or higher must be installed on your computer prior to installing the Wireless

Kit.

The MultiHub plugs into a USB port on your computer or a powered USB Hub. The RFCOM (Radio Frequency Communicator)plugs into a wall outlet while positioned in the RFCOM clip that slips over the frame at the side of the Touch Board Plus.

1 Slide the plastic gray clip over the frame at the side of the Touch Board Plus.

2 Seat theRFCOM into the plastic gray clip.

3 Connect the appropriate end of the power cord into the power cord terminal and the opposite end into a nearby wall

outlet.

4 Connect the USB cable from the Touch Board Plus to the RFCOM .

5 Turn on the RFCOM power switch .The amber light will turn on to show a successful connection to the Touch

Board Plus.

6 Plug the MultiHub into a working USB port on your computer or a powered USB hub.

7 Press the pairing button on the MultiHub.The blue light will begin to blink.

8 Press the pairing button on the RFCOM.

IMPORTANTYou have two minutes to press the pairing button.

When the two devices have been successfully paired, the blue light on the RFCOM will stop blinking and remain a solid

blue. The light will dim when connection to the MultiHub is lost.




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Mouse Actions

Mouse ommand Use Mouse ction ction

Left-click Open items Touch and release to click

Double-click Open files and folders Two quick finger taps

Right-click Access content sensitive drop-

down menu

Touch with two fingers slightly

apart

**menu appearsby firsttouch

Drag Drag items across screen Move one f inger left or right

Touch Gestures

NOTE

Touch Gestures are native to Windows 7 and 8 and are not compatible on Windows XP, Vista, OS X or

Linux platforms.

Gesture Use Gesture ction ction

Zoom Zoom in/out on an image

or web page

Use two fingers in a pinching

or pull apart motion

Rotate Rotate content

Use two fingers in a clock-

wise or counterclockwise

motion

Flicks Flick or throw objects

across the screen

Make a quick flick motion in

desired direction

Pan Scroll through content or

web page

Drag finger up or down on

content or scrollable window



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The WorkSpace Toolbar

By default, WorkSpace opens in Lesson Mode with the WorkSpace toolbar floating on the desktop. The WorkSpace toolbar

can be customized. See Customize Toolbar.

TIP

The WorkSpace toolbar will become transparent if not in use. Click anywhere on the toolbar to reactivate

it.

WorkSpace Modes

WorkSpace allows you to capture text, graphics, or virtually any image from any application that you can project from your

computer. The software is categorized into six "modes," each consisting of different capabilities.

By default, WorkSpace opens in Lesson Mode. In Lesson Mode, WorkSpace takes a screenshot of

the desktop allowing you to annotate over the static image - write, draw, insert images, highlight,

interact with, and annotate over prepared material. A blank page can be used as a whiteboard in a

lesson without leaving the WorkSpace presentation.

For more information, see Lesson Mode.

In Mouse Mode, the internet can be accessed using the Mouse tool. Additionally, select any of the

annotation tools while in Mouse Mode to change/return to Lesson Mode.

See Mouse Mode for more information.

By selecting Annotate Over Desktop Mode, the desktop is turned into a canvas. Use the

Annotation Tools, Page Tools or Capture Tools to write and draw on the desktop.

Refer toAnnotate Over Desktop Mode.

Multi-User Mode allows two or more participants to interact with Turning Technologies whiteboards

using collaborative (shared) or defined (one person per defined area) space. Multiple Mobi devices

can be displayed on the whiteboard at the same time.

Refer to Multi-User Mode.

Open and interact with Microsoft Office applications directly from the WorkSpace software in Office

Mode.

For more information, see Office Mode.

All notes made on the whiteboard can be captured and saved as pages within WorkSpace for

distribution,without the use of the projector in Whiteboard Mode.

See Whiteboard Mode for more information.



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TIPIcons can be made available by customizing the toolbar.See Customize Toolbarfor more

information.

WorkSpace Window

Once in WorkSpace, the WorkSpace Window is displayed. The WorkSpace Window consists of a page in the presentation file

and several toolbars on the right side and bottom of the window. By default, the window can be sized and moved.

The Toolbardisplays when WorkSpace is opened in Lesson Mode. The default toolbar scheme is set to Intermediate.

The Page Navigation Toolbardisplays the tools used to navigate through the presentation file, including the Pan

Page, Previous Page, Page Counter, Next Page and Multi-User Mode tools.

Click the Extend/Scroll Page arrows to extend the page.

The Properties Barprovides options to change the properties of the selected annotation tool (pen, highlighter, shape).

For example, the pen tool Properties Bar includes color, width, transparency, line ends and line styles.

The Properties Bar also contains the Page Properties, including backgrounds, color and transparency, which can be

accessed by clicking the Selection tool on the WorkSpace Toolbar.

To the left of the Properties Bar is the LayersToolbar. The Layers window appears when using the Layers Toolbar. By

default, all annotations on a page are arranged in a single layer. Add, delete, show, hide, and arrange different layers.

Use the Recycle Bin to delete selected objects from the page. Drag the selected object and drop it in the Recycle Bin.

Click the Undo tool to retrieve objects dropped into the Recycle Bin.



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PREFERENCES

The Preferences window features the following tabs:

Options

New Page Setup

Transparency and Language

Toolbar Settings

Customize Toolbar

Gradient Page Setup

Tablet Settings

To access the Preferences window, click the Main Menu icon and select Preferences.

Options

Use the Options tab to configure a variety of WorkSpace features.

User Selectable Folders

When WorkSpace is installed, fourUser Selectable Folders are created in the Documents\InterWrite WorkSpace folder.These folders provide default locations for GWB image files, exported presentation files, images for the Gallery, graphics to

use with the Stamper tool and AVI files.

l Images stored in the User Pictures Foldercan be accessed in My Gallery, which is opened from the Gallery Menu.

Images can also be used by the Create Image Page tool as Image Page backgrounds, or inserted on a page in the

Annotation Window using the Insert Media tool.



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l User-supplied stamps will be displayed in the Properties Bar for the Stamper tool. Both images and stamps must be in

BMP, GIF, JPEG, TIFF or PNG format.

l The Record and Playback tool will play any AVI or WMV recording stored in the User Recordings Folderby opening the

default video player on the system.

l To change the location of a folder, select the folder in the User Selectable Folders list, click Browse and navigate to a

new location.

Control Options

Check this box if you use a legacy electronic pen for the DualBoard and would like WorkSpace to automatically sense when

the electronic pen is changed. When this option is checked, the color of the virtual ink on the projected image will match the

colored rings of the electronic pen being used.

Annotation Window Options

By default, theAllow Window Sizingcheckbox is selected. This option allows you to easily move the WorkSpace window

around the desktop. If you would like WorkSpace to open in full screen mode, uncheck theAllow Window Sizingcheckbox.

Cursor Orientation

By default, the pen tools are set to right-handed orientation. If you are using more than one Mobi during the presentation, or the

WorkSpace Connect application, click the Show Tablet ID on Cursorcheckbox to identify which Mobi is interacting with thepresentation.

Default Internet Address

The Internet Browser tool points to the company website by default. Enter another URL in this field to display a different

internet start-up page.

Automatically Save Pages

Presentation files are automatically saved as they are created. By default, the Auto Save option is set to save every five (5)

minutes. Auto Save can be disabled, or the frequency can be changed, by selecting a different time interval.

Add Page Title

By default, the title that appears on theAnnotation window title bar is automatically added to the pages of exported and printed

presentation files. These options can be turned off by clearing the respective checkboxes.

Curve Smoothing

Selecting this checkbox creates smoother writing when using annotation tools.

Snap Grid Settings

Selecting this checkbox forces drawn objects to be drawn at a set grid point. You also can choose to display the grid on-screen

and determine the grid spacing.

Document Camera Selection

Select a default camera from the drop-down menu.



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New Page Setup

The New Page Setup tab features preferences for new pages and captures.

Setting up Blank Pages

Use this option to configure blank pages, including the default background color and the default capture options. Set a

background color for the Create Blank Page tool and Create Grid Page tool.

Setting up Captures

By default, WorkSpace switches to Annotation Mode, captures the screen, and displays it in theAnnotation window. Selecting

a different Capture Option only works when it is selected while in Mouse Mode. The Preference settings do not affect the way

the Capture tool functions.

Capture Option Use

Always capture partial Click and drag the cursor around the object to be captured. The partial capture will display on

a new blank page.

Always capture

freeform area

Freehand drag the cursor around the object to be captured. The capture will display on a new

blank page.

Always capture

a window

As the cursor is moved, a grid will appear that defines the boundaries of the selectable win-

dow. Move the cursor to the window to be captured and click. The window will display on a

new blank page.

Always capture screen Take a snapshot of the full screen and display it on a new page in the Annotation Window.

Prompt at capture time Select the checkbox to have the capture placed on a new blank page. After the capture is

placed, select the capture option.

Setting up Annotate Over Desktop

By default, WorkSpace opens a window prompting to save a document prior to exiting the software. This option can be

changed to Always Save, Prompt or Never Save. If Always Save is selected, WorkSpace will save every document withoutnotification.

Setting up Grid Pages

Configure lined grid pages, pages with columns and true grid pages with both horizontal and vertical lines.

Select To

Horizontal Create horizontal lines on a page. Set the amount of space (in pixels) between

the horizontal lines.

Vertical

Create columns on a page. Set the amount of space (in pixels) between the

vertical lines. Clear the Horizontal checkbox if you do not want pages with rows.

Set identicalSnap Grid Settingpixels (under the Options tab) and Grid Lines

pixels (horizontal and vertical) so that any lines drawn on a Grid Page will snap

into place.

Center Grid Center the grid to place the configured grid in the middle of the page.



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Select To

Add Title Box Add a title box positioned at the top of the grid page, as shown in the Preview

box.

Line Color Change the color of the grid lines.

Line Type Select a line type from the drop-down list of options.

Line Width Adjust the line width in pixels (1 - 16).Change Background Color Change the background color of the grid page.

Transparency and Language

From the Transparency and Language tab, you can select the background transparency and choose the WorkSpace interface

language.

Transparency

Use this option to control the background transparency of inserted images. By default, only images with white backgrounds are

rendered transparent.

l The Transparency feature is enabled by default. Uncheck the checkbox to disable the Transparency feature.

l Click the Change Transparent Coloricon to select a different color. Only the images with the newly selected

background color will now be transparent.

Select Language

This Preferences option allows you to select the preferred language for the WorkSpace interface, including menu and dialog

text.

NOTE

Language packs are separate installs available at www.einstruction.eu/downloads.

l Select the Use the System Defaultradio button to let the system determine which language should be used for the

interface display. To manually choose the language, select the second radio button and choose a language from the

drop-down menu.

l The Text Recognition Language drop-down menu displays a list of supported languages. Select a language to be used

in conjunction with the Freehand Text and Freehand Text Recognition tools.

http://www.einstruction.eu/downloads


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Toolbar Settings

The Toolbar Settings tab provides several options for customizing the toolbar.

Toolbar Button Options

Set the shape and size of the toolbar buttons.

l By default, the shape of the toolbar icons is Classic Rectangle. The toolbar icon shape can be changed to barrel, circle

or pentagon. Each selection is displayed in the Preview box.

l The toolbar icons can be sized at either 22 x 22 pixels or 40 x 40 pixels.

Toolbar Options

The following options deal with the size and color options for selected tools within the toolbar.

Option Use To

Use Right-click for

Settings/Properties

Display the settings of the selected tool when right-click is used (mouse or pen).

Hide Tool Settings when not

being used

Hide right-click menus when not in use.

Show Simplified Toolbar Display a simplified toolbar with larger icons.

When this option is selected, the WorkSpace toolbar becomes t ransparent after a set time of inactivity.

Option Use To

Use Transparency Activate the transparency feature for the WorkSpace toolbar.

Delay in Seconds Sets the amount of time before the WorkSpace toolbar becomes transparent.

Custom Buttons

Create custom buttons that open macros or web pages. Up to five buttons can be customized and added to the toolbar.

Creating a Custom Button

1 Select a button (P1-P5) from the Custom Buttonsfield.

2 Enter a description for the new button in the Description field.

3 To set a Macro for the button:

a Click the Application Path icon.

b Enter the path or clickSearch Application.

The Search Application window is opened. Navigate to path needed and clickOK.

c ClickOK.

The custom button is added to the Customize Tools Preferences.



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4 To set a URL for the button:

a Click the URL icon.

b Enter the URL into the Search field.

c ClickOK.

The custom button is added to the Customize Tools Preferences.

Customize Toolbar

The WorkSpace toolbar can be completely customized depending on the tools you use most frequently.

Use this option to organize, add or remove tools on the toolbar and in the Toolbox.

Toolbar Scheme Description

Basic Includes a basic set of commonly used tools such as Pen, Blank Page, Gallery and Page Sorter.

Intermediate (Default) Includes the most commonly used tools and setup options on the toolbar.

Advanced Includes more graphically oriented options on the toolbar such as Document Camera,

Compass,Curtain and Shapes.

Adding a Tool to the Toolbar

1 Locate the toolto be added from theAvailable Toolsmenu.

2 Select the toolwith a mouse click or with the electronic pen.

3 Drag the tool to its new location.

4 Repeat steps 2 and 3 as needed.

5 ClickOK.

The tool is saved to its new location.

Removing a Tool from the Toolbar

1 Select the toolto be removed with a mouse click or with the electronic pen.

2 Drag the tool away from the box in which it is housed.

3 Repeat steps 1 and 2 as needed.

4 ClickOK.

The tools are removed from the main toolbar, the Toolbox or the right-click toolbar.

5 Optionally, click the Remove Allbutton to delete all tools from the Current Tools list.

Custom Schemes

A customized Toolbar or Toolbox can be saved to a custom scheme. The custom scheme can be deleted if it is not needed.



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Creating a Custom Scheme

1 ClickSave Scheme.

The Enter Name window is displayed.

2 Enter the name of the new scheme.

3 ClickOK.

The new scheme is added to the Scheme drop-down list.

NOTETo delete a custom scheme, select the scheme from the Scheme drop-down menu and click

Delete Scheme.

Gradient Page Setup

Select the Gradient Page tab from the Preferences window to determine gradient settings. Gradient page options include two-

color or four-colors and the direction of the gradient.

Changing a Gradient

1 Click a colored box.

The Colorswindow is opened.

2 Select a colorand clickOK.

The new color is displayed on the button and on the Gradient Examples.

3 Select the Gradient Example to preview the new gradient.

4 ClickOK.

The preference is saved.

Tablet Settings

The Tablet Settings tab allows you configure the WorkSpace Connect connection. For more information on how to set up

WorkSpace Connect, see Setting Up WorkSpace Connect.



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THEWORKSPACE TOOLBARANDMENUS

This chapter covers the following sections:

Toolbar

Menus

Other Options

Toolbar

Intermediate Toolbar

Table 1: WorkSpace Modes

Icon Mode Description

Mouse InMouse Mode, your computer mouse functions as a normal mouse.

Lesson Create and annotate lessons, presentations, blank pages or images while in LessonMode.

Annotate Over

Desktop Mode

Annotate over moving images such as videos, flash applications or animations

without pausing or freezing the images.

Annotate Over Office

Mode Access and insert annotations inside Microsoft Excel, PowerPoint and Word.



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Table 2: Tools Available in Lesson and Annotate Over Desktop Mode

Icon Name Description

Pen Use t he Pen t ool to w rite or draw on a blank page.

Multi-color pen

Draw colorful lines with the Multi-color Pen tool. The Multi-color Pen has two different

styles:Gradient - The properties to the left of the Gradient Style button define the starting

color, while the properties to the right define the ending color.

Color on Color - The properties to the left of the Gradient Style button define the outside

border color, while the properties to the right define the inside color.

Picture Pen Draw a path of images with the Picture Pen tool. The selected picture is displayed on

the left side of the properties bar.

Line Use t his tool to draw lines on a blank page.

Freehand Text Convert handwritten text into typed text and insert the typed text into a blank page or an

active application, such as Excel, PowerPoint, Word (in Office Mode).

Freehand Shape Convert an object drawn freehand, such as a rectangle, into a true rectangle with 90

degree corners and straight perimeter lines with the Freehand Shape tool.

Highlighter Highlight anything on the current page with the Highlighter tool.

Shapes Draw different shapes - including squares, circles and triangles - with the Shapes tool.

Flash Player

Adding SWF files to the presentation:

1 Click the Flash Player icon from the toolbar and select a file from the directory.

2 Click the green arrow to activate the flash file.

3 Use the Selection tool to move, resize or delete the flash file.

Only two flash files are permitted per page.

Type Text

Adding typed text to the presentation:

1 Click the Type Text tool. Change font properties prior to typing.

2 Click to insert a Text box and begin typing.

3 When you have finished typing, click the Selection tool. The Text box closes

and the text is placed on the page.



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Stamper

Use the Stamper tool to add stamps. Personalize the Stamper by adding images to the

Documents\Interwrite WorkSpace\User Stamps folder. The images must be in a BMP,

GIF, JPEG, TIFF or PNG format. If images are added to the User Stamps folder while

WorkSpace is open, the stamps will not be available for use until WorkSpace is closed

and re-opened.

Audio File

Add audio files to the presentation file. WorkSpace supports WAV, MP2, MP3, MPA,

MPEG, SND and WMA files. Audio files made with the Record and Playback tool, and

those downloaded from other sources (e.g., iTunes), are also supported.

Video File Add video files to the presentation. The following file types are supported: AVI, WMV,

MOV, and MPG.

Pan Page Uset he Pan Page tool to move the page around in theAnnotation window.

Selection

Select and size, move, cut, copy, paste, delete, reorder, rotate, group, ungroup export

objects with the Selection tool. Additionally, objects can also be moved to the

background and added to the Gallery.

Eraser From the toolbar, click the Eraser icon to erase annotated content.

Zoom Magnify the page w ith t he Zoom t ool.

Create Blank Page Add a blank page to the presentation file.

Create Duplicate Page Add a duplicate of the current page to the presentation file directly after the current

page.

Create Calendar Page Add a calendar page to the presentation file. Select and preview a one week or one-,two-, three-, or four-month calendar. Indicate a starting month and year (the current

month and year is the default) and choose a background color for the calendar.

Create Grid Page Add a grid page to the presentation.

Create Image Page Add an image page to the presentation.

Gallery The Gallery contains an extensive collection of images and interactive Flash

simulations called Interwrite Sims.

Spotlight Create interest and draw attention to an area of the screen. The spotlight opening istransparent and reveals the item or text below it on the screen. Click and drag the

cursor to move the spotlight around the screen.



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Page Sorter

Use the Page Sorter to view thumbnails of pages in a presentation file. To select a

page, simply click the page you wish to view. The Page Sorter also allows you to click

and drag a page to a different location in the presentation file.

(not available in Annotate Over Desktop mode)

Previous Page Go to the previous page in the presentation file.

Next Page Go tothe next page in the presentation file.

Clear Delete the selected object or objects. If nothing is selected on the page, the Clear tool

deletes everything on the page.

Document Camera Obtain images, documents or other files from a device such as a scanner, digital

camera or document camera, and insert them into WorkSpace.

Save

Save the current presentation file. By default, the Auto Save feature automatically

saves the presentation file every five minutes. Disable Auto Save or change the

frequency in the Preferences window.

On-screen Keyboard Use the On-screen Keyboard to type characters on the desktop.

Lock Pads

Lock all connected devices (clickers or tablets), preventing them from providing input to

the current session. Locked devices remain connected unless they are turned off. Click

the Unlock icon that appears in its place to reactivate connected devices.

Internet Browser Open an internet browser to the web page indicated in the Preferences window.

Page Up

Go to the previous page in a PowerPoint slide show while saving the annotated page in

the Annotation window to the presentation file.

Page Down Go to the next page in a PowerPoint slide show while saving the annotated page in the

Annotation window to the presentation file.

Curtain Hide the current page, or hide the current desktop screen, with the Curtain tool.

Insert Media Insert any type of media file including BMP, JPEG, GIF, EMF, WMF, TIFF PNG, ICO,

audio files, video files and Flash files.

Capture Capture a snapshot of the full screen, a selected window or a selected portion of the

screen.

Undo Undo the most recent action.

Redo Redo the last Undo action.



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Preferences Open the Preferences window to configure settings for many of the WorkSpace tools

and functions.

Freehand Text

Recognition

Convert handwritten text into typed text and insert the typed text into an active

application, such as Word or Excel. The Freehand Text Recognition Window provides

a spell checker and the ability to insert carriage return, space, tab and backspace

characters into the text.

Freehand Equation Pen Convert any written numeric characters into typed text.

Equation

Adding typed equations to the presentation:

1 Click the Equation icon. Click where the Equation window is to display and

begin typing.

2 When you have finished typing, select Insert Equation. The Equation window

closes and the equation is placed on the page.

Record and Playback Record and play back events, with sound, as they occur. Events are stored in an AVI

file for playback.

Export PDF File Export the current presentation file to a PDF format. By default, the PDF file is saved in

the Documents\Interwrite WorkSpace\Export folder.

E-mail PDF File Export the current presentation file to a PDF format and automatically attach it to an e-

mail message.

Timer Use the Timer tool totime classroom activit ies, exams, or quizzes.

Student Response

System

Click the Start SRS icon to display the polling question menu if using a Student

Response System, such as Pulse or NXT.

ExamView Click the ExamView icon toopen ExamView.

Ruler Demonstratehow to use measurements between two points withthe Ruler tool.

Triangle Demonstratetriangle measurements with the Triangle tool.

Protractor Demonstrate angle measurements with the Protractor tool.

Compass Demonstrate circles and arcs, and measure distances with the Compass tool.

Link History Follow the link history for the current session. This tool is available only when a

presentation file is open and a GWB link has been clicked.



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New Page Setup Click the New Page Setup icon to set the page options for a new page.

Fill Fill any object with color, or change the background of the page if no object is selected,

with the Fill tool.

Gradient Page Add a gradient page to the presentation.

Exit Close WorkSpace.

Toolbox Display all available WorkSpace tools. Customize the organization of the tools on this

menu and on the toolbar in the Preferences window.

Device Manager Click the Device Manager icon to open the Device Manager application.

Minimize Toolbar Minimize orrestore the toolbar to full size.

WorkSpace Menu Open the WorkSpace Main Menu.

Table 3: Tools Available in Office Mode


Start PowerPoint/Excel/Word Start the selected Microsoft Office application.

Insert All Annotations Insert all annotations into the current PowerPoint slide, Word

document or Excel spreadsheet.

Insert Selected Annotations Insert selected annotations into the current PowerPoint slide,

Word document or Excel spreadsheet.

Add Blank Slide

Add a blank slide to the current PowerPoint slide show. This

feature is available only when a PowerPoint Slide Show is

running.

Save as Slide in PowerPoint

Save the current annotated screen as a slide in the open

PowerPoint presentation. The slide will be appended to

PowerPoint file.

Clear Delete the selected object or objects. If nothing is selected on

the page, the Clear tool deletes everything on the page.



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Menus

The WorkSpace toolbarMain Menu icon reveals a list of sub-menus. The following table provides an overview of each

available menu.

Menu Item Description

The File Menu provides options for saving and distributing WorkSpace presentation files.

The Edit Menu provides options for the WorkSpace editing tool. The tools are only active when

WorkSpace is in Annotation Mode and when the Selection tool is active.

The Tools Menu is displayed when the Toolbox is selected. It displays the less frequently used

tools.

The Pages Menu includes the page creation tools such as Create Blank Page, Create Grid

Page, Create Image Page, Create Calendar Page, Gradient Page, Create Duplicate Page and

New Page Setup.

The Help Menu opens the WorkSpace for PC User Guide and the following options: Check for

Updates, Register Online and About.

File Menu

l New - Create a new presentation file.

l Open - Open an existing presentation file.

l Save - Save the current presentation file. You will be prompted to save the presentation when you close the file or exit

WorkSpace. The Save function is also available on the DualBoard Features Menu.

NOTEPresentation files are automatically saved and titled as the current date and lesson number: e.g.,

May 11, 2014_1.GWB

l Save As - Save the presentation file with a different file name.

l Close - Close the presentation file.

l Print - Print the presentation file.

l Export - Export the current presentation file to a WorkSpace file (GWB) or a common file format (IWB). For more

information, refer to Distributing Files.

l E-mail - E-mail a presentation file. Before the message form is displayed, you are given the option to e-mail the selected

file either as a GWB file, or as a PDF file. The recipient must have Interwrite WorkSpace installed in order to view a

GWB file. Make your selection and click the E-mail icon to display an e-mail message form with the attachment alreadyin place.

l Export PDF File - Export the currently opened presentation file to PDF. By default, the PDF file is saved in the

Documents\Interwrite WorkSpace\Export folder.



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Edit Menu

l Undo - Use this option to undo the most recently performed action.

l Redo - Use this option to redo the last undo action. The tool is unavailable until something has been undone.

l Cut - Remove the selected object or objects with the Cut option. Cut is only available when one or more objects have

been selected. Objects that are cut are moved to the Clipboard, making them available for pasting. Alternatively, press

Ctrl + X on the keyboard to cut an object or objects.

l

Copy - The Copy option duplicates a selected object or objects. Copy is only available when one or more objects havebeen selected. Alternatively, pressCtrl+ C on the keyboard to copy an object or objects.

l Paste - Paste the copied or cut object or objects onto the current page. Paste is only available when an object has been

cut or copied to the Clipboard. Text pasted into a presentation file from another application, such as Word, retains the

text attributes of the first character of the pasted text. Those attributes will be applied to the characters of the pasted

text. Alternatively, press Ctrl + V on the keyboard to paste an object or objects.

l Select All - Use this option to select all of the objects on the current page. Alternatively, press Ctrl + A on the keyboard

to select all objects on the current page.

l Clear- Delete the selected object or objects. If nothing is selected on the page, the Clear Page tool deletes everything

on the page.

l Change Authorizations - Enter a valid Authorization Code for WorkSpace (if applicable).

Tools Menu

Refer to Table 2: Tools Available in Lesson and Annotate Over Desktop ModeTable 2: Tools Available in Lesson and

Annotate Over Desktop ModeTable 2: Tools Available in Lesson and Annotate Over Desktop Mode.

Pages Menu

l Create Blank Page - Add a blank page to the presentation.

l Create Grid Page - Add a grid page to the presentation.

l Create Image Page - Add an image page to the presentation.

l Create Duplicate Page - Add a duplicate of the current page in the Annotation Window to the presentation. The

duplicate page is added to the presentation file immediately following the original page.l Create Calendar Page - Add a new page with a calendar to the presentation.

l Create Gradient Page - Add a page with a Gradient element. See Changing a Gradient.

l Open ExamView File - Access ExamView files from your computer or network.

l Annotate Over Desktop - Access the Annotate Over Desktop function within WorkSpace.

l Import from a Device - Save images or documents from a device, such as a scanner or digital camera, to WorkSpace.

l Previous Page - Go to the previous page in the presentation. This tool is unavailable when the first page of the

presentation is in the Annotation Window.

l Next Page - Go to the next page in the presentation file. This tool is unavailable when the last page in the is in the

Annotation Window.

l Page Sorter- View thumbnails of the pages in a presentation. Additionally, select a page by clicking on it, click and

drag a page to a different location within the presentation, or use the Up and Down arrows to move pages around the

presentation.

Help Menu



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l Help - Opens the current WorkSpace user guide.

l Check for Updates - Checks for WorkSpace software updates. If the text is gray in color, the software is up-to-date.

l Register Online - Opens the Product Registration page, where you can submit your registration information.

l About - This window provides contact information, a copy of the End User License Agreement (EULA) and copyright

information.

Other Options

l Preferences

l Student Response System

l Flow Integration

l Device Manager

Preferences

TIP

The Preferenceswindow can be accessed from the Main Menu icon.

From the Preferenceswindow, Toolbar settings can be adjusted and customized, WorkSpace Connect can be enabled and

language settings can be defined - among other options.

For more information on the Preferenceswindow, see Preferences.

Student Response System

Use the Student Response System window to interact with participants using the Student Response System (SRS). Create,

edit and pose questions during a session while participants respond using the SRS.

Selecting the SRS

The SRS window displays all of the Student Response options that interact with WorkSpace.

1 Close WorkSpace.

2 Install the SRS, following the instructions per the SRS.

3 Open WorkSpace.

4 Click the Main Menu icon, mouse overFile and selectStudent Response System.

The Student Response System window is displayed.

5 Verify that the appropriate SRS is selected. If it is not selected, select the appropriate SRS.

IMPORTANT

The file path displays the install location of the file. If the file was installed in another location,click the Browse icon to locate the file.

6 ClickOK.



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Flow Integration

WorkSpace integrates with Flow, allowing users to create, edit and ask questions.

Creating a Flow Question

Prerequisites

A plugged in receiver and an open WorkSpace page.

1 Click the Main Menu icon and selectStudent Response System.

The Student Response System window opens.

2 SelectFlow and clickOK.

TIPIf the correct file path is not listed, clickBrowse and locate the following path: C:\Program Files

(x86)\Turning Technologies\Flow\Flow.exe

3 From the WorkSpace toolbar, click the Student Response System tool.

4 ClickCreate Question.

The Flow question window opens.

5 Enter the question title in the Question Name field.

6 Select the question type from the Question Type box.

Optionally, set the question parameters to the right of the Question Type box.

Optionally, selectAutomatically start question,Finish current question when time is up and/orAdvance page

when question ends.

7 ClickOK.

8 To add more questions, insert a new page and repeatsteps 5 - 9.

Asking a Flow Question

Prerequisites

Plug in the appropriate receiver.

1 Click the Student Response System tool on the WorkSpace toolbar.

2 SelectStart Flow.

Flow opens.

3 Register participants.

4 After all participants have registered, click the Student Response System tool on the WorkSpace toolbar and select

Ask Question.



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Device Manager

Use the Device Manager window to manage devices used with WorkSpace. Device Manager detects connected devices and

establishes communication with WorkSpace.

The following devices can be used with WorkSpace:

l DualBoard

l

Touch Boardl Touch Board Plus

l MobiView

l Mobi Learner tablets

l Mobi 501

l Clickers

l WorkSpace Connect

Device Manager runs in the background of your computer to discover, connect and manage devices.

Selecting Device Manager

1 Verify that the receiver is plugged in to a working USB port.

2 Open WorkSpace.

3 Click the Main Menu icon, mouse overFile and selectDevice Manager.

Device Manageropens.

4 Verify that the receiver is recognized. A verified receiver will have a green checkmark.

IMPORTANTFor assistance with Device Manager, clickHelp from the Device Manager Menu and select Help

to display the Device Manager User Guide.



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WORKSPACEMODES

A WorkSpace mode is a specific environment in which a set of pre-defined tools and functions is available.

The following modes are available in WorkSpace:

Lesson Mode

Mouse Mode

Annotate Over Desktop Mode

Multi-User Mode

Office Mode

Whiteboard Mode

Lesson Mode

Lesson Mode is the primary operational mode of WorkSpace. In Lesson Mode, participants can view the presentation while

you interact with your computer or other projection surface such as DualBoard. The Annotation tools allow you to write and

draw on the blank page. The Page tools create additional pages and the Multimedia tools add a variety of multimedia files to the

pages in the presentation file.

TIP

Use the Previous Page orNext Page icons to toggle from mode to mode.

Accessing Lesson Mode

WorkSpace opens in Lesson Mode, however Lesson Mode can be accessed from the WorkSpace toolbar at any time while in

any other mode.

1 From the toolbar, click the Lesson Mode icon.

If you were in another mode, you will be prompted to save the current document. WorkSpace will take a full-screen

capture of the desktop.

WorkSpace will remain in Lesson Mode until you select a different mode.



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WorkSpace Tools

WorkSpace tools can be used to annotate, add to or edit the pages of the presentation.

Other tools are used during the presentation to draw attention to important points and to move between the pages of the

presentation.

Group Tool Description

Annotation

Annotation tools manipulate text. Available tasks include:

l Drawing

l Writing

l Typing

l Initiating the Capture function from Mouse Mode (WorkSpace

will switch to Lesson Mode)

Multimedia

Multimedia tools are used to import various types of media into a

presentation. Use the WorkSpace Gallery to integrate media.

Multimedia content can be dragged and dropped directly onto a Blank

Page.

Editing Editing tools change or revise the pages and objects in a presentation

file.

Page Page tools are used to create pages in WorkSpace.

File Management File Management tools organize and manage WorkSpace presentation

files.

Presentation Presentation tools are used to manipulate the WorkSpace window

during a presentation.

Navigation Navigation tools are used to maneuver through the pages in a

WorkSpace presentation file or the slides in a PowerPoint Slide Show.

Set Up Setup tools are used to set up a WorkSpace presentation.

Multi-Purpose Multi-Purpose tools include the Toolbox and several WorkSpace tools

that can be used with other applications.



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Mouse Mode

Mouse Mode allows you to select and start applications and perform all the functions you would typically perform with the

mouse and keyboard. The Mouse Mode cursor on the toolbar is unavailable while in Mouse Mode.

Enabling Mouse Mode

The Mouse Mode icon is unavailable until the Blank Page icon, Shapes icon or one of the writing tool icons is selected.

1 Open WorkSpace.

2 Click the Blank Page icon or one of the writing tool icons to annotate over the desktop.

The Mouse Mode icon becomes active.

3 Click the Mouse Mode icon.

You can now access your mouse.

4 Click any of the available tools from the toolbar to annotate over a screenshot of the desktop.

5 Click the Mouse Mode icon to access your mouse.

Capture

A capture is a screenshot of either the full screen, a selected window or a selected portion of the screen. The available capture

options differ based on your selected WorkSpace mode.

In Lesson Mode, the Capture dialog appears as:

In Mouse Mode, the Capture dialog appears as:

Annotate Over Desktop Mode

The Annotate Over Desktop tool is used like the Annotation window, however your desktop is underneath and accessible for

use. The Annotation tools, Page tools and Capture tools are available and can be selected. Elements of the desktop can be

called out and highlighted for interactive use.



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NOTEZooming, scrolling, selecting items on the desktop and using the Gallery are all unavailable while in

Annotate Over Desktop Mode.

Annotating Over the Desktop

1 Open WorkSpace.

2 Click the Main Menu icon, mouse overPages and selectAnnotate Over Desktop.

The desktop becomes an annotation area.

TIP

Alternatively, click the Annotate Over Desktop icon from the toolbar to annotate the area. Refer

toAdding a Tool to the Toolbarfor more information about adding a tool/icon to the main

toolbar.

3 Use any of the annotation tools to annotate the desktop area.

TIP

To manipulate any of the windows or applications on the desktop, click the Selection tool on

the WorkSpace toolbar.

4 Click the Save icon on the WorkSpace toolbar to save the annotation.

Multi-User Mode

Multi-User Mode allows up to nine participants to interact using collaborative (shared) or defined (one person per defined area)

space. Multiple mobile devices such as Mobi Learner, MobiView, DualBoard or Touch Board can be displayed on the board at

the same time.

Multi-User Menu

From the Multi-User Menu:

l Set up multiple participants to interact with Turning Technologies products. Define the number of areas for multi-user

use and determine if participants will use a collaborative or defined workspace. In Multi-User Mode, participants can

select objects on any Multi-User layer within their area. Additionally, you can save pre-defined Multi-User pages as

GWB files without any connected devices.

l Start Multi-User Mode from a Non-Multi-User page (options include full screen and 2, 4, 6, and 9 areas) Quick Start.

l Toggle Multi-User Mode on and off using the Multi-User option.

l Add, remove and move Mobi tablets to different areas using Edit Devices. Each multi-user page will remember specific

device placement when moving between pages or returning from Mouse Mode.

Selecting the Multi-User Menu

The type of devices connected to WorkSpace determine how many participants can work simultaneously on the whiteboard.

Up to nine devices may be used, but only two of those devices may include DualBoards with pens.

NOTEThe white pens used with DualBoard and Mobi tablets are the same pens.



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Follow the steps below to allow more than one participant to write on the interactive or virtual whiteboard.

1 Open WorkSpace.

2 Click the Multi-User Menu icon on the Page Functions toolbar.

A menu is displayed with the following options:

l Multi-User Page Setup

l Quick Start

3 Select eitherMulti-User Page Setup orQuick Start.

If Multi-User Page Setup is selected, refer to Setting Up Multi-User Mode. If Quick Start is selected, refer to Setting

Up Quick Start.

Setting Up Multi-User Mode

1 Connect up to nine devices in Device Manager.

IMPORTANTDo not add the device that will be used to control the main toolbar or the other devices unless it is

set to "presenter" within Device Manager. Refer to Selecting the Presenter.

2 Click the Multi-User Menu icon on the Page Functionstoolbar.

3 SelectMulti-User Page Setup.

The Multi-User Page Setup window opens.

4 Select either a Collaborative orDefined work area.

Select Work Area Use To

Collaborative When this option is selected, all devices will be able to work

within the same area.

Defined When this option is selected, two devices will work within their

own defined space.

Defined When this option is selected, up to four devices will work within

their own defined space.

Defined When this option is selected, up to six devices will work within


Defined When this option is selected, up to nine devices will work within




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WorkSpace for PC 36

5 Drag and drop a device to the area needed.

NOTE

It is recommended to leave one device out to keep control of all users. Ideally, this will be the

"presenter" device.

6 ClickOK after all devices have been dropped into place.

Setting Up Quick Start

1 Connect up to nine devices in Device Manager.

IMPORTANTDo NOT add the device that will be used to control the main toolbar or the other devices unless it

is set to Presenter within Device Manager.

2 Click the Multi-User Menu icon on the Page Functionstoolbar.

3 Mouse overQuick Start and select eitherFull Screenor a specified area.

4 Click the Multi-User Menu icon to accessEdit Devices.

The View Deviceswindow opens.

Drag and drop, or remove devices. If necessary, click the Device Manager icon in the lower right corner to access

Device Manager.

5 To close Quick Start, click the Multi-User Menu icon and selectMulti-User.

Selecting the Presenter

The presenter in Multi-User Mode controls when multi-user mode

begins and ends.

1 Open Device Manager.

Images of each available device appear in the main window.

2 Select the icon for the desired presenter device.

3 From the menu bar, clickOptionsand select Set Presenter.

The selected device is now the presenter device.

Presenter Tools

In Multi-User Mode, the following tools are available to the presenter in addition to those on the main toolbar:

Presenter Functions


Zoom User Selects an individual user and enlarges their work within the entire multi-user window

Return to

Settings Returns the user back to Multi-User view



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Move User Once selected, allows the presenter to move the user to another area within the WorkSpace

page

User Functions


Select Allows the user to select within the window

Eraser Manually removes annotations within the user's window

Clear Delete the selected text or objects. If nothing is selected on the page, the Clear tool

deletes everything on the page within that user's window.

Pen Annotate within the user window; change pen color

Pen Width Increases the width of the pen line

Export Entities Allows the instructor to export that particular user's work to save into another format. See

Exporting a Presentation Object or Entityfor more information.

Mouse Mode

If selected device is designated as the presenter, this button appears on the toolbar,

allowing the device to leave Multi-User Mode and act as the mouse. Once activated, the

presenter has full control of the WorkSpace and Multi-User toolbars.

Show/Hide

Multi-User Allows the instructor to show or hide that particular user's window

Locking Tablets and Clickers (If Applicable)

If using student tablets or clickers with WorkSpace, the presenter can lock any devices in use and regain control of the

session.

1 Open Device Manager.

Images of each available device appear in the main window.

2 Select the icon for the device to be locked.

3 Select the Lock icon.

To unlock a device, select the Unlock icon.

TIPYou can also lock all devices by clicking the Toolbox icon on the WorkSpace toolbar and

selecting Lock.



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Exiting Multi-User Mode

1 Click the Multi-User Mode icon on the Properties Bar.

2 SelectTurn Multi-User Off.

The devices are no longer available for simultaneous input, however the screen with the annotations is still available.

Office Mode

Office Mode allows you to interact directly with Microsoft Excel, PowerPoint and Word. In Office Mode, you can add

annotations directly to a slide, document or spreadsheet. The annotations become part of the native application file, rather than

being saved as a page in an WorkSpace file.

NOTEText entered with the Text, Freehand Text Pen and Freehand Text Recognition tools is considered real

text.



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Whiteboard Mode

When Whiteboard Mode is selected, all notes made on the whiteboard can be captured and saved as pages within WorkSpace

for distribution, without the use of the projector.

The communication in Whiteboard Mode is one-way between the DualBoard and the computer. A projector is not involved and

computer input is not communicated back to the Dualboard. A special dry erasable pen is needed.

Enabling Whiteboard Mode

Whiteboard Mode must be enabled through Device Manager.

1 Plug the Whiteboard USB cable into an available USB port on your computer. Alternatively, use the Wireless Kit. See

Setting Up the DualBoard via Wireless Kitfor more information.

2 SelectWhiteboard Mode from the Device ManagerToolsmenu.

An image of the whiteboard is displayed on the desktop.

Using Whiteboard Mode

A special dry erasable pen is needed.

1 Put the cap on the Marker Pen and click the Save icon on the DualBoard Features Menu.

2 Click the Clearicon twice.

The electronic image of the whiteboard on the computer will now be blank.

3 Erase the dry-erase ink from the whiteboard's surface.

4 Begin writing and drawing on the new page.

5 Use the whiteboard tools on the Whiteboard Mode toolbar to save and print the presentation file.



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USINGWORKSPACE

This chapter covers the following topics:

Using Layers

Copying an Object

Locking and Unlocking an Object

Creating Page Transitions

Exporting a Presentation Object or Entity

Distributing Files

Distributing Files as GWB (PC Only)

Distributing Files as IWB

Exporting Files

Using Layers

Use the Layerstool to manage all of the items that make up your WorkSpace page. A layer in WorkSpace is analogous to a

clear folder that contains artwork. For example, if you reshuffle the folders, you change the stacking order of the items in yourartwork. You also can move items between folders.

The Layers function allows you to list, organize and edit the objects in a document. By default, every new page contains a

single layer, and each object you create is listed under that layer. However, you can create new layers and rearrange items to

best suit your needs.

Creating Layers within WorkSpace

Use the Layers toolbar to edit layer properties.

Layers Toolbar

Add Layer

Remove Layer

Edit Layer

Max. Layer Controls

Min. Layer Controls

Show/Hide Layers



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WorkSpace for PC 41

Move Layers Up/Down

How to use layers...

1 Open a Blank Page within Lesson Mode.

2 Annotate oradd an image to the page.

3 Click the Add Layericon.

A new layer is added to the page. The active layer is highlighted in black.

4 Continue to annotate and add layers. Optionally, click the:

l Remove Layericon to remove a layer

l Up/Down Arrows to change the layer order

5 Click the Save icon on the WorkSpace toolbar to save the file.

Dragging an Object Between Layers

To drag an object between layers, select the object to be moved and drag it to the desired layer. The plus sign indicates that

the layer has been moved.

NOTEWhen reopening a page the includes layers, a prompt appears warning you that the page contains layers.

To annotate the page, click the Maximize Layer Controls icon and drag to the last layer to the top of the

list. You may now annotate the page.

Copying an Object

Objects can be copied within the blank page.

1 Place or draw an object on the blank page.

2 Select the object to make it active.

The Picture Optionstoolbar is displayed at the bottom of the blank page.

3 Click the Copy icon.

4 Select the object and drag the new copy to another area within the page or clickBlank Page to paste it into another

window.

Locking and Unlocking an Object

Use the Lock command to make an object visible, but not selectable. A locked object is unable to be selected, edited, copied,

moved or resized.

How to lock an object...

1 Place or draw an object on the blank page.

2 Select the object to make it active.

The Object Optionstoolbar is displayed on the Properties Bar.

3 Click the Lock icon.



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How to unlock an object...

1 Select the locked object.

The Object Optionstoolbar is displayed on the Properties Bar.

2 Click the Unlock icon.

Creating Page TransitionsSlide transitions are the animation-like effects that occur when you move from one page to the next during an on-screen

presentation. You can control the speed of each slide transition effect. There are more than 40 transition options.

1 Open a Blank Page while in Lesson Mode.

2 Click the Page Transitions icon on the Properties Bar.

NOTEThe Page Transitions icon is located on the Page Properties toolbar (also called the Properties

Bar), which can be accessed by clicking the Selection tool on the WorkSpace toolbar.

3 Select the transition from the Effectdrop-down menu.

4 Select the transition speed from the Speeddrop-down menu.

5 ClickApply All to apply the same transition to all pages.

6 ClickOK.

Exporting a Presentation Object or Entity

From the Presenter Tools, a selected presentation object (entity) can be exported and saved to the desired file type.

1 Select the Export Entities icon.

2 Select the save format from the File Type drop-down menu.

3 Enter the file name in the File Name field.

4 ClickBrowse to export the file to a location other than the default location. The default location path is

Documents\WorkSpace\Export.

5 Select an export background from the Backgroundmenu.

6 ClickExport.

Distributing Files

WorkSpace files can be distributed in a number of formats.

TIPTo simply save a WorkSpace file in its native format, click the Save icon from the WorkSpace toolbar. If

the Save icon is not on the WorkSpace toolbar, click the Main Menu icon, mouse overFile and

selectSave.



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Distributing Files as GWB (PC Only)

The GWB file format is native to WorkSpace. Files saved with the GWB extension can be easily opened and edited in

WorkSpace as needed.

1 Click the Main Menu icon.

2 Mouse overFile and selectSave.

The Save GWB File window is displayed.

3 Name the file and clickSave.

Distributing Files as IWB

Content saved as a Common File Format (IWB) can be shared with any interactive whiteboard and software if the whiteboard

and software accept the IWB formatting. It is important to note that some formatting and interactive content may be lost due to

the inability to exchange information between the software applications.


2 Mouse overFile and selectSave As.

The Save GWB File window is displayed.

3 Name the file.

4 From the Files of Type drop-down menu, select IWB .

5 ClickSave.

Exporting Files

IMPORTANT

You must save the file prior to export.


2 Mouse overFile and selectExport.

The Export Current Pageswindow is displayed.

3 Select an export option from the Export Asdrop-down menu.

4 Enter a file name in the Export File Name field.

Optionally, clickBrowse to change the Export Directory.

5 ClickExport.

TIP

To print, email, export as PDF or email as PDF, click the Main Menu icon, mouse overFile

and select the appropriate export option.



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THE GALLERY

The WorkSpace Gallery tool provides more than 4000 resources to supplement your lesson planning. The Gallery stores

images, background pages, teaching tools and Flash content called Interwrite Sims.

The WorkSpace Content component must be installed prior to using the Gallery. If you have not installed it, visit

www.turningtechnologies.com/responsesystemsupport/downloads .

Before using the Gallery for the first time, you will be prompted to build the Gallery. ClickYes to build the Gallery database.

This chapter covers the following topics:

Searching the Gallery

Selecting a Gallery Object

Adding a File to the GalleryBuilding a Database

Importing a File from a Device

Editing Gallery Files

Exporting Gallery Files

Adding a New Category

Adding a File to Favorites

Deleting a File fromthe Gallery

http://www.turningtechnologies.com/responsesystemsupport/downloads


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Searching the Gallery

Search for content by file name, keyword, media type or subject.

How to search the Gallery by file name...

1 Click the Search box and enter the search criteria.

2 Click the Search icon or press the Enter key.

How to perform an advanced search...

1 Click the Advanced Search tab.

TheAdvanced Search tab opens.

2 In the Media Type window, select the type of file(s) from the list.

3 In the Search Forfield, enter the keyword(s).

4 Click the Search icon or press the Enter key.

The results are displayed in the bottom pane of the Gallery.

Selecting a Gallery Object

1 From the WorkSpace toolbar, click the Gallery icon.

The Gallerywindow is displayed.

2 Select the Content tab.

3 Click a category listed within the Content tab.

4 Click a sub-category.

5 Continue clicking on sub-categories until the desired object is displayed in the bottom window.

6 Drag and drop the object on the WorkSpace area.

7 Alternatively, right-click the object and Add to Favorites for later use orExport as a PNG.

Adding a File to the Gallery

A file can be added via the File menu or by the drag and drop method.

How to add a file to the Gallery...

1 From the Gallery menu, click File and selectAdd Files to Gallery.

TheAdd Files to Gallerywindow opens.

2 ClickBrowse to locate the file to be added. Alternatively, manually enter the path and file name.

3 Select the file and clickOpen.

The Importing Filesdialog box opens and displays the import progress. After completed, the new file displays in the

selected category or sub-category.



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How to add files to the Gallery by the drag and drop method...

1 Navigate to or create the category were the file is to be added.

2 Locate the file, link, image, PDF or WorkSpace Lesson and drag it into the Gallery with your mouse or pen.

Once the object is saved into the Gallery, a thumbnail of the object is displayed.

Building a DatabaseThe Build Gallery Database window allows for easy maintaining and building of user-specific gallery databases. The default

directories for files to be built are housed in the Gallery Repository installed in Libraries\Documents, the default Gallery and the

online Learning Gallery Database.

1 ClickFile and selectBuild Gallery Database.

The Build Gallery Preferenceswindow opens.

2 ClickAdd.

The Browse for Folderwindow opens. Add any additional directories to theAdditional Search Directoriesfield and click

Add.

3 ClickOK.

4 ClickBuild.

The files are added to the Gallery.

Importing a File from a Device

A file can be imported from a device such as a scanner.

IMPORTANTAny device used for image import must have TWAIN drivers installed for it to be recognized within

WorkSpace.

1 From the Gallery menu, click File and selectImport from Device.

The Device Selection window opens.

2 Select the appropriate device.

3 ClickOK.

4 Select the appropriate file.

5 ClickOK.

The file is placed into the Gallery.

Editing Gallery Files

Once files have been added to the gallery, their properties can be edited.

1 From the Gallery, right-click the object thumbnail.

The Gallery Optionsmenu is displayed.

2 ClickProperties.

The Properties window is displayed.



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Within the Properties window, the Display Name, Keywords, Background and Image Position can be adjusted.

3 ClickOK.

Exporting Gallery Files

1 From the Gallery, right-click the object thumbnail.

The Gallery Optionsmenu is displayed.

2 ClickExport.

The Exportwindow is displayed.

3 Browse to the desired save location and clickSave.

Adding a New Category

The Add New Category function allows you to create a new root category and add a sub-category to an existing category.

How to create a category...

1 From the Gallery, click the New Category icon.

A new category is displayed in the Gallery pane.

2 Enter a name for the new category.

The new category is added to the Gallery.

How to add a sub-category...

1 While in a current category, click the New Category icon.

A new sub-category is displayed in the Gallery pane.

2 Enter a name for the new sub-category.

The new sub-category is added to the Gallery.

Adding a File to Favorites

Save frequently used files to the Favorites tab.

1 Select the file to be saved.

2 ClickFavorites and selectAdd to Favorites.

The file is added to the Favoritestab for future use.

Deleting a File from the Gallery

1 From the Gallery, select the object to be deleted.

2 ClickFile and selectDelete.

A confirmation box is displayed.



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3 ClickYes to proceed.

The file is removed from the Gallery.

NOTE

The file is removed from the Gallery but remains in the WorkSpace main directory.



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CONTACTUS

For additional help, contact Turning Technologies Technical Support.

Technical Support is available from 7 a.m. - 9 p.m. EST.

From within the contiguous United States, you can reach Technical Support toll-free by calling 866.746.3015. If you are calling

from outside of the United States, please call +1 330.746.3015.

Technical Support may also be reached via e-mail [email protected] [email protected], a brand

of Turning Technologies.

Office Locations

Ohio

255 West Federal Street

Youngstown, Ohio 44503

Toll-Free: 866.746.3015

Direct: 330.746.3015

International: +1 330.746.3015

Belfast

19 Colvin House

Inspire Business Park

Carrowreagh Road

Belfast BT16 1QT

United Kingdom

Direct: +44 (0)28 9048 7898

Paris

26/36 rue Alfred Nobel

93600 Aulnay-sous-Bois

France

Direct/Support: +33 (0)1 58 31 10 60

Amsterdam

Keizersgracht 75, Garden

1015 CE, Amsterdam

The Netherlands

Direct: +31 (0)85 4011 040
mailto:[email protected]:[email protected]:[email protected]:[email protected]

Workspace for Pc User Guide

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