Workshop 2 – Administrative StructureWorkshop 2 – Administrative Structure

Recycled Water Feasibility Study

Rancho Murieta Community Services District

January 8, 2008

Program ImplementationWorkshop #4 – April 8, 2008

Regulatory Compliance & Infrastructure StandardsWorkshop #3 – Feb 19, 2008

Administrative StructureWorkshop #2 – Today

Program Requirements and BenefitsWorkshop #1 – November 27, 2007

Recycled Water Program Recycled Water Program ComponentsComponents

Federal, state and local regulations

Public involvement and outreach programs

Utility management

Staffing requirements

These topics will be discussed today.

Presentation Outline

Administrative StructureWorkshop #2 - Today

Stakeholders and their respective roles

Appropriate levels of public participation and participation tools

Appropriate staffing levels

Workshop Goals

Gather Board and staff input regarding:

Federal, State, and Local Regulations

Title 22 identifies four categories of recycled water quality: Disinfected Tertiary Recycled Water

Established by the RWQCB, California DPH, and the local or county Health Department

Water Recycling Policy (DRAFT)

http://www.waterboards.ca.gov/water_recycling_policy/docs/water_recycling_policy.pdf

• Specific Requirements for Recycled Water Irrigation Projects

• RWQCB Adoption Hearing: February 19, 2008, 10 a.m.

Potential Uses

Existing Customer Groups

Group 1Group 1

Group 4Group 4

Group 2Group 2 Group 3Group 3

Recycled Water Irrigation Project requires submission of a Title 22 Engineering Report

Projects supported by RWQCB and CDPH Key Areas of Concern:

– Single point of responsibility

– Public education, acceptance, and support

– Cross connections

– District controls irrigation schedule

– Runoff controlled and minimized

Federal, State, and Local Regulations

Stakeholders

Public Involvement

End Users:

•Developers•Residents•Agricultural•Commercial

Regulators and Public Agencies:

•End users may approach these agencies for program information

Utility Departments and Elected Officials:

•Encourage communication between RMCSD, RMA and HOA

Consistent message and support

Public Involvement

Manage Information

for All

Maintain Motivation and Demonstrate Commitment

Promote Communication

and Public Dialogue

Build and Maintain Trust

Ensure Fair and Sound Decision Making

5 key principles that shape public interactions

Stakeholder Interaction

Public Involvement

Participation Tools

Participation SpectrumInform

Consult

Involve

Empower

Collaborate

Informing Consulting Involving Collaborating

Printed Material

Project Websites

Open Houses

Interviews

Public Surveys

Advisory Committees

Task Forces

Design CharettesMedia

Publications

Developer Interaction is Critical to Program Initiation

Majority of recycled water will be distributed to future residential developments

Early and ongoing dialogue must be established with developers, HOA, etc.

Standards and policies needed to ensure developers understand requirements

Construction inspection, landscape review, and compliance oversight required

Utility Management Components necessary for support of

recycled water program– Environmental compliance

– Regulatory permitting and reporting

– Interaction with local associations, home owners, contractors, developers

– Public outreach

– Development of standards, ordinances and policies

– Landscape plan review

– Construction and cross-connection inspection

– Site inspections

– Operations and maintenance of recycled water system

Recycled Water Management Examples

3,500 connections; ~ 1,000 ac-ft/yr

4 full-time, dedicated employees

Recycled water wholesaler

550 customers; 45 ac-ft/dry season

3 to 4 full-time employees

RMCSD Staffing Requirements (Preliminary)

Program Manager

Compliance Inspector

System Operator

Administrative Assistant

Recycled Water Program Organization Structure

Staffing Roles and Responsibilities

Program Manager

Compliance Inspector

System Operator

Administrative Assistant

Recycled Water Program Organization Structure

Example Duties:

•Pre-qualifies contractors

•Manages support staff

•Interacts with local associations and home owners

Staffing Roles and Responsibilities

Program Manager

Compliance Inspector

System Operator

Administrative Assistant

Recycled Water Program Organization Structure Example Duties:

•Review landscape irrigation plans

•Conducts site inspections

•Develops and reviews design standard and specifications

Staffing Roles and Responsibilities

Program Manager

Compliance Inspector

System Operator

Administrative Assistant

Recycled Water Program Organization Structure

Example Duties:

•Operation and maintenance of expanded recycled water program

Staffing Roles and Responsibilities

Program Manager

Compliance Inspector

System Operator

Administrative Assistant

Recycled Water Program Organization Structure

Example Duties:

•Manages landscape irrigation plan review

•Performs other routine administrative duties

Stakeholders and their respective roles

Appropriate level of public participation and participation tools

Appropriate staffing levels

Workshop Goals

Board and staff discussion regarding:

Next StepsNext Steps

Regulatory Compliance and Infrastructure Standards TM: February 12, 2008

Regulatory Compliance and Infrastructure Standards Workshop #3: February 19, 2008

Workshop 2 – Administrative StructureWorkshop 2 – Administrative Structure

Recycled Water Feasibility Study

Rancho Murieta Community Services District

January 8, 2008