Workplace environment e-mail_and_internet_privacy_at_work
-
Upload
shankar-myadharaveni -
Category
Documents
-
view
137 -
download
0
Transcript of Workplace environment e-mail_and_internet_privacy_at_work
![Page 1: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/1.jpg)
E-Mail and Internet Privacy at Work
![Page 2: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/2.jpg)
E-Mail and Internet Issues
Cyber-loafing accounts for 30% to 40% of lost worker productivity.
![Page 3: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/3.jpg)
E-Mail and Internet Issues
As much as 70% of traffic on porn sites occurs during work hours.
![Page 4: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/4.jpg)
E-Mail and Internet Issues
Check your company’s policy on e-mail and Internet use at work.
![Page 5: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/5.jpg)
Employer Policies
![Page 6: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/6.jpg)
Employer Policies
Be aware of your company’s employee conduct policy.
![Page 7: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/7.jpg)
Employer Policies
Your company reserves the right to read and monitor all communications made by employees at work.
![Page 8: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/8.jpg)
Employer Policies
An employee conduct policy restricts personal use of company property to “reasonable” use.
![Page 9: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/9.jpg)
Employer Policies
Some companies prohibit any personal use, which is perfectly legal.
![Page 10: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/10.jpg)
Employer Policies
The use of company resources is subject to the company’s no-harassment and no-discrimination policies.
![Page 11: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/11.jpg)
Employer Policies
Nearly three-fourths of major U.S. companies are recording and reviewing some aspect of their employees’ communications.
![Page 12: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/12.jpg)
Employer Policies
About 40% of companies are using Web-monitoring software to record and track employees’ Web activities.
![Page 13: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/13.jpg)
The Law
![Page 14: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/14.jpg)
The Law
The courts have generally upheld an employer’s right to review or monitor their employees’ use of Internet and e-mail.
![Page 15: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/15.jpg)
The Law
Employees don’t have an expectation of privacy even when the company assures it will not intercept communications.
![Page 16: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/16.jpg)
The Law
Because all communication equipment belongs to the employer, it has the right to access and review information on it.
![Page 17: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/17.jpg)
Lawsuits
![Page 18: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/18.jpg)
Lawsuits
A major newspaper fired 23 employees for e-mailing distasteful jokes.
![Page 19: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/19.jpg)
Lawsuits
A major chemical company fired 50 workers and disciplined 200 more for transmitting pornography through employee e-mail.
![Page 20: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/20.jpg)
Lawsuits
Work-related e-mails on someone’s home computer were subpoenaed in a lawsuit involving a major airline.
![Page 21: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/21.jpg)
Lawsuits
E-mail has become one of the richest sources of information used against employers and managers in lawsuits.
![Page 22: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/22.jpg)
Lawsuits
E-mail that contains discriminatory or sexually harassing material is becoming commonplace at work.
![Page 23: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/23.jpg)
Lawsuits
It generally takes more than one e-mail to support a claim of a hostile environment in a court of law.
![Page 24: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/24.jpg)
Productivity: A Big Issue
![Page 25: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/25.jpg)
Productivity: A Big Issue
As many as 70% of a leading brokerage firm’s customers do their online trading from their office desks.
![Page 26: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/26.jpg)
Productivity: A Big Issue
Productivity could potentially become the biggest casualty of indiscriminate Internet use.
![Page 27: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/27.jpg)
Productivity: A Big Issue
Know and stay within your company’s guidelines for e-mail and Internet use.
![Page 28: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/28.jpg)
Productivity: A Big Issue
Be aware that e-mail and Internet use can add up and eventually show up in your company’s monitoring system.
![Page 29: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/29.jpg)
Productivity: A Big Issue
Check your company policy for guidelines of e-mail and Internet use.
![Page 30: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/30.jpg)
Productivity: A Big Issue
Take personal responsibility for how you spend your time.
![Page 31: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/31.jpg)
Using Others’ Equipment
![Page 32: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/32.jpg)
Using Others’ Equipment
Never log on to a system as someone else.
![Page 33: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/33.jpg)
Using Others’ Equipment
Never log on to someone else’s hard drive or access his or her system without approval.
![Page 34: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/34.jpg)
Summary of Risks
![Page 35: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/35.jpg)
Summary of Risks
It is your responsibility to examine the contents of your communications.
![Page 36: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/36.jpg)
Summary of Risks
Ensure your communications do not violate the policies of your employer.
![Page 37: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/37.jpg)
Summary of Risks
Be aware that anything that passes through your fingertips into cyberspace may be discovered.
![Page 38: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/38.jpg)
Summary of Risks
Your employer owns your e-mail and Internet resources and can legally use them to find out information about you.
![Page 39: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/39.jpg)
Summary of Risks
Your employer’s resources are to be used productively.
![Page 40: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/40.jpg)
Summary of Risks
Redirecting those resources excessively towards personal use not aligned with the company’s goal may result in termination.
![Page 41: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/41.jpg)
Staying Out of Trouble
![Page 42: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/42.jpg)
Staying Out of Trouble
Read your company’s e-mail and Internet policy.
![Page 43: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/43.jpg)
Staying Out of Trouble
Assume your boss is reading your e-mail or looking over your Web usage.
![Page 44: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/44.jpg)
Staying Out of Trouble
Do not send jokes or subscribe to a joke list at work.
![Page 45: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/45.jpg)
Staying Out of Trouble
Start limiting your time spent on personal usage of the Web, including e-mail.
![Page 46: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/46.jpg)
Staying Out of Trouble
Avoid emotional comments and sarcasm. Focus on objective, verifiable facts.
![Page 47: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/47.jpg)
Staying Out of Trouble
Do not e-mail employee problems to human resources or management. Call instead.
![Page 48: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/48.jpg)
The Family Test
Ask yourself whether you’d be saying or doing the same thing in front of your family.
![Page 49: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/49.jpg)
The Newspaper Test
Would you say or do the same thing even if it was published on the front page of the newspaper?
![Page 50: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/50.jpg)
Staying Out of Trouble
Nearly one-third of companies in a poll have fired workers for improper Internet use, and two-thirds have had to do some disciplining.
![Page 51: Workplace environment e-mail_and_internet_privacy_at_work](https://reader035.fdocuments.in/reader035/viewer/2022062704/555938bcd8b42a543d8b4d27/html5/thumbnails/51.jpg)
E-Mail and Internet Privacy at Work