Working with Microsoft Powerpoint - Full Version

Working With Microsoft PowerPoint

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Powerpoint Basics

Inserting a Graph Inserting a Picture

Inserting a Sound Inserting a Video

Saving your document at EIT Saving to a USB Memory Stick

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Table of ContentsChapter 1: PowerPoint Basics Page Inserting a New Slide 2-3Views 3 Normal View 3 Slide Sorter View 4Slide Show 5Notes Page 6Chapter 2: Inserting a Graph & Diagram 7-9Chapter 3: Inserting a Picture 10-11Chapter 4: Inserting a Sound 12-13Chapter 5: Inserting a Video 14-21Chapter 6: Saving at EIT 22Saving your Document 22-24Saving to a USB Memory Stick 25-26

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PowerpointPowerpoint Basics

LIBRARY AND LEARNING SERVICES | POWERPOINT BASICSwww2.eit.ac.nz/library/ls_computer_pptbasics.html

Microsoft PowerPoint is an electronic presentation program that helps people present a speech using a collection of slides. A PowerPoint presentation is a collection of slides that can be used to create oral presentations.

This is the standard first slide of a PowerPoint presentation.

Inserting a New Slide

Home << New Slide

Choose the Layout required, the layouts are pre-set but can be customised as needed

LIBRARY AND LEARNING SERVICES | POWERPOINT BASICS

There are four different views in Powerpoint:

• Normal

• Slide sorter

• Notes page

• Slide show

Each view is used for a different step in creating your Powerpoint presentation.

Normal View

View >> NormalThis view is used when creating and designing your slides.

NB: This view can also be altered using the icons at the bottom of the page on the task bar.

Selecting a Slide

To select a slide, click the slide in the slides panel (a thick borderline appears around the slide).

Views


Slide Sorter View

View >>Slide SorterThis view is good to use when organising your slides. Use when you want to delete, copy, paste or move your slides.

Deleting a Slide

Select the slide that you would like to delete and press the Delete key on the keyboard OR right click on the selected slide and select Delete Slide from the menu.

Copying a Slide

Select the slide you would like to copy, right click on the selected slide and select Copy from the menu.

Pasting a Slide

Position your cursor where you want to paste the slide (eg. between 6 & 7) << Ctrl + V

Moving a slide

After creating a Powerpoint presentation you may decide to change the order of your slides. Select the slide you wish to move (a border will appear around the selected slide), and drag the slide to where you want to reposition it and drop it into the position. The slide number sequence will automatically update.

Slide ShowView >>Slide Show


It shows your presentation in full screen. It can also be used to check any animations, transitions or timing at the final stage of preparation for your presentation

NB: Press ESC key to return to normal view.

Notes PageView >> Notes Page

NB: You can add and view your notes for each slide.

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PowerpointInserting a Graph

LIBRARY AND LEARNING SERVICES | POWERPOINT - INSERTING A GRAPHwww2.eit.ac.nz/library/ls_computer_insertgraph.html

Select the slide you are going to put the chart onInsert << Chart

Choose the type of chart you want to use << OK

An excel window will open, so that you can edit / enter the data in your chart

NB: If the table disappears, right click on your chart >> Edit Data and the table will appear again.

LIBRARY AND LEARNING SERVICES | POWERPOINT - INSERTING A GRAPH

NB: To change your chart type, right click on your chart >> Click on Change Chart Type


Choose Insert >> Smart Art

Choose a Diagram type << OK

PowerpointInserting a Diagram

LIBRARY AND LEARNING SERVICES | POWERPOINT - INSERTING A DIAGRAMwww2.eit.ac.nz/library/ls_computer_insertgraph.html

Click on the objects within the diagram to edit them.

NB: Right click on the objects to change their properties.

PowerpointInserting a Sound

LIBRARY AND LEARNING SERVICES | POWERPOINT - INSERTING A SOUNDwww2.eit.ac.nz/library/ls_computer_insertsound.html

Select the slide you are going to put the sound onInsert << Audio >> Audio from File

Browse for your sound file >> Insert

When you click on the sound icon your sound will start playing automatically.


LIBRARY AND LEARNING SERVICES | POWERPOINT - INSERTING A SOUND

To change the playback of your sound:Click on the Playback tab << Start dropdown box << select Automatically, On Click or Play across slides

To move your sound icon out of the middle of your powerpoint>> Click on the icon >> move it to where you want it placed.

If you chose Automatically, your sound will play straight away.If you chose On Click, you will need to click on the sound icon.If you chose Play across slides, when you click on your sound icon your sound will continue to play across all slides.


PowerpointInserting a Video

LIBRARY AND LEARNING SERVICES | INSERTING A VIDEOwww2.eit.ac.nz/library/ls_computer_insertvideo.html

Select the slide you are going to insert a video into.

Insert >> Video >> Video from File

Browse for your video >> Insert

LIBRARY AND LEARNING SERVICES | INSERTING A VIDEO

To change the playback of your video:

Click on the Playback tab

Click on the Start dropdown box

Choose between Automatically or On Click Automatically will play your movie clip straight away

On Click means you have to click on your movie clip to get it to play

Inserting a Video from YouTube:

The safest way to use a video from YouTube is to hyperlink it to your slide; do not embed the file as this can breach the Copyright Act 1994.

Find the video you want to link to

Click in the address bar, to copy your video link

Press Ctrl C (Copy) OR Right click and choose Copy

Go back to your PowerPoint slideClick where you want to place your video linkPress Ctrl V (Paste) OR Right click and choose Paste


Highlight the link - http://www.youtube.com/watch?v=ORxFwBR4smE

Right click on the link and choose hyperlink


The following dialogue box will appear;

Choose Browsed Pages << select your YouTube video link

The hyperlink will change colour


You can also edit the text of the hyperlink to make it more relevantRight click on your hyperlink

Choose to Edit HyperlinkThe following dialogue box appearsSelect Text to display

Type in your text e.g. How NOT to use PowerPoint


Adding Action Buttons to your Presentation

By adding action buttons to your presentation you can tell a movie or sound to play or you could use an action button to navigate to another slide in your presentation.

Action Buttons

Insert >> Shapes >> Action Buttons

LIBRARY AND LEARNING SERVICES | INSERTING A VIDEOChoosing a button

Once you have chosen your button you will notice the mouse pointer has changed to +Move your mouse onto your slide and click and drag to make your button

The action button dialogue box will now show, this is to enable you to choose the settings you want for your button

Choose which tab you want to use; Mouse Click or Mouse Over

Choose which action you want and click OK

Working with Microsoft Powerpoint - Full Version

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