Managing the Team

Working Effectively: Best Practices for Real Estate Project Management

WisDOT Real Estate Training ConferencePresenter: Jessie Prien

May 14, 2013

RE Project Management Team

Define real estate needs during project scoping

Recognize potential problems and complex acquisitions

Identify possible solutions

Necessitate all real estate law/code/policy requirements

Know your available resources and how many will be required

Start developing your Real Estate Team

“The first problem of communication is getting people's attention”

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Project Kick Off Meeting

Meeting Discussions Include:

Project Plan and Profile

Complex Acquisitions

Access Modifications

Associated Timelines

Community Concerns

Address All Outstanding Questions

“Individual commitment to a group effort -- that is what makes a team work”

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LEADRE Leads should clearly define their expectations and processes Scope of Work Submittals and Notifications Revocable Occupancy Permits Encroachment Letters Objective Appraisal Reviews Asbestos Testing Administrative Revisions Contact with non-RE Key Players READS Data Entry Project Status Updates

Expectations

“We may be magicians, but we can’t read minds”

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UNDERSTAND

"Difficulties increase the nearer we approach our goal“ Act don’t React Don’t hide issue Discuss complications immediately

with project RE Lead Propose possible solutions Document all events

If you don’t have problems, then you are not working…

"It is well to give when asked, but it is better to give unasked, through understanding"

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Property owners must receive a letter of notification before acquisition staking begins

Appraisals and nominal values cannot be completed until acquisition area is staked

A “Landowner’s Rights” Brochure must be provided

Appraisers, Relocation Specialists and Fixture Appraisers

Approved DSR and Recorded Plat before appraisal approvals

JO process and associated timelines

Specific tasks must be

completed before others

can begin

"The less people know, the more they yell"COORDINATION

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COMMUNICATION “The art of communication is the language of leadership”

“It takes one to tell, and two to misunderstand”

“The most important thing in communication is hearing what isn’t said”

“When a gifted team dedicates itself to unselfish trust and combines instinct with boldness and effort, it is ready to climb”

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Consultant IntroLandowner BrochureSurvey NotificationSurvey ContactOwner InformationAcquisition Contact

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RE Project Management TeamSummary

Define

Recognize

Identify

Necessitate

Know Resources

Start

Lead

Understand

Coordination

Communicate

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