Massachusetts eHealth Institute

Workforce Training Program for MA LTPAC and Home Health Care Industries

Solicitation No. 2015-MeHI-02

Question & Answer WebinarOctober 27, 2014

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• Introduction and Legal Considerations

• MeHI Overview

• RFP Overview

• RFP Application Process

• Questions

Agenda

Introduction / Presenters

• Hosts

o Laurance Stuntz, Director, MeHI

o Katie Green, Project Manager, MeHI

o Jennifer Saubermann, Assistant General Counsel

Please hold all questions to the end

[May type them in]

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Legal Considerations

Legal Considerations

• The RFP has been posted to the MassTech, MeHI, & Comm-Buys websites

• To the extent anything stated/presented here is inconsistent with the RFP, the RFP written documents govern

• MassTech reserves all rights to amend, modify or otherwise clarify the RFP & any written answers to questions presented

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Legal Considerations (cont.)

• Respondents’ responsibility to check MassTech and/or Comm-Buys websites for addenda/modifications to RFP

• Please review the RFP carefullyo Non-responsive applications will be rejected

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MassTech Overview

• The Massachusetts Technology Collaborative (MassTech) was established pursuant to Massachusetts General Laws Chapter 40J. MassTech is an independent authority of the Commonwealth of Massachusetts.

• MeHI (Massachusetts eHealth Institute) is a non-divisible component of MassTech. MeHI functions as a business division of MassTech

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MeHI is the designated state agency for:

Coordinating health care innovation, technology and competitiveness

Accelerating the adoption of health information technologies

Promoting health IT to improve the safety, quality and efficiency of health care in Massachusetts

Advancing the dissemination of electronic health records systems in all health care provider settings

MeHI is a division of the Massachusetts Technology Collaborative, a public economic development agency

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MeHI Overview

• Tech Hub Collaborative• Big Data Consortium• Advanced Manufacturing

Collaborative• Innovation Index

• Mass Broadband 123• MassVetsAdvisor

• Interoperable EHR Adoption• Connected Communities• Meaningful Use Support• eHealth Cluster

MeHI | Vision, Mission, Goals

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eHealthServices &

Support

Connected Communities

eHealth eQuality

MeHI Initiatives 2014 - 2015

Operations &Shared Services

eHealthCluster

Development

Innovation • Insight • Collaboration • Accountability

CORE VALUES

RFP Overview

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• Ch. 224 of Acts of 2012:o Requires MeHI to establish “a pilot partnership with community colleges or

vocational technology schools in the commonwealth to support health information technology curriculum development and workforce development.”

o Established the Health Care Workforce Transformation Fund administered by the Secretary of the Executive Office of Labor and Workforce Development, from which funding for the pilot partnership comes

• Meetings with stakeholders, research, and a survey of

needs in the long-term post-acute care (LTPAC) and

home health sectors identified a need for introductory

health IT training for entry-level LTPAC and home health

care workers

Background

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Four required components to the training delivered:

• Health IT curriculum module

• Train-the-trainer module

• Delivery of the train-the-trainer module

• Proposal to directly deliver curriculum to employees

Approach

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• Focus on 1-2 health IT training topics:

o Topics based on respondents’ research into industry

needs

o Recommended no more than 8 hours of training

o Topics can include:

Privacy and Security

Networking and Health Information Exchange

Health Management Information Systems

Health IT Curriculum Module

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• Training should include:

o Minimum of five MA-based LTPAC and home health care

agencies

o Trade associations

o MeHI Staff

• May partner with vocational technical school or

other organization

Train the Trainer Approach

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Activities Key Deliverables

Health IT Curriculum Development

• A fully developed and comprehensive health IT curriculum module focused on direct care workers and administrative support staff in the LTPAC and home health care industries

Train-the-Trainer Module Development

• A module directed at training select staff from LTPAC and home health care agencies, affiliated trade associations, and MeHI in how to deliver the curriculum

• A plan to recruit and incentivize LTPAC and home health care agencies to participate in a train-the-trainer pilot program

Delivery of Train-the-Trainer Module

• Conducting the train-the-trainer pilot program and a report outlining the pilot program experience and lessons learned

• Recommendations for best methods to disseminate the curriculum module and on collecting data to analyze the effectiveness of the program. Respondent must collaborate with the Massachusetts Community College Executive Office when creating these recommendations.

Direct Curriculum Delivery Proposal

• Proposal to deliver curriculum directly to staff at LTPAC and home health care agencies including: proposed method of delivery; expected number of people to receive training during grant period

Deliverables

RFP – Application Process and Evaluation Criteria

Timeline Chart

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Task DateRFP Posted October 15, 2014

Bidder’s Webinar October 27, 2014 12:00 pm EDT

Final Questions Due November 7, 2014 5:00 pm EST

Final Question & Answer File Posted November 14, 2014 5:00pm ESTElectronic Applications Due Sent to proposals@masstech.org November 25, 2014@3:00 p.m. EST

Anticipated Contract Start Date January 5, 2014

Project Completion Date Determined by respondents

Application Components

• Application packages must include the following documents:

o Proposal Narrative (8 page limit)

o High Level Work Plan

Template Provided

o Budget By Task

Template Provided

o Authorized Applicant’s Signature and Acceptance Form

o Signed Organizational Approval Letter

o Biographical Sketch for Project Director and Key Staff

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Evaluation Criteria

• Demonstrated experience in developing and disseminating curriculum modules

• Prior knowledge and understanding of health IT

• Familiarity with the LTPAC and home health care sector in Massachusetts

• Proposed number of people who will receive training through both the train-the-trainer pilot program and direct delivery of the curriculum

• Quality of the high-level project plan

• Overall budget for the project

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RFP – Questions?

Questions / Responses

• Questions may be submitted to by e-mail to proposals@masstech.org

• All questions must be received by 5:00 p.m. on November 7, 2014 o Submission of questions by e-mail strongly encouraged

• Review Q&A File (posted on RFP page) prior to submitting questionso Further questions/clarification may be added after the webinars

Notification of updates will not be sent Bidder’s have responsibility to check website for updates

• Questions/Responses will be posted by 5:00 p.m. on Nov 14, 2014 o On the MassTech and the Comm-Buys websites

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Workforce Training Program for MA LTPAC and Home Health Care Industries

Solicitation No. 2015-MeHI-02

Thank you