Workforce Development Board - Kane County, Illinois · A. Action Item ‐ Repeal Existing Workforce...

Workforce Development Board Kane, Kendall and DeKalb Counties

Full Board Wednesday, November 9, 2016, 7:30 A.M.

Painters District Council #30 1905 Sequoia Drive / Aurora, IL 60506

Meeting Agenda

I. Call to Order: A. Attendance B. Introduction of New Members

II. Approval of Meeting Minutes: (Attachment) A. August 31, 2016

III. Public Comment (Non‐Agenda Items)

IV. Program Updates:

A. WIOA First Quarter PY 2016 Performance Reporting (Attachments) 1. Adult, Dislocated Worker, and Youth

B. WIOA Financial Reports (Attachments) 1. WIOA 15 Budget‐Expenditure Summary Report 2. WIOA 16 Budget‐Expenditure Summary Report 3. Trade Budget Report 4. WIOA Trade Case Management Budget Report 5. WIOA Incentive Grant

V. Committee Reports:

A. Youth Committee B. WIOA Transition Committee

VI. New Business:

A. Action Item: Authorization of 6‐Month Contract Extension with Quad County Urban League for Program Year 2016 (Attachment)

B. Action Item: Adopt additional language as part of the final approved Local WIOA Plan (Attachments)

VII. Informational Items: A. PY 2016 New Training Providers and Programs as Approved by the Executive Committee

(Attachment) B. Next Meeting Date: February 8, 2017

VIII. Adjournment

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Workforce Development Board Kane, Kendall and DeKalb Counties

Full Board Wednesday, August 31, 2016, 7:30 A.M.

Painters District Council No. 30 Board Room 1905 Sequoia Drive/Aurora, IL 60542

BOARD MEMBERSMember Name/Proxy Present Absent Member Name/Proxy Present Absent

Angelo, Mike P Kantner, Dr. Joanne P

Bata, Katie P Koukol, Dan P

Baum, Mark P Lefaver, Stephen P

Borek, Paul P Lenert, Bill A

Dahl, Brian P Mehochko, Christopher P

Diaz, Rose A Milano, Mike P

Dolan, Brian P Muscat, Brian P

Evans, Gary A Norris, Lesa P

Flaherty, Patrick A Oliver, Deanna P

Ford, Ronald A Perez, Caprice P

Giles, Calvin P Pollock, Brian A

Gillespie, Theodia A Sam, Dr. David / Hauca, Anne P

Greeno, Terri A Schoenholtz, Bette A

Hadrys, Heather P Sergi, Barbara A

Hawks, Dick P Smith, Eric A

Healy, Richard P Wright, Mary P

Henning, Joseph P Zirk, Rick A

Howard, Andre P

COUNTY BOARD CHAIRSPietrowski Jr., Mark/ Supple, Mary A Shaw, John A

Lauzen, Chris P

STAFFBerger, Scott P Knapp, Ginger P

Gonzalez, Jenna A Markin, Suzanne P

Gonzalez, Maria P Renken, Renee P

I. Call to Order – Chair Bata called the meeting to order at 7:35 A.M. A quorum was achieved. II. Approval of Minutes – Board members reviewed the minutes presented from the June 8, 2016 meeting. Henning motioned

to approve the meeting minutes and Borek seconded. The minutes were approved. III. Public Comment IV. Program Updates:

A. WIOA PY 2015 Performance Reporting 1. PY15 Workforce Development Board and Programming Success ‐ Staff reviewed and provided a handout

summarizing the accomplishments of the Board in PY 2015. Highlights included three (3) new foundational agreements, formation of the WIOA Transition Committee, Youth Contract Awards totaling 1.6 Million, Approval of four (4) training providers and inclusion of 289 training programs on the State’s eligibility list and an executed Memorandum of Understanding.

2. PY15 Fourth Quarter Adult, Dislocated Worker, and Youth Performance ‐ Staff reviewed and provided a summary detailing the statistical accomplishments such as workNet Center visits, new enrollments, Individual Training Accounts (ITA) issued, ITA’s issued by provider, program and industry sector, On‐the‐Job Training detail, employment outcomes and details on WIOA Youth Services. Staff reported the Adult funding stream obtained 93% of its goal, about $103,000 short or the equivalent of approximately seventeen (17) ITA’s. A handout of success stories was also provided.

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3. Federal FY15 Job Placement Report ‐ Staff reviewed and provided a summary detailing the total number of participants placed in employment or education for the past five years. Local Workforce Area Five (5) exceeded the other collar counties every year but one.

B. WIOA Financial Reports 1. WIOA 15 Budget‐Expenditure Summary Report – Gonzalez reported 70% of this grant is expended and is

on track to be fully expended by June 30, 2017. 2. Trade Adjustment Assistance (TAA) Grant Expenditure Report – The increased enrollments for the fall

semester of trade clients have resulted in modifications to increase the budget. The grant needs to be fully expended by September 30, 2016.

3. WIOA Trade Case Management Budget Report – This grant is awarded to help offset staff time spent working with trade clients and must be fully expended by June 30, 2017.

4. WIOA Incentive Grant – This grant is provided to local areas when they meet the required 80% benchmark which LWIA 5 did in PY 14. The grant expires on June 30, 2017.

V. New Business A. Action Item ‐ Repeal Existing Workforce Development Board Bylaws and adopt amended bylaws dated August 31,

2016 – Members were provided a draft copy of the proposed bylaws. Staff reviewed the bylaw updates needed for WIOA compliance and others suggested by staff. Koukol motioned to approve the minutes as presented. Kantner seconded the motion. The motion passed.

B. Action Item – Election of Officers – Nomination of Officers Ad‐hoc Committee Chair Deanna Oliver presented the slate of officers as recommended by the committee at their July 29, 2016 meeting: Chairperson – Katie Bata Vice Chairperson – Richard Healy Kane County Liaison – Dick Hawks DeKalb County Liaison – Paul Borek Kendall County Liaison – Christopher Mehochko

Oliver motioned to approve the nominees as presented. Dolan seconded the motion. The motion passed. VI. Committee Reports

A. Executive Committee – Bata reported the Executive Committee assisted with several year‐end activities and convened two meetings to review training provider and program applications and financial benchmarks. In late June, the Executive Committee approved the three local community colleges and Northern Illinois University as providers under WIOA and established continuing eligibility of their existing programs along with approval of six (6) new programs. Aurora University and Judson University chose not to continue as providers. Additionally, the Committee considered an application from J’Reneé College. The committee determined they were unable to meet the standards necessary to receive training funds under WIOA given their significant administrative deficiencies and therefore denied their application and subsequent appeal. J’Reneé College was provided direction regarding filing an appeal with the Department of Commerce and Economic Opportunity (DCEO). Secondly Bata reported her participation in a phone call with DCEO regarding the obligation short fall of $103,000 in the Adult funding stream or the equivalent of seventeen (17) ITA’s. Given the unprecedented state budget impasse and the corrective action plan proposed by staff, DCEO authorized staff to perform a series of transactions that mitigated the shortfall which allowed the local area to satisfy all obligation benchmarks for the year. Bata said the Executive Committee has reviewed the action plan with staff and will provide direct oversight of the implementation steps during this program year.

VII. Informational Items A. Financial Status and WIOA Transition Activities ‐ Staff reported that following the Executive Committee meeting on

August 4, 2016, the Department of Commerce and Economic Opportunity (DCEO) formally approved the waiver request package as presented at that meeting. Their approval letter requested the submission of a quarterly progress report during PY16 and encouraged the board to review its training policies to ensure maximum flexibility and assistance is available to those in need. DCEO also offered to review/enhance the reporting documents for the Board. Staff requested technical assistance from DCEO in the following areas:

1) Grant Management and Reporting Assistance a. Forecasting Models and Benchmarking Strategies b. Workforce Board Reporting Templates and Identification of Best Practices c. Mid‐Point Projecting Tools d. Grant/Annual Budget and Expenditure Planning Assistance and Template Tools e. ITA Policy Analysis and Change Recommendations

2) PY16 Budget/Expenditure Plan Assistance a. PY16 Cost Allocation Plan Review and Adjustment Recommendations b. PY16 Budget/Expenditure Plan Review and Adjustment Recommendations

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c. Quarterly Financial Templates for DCEO reporting Staff also reported the Final WIOA Regulations will take effect on October 18, 2016. As such, transition efforts will continue throughout this program year through the WIOA Transition Committee. Staff have identified several priorities for the committee which include:

Programmatic Policy Updates – Training, Work Experience and Support Services

Consortium Board Staffing – Identifying Consortium Partners’ Roles

Kane County Facility Location Change

Plan Implementation Input To ensure an effective (and compliant) delivery framework exists in the North Aurora workNet Center, staff expect to work closely with the proposed One‐Stop Committee to oversee the procurement required. Two priorities were identified:

Establish One‐Stop Operator Roles

Oversee the Procurement of a One‐Stop Operator by July 1, 2017. B. PY 2016 Training Providers and New Programs as Approved by the Executive Committee – a copy was provided in

the board packet. C. Next Meeting Date – Chair Bata announced the board will reconvene on November 9, 2016.

VIII. Adjournment – The meeting adjourned at 8:35 A.M.

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WIOA Adult and Dislocated Worker Services PY16 Program Updates through 09/30/2016

One Stop Centers – Branded in Illinois as workNet Centers, each workforce development area is required to maintain at least one center at which local federally funded education and workforce programs and services are accessible. Centers provide Career services (listed below) to job seekers and employers. Additionally, the Workforce Innovation and Opportunity Act provides Individualized and Training assistance to those meeting eligibility requirements.

BASIC CAREER SERVICES

Universal Services – Any individual will have access to employment related services that are universal in nature – no eligibility criteria needs to be met. Services include information about job vacancies, career options, employment trends, instruction on conducting a job search and writing a resume and access to resources such as computers and internet.

Local workNet Center Locations

North Aurora Yorkville DeKalb

Staff Assistance Available (Monday through Friday 8:30am – 4:30pm)

Community Access Points

Gail Borden Library ‐‐ Drop in Resume Assistance (Tuesday 1:00pm – 4:00pm) Plano Library ‐‐ Drop in Resume Assistance (third Thursday 2:30 – 4:30) Elgin Community College ‐‐ WIOA Eligibility Screening (Wednesday 9:00 – 12:00)

Monthly Events Calendar Available at www.countyofkane.org/WDD

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Information Sessions are regularly scheduled and provide job seekers an overview of WIOA services including local job search trends and tips, program eligibility and occupational training options. All job seekers interested in enrolling in services must attend one of the sessions held weekly at one of the following locations – no appointment required.

Gail Borden Library Wednesday at 9:30am

North Aurora workNet Center Monday 9:30am

Yorkville workNet Center Walk in sessions available during center hours based on need

DeKalb workNet Center Friday at 9:00am

Employee Support during Downsizing or Business Closure: Provided at the workplace, employees that are impacted by a large layoff or plant closing receive program and resource information from workforce development staff, DCEO and IDES (unemployment) staff to facilitate re‐employment.

STAFF ASSISTED CAREER SERVICES Individualized Job Search Counseling – All job seekers pursing an intensive level of services (beyond universal) and/or training must meet eligibility criteria based around the following two populations – Adults and Dislocated Workers. Services include eligibility determination and readiness assessment, employment plan development, job search assistance and occupational training that lead to job matching/placement.

Adults – Eligible adults must be age 18 or older and a lower‐income individual (takes into account the last six months of earnings) with food stamp or TANF recipients being automatically eligible. Often the eligible adults have limited attachment to the labor force and may have significant barriers to obtaining employment.

WIOA Adult Service Snapshot

Kane DeKalb Kendall Totals Goal Progress

Participants Carried‐In from PY15 139 137 36 312

74% New Enrollments 26 41 13 80 Total Adult Participants 165 178 49 392

workNet Resource Center User Snapshot (7/1/16 – 9/30/2016)

Kane County 2,157 visits

DeKalb County 966 visits

Kendall County 237 visits

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Dislocated Workers – Is an individual that has been laid off and is eligible to collect unemployment insurance. The program targets individuals that are from a declining occupation or industry or have been unemployed for more than 26 weeks. Often these workers require re‐training for rapid re‐employment.

WIOA Dislocated Worker Service Snapshot

Kane DeKalb Kendall Totals Goal Progress

Participants Carried‐In from PY14 134 66 45 245

55% New Enrollments 26 8 19 53

Total Dislocated Worker Participants 160 74 64 298

Adult and Dislocated Worker Distribution between Counties in LWDA 5

TRAINING ASSISTANCE

Training Services – Individual Training Services are available for those job seekers accessing intensive services but still unable to attain employment at a self‐sufficient wage. Training services are available to increase the individual’s skill level and may include occupational training by way of classroom instruction (ITA) or on‐the‐job training (OJT).

Individual Training Account (ITA) is the mechanism to fund tuition, fees and books for WIOA participants enrolled in an occupational training program that leads to a credential/ certification in demand occupation. Typically the training programs are less than two years in length at a Community College or a specialized proprietary vendor.

ITA Funded Training

NEW Training ITAs Issued

Total Number in Training

Successful Completions

Credential Attainment

In‐Training Goal Progress

Adult 58 211 24 30

77% Dislocated Worker 52 173 23 35

Totals 110 384 47 65

Kane County47%

DeKalb County 37%

Kendall County16%

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ITA Funded Training Attendance by Industry Sector

On‐the‐Job Training (OJT) provides funding to partially reimburse an employer for the extraordinary cost of training a newly hired employee in the specialized skills necessary to perform their job. A skill‐gap assessment, along with a customized training plan, is completed for each individual hired through an OJT.

Participants Carried‐In from PY’15 (as of 11.01.2016)

6 individuals successfully completed training, resulting in an overall 83% (5 of 6) employment retention rate; 3 individuals remain in training

New Participants for PY’16 (as of 11.01.2016)

4 new individuals placed in Full‐Time employment, earning an average wage of $17.38/hr. 4 new local employers have accessed $26,836 to assist with training these individuals

12‐15 employers partnering for candidate recruitment/referral activities

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5

12

15

16

19

21

23

48

51

54

115

Early Childhood Education

Fashion/Graphic/Interior/Landscape Design

Other

Accounting/Finance/Insurance/Human Resource

Office Administration

Social Services

Manufacturing

HVAC/Electronics/Automotive

Business Administration and Project Management

Transportation/Warehousing/Logistics

Information Technology

Health Sciences and Healthcare

384Total TrainingParticipants

Top 5 WIOA Funded Training Programs

(NEW ITAs Awarded)

Program Number of Students

Truck Driving (CDL) 25

Registered Nurse 15

IT Management 11

Project Management 9

Medical Billing and Coding 5

Top 5 WIOA Funded Training Providers

(NEW ITAs Awarded)

Training Vendor Number of Students

Kishwaukee College 32

Microtrain 13

Waubonsee Comm. College 12

Northern Illinois University 11

Star Truck Driving School 11

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MEASURING SUCCESS Overall program performance is measured annually following the close of each federal fiscal year, which ends on 9/30. The final measures rely heavily on data collected by the Illinois Department of Employment Security and focus exclusively on those individuals receiving individualized and/or training services (not basic services). Because of data lags, preliminary performance outcomes are not typically available until the fall after the close of each fiscal year, so for federal fiscal year 2016, which ended on 9/30/2016, this information will be available in the fall of 2017. In order to gauge performance in a more‐timely manner, Kane County tabulates the number of WIOA‐assisted clients, by county, that have gained employment on a quarterly basis. While many of these individuals may have completed their program and/or training curriculum, they are expected to continue to receive career counseling support/services under the WIOA program in order to ensure success. The table below provides these figures for Program Year 2016.

Employment Snapshot (7/1/16 – 9/30/2016)

Kane DeKalb Kendall Totals

Adults 41 40 11 92

Dislocated Workers 23 13 17 53

Youth 54 8 8 70

Total Employment Outcomes 118 61 36 215

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October 20, 2016, 4:10 PM

Deaf female trucker from Aurora

ready to hit the road Denise Crosby Aurora Beacon-News

After completing training and certification for her truck driving license, Auroran Priscilla Smith Brackenridge is the first deaf female truck driver in the state and one of only a handful in the nation (Denise Crosby / The Beacon-News)

From the time she was 16 and had that first license in hand, Priscilla Smith Brackenridge

has loved to drive.

On family vacations, she'd often take over the wheel, and was fascinated by her dad

Edgar's job as a truck driver, a career he shared with his own father.

But despite that third-generation interest, Brackenridge said she was not encouraged to

follow that same road. Truck driving, after all, is a man's profession, she was told.

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http://www.chicagotribune.com/suburbs/chi-denise-crosby-staff.html#nt=byline

Besides, she had another disadvantage working against her. Brackenridge is totally deaf.

She is also totally determined.

On Monday, three months after completing the College of DuPage's CDL Training

Program, the 41-year-old Aurora woman will begin working for regional carrier U.S.

Xpress. And according to Women Truckers Association, a nonprofit formed in 2007 to

promote women in the industry, she appears to be the first deaf truck driver in Illinois,

and one of only a half dozen in the nation.

Isobel Bell, who runs COD's training program, has not heard of another driver like

Brackenridge.

"Priscilla is an excellent lip reader, but it took her longer to get through the program," she

said, because she had to work with interpreters on a daily basis.

It was "her focus and determination" that not only got her to this point, Bell added, but

those characteristics will serve her well in an industry that is "very tough for men, much

less women."

According to Bell, about 10 percent of Illinois truck drivers are women, a number that

likely will rise as more females are recruited to meet the shortage of drivers nationwide. As

baby boomers retire, there is just not enough younger people filling their shoes, she noted.

"There is definitely more of a focus on hiring women," confirmed Women Truckers

President Ellen Voie, adding that females tend to be safer drivers because they are more

patient and take fewer risks.

Being deaf, of course, poses its own challenges. But none are unsurmountable since 2013,

when the United States Department of Transportation, after years of prohibition, began

allowing deaf drivers to operate commercial motor vehicles such as large trucks. According

to the website for the National Association of the Deaf, "in announcing this historic

decision, the DOT-cited research" demonstrated "that deaf drivers are as safe as hearing

drivers."

There was certainly no hesitation in taking Brackenridge into the COD program, as Bell

herself was raised by deaf parents and has a sister who works with the hearing-impaired.

She also knew it would be a learning experience for her instructors. And as expected, Bell

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said, they embraced the opportunity to work with deaf interpreters in this more hands-on

situation.

Brackenridge can't help but smile when talking about her accomplishments.

Readily admitting to "many struggles" settling into a career, she said after getting laid off

as a monitor for a local school bus company, she worked in retail for a while. And she

unsuccessfully attempted programs at Waubonsee Community and Rasmussen colleges.

But Brackenridge quickly realized this go-round at COD was different.

"Every day I'd get up ready to go to school," she said. "I really enjoy being a truck driver."

And, she added, it's a career that offers a better life for her family that includes her 5-year-

old daughter and husband Joel, who has been "nothing but supportive."

In addition to heaping praise on the program itself, Brackenridge expressed gratitude to

her cousin Sharon White, an advocate for the deaf who "guided me throughout my whole

journey."

One of the most difficult parts, Brackenridge said, was receiving a waiver for her hearing

disability from the Federal Motor Carrier Safety Administration, which oversees driver

regulations. It was a long process that began almost immediately after she signed up for

the 240-hour COD course and was not completed until after she had received certification.

"We have found that deaf drivers in general are more cautious, more resourceful," noted

Bell. "(Truck cabs) tend to be noisy anyway, so they are able to use their other senses to

concentrate more closely on their environment." Plus, the use of extra mirrors and

advanced technology has made a safety difference.

Brackenridge admitted she was choosy about where she would work after getting her

certification. But she finally settled on U.S. XPress, a regional carrier out of Markham,

which pays less than an over-the-road option but means she will be home more with her

family. The company, COD's Bell noted, is "known for being a woman-friendly"

organization.

Brackenridge, now in a career that will pay far more than she ever dreamed of earning, is

anxious to start her training with U.S. XPress on Monday, Nothing, she insisted, is going

to detour her dreams now.

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"I prayed for this for so long," she said. "I am so thankful that even after all my downfalls, I

have been blessed.

"I finally have a career and not just an ordinary job."

[email protected]

Copyright © 2016, Aurora Beacon-News

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mailto:[email protected]

http://www.chicagotribune.com/

WIOA Youth Services PY 2016 Program Updates through 9/30/16 WIOA youth programs are intended to provide age‐appropriate services targeted to economically disadvantaged youth age 16‐24 that face barriers to staying in‐school or finding employment. Youth are classified in two categories, and WIOA requires a minimum of 75% of the youth program funds to be expended on out‐of‐school youth programs and services, and 20% of funds to be spent on Work Based Learning activities.

In‐School Youth – a youth enrolled in a high school or alternative high school program.

Out‐of‐School Youth – a youth who is not attending school or has dropped out of high school.

Youth services for Kane, Kendall and DeKalb communities are delivered through a procured network of service providers with oversight provided by Kane County. Youth engagement/ participation is measured monthly with each provider to ensure enrollment/participation goals are achieved along with a full expenditure of funds by June 30th. Services incorporate the following strategies with the goal of increasing the youth’s long‐term employability:

● Paid Work Experience & Internships ● Soft Skill Instruction ● Job Readiness Training ● Career Path

Development ● Tutoring & Mentoring ● GED/HS Diploma Support ● Occupational Training ● Job Placement Assistance ●

Youth Participation and Breakdown

Youth in Occupational Training

Occupational Training Programs

Automotive

Information Technology

Manufacturing

Office Assisting/Admin Assistant

Healthcare

Public Service

Youth in Paid Work Experience

0 100 200 300 400

PY'16 Goal

As of 9/30/16

367

258

0 100 200 300

Total Youth

Out‐of‐School

In‐School

258

223

35

5305580105

PY'16 Goal As of 9/30/16

13273

19%

9%

64%

9%Mechanical/Manufacturing

Computer/Office/Retail

Medical/Healthcare

Other

0 50 100 150

PY'16 Goal

As of 9/30/16 1413424% of benchmark has been realized; providers are on track

for progress to date.

Providers are focusing on assisting youth develop career paths through their work experience opportunities.

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Individual Youth Provider Service Detail

Business and Career Services, Inc. Service Area: Kane and Kendall Counties PY’16 Contract Amount: $350,000 Provides 18 to 24 year‐olds an opportunity for career exploration in manufacturing through a 4‐week boot camp and 200 hour paid internship. The internship provides mentoring, guidance, skills training and hands‐on work experience needed to transition into a career or education in manufacturing.

Planned Enrollment Total Youth Participating Percentage of Goal Met

74 39 53%

9 interns began their Aurora‐based internships after successfully completing the boot camp and earning their industry‐recognized credential

8 Aurora area manufacturers have partnered for first cohort’s intern worksite placements

Interested youth should contact Eddie Perez at [email protected] or 847.437.9538 for more details.

Elgin Community College Service Area: Northern Kane County PY’16 Contract Amount: $239,672 In‐School youth receive hands‐on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career awareness, improve computer skills, and obtain help finding employment. The Out‐of‐School youth concentrate on career exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in paid work experience to help transition into unsubsidized employment.


53 37 70%

16 youth have participated in recent leadership activities such as the Latino Heritage Breakfast and an NIU campus tour

Interested youth should contact Jackie Espinoza at [email protected] or 847.214.6984.

Grundy/Kendall ROE Service Area: Kendall County PY’16 Contract Amount: $165,341 Provides 16‐24 year olds (in‐school or out‐of‐school) with job search skills training, GED tutoring and assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling, and assistance with legal problems or court‐ordered probation. Participants with disabilities are assisted in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post‐secondary education.


51 37 73%

20 youth are enrolled in HS/GED programs

6 youth have earned their GED/HS diploma

Interested youth should contact Laura Stransky at [email protected] or 630.553.4166.

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Kishwaukee College Service Area: DeKalb County PY’16 Contract Amount: $298,757 Provides 16‐24 year old out‐of‐school youth with the opportunity to participate in occupational training to help them obtain employment. Career counseling, assessment, employment readiness training, and financial support for tuition and fees, textbooks and supplies assist youth in choosing a meaningful career path. Students are linked to unpaid job shadowing or paid work experience opportunities. Youth lacking a high school diploma are referred for GED classes and provided similar support in preparation for their educational and career path.


49 37 76%

1 former youth client is now a Work Experience supervisor mentoring new participants

24 youth participated in occupational classroom training

Contact Dariana Mahaffey at [email protected] or 815.825.2086, ext. 5190.

Quad County Urban League Service Area: Kane County PY’16 Contract Amount: $173,903 (represents a 6‐month award) Provides youth ages 16‐24 that are in‐school or out‐of‐school with subsidized year‐round employment opportunities as a means of career exploration. Participants benefit from assistance with pre‐employment preparation, job skills, workshops/speakers, college tours, and increased educational levels.


67 59 88%

21 youth participated in Bring Your ‘A’ Game to Work curriculum

7 youth have participated in subsidized work experience

Interested youth should contact Susan Demming at [email protected] or 630.851.2203.

Waubonsee Community College Service Area: Southern Kane/Kendall Counties PY’16 Contract Amount: $300,281 Provides out of school youth ages 16‐24 with year‐round guidance and support. The program helps youth with barriers to employment or education develop skills and credentials needed to successfully obtain and retain employment. The program promotes student learning and supports personal and career development, guiding students towards self‐reliance and self‐sufficiency.


73 49 67%

17 youth have earned occupational credentials

41 youth are participating in training activities

Interested youth should contact Alyson Gaspar at [email protected] or 630.966.4176.

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Memorandum

To: Workforce Development Board

From: Maria Luisa Gonzalez, Fiscal Manager

Date: November 9, 2016

Re: Monthly Fiscal report

WIOA15 Budget report

Spending continues to remain constant. Youth and Dislocated Worker are nearing the end and we

should be able to start charging expenses to the new grant soon.

WIOA16 Budget report

Expenses will not start coming through this grant until the WIOA15 funds have been expended.

Trade Budget report

September 30th

marked the end of this grant. Attached is the final report.

WIOA Trade Case Management Budget report

This grant is awarded to help offset staff time spent working with Trade clients. We have until

June 30, 2017, to fully spend down this grant.

WIA Local Incentive

This grant is given to local areas when they meet the required 80% benchmark. This was given to

us as a result of hitting the PY14 benchmarks. This grant expires on June 30, 2017.

.

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BudgetExpenditures

through 09/30/16Balance % of budget spent

1000 SALARY AND FRINGE BENEFITS 522,743.00$ 174,662.07$ 348,080.93$ 33%

1010 OTHER ADMIN 27,002.00 9,234.04 17,767.96 34%

TOTAL ADMIN: 549,745.00$ 183,896.11$ 365,848.89$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 36,827.00$ 17,222.23$ 19,604.77$ 47%

2010 YOUTH-I/S OTHER PROGRAM COSTS 144,377.00 32,048.72 112,328.28$ 22%

2100 YOUTH-I/S DIRECT TRAINING COSTS 6,855.00 465.22 6,389.78$ 7%

2140 YOUTH-I/S WORK BASED TRAINING 82,484.00 100,852.78 (18,368.78) 122%

3000 YOUTH-O/S SALARY AND FRINGE BENEFITS 40,656.00$ 46,355.11$ (5,699.11)$ 114%

3010 YOUTH-O/S OTHER PROGRAM COSTS 756,911.00 652,065.81 104,845.19$ 86%

3100 YOUTH-O/S DIRECT TRAINING COSTS 265,860.00 407,461.76 (141,601.76)$ 153%

3140 YOUTH-O/S WORK BASED TRAINING 498,049.00 517,898.23 (19,849.23) 104%

TOTAL YOUTH: 1,832,019.00$ 1,774,369.86$ 57,649.14$

4000 ADULT - SALARY AND FRINGE BENEFITS 528,088.00$ 408,684.91$ 119,403.09$ 77%

4010 ADULT - OTHER PROGRAM COSTS 322,924.00 206,723.03 116,200.97$ 64%

4100 ADULT - DIRECT TRAINING COSTS 589,696.00 699,382.95 (109,686.95)$ 119%

4140 ADULT - ADULT WORK BASED TRAINING 103,000.00 36,010.00 66,990.00 35%

TOTAL ADULT: 1,543,708.00$ 1,350,800.89$ 192,907.11$

5000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 549,526.00$ 426,763.61$ 122,762.39$ 78%

5010 DISLOCATED WRK - OTHER PROGRAM COSTS 298,969.00 256,136.38 42,832.62$ 86%

5100 DISLOCATED WRK - DIRECT TRAINING COSTS 620,500.00 782,618.65 (162,118.65)$ 126%

5140 DISLOCATED WRK - WORK BASED TRAINING 103,000.00 31,682.00 71,318.00 31%

TOTAL DISLOCATED WORKER: 1,571,995.00$ 1,497,200.64$ 74,794.36$

GRAND TOTAL: 5,497,467.00$ 4,806,267.50$ 691,199.50$

WIOA 15 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 15-681005 Report Period: 07/01/2015 through 09/30/2016

Grant 87% expended as of 09/30/2016. Grant must be fully expended by 6/30/2017.

FINANCIAL BENCHMARKS

18

GRS CategoryAccount

NumberAccount Description

Expenditures

through

September

2016

Accruals

through

September

2016

Total

Expenditures

Fund 480 - Department 98115 - WIOA 15

Sub-Department 98100 - AdministrationSalary and Fringe 40000 Salaries and Wages 108,001.00 .00 108,001.00 Subtotals:

Salary and Fringe 45390 Fringe 61,764.28 .00 61,764.28 Salary and Fringe 174,662.07$

Other Admin 50340 Software Licensing Cost 495.42 .00 495.42 Other Admin 9,234.04$

Other Admin 50590 Professional Services 2,330.98 .00 2,330.98 183,896.11$ TRUE

Salary and Fringe 50600 Temporary Help 779.43 .00 779.43

Other Admin 52180 Building Space Rental 3,266.56 .00 3,266.56

Salary and Fringe 53000 Liability Insurance 1,689.18 .00 1,689.18

Salary and Fringe 53010 Workers Comp 1,734.34 .00 1,734.34

Other Admin 53040 General Advertising 10.75 .00 10.75

Other Admin 53060 General Printing 75.17 .00 75.17

Other Admin 53100 Conferences and Meetings 232.31 .00 232.31

Salary and Fringe 53120 Employee Mileage Expense 693.84 .00 693.84

Other Admin 53130 General Association Dues 39.60 .00 39.60

Other Admin 60000 Office Supplies 900.39 .00 900.39

Other Admin 60040 Postage 133.25 .00 133.25

Other Admin 60050 Books and Subscriptions 69.40 .00 69.40

Other Admin 60060 Computer Software - Non capital 31.66 .00 31.66

Other Admin 60070 Computer Hardware - Non capital 620.79 .00 620.79

Other Admin 60490 Equipment<$1000 38.07 .00 38.07

Other Admin 60570 Office furniture & equip - Non cap 539.39 .00 539.39

Other Admin 64000 Telephone 55.94 .00 55.94

Other Admin 64020 Internet 162.29 .00 162.29

Other Admin 70000 Computers 191.39 .00 191.39

Other Admin Admin Other .00 40.68 40.68

Administration Expense Totals $183,855.43 $40.68 $183,896.11

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 13,225.17 .00 13,225.17 Subtotals:


Other Program Cost 50340 Software Licensing Cost 137.50 .00 137.50 Other Program Cost 684,114.53$

Other Program Cost 50590 Professional Services 39.41 .00 39.41 Direct Training 407,926.98$

Salary and Fringe 50600 Temporary Help 265.98 .00 265.98 Work Based Training 618,751.01$

Other Program Cost 52130 Repairs & Maint - Computers 868.12 .00 868.12 1,774,369.86$ TRUE

Other Program Cost 52180 Building Space Rental 981.23 .00 981.23

Salary and Fringe 53000 Liability Insurance 240.28 .00 240.28

Salary and Fringe 53010 Workers Compensation 246.69 .00 246.69

Other Program Cost 53020 Unemployment Claims 11.26 .00 11.26

Other Program Cost 53040 General Advertising 5.22 .00 5.22

Other Program Cost 53060 General Printing 28.44 .00 28.44

Other Program Cost 53100 Conference and Meetings 236.25 .00 236.25


Other Program Cost 53130 General Association Dues 51.32 .00 51.32

Other Program Cost 55000 Miscellaneous Contractual Exp 20,913.13 7,892.25 28,805.38

Work Based Training 55025 Work Based Learning Activities 98,466.43 2,386.35 100,852.78

Direct Training 55061 Youth Supportive Services 445.57 19.65 465.22

Other Program Cost 60000 Office Supplies 132.26 .00 132.26

Other Program Cost 60040 Postage 20.59 .00 20.59

Other Program Cost 60050 Books and Subscriptions 26.83 .00 26.83

Other Program Cost 60060 Computer Software - Non cap 12.24 .00 12.24

Other Program Cost 60070 Computer Hardware - Non cap 238.59 .00 238.59

Other Program Cost 60490 Equipment<$1000 11.85 .00 11.85

Other Program Cost 60570 Office furniture & equip - Non cap 208.57 .00 208.57

Other Program Cost 64000 Telephone 74.84 .00 74.84

Other Program Cost 64020 Internet 47.97 .00 47.97

Other Program Cost 70000 Computers 70.72 .00 70.72

Other Program Cost Other .00 40.13 40.13

Salary and Fringe 40000 Salaries and Wages 35,602.51 .00 35,602.51

Salary and Fringe 45390 Fringe 8,729.32 .00 8,729.32

Other Program Cost 50340 Software Licensing Cost 400.91 .00 400.91

Other Program Cost 50590 Professional Services 157.09 .00 157.09

Salary and Fringe 50600 Temporary Help 677.07 .00 677.07

Other Program Cost 52130 Repairs & Maint - Computers 2,671.38 .00 2,671.38

Other Program Cost 52180 Building Space Rental 2,673.42 .00 2,673.42

Salary and Fringe 53000 Liability Insurance 649.17 .00 649.17

Salary and Fringe 53010 Workers Compensation 666.53 .00 666.53




Other Program Cost 53100 Conference and Meetings 265.70 .00 265.70


Other Program Cost 53130 General Association Dues 128.38 .00 128.38


Work Based Training 55025 Work Based Learning Activities 476,320.65 35,060.58 511,381.23

Direct Training 55060 Youth ITA 342,367.31 27,029.13 369,396.44

WIOA 15 Expenditure Detail ReportGrant Year-Number: 15-681005

Report Period: 07/01/2015 through 09/30/2016

Page 2 of 8

19

GRS CategoryAccount


Expenditures

through

September

2016

Accruals

through

September

2016

Total

Expenditures



Direct Training 55061 Youth Supportive Services 35,744.66 1,858.03 37,602.69

Work Based Training 55062 Youth WBL ITA 3,213.00 .00 3,213.00

Work Based Training 55063 Youth OJT 3,304.00 .00 3,304.00

Direct Training 55064 Academin/Pre-Vocational Svc 130.00 332.63 462.63

Other Program Cost 60000 Office Supplies 399.11 .00 399.11




Other Program Cost 60070 Computer Hardware - Non cap 710.19 .00 710.19

Other Program Cost 60490 Equipment<$1000 36.42 .00 36.42

Other Program Cost 60570 Office furniture & equip - Non cap 614.87 .00 614.87

Other Program Cost 64000 Telephone 217.06 .00 217.06

Other Program Cost 64020 Internet 130.84 .00 130.84

Other Program Cost 70000 Computers 223.94 .00 223.94

Other Program Cost Other .00 68.26 68.26

Youth Expense Totals $1,623,937.98 $150,431.88 $1,774,369.86

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 284,093.26 .00 284,093.26 Subtotals:


Other Program Cost 40340 Software Licensing Cost 3,403.10 .00 3,403.10 Direct Training 699,382.95$

Other Program Cost 50590 Professional Services 448.11 .00 448.11 Other Program Cost 206,723.03$

Salary and Fringe 50600 Temporary Help 5,171.55 .00 5,171.55 Work Based Training 36,010.00$

Other Program Cost 52010 Janitorial Services 1,069.17 .00 1,069.17 1,350,800.89$ TRUE




Salary and Fringe 53010 Workers Compensation 5,055.49 .00 5,055.49




Other Program Cost 53100 Conference and meetings 270.81 .00 270.81

Salary and Fringe 53120 Employee Mileage Expense 1,902.60 .00 1,902.60

Other Program Cost 53130 General Association Dues 1,130.81 .00 1,130.81


Other Program Cost 60000 Office Supplies 3,862.91 .00 3,862.91




Other Program Cost 60070 Computer Hardware - Non cap 4,347.30 .00 4,347.30

Other Program Cost 60490 Equipment <$1000 270.75 .00 270.75

Other Program Cost 60570 Office furniture & equip - Non cap 3,740.55 .00 3,740.55

Other Program Cost 63000 Utilities - Natural Gas 170.37 .00 170.37

Other Program Cost 63010 Utilities - Electric 543.15 .00 543.15

Other Program Cost 64000 Telephone 2,665.87 .00 2,665.87

Other Program Cost 64020 Internet 2,175.42 .00 2,175.42

Other Program Cost 70000 Computers 1,423.27 .00 1,423.27

Direct Training 82015 DT ITA 517,641.04 121,432.03 639,073.07

Work Based Training 82040 DT OJT (On the Job Training) 13,814.13 22,195.87 36,010.00

Direct Training 82100 SS Transportation Assistance 51,894.65 1,556.70 53,451.35

Direct Training 82160 SS Child Care 254.00 .00 254.00

Direct Training 82170 SS Other Supportive Services 6,604.53 6,604.53

Other Program Cost Adult Other .00 377.74 377.74

Adult Expense Totals $1,191,021.71 $159,779.18 $1,350,800.89

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 294,541.58 .00 294,541.58 Subtotals:Salary and Fringe 45390 Fringe 114,803.29 .00 114,803.29 Salary and Fringe 426,763.61$

Other Program Cost 50340 Software Licensing Cost 3,452.78 .00 3,452.78 Direct Training 782,618.65$

Other Program Cost 50590 Professional Services 2,535.96 .00 2,535.96 Other Program Cost 256,136.38$

Salary and Fringe 50600 Temporary Help 5,190.77 .00 5,190.77 Work Based Training 31,682.00$

Other Program Cost 52010 Janitorial Services 6,190.36 .00 6,190.36 1,497,200.64$ TRUE




Salary and Fringe 53010 Workers Compensation 5,202.37 .00 5,202.37




Other Program Cost 53100 Conference and meetings 273.74 .00 273.74

Salary and Fringe 53120 Employee Mileage Expense 1,958.73 .00 1,958.73

Other Program Cost 53130 General Association Dues 1,065.10 .00 1,065.10


Other Program Cost 60000 Office Supplies 6,104.41 .00 6,104.41




Page 3 of 8

20

GRS CategoryAccount


Expenditures

through

September

2016

Accruals

through

September

2016

Total

Expenditures



Other Program Cost 60070 Computer Hardware - Non cap 4,363.35 .00 4,363.35

Other Program Cost 60490 Equipment < $1000 265.51 .00 265.51

Other Program Cost 60570 Office furniture & equip - Non cap 3,749.86 .00 3,749.86

Other Program Cost 63000 Utilities - Natural Gas 615.82 .00 615.82

Other Program Cost 63010 Utilities-Electric 2,212.73 .00 2,212.73

Other Program Cost 64000 Telephone 2,622.92 .00 2,622.92

Other Program Cost 64020 Internet 4,653.86 .00 4,653.86

Other Program Cost 70000 Computers 1,438.68 .00 1,438.68

Direct Training 82015 DT ITA 646,632.12 84,858.51 731,490.63

Work Based Training 82040 DT OJT (On the Job Training) 8,320.00 23,362.00 31,682.00

Direct Training 82100 SS Transportation Assistance 42,529.86 2,441.00 44,970.86

Direct Training 82160 SS Child Care 176.00 .00 176.00

Direct Training 82170 SS Other Supportive Services 5,981.16 .00 5,981.16

Other Program Cost DW Other .00 356.12 356.12

Dislocated Worker Expense Totals $1,376,705.14 $120,495.50 $1,497,200.64

Fund 480 - Department 98115 - WIOA 15 Totals $4,375,520.26 $430,747.24 $4,806,267.50

Page 4 of 8

21

Kane County Department of Employment and Education

Trade Adjustment Assistance/DCEO grant

10/01/15 - 09/30/16

Expenses through September 2016

Description

Payment

Processing Training Total

October-15 -

November-15 -

December-15 3,454.11 6,374.59 9,828.70

January-16 797.85 1,205.46 2,003.31

February-16 1,036.90 7,346.12 8,383.02

March-16 711.14 31,639.63 32,350.77

April-16 26,342.65 26,342.65

May-16 2,048.26 9,805.28 11,853.54

June-16 795.43 34,625.45 35,420.88

July-16 2,880.85 11,210.48 14,091.33

August-16 2,017.93 19,801.49 21,819.42

September-16 91.66 152,351.80 152,443.46

GRANT YEAR TOTAL 13,834.13 300,702.95 314,537.08

T T T

Accruals through September 2016 - - -

Obligations through September 2016 - - -

Subtotal actuals, accruals, and obligations 13,834.13 300,702.95 314,537.08

Approved Original Budget Amount: 6,000.00 89,172.99 95,172.99

Approved Budget Modifications: 21,000.00 198,364.09 219,364.09

Approved Budget Amount: 27,000.00 287,537.08 314,537.08

Available amount: 13,165.87$ (13,165.87)$ 0.00$

Budget to Actual Variance: 51% 105% 100%

22


Trade Case Management/DCEO grant

10/01/15 - 06/30/17


Description Case Management Supportive Services Total

October-15 -

November-15 -

December-15 468.00 468.00

January-16 15,240.06 15,240.06

February-16 2,101.94 2,101.94

March-16 - - -

April-16 - - -

May-16 - - -

June-16 679.11 - 679.11

July-16 12,341.16 650.74 12,991.90

August-16 6,442.26 210.00 6,652.26

September-16 5,084.20 702.70 5,786.90

October-16 -

November-16 -

December-16 -

January-17 -

February-17 -

March-17 -

April-17 -

May-17 -

June-17 -

GRANT YEAR TOTAL 41,888.73 2,031.44 43,920.17

T T T

Accruals through September 2016 - 40.00 40.00

Obligations through September 2016 - - -

Subtotal actuals, accruals, and obligations 41,888.73 2,071.44 43,960.17

Approved Original Budget Amount: 17,342.00 8,070.00 25,412.00

Approved Budget Modifications: 71,023.00 - 71,023.00

Approved Budget Amount: 88,365.00 8,070.00 96,435.00

Available amount: 46,476.27$ 5,998.56$ 52,474.83$

Budget to Actual Variance: 47% 26% 46%

23


WIA Local Incentive

04/01/16 - 06/30/17


Description Local Incentive Funds Total

April-16 -

May-16 -

June-16 -

July-16 2,197.02 2,197.02

August-16 4,912.46 4,912.46

September-16 134.32 134.32

October-16 -

November-16 -

December-16 -

January-17 -

February-17 -

March-17 -

April-17 -

May-17 -

June-17 -

GRANT YEAR TOTAL 7,243.80 7,243.80

T T

Accruals through September 2016 461.99 461.99

Obligations through September 2016 - -

Subtotal actuals, accruals, and obligations 7,705.79 7,705.79

Approved Original Budget Amount: 39,675.00 39,675.00

Available amount: 31,969.21$ 31,969.21$

Budget to Actual Variance: 19% 19%

24

Workforce Development Board

ACTION ITEM DETAIL New Business

A. Action Item: Authorization of 6‐Month Contract Extension for Quad County Urban

League for Program Year 2016.

Background: The Youth Committee met on October 18, 2016 to review Quad County Urban League’s (QCUL) performance and expenditures for the first quarter of PY16, as well as their progress against the conditions that were established for their six (6) month contract. QCUL is on track to achieve established benchmarks in regards to enrollment and spending. The Youth Committee noted that several conditions were satisfied during the first quarter as QCUL completed and submitted their final PY14 Audit and reinstated their standing as a charitable organization with the Attorney General’s office. The Youth Committee, however, identified continued concerns regarding QCUL’s delayed initiation of their annual Audit for PY15 as well as programmatic quality control and file documentation issues. Additionally, the non‐alignment with WIOA‐mandated Career Pathways available to youth participants continues to affect the quality of Work Experiences, as all Paid Work Experience placements continue to fall within the retail sector. Based upon the progress observed thus far, the Youth Committee recommends a contract extension for an additional six months to finish out Program Year 2016. The Committee also recommends incorporating conditions to address areas where improvement can be made both in the short‐term and within the next six‐month period given the areas of continued concern.

Proposed Action: The following action has been recommended by the Youth Committee for Quad County Urban League. The recommendation was reviewed and accepted by the Executive Committee on October 27, 2016. 1. Establish pre‐award conditions to be satisfied by 11/30/16, prior to approval of a contract extension by Kane

County.

2. Authorize a 6‐month contract extension and increase of up to $173,903 for WIOA youth services during the period of 1/1/17 – 6/30/17.

3. Authorize Kane County OCR to negotiate an appropriate service delivery plan and performance benchmarks for the 6‐month extension period (1/1/17 – 6/30/17).

4. Establish contract conditions to be satisfied during the 6‐month extension period (1/1/17 – 6/30/17). Recommendation from Executive Committee: The Executive Committee recommends the proposed action detailed above be authorized by the Workforce Development Board for Quad County Urban League for PY 2016.

25

ATTACHMENT A

Recommended Conditions for PY16 Youth Contract Extension Quad County Urban League

Pre‐Award Conditions: (must be satisfied on or before 4:30pm, 11/30/16)

1. Modification of QCUL’s paid work experience participant plan providing full‐time hours for a reduced number of youth. Additionally, QCUL must identify a career pathway for each remaining placement as provide a plan for employer recruitment that aligns with the anticipated career goals of participants.

2. Submit a work plan in the form of a letter from QCUL’s contracted auditor confirming what work has been completed to date, what is underway and/or scheduled along with a planned completion date.

3. Submit a programmatic evaluation/summary report completed by the Program Manager which assesses quality in the following areas:

a. Eligibility determinations; b. Assessments; c. Individual service plans (Individual Service Strategy); d. Paper file documentation; and e. Case note content.

Contract Conditions: (must be satisfied during/within 1/1/17 – 6/30/17 contract period)

1. Submit quarterly “Profit & Loss Budget vs. Actual” statements (incorporating any budget revisions) which will include fundraising efforts realized.

2. Submit any organizational budget modifications that are made throughout the year, within 30 days of board approval.

3. Provide staff allocation plan with each cost claim submission.

4. Provide bank statement reconciliation on a monthly basis.

5. Provide Final Annual Audit (for 7/1/15 to 6/30/16) no later than 3/31/17. Additionally, an update should be submitted by 1/31/17 with a timeline of achievement towards the completion date of 3/31/17.

6. Monitoring of budget expenditures with timely submission of necessary modification documents when line items are within 5% of exhaustion.

7. The previously designated individual (Program Manager) responsible for program oversight will continue to perform the following:

a. Reviews and approves all client eligibility documentation prior to certification in IWDS; b. Timely monthly reporting; and c. Reviews, approves and submits Paid Work Experience documentation to Kane County. d. Ensures case managers are timely completing programmatic activities.

8. Submit a monthly written progress report covering the status of program expenditures and service benchmarks with an indication of achievement against the negotiated goals, as well as updated projections for remainder of contract period.

9. Identify in monthly progress reports all employer recruitment efforts (outside the retail industry) for work experiences. QCUL should incorporate employer feedback as part of their effort to continuously improve opportunities for participants’ growth within the sector. This should also be discussed in the monthly report.

10. Work towards a monthly cost claim cycle as opposed to the current two‐week reimbursement schedule. QCUL should detail their efforts to become more financially independent in their monthly written report.

11. Participation (by agency CEO and CFO) in early April 2017 meeting with OCR finance to review the audit and financial status.

12. Include in each monthly report a discussion of outreach and recruitment efforts to Aurora’s Spanish‐speaking population.

26

Workforce Development Board ACTION ITEM DETAIL

New Business

B. Action Item: Adopt additional language as part of the final approved Local WIOA Plan.

Background: The Workforce Development Board approved the Local WIOA Plan at the June 8, 2016 meeting. The Local Plan was submitted, along with the executed Memorandum of Understanding (MOU) for the North Aurora One‐Stop and Northeast Region WIOA Plan, to the Department of Commerce and Economic Opportunity (DCEO). The Regional Plan and MOU were accepted without revisions, and the Local Plan was accepted with revisions requested. The additional language for consideration by the Board is attached to this Action Item and will be incorporated into the final plan for submittal to DCEO upon approval. Proposed Action: The two (2) required additions to the Local Plan are summarized below:

1) Expand the description of how the Local Board will work with entities carrying out core programs to: o Expand access to employment, training, education and supportive services; o Facilitate the development of career pathways and co‐enrollment in core programs; and

o Improve access to activities leading to attainment of a credential. Additional details are provided in the attached narrative regarding collaborative goals outlined in the MOU, which includes quarterly one‐stop partner meetings, exploring referral processes, the creation of a one‐stop partner matrix to better define roles and services, and cross‐training opportunities. Language has also been added outlining the priority identified in the plan to collaborate with the partners in defining career pathways, as well as identifying opportunities for co‐enrollment and ensuring a focus on credential‐oriented programming.

2) Expand the description of local coordination strategies with state, regional and local partners to enhance services and avoid duplication of activities:

Cooperative efforts across each of the partners and workforce programs have been outlined further. The development of a One‐Stop Committee, selection of a One‐Stop Operator, and the strategic planning process all support collaboration of the partners. The local area’s participation in the Workforce Partnership of Metropolitan Chicago speaks to the regional cooperation currently underway. Program‐specific initiatives are also included as examples of collaboration strategies, such as:

o Development of a Business Service Team led by the Illinois Department of Employment Security (IDES);

o Updating of assistive technology at the One‐Stop Center under the advisement of the Department of Human Services Division of Rehabilitation Services;

o Community College engagement, including Board representation, provider services, as well as Career and Technical Education programming; and

o Secondary education representation through the participation of two Regional Offices of Education on the Local Board.

Executive Committee Recommendation: The Executive Committee recommends the Full Board approve the additional Local Plan language.

27

Required Revisions to LWIA 5 Local WIOA Plan for compliance in PY16 Additions to Chapter 4, Section A: The Local Board will expand access to employment training, education and supportive services for eligible individuals, particularly individuals with barriers to employment by working with entities carrying out core programs in several ways. The establishment of a One-Stop Committee of the Local Board will increase the communication and collaboration among the core partners. Cross-training has been established as one of the goals in the Memorandum of Understanding (MOU) as a means of educating all One-Stop partners in order to improve each partner’s knowledge and understanding of programming and services available. Also identified in the MOU is a goal to develop a coordinated referral process with streamlined templates and electronic routing options. The One-Stop Partners meet quarterly and are working to create a One-Stop Partner Matrix that outlines programs and services available at the One-Stop Center. This effort will reduce any duplication as well. Additional goals are outlined in the MOU and include: exploring data tracking/collection and reporting options for customer activity and outcomes; ensuring information materials are available in the One-Stop for each Partner, including the development of joint One-Stop materials; establishing a business service team; exploring common intake forms and basic assessment tools to minimize application materials for customers; and, defining and delivering a schedule of needed workshops. The Local Board will facilitate the development of career pathways and co-enrollment, as appropriate, in core programs. In meeting with the core partners, the development of a referral process will aid in identifying opportunities for co-enrollment. The development of career pathways has been identified as a priority in this plan and will incorporate input and planning from each of the core partners. Title II partners have been identified as a key stakeholder in this process and will help collaborate and align resources in this effort. Areas of duplication will be identified through the development process as well. In order to improve access to activities leading to a recognized post-secondary credential (including a credential that is an industry-recognized certificate or certification, portable, and stackable), the Local Board will be developing a provider policy in the first year of plan implementation to effectively prioritize programs that foster the attainment of credentials. Title I maintains a presence on the Elgin Community College campus to facilitate referrals and avoid any duplication of services. Career pathway development carried out over the course of the plan, in collaboration with the workforce partners, will also work towards identifying potential stackable credentials. The Community Colleges in the local area also seek to encourage programs leading to credentials, such as through the Integrated Career and Academic Preparation System (ICAPS) program. The ICAPS program serves adult education students (including ESL, Adult Basic Education, and Adult Secondary Education) and simultaneously provides basic skills instruction that is contextualized to a specific industry sector and credit-bearing, industry-recognized, college coursework that leads to a credential for jobs with self-sustaining wages. ICAPS integrates technical training and basic skills education in a team-taught environment, leading to industry-recognized credentials and opportunities to continue on a career pathway. Additions to Chapter 4, Section B: The Local Board will enhance services and avoid duplication of activities in part through a One-Stop Committee of the Local Board, which will focus on the local service delivery system. The One-Stop Committee will oversee the One-Stop Operator, develop system measures for the service centers, establish a certification process for the Comprehensive One-Stop Center, and continually assess service delivery and coordination strategies of all partner programs. This will enhance services, avoid duplication, increase integration and promote a customer-focused service design. The Local Board will also be exploring strategies during the first year of plan implementation that will build upon the priorities identified as part of this Local Plan, leading to enhanced availability of services throughout the workforce system. Adult, Dislocated Worker and Youth employment and training activities under WIOA Title I have an established a regional relationship with the Workforce Partnership of Metropolitan Chicago, which is a coalition of Local Workforce Boards developed nearly 15 years ago. This collaboration will expand under WIOA to include Title I Administrators from each local workforce investment area and provide a forum for coordinated planning with core partners as needed. The Workforce Boards of Metropolitan Chicago undertakes joint grant applications, project coordination and information sharing. In addition to fostering collaboration, regular meetings with the Partnership will also aid in avoiding any duplication of activities across the region.

28

Adult education and literacy activities under WIOA Title II have a presence on the Local Board, as do representatives of all the core partners. Title II partners regularly help collaborate and align resources and have been instrumental in facilitating the development of the local plan. Each Community College hosted a business forum in an effort to gather input, promote business engagement and encourage collaboration across the core partners with local and regional businesses across LWIA 5. Title II partners will be a key contributor to the discussion and implementation of career pathways discussed in this plan. Wagner-Peyser Act services offered through the Illinois Department of Employment Security (IDES) are currently co-located with Title I services at the LWIA 5 comprehensive one-stop center. This physical co-location facilitates the collaboration and coordination of employer engagement, as well as reduces duplicative services. IDES staff distribute a weekly calendar of events for the one-stop center, informing all Title I staff of any job fairs, workshops or trainings scheduled throughout the local area. A Business Services Team is being led by IDES staff, who can provide valuable labor exchange assistance and services for job-seekers and local employers. Staff from IDES have been active participants in regional planning efforts, local service planning, as well as the MOU negotiations. IDES is represented on the Local Board and is a key member of the local Rapid Response team. Vocational Rehabilitation service activities under WIOA Title IV are administered by the Illinois Department of Human Services – Division of Rehabilitation Services (IDHS). IDHS maintains Local Board representation and participates in policy and program discussion. IDHS staff have been approached with the opportunity to participate as a member of the Business Services Team. Title I also recently updated all assistive technology/equipment at the comprehensive one-stop center, with Vocational Rehabilitation staff providing guidance related to the type of equipment that would be suitable for the needs of those seeking services at the one-stop. Additional collaborative efforts will be identified through the MOU negotiation process for 2017, and duplication of services will be addressed as well. Relevant secondary and post-secondary education programs and activities with education and workforce investment activities are represented on the Local Board by three Community College presidents: Elgin Community College, Kishwaukee College, and Waubonsee Community College. Staff of these entities are also actively engaged in WIOA activities, representing Perkins, Adult Education, Continuing Education and Business/Professional Services. All three community colleges participate as a provider of Title I services as well, serving youth in the local area. This effectively reduces duplicative services as well, as each entity is in direct communication with the other core partners as a direct service provider. The Local Board also has representation from the Regional Offices of Education (ROE) for Kane and Kendall Counties, which represents a vital connection for disseminating information throughout the county school systems. The Youth Committee seeks to expand its outreach to the local school systems and will gather program information from in- and out-of-school youth contractors to aid in forming career pathway models appropriate for youth. In support of the strategies identified in the State Plan under 20 CFR 676.105 to work with entities carrying out core programs and other workforce development programs (including those authorized under the Carl D. Perkins Career and Technical Education Act) to support service alignment, Title I career planners refer customers to Career and Technical Education (CTE) programs offered through the community college system when appropriate. CTE under Perkins provides students with the academic and technical skills, knowledge and training necessary to succeed in future careers and to become lifelong learners. CTE program information is available for area residents at the One-Stop Center, including information concerning career pathways and industry stackable credentials. All workforce development partners coordinate services in order to best serve the client, including assistance with college tuition, help with obtaining a GED, help with transportation or childcare or other assistance needed in order to succeed in a career pathway and obtain employment. Title I staff is also co-located with Elgin Community College as a means of streamlining referrals and avoiding duplication. The Local Board will continue to align other services provided in the one-stop delivery system such as investments in workforce, education, and economic development through partnerships and collaboration with entities representing each of these fields. This will ensure job-seekers and workers receive the highest quality career services, education, training, and supportive services in order to obtain and retain in-demand employment. The Local Board includes representation from each of the WIOA core programs, including representatives from all three community colleges, allowing for formal input related to the direction of workforce activities and initiatives, ultimately aligning resources across the region and eliminating duplicative efforts.

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West Chicago Professional Center (New Provider and Program Approved)

One (1) program was submitted which met the established eligibility criterion, HVAC Technician Program, which offers entry‐level training on residential equipment and prepares graduates for a technician assistant position. The Executive Committee limited the training institution’s approval to the remainder of the program year (eight months) as this would provide the institution an opportunity to complete at least one twelve‐week session along with placement activities. An update on their progress would be provided to the Executive Committee at their May 2017 meeting where their continued eligibility would be determined.

Program Title: HVAC Technician Program

Delivery Method: Classroom / 12‐week course with 36 sessions at four (4) hours and ten (10) minutes each / 150 clock hours

Costs: Tuition $4125 / Books $260 / Supplies $95 / EPA Exam $61 / Registration Fee $50 / Total $4591

Course Description: The digital forensics program will prepare student to identify, collect, and maintain digital artifacts to preserve their reliability for admission as evidence in a court of law.

In‐Demand Anticipated Occupational Outcome: 49‐9021 – Heating, Air Conditioning, and Refrigeration Mechanics and Installers. Projected growth is 14% or higher than average job growth. Median Wage is $45,110

Degree, Certificate or Licensure: EPA Certification is a State of Illinois licensure requirement for handling air‐conditioning refrigerant chemicals. There is no certification provided for the heating portion of the training.

Results (July 1, 2014 – June 30, 2015): 1. Programming: Seven (7) students enrolled / Seven (7) completed / Seven (7) took EPA Exam / Four (4) passed – 57% 2. Employment Outcomes: One (1) placed in primary field of study / Five (5) placed in a related field of study / One (1)

placed in non‐related field of study. Average salary of these graduates: $14.30 per hour or $29,744. Results (July 1, 2015 – June 30, 2016): 1. Programming: Sixteen (16) students enrolled / Eleven (11) completed with four (4) still in attendance / Eleven (11)

completed / Eleven (11) took EPA Exam / Eleven (11) passed – 100% 2. Employment Outcomes: Five (5) placed in their field of study / Five (5) placed in a related field of study / One (1)

placed in non‐related field of study. Average salary of these graduates is $38,750.

Elgin Community College (New Program Approved)

Program Title: Digital Forensics AAS

Delivery Method: Classroom / Credit Hours: 62

Costs: Tuition $7750 / Books $2885 / Other $500 / Total $11,135

Course Description: The digital forensics program will prepare student to identify, collect, and maintain digital artifacts to preserve their reliability for admission as evidence in a court of law.

In‐Demand Anticipated Occupational Outcome: 15‐1122 ‐ Information Security Analyst / 15‐1152 Computer Network Support Specialist

Degree, Certificate or Licensure: Associate of Applied Science in Digital Forensics

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Workforce Development Board - Kane County, Illinois · A. Action Item ‐ Repeal Existing Workforce...

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Transcript of Workforce Development Board - Kane County, Illinois · A. Action Item ‐ Repeal Existing Workforce...