Workflow Version 1.0
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Transcript of Workflow Version 1.0
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J a s o n N e i f f e r C u r r i c u l u m D i r e c t o r , M o n t a n a D i g i t a l A c a d e m y
2 1 O c t o b e r 2 0 1 0
M V U P D W e b i n a r
I am not a guru…
http://www.flickr.com/photos/avlxyz/3449574196/sizes/m/
The problem…
http://www.flickr.com/photos/kogakure/153741685/sizes/z/in/photostream/
• “The average „knowledge worker‟ --
basically, anyone who works on a
computer – gets about 93 e-mails a
day…”
• “Because people can be connected
24/7, many of them are.”
Whoa!
“In this breakthrough
book, Richard Saul
Wurman explains why
the information
explosion has backfired
leaving us stranded
between mere facts and
real understanding…”
Not new…
http://michaelhanley.ie/elearningcurve/wp-
content/uploads/2009/07/authoring_tools3.jp
g
http://michaelhanley.ie/elearningcurve/wp-
content/uploads/2009/07/authoring_tools3.jp
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“But, if we moved to a Web-based
collaboration tool, it'd mean that I and my
colleagues would have to keep track of
changes on that tool…”
-- Mitch Wagner, Information Week
The core problem…
Workflow
http://en.wikipedia.org/wiki/Workflow
http://www.ensemble.cms.vt.edu/user-manual/glossary/index.html
“A defined set of development stages
applied to a content item…”
“A workflow consists
of a sequence of
connected steps…”
1. Start with one process: develop more over time
2. Less is more: don‟t use four tools when two will accomplish the same task
3. Review and evaluate: regularly review and evaluate, then eliminate or modify
4. Don’t follow these rules: ignore the rules if you stumble on something that works better for you!
The rules
I am a world geography teacher
that has a unit for each continent.
I am looking for fresh, current
content to support my unit on
Africa as the textbook is dated
and isn‟t as engaging as I would
like it to be.
Scenario
1.
• Check existing resources
• Consider new topics
2. • Set up traps for information
3. • Process collected results
4.
• Archive AND/OR
• Share
5. • Review
Workflow Process
1.
• Check existing resources (Web Search; Delicious)
• Consider new topics
2. • Set up traps for information (Google Reader)
3. • Process collected results (Google Reader)
4.
• Archive (Delicious, Instapaper) AND/OR
• Share (Shareoholic; Delicious RSS Feeds w/WordPress and Moodle)
5. • Review
Workflow Process
With Tools
• Too wide a net? Too narrow a net?
• Still useful?
• Capturing too much information for my
current projects?
• Using the right tools?
• Able to process the information?
5. Review
• Dissertation research
• Professional reading
• PLN collaboration/communication
• Fresh content
• Exposure to new ideas and resources
• Complete projects and action items
• Have fun
Tweak for other projects
1.
• Establish regular email practice (check email 3 times a day)
2.
• Choose action items: immediate action, short term action, long term action
3. • Immediate action: complete, schedule, share
4. • Short term action: Schedule, archive, share
5. • Long term action: Schedule, archive, share
Workflow Process: Email
1. • Establish regular email practice (Gmail; check 3 times a day with weekly
review on Sunday mornings to find lost or forgotten action items)
2. • Choose action items: immediate action, short term action, long term action
3.
• Immediate action: complete, schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox) share (Delicious, Shareaholic)
4. • Short term action: Schedule (Google Calendar, CalenGoo on iPad),
archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic)
5. • Long term action: Schedule (Google Calendar, CalenGoo on iPad), archive
(Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic)
Workflow Process: Email
With Tools
• Don‟t use tools to try to gather all
information; use filters to gather only
information you think you would use
• Example: the RSS Feed for the New York
Times or even my local newspaper
Less is more…
(Mark Hurst‟s Bit Literacy)
“Media Diet”
• “Rare sources that consistently give useful, relevant information”
• In workflow: tools that are the core tools you use all the time
Stars
• “Reliably deliver at least some relevant information”
• In workflow: tools that may not be used every day, but so something very well
Scans
• “Sources good for a targeted, single use”
• In workflow: highly specialized tool that you use for special projects
Targets
• “Sources that are applying to be in your lineup, but are applying to be there)
• In workflow: new tools form discovery or referral that could end up above
Tryouts
“Weekly review”
http://www.flickr.com/photos/labeteslair/3396433643/sizes/z/
Davis Allen‟s Getting Things Done
Timothy Ferriss‟s Four Hour Workweek And
Merlin Mann‟s Inbox Zero
Limit email/voicemail
distractions
David Allen‟s
Getting Things
Done: The Art of
Stress-Free
Productivity …available in print, audio book and via Kindle
Additional Resources
Timothy Ferriss‟s
The 4-Hour
Workweek …available in print, audio book and via Kindle
Additional Resources